HRStar Payroll Processing

Karen McCombs

OSU Payroll Services

409 Whitehurst

(405) 744-6372 1

Payroll Processing
Topics
Biweekly Payrolls Monthly Payrolls On-Line ENP Paper ENP
OSU Payroll Services 409 Whitehurst

Labor Distribution Leave Payroll Advice Tax Treaties

(405) 744-6372 2

Biweekly Payrolls
Responsibilities

Processing Schedules
Biweekly Time Screens

Entering Biweekly Time

Approving Biweekly Time

Reviewing Biweekly Time

BW Time Corrections
OSU Payroll Services 409 Whitehurst (405) 744-6372 3

Biweekly Responsibilities
Employee Department Payroll Services

State of Oklahoma
OSU Payroll Services 409 Whitehurst (405) 744-6372 4

Summary of Department Biweekly Responsibilities

Prepare EA Prepare/Enter Exception to Normal Pays Input Time Approve Time
OSU Payroll Services

Review UT4 or e~Print Reports Prepare Corrections & Adjustments Labor Distribution
409 Whitehurst (405) 744-6372 5

Biweekly
Processing Schedules

1. HRStar Processing Calendar

2. Biweekly Payroll Schedule

OSU Payroll Services

409 Whitehurst

(405) 744-6372 6

Biweekly Time Screens

UT1 Multiple Time Input
UT2 Individual Time Input UT3 Approve Time Entry

UT4 Wage Reporting

OSU Payroll Services

409 Whitehurst

(405) 744-6372 7

UT1 Multiple Time Input

UT1 MULTIPLE TIME INPUT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: 07 POS: DIV: AA DEPT: D0001 NAME: ADKINS,LESLIE J HOURS HOURS PAY COMP WEEK1 WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY ADKINS,LESLIE J 12345678 W708 08/21 12/17 700871 6.60 30.00 30.00 Y 0.00 0.00 0.00 0.00 0.00 BLUE,ANGELA LYNN 23456789 Q710 07/01 09/24 639279 10.07 39.00 37.00 N 0.00 4.00 0.00 0.00 0.00 BONDS,HAZEL G 34567891 Q710 07/01 09/24 630035 8.54 20.00 12.00 N 0.00 8.00 0.00 0.00 0.00 COPPER,NATALIE B 45678912 Q710 07/01 09/24 630035 7.94 20.00 20.00 N 0.00 0.00 0.00 0.00 0.00 CROWE,ANITA C 56789123 W712 08/28 12/17 700769 6.05 9.00 11.00 Y 0.00 0.00 0.00 0.00 0.00 FINLEY,JAMES L 67891234 Q712 07/01 09/24 630337 12.10 37.00 40.00 N 0.25 2.75 0.00 0.00 0.00 GREER,TONYA A 78912345 Q704 07/01 09/24 639591 11.50 40.00 33.00 N 0.00 7.00 0.00 0.00 0.00

TOTAL HOURS 60.00 80.00 40.00 40.00

20.00
80.00 80.00

UT2 Individual Time Input

UT2 INDIVIDUAL TIME INPUT SCREEN: ___ ID: DIV: AA DEPT: D0001 NAME BLUE,ANGELA LYNN HOURS WEEK1 39.00 GREAT OSU DEPARTMENT

JOB: CODE: ___ USER: 001 FY: POS: NAME: BLUE,ANGELA LYNN JOB CD BEG END PAY EMP. ID ASSN DATE DATE POS NO RATE 12345678 Q710 07/01 09/24 639279 10.07 HOURS PAY COMP WEEK2 OT? VAC SICK TAKEN OTHER HOLIDAY 37.00 N 0.00 4.00 0.00 0.00 0.00 RATE 10.07 HOURS .00 PERCENT 100.000

TOTAL HOURS 80.00

DISTRIBUTION: FRS ACCOUNT # AA-1-2XXXX-2400

UT3 Approve Time Entry

UT3 APPROVE TIME ENTRY

SCREEN: ___ ID: DIV: AA DEPT: D0001

JOB:

CODE:

USER: 001 FY:

POS:

DEPARTMENT NAME: GREAT OSU DEPARTMENT TOTAL HOURS: 1,437.96

HRS/WK1 661.50

HRS/WK2 518.00

VACATION 88.65

SICK 169.81

COMP/TKN 0.00

OTHER 0.00

HOLIDAY 0.00

APPROVE: Y (Y/N) APPROVER NAME: AMY MAXWELL I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. Note: Once time input has been approved, it cannot be changed unless approval is canceled.

