WRITING LETTERS

IN ENGLISH

Ranah Mina
ng, May 20
Dear Santi: 24

This is to in
form you th
I will have a at this June
long holiday,
I plan to vis therefore
it you in Sin
.................... gapore.
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With Love
BY. Yalmiadi, S.S. M.Pd.,CC. CTM
Uda Roni

English Department
Andalas University
TYPES & DEFINITION OF
LETTER
1. Formal Letter (Business Letter). It is a
letter sent from;
- office to office
- individual to office
- office to individual
2. Informal Letter Personal/Friendly Letter)
It is a letter sent to;
- friends
- family members
- relatives

by Yalmiadi, SS, M.Pd 2

 PARTS OF LETTER

Heading
Heading

Inside address
The salutation

The salutation
BUSINES Inside Address
S LETTER PERSONAL
The body of the LETTER
letter The body of the
letter
The
complementary The complementary
closing closing

The signature
The signature

by Yalmiadi, SS 3
PARTS OF LETTER
PARTS BUSINESS PERSONAL LTR
LTR

Heading Yes Yes

Inside Address Yes No

The Salutation Yes Yes

Body of the letter Yes Yes

Complementary Yes Yes

Closing

Signature Yes Yes

by Yalmiadi, SS 4
Sample of Business letter

Heading

Inside address

Salutation

Body

Complimentary closing

Signature Block

5
PARTS OF AN E-Mail
Heading

Opening

E-MAIL Action

Closing

(The complementary
closing)

by Yalmiadi, SS 7
Writing DATE of letter
BRITISH STYLE AMERICAN STYLE
12th June, 2010 June 12th, 2010
12 June 2010 June 12, 2010

Writing Business SALUTATIONS

WHEN WRITING TO A: USE THE FOLLOWING
SALUTATION:
Company Gentlemen:
Man Dear Mr. Supriadi: / Sir:
Men Dear Sirs:
Single Woman Dear Miss Susanti:
Married Woman Dear Madam:

Note: British Style uses comma (,) after

salutation! by Yalmiadi, SS 9
Writing Personal Salutations
WHEN WRITING TO A: USE THE FOLLOWING
SALUTATION:
Friend Dear Susan:
Dear Ahmad:
Single Woman Dear Miss Susanti:
Married Woman Dear Mrs Handoko:
Dear Uncle Anto:
Dear Aunt Iroih:
My beloved Mother/Son:
Hello Ari:
Hi Shelly:
Arif, My good friend:

Note: British Style uses comma (,) after

salutation!
10
Writing Complementary Closing

FORMALITY BRITISH AMERICAN

Very formal Yours respectfully, Respecfully yours,
Formal Yours trully, Very trully yours,
Informal Sincerely, Sincerely yours,
Friendly Cardially, Cardially yours,
With best wishes, With best regards,
Your beloved son Lovingly daugter
Love, With love,
Etc. Etc.

Note: British and American Styles use comma (,) after

salutation!

by Yalmiadi, SS 11
STYLES OF
BUSINESS LETTER
Six most common styles of business letters are:

1. FULL BLOCK STYLE / Bentuk lurus penuh

2. BLOCK STYLE / bentuk lurus

3. SEMI BLOCK STYLE / bentuk setengah lurus

4. INDENTED STYLE / bentuk bertakuk

5. SIMPLIFIED STYLE / bentuk yang disederhanakan

6. HANGING INDENTATION STYLE / bentuk alinea menggantun

English Correspondence by
Yalmiadi, SS 12
NOW YOU

Please write your

very own business
letter correctly,
neatly and,
beautifully !

by Yalmiadi, SS 13
 THANK
YOUPLEASE?
ANY QUESTION