UT4 Wage Reporting

UT4 WAGE REPORTING GREAT OSU DEPARTMENT SCREEN: ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 FRS ACCT: AA12XXXX2400 ACCT NAME: GREAT DEPARTMENT ACCOUNT NUMBER EMPLOYEE NAME HOURS AMOUNT 01 02 03 04 05 06 07 08 09 10 11 12 13 14 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 AA-1-2XXXX-2400 SUBC TOTAL AA-1-2XXXX0-2460 SUBC TOTAL LIME,JODY E MCCLAN,JOY D PERRY,BERTHA M SMITH,MARILYN I BONDS,HAZEL G FEENY,JERRI L WALTERS,RUBY E WILLIAMS,REBA K COPPER,NATALIE B BLUE,ANGELA LYNN MOON,CAROLYN S ADKINS,LESLIE J 80.00 78.58 80.00 80.00 40.00 80.00 64.00 60.37 40.00 80.00 80.00 60.00 699.20 696.22 923.20 776.80 301.60 968.00 645.12 499.89 301.60 805.60 811.20 7,428.43 396.00 396.00

Total Pages: 004

This Page: 001

Next Page: ___

Biweekly e~Print Reports

OSU Trial Biweekly Report of Pay

OSU Trial Biweekly Rpt of Pay by Dept

OSU Trial Biweekly Report of Pay Index

OSU Biweekly Completed Time Report

OSU Biweekly Report of Pay

OSU Biweekly Report of Pay by Dept

OSU Biweekly Report of Pay Index
OSU Payroll Services 409 Whitehurst (405) 744-6372 12

OSU *Trial* Biweekly Report of Pay

Description: Report Name: Report ID: Report Title: Used To:

OSU *Trial* Biweekly Report of Pay OSU Wage Rpt T OSU Wage Rpt T Report Of Biweekly Pay Verify hours reported and gross pay for the biweekly employees is correct for each account.

OSU Payroll Services

409 Whitehurst

(405) 744-6372 13

OSU *Trial* Biweekly Report of Pay by Assignment Department

Description: Report Name: Report ID: Report Title: Used To: OSU *Trial* Biweekly Report of Pay by Department OSU Wage Rpt by Dept T OSU Wage Rpt by Dept T Report Of Biweekly Pay By Assignment Dept Verify hours reported and gross pay for the biweekly employees is correct for department.
409 Whitehurst (405) 744-6372 14

OSU Payroll Services

OSU *Trial* Biweekly Report of Pay Index

Description: Report Name: Report ID: Report Title: Used To:

OSU *Trial* Biweekly Report of Pay Index OSU Wage Rpt Index T OSU Wage Rpt Index T Report Of Biweekly Pay Index Verify gross pay in total for a department or for a department/account
409 Whitehurst (405) 744-6372 15

OSU Payroll Services

OSU Biweekly Completed Time Report

Description: Report Name: Report ID: Report Title:

Used To:

OSU Biweekly Completed Time Report OSU Wage Time Rpt OSU Wage Time Rpt Biweekly Payroll Completed Time Report Verify time reported on the UT1 or UT2 screens. Does not include any specials pays or corrections.
409 Whitehurst (405) 744-6372 16

OSU Payroll Services

Biweekly
Time Corrections

Current Corrections Prior Period Adjustments

OSU Payroll Services

409 Whitehurst

(405) 744-6372 17

OKLAHOMA STATE UNIVERSITY TIMESHEET CORRECTIONS AND PRIOR PERIOD ADJUSTMENTS FOR THE BIWEEKLY PAYROLL

Mark Only One

X

Current Correction
Prior Period Adjustment
PAY PERIOD FROM: TO:

HOME DEPARTMENT #

HOME DEPARTMENT NAME

AA D0001
HOURS WORKED
WEEK 1 WEEK 2

Great OSU Department

ANNUA L
TAKEN SICK TAKEN COMPENSATORY EARNED TAKEN

10-21-06
OTHER APPROV ED HOLIDAY

11-03-06
TOTAL HOURS

NAME:

Cooper, Natalie
. . 40.00 35.00 . . 5.00

SSN:

12345678
. .

ASSGN CODE:

Q710 . . 80.00

EXPLANATION:

Sick Leave was reported as Hours Worked

PHONE DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED: PAYROLL USE:

PREPARED BY:

Jan Pratt
OSU Payroll Services

4-1234
409 Whitehurst (405) 744-6372 18

OKLAHOMA STATE UNIVERSITY TIMESHEET CORRECTIONS AND PRIOR PERIOD ADJUSTMENTS FOR THE BIWEEKLY PAYROLL

Mark Only One

Current Correction
X Prior Period Adjustment
PAY PERIOD FROM: TO:

HOME DEPARTMENT #

HOME DEPARTMENT NAME

AA D0001
HOURS WORKED WEEK 1 WEEK 2

Great OSU Department

ANNUAL TAKEN SICK TAKEN COMPENSATORY EARNED TAKEN

10-07-06
OTHER APPROV ED HOLIDAY

10-20-06
TOTAL HOURS

NAME:

Adkins, Leslie
. 12.00 . .

SSN:

23456789
. .

ASSGN CODE:

W708

. 10.00

EXPLANATION:

Timesheet not turned in for prior period.

PHONE DEAN/DIRECTOR/DEPARTMENT HEAD APPROVED: PAYROLL USE:

PREPARED BY:

Jan Pratt
OSU Payroll Services

4-1234
409 Whitehurst (405) 744-6372 19

Monthly Payrolls
Responsibilities

Processing Schedules
Confirmation Screens

Entering Leave/Confirming Pay

Approving Confirmation Reviewing Test/Final Confirmation
OSU Payroll Services 409 Whitehurst (405) 744-6372 20

Monthly Responsibilities
Employee Department Payroll Services

State of Oklahoma
OSU Payroll Services 409 Whitehurst (405) 744-6372 21

Summary of Department Monthly Responsibilities

Prepare EA Input Leave Confirm Pay Approve Confirmation
OSU Payroll Services 409 Whitehurst

Enter LWOP Review Test Confirmation Labor Distribution

Prepare/Enter ENP Payment

(405) 744-6372 22

Monthly Processing Schedules

1. HRStar Processing Calendar

2. Monthly Payroll Schedule

OSU Payroll Services

409 Whitehurst

(405) 744-6372 23

Monthly Confirmation Screens

UC1 Leave Input/Time Confirmation

UC2 Employee Confirmation Detail UC3 Confirmation Approval
OSU Payroll Services 409 Whitehurst (405) 744-6372 24

UC1 Leave Input/Time Confirmation

UC1 LEAVE INPUT/TIME CONFIRMATION SCREEN: ___ ID: DIV: AA DEPT: D0001 GREAT OSU DEPARTMENT JOB: CODE: USER: 001 FY: POS: NAME: BARKER,JAMES D --COMPENSATORY-CONF? VAC SICK TAKEN EARNED 12345678 G714 08/01 09/30 533109 Y 0.00 3.00 0.00 0.00 23456789 E710 07/01 09/30 330865 Y 8.00 0.00 0.00 0.00 34567891 G710 07/01 09/30 531991 Y 16.00 0.00 0.00 0.00 45678912 G704 09/03 06/30 530191 Y 0.00 0.00 0.00 0.00 56789123 G710 07/01 09/30 533168 Y 0.00 8.00 0.00 0.00 67891234 E712 07/01 09/30 331289 Y 4.00 0.00 0.00 0.00 78912345 E710 07/01 09/30 331333 Y 8.00 2.00 0.00 0.00

TOTAL HOURS 2,507.00 3.00 3,573.00 8.00 2,858.00 16.00 2,800.00 0.00 2,511.00 8.00

BARKER,JAMES D BEAMES,SARA E BROOMFIELD,DON D COOPER,KELLY A CROSBY,BELINDA

CUNDLE,SHEILA L
DAVIES,JOHN D

2,782.50
4.00 3,498.00 10.00

UC2 Employee Confirmation Detail

UC2 EMPLOYEE CONFIRMATION DETAIL
SCREEN: ___ ID: DIV: AA DEPT: D0001 NAME BARKER,JAMES D CONF? N

GOOD OSU DEPARTMENT

JOB: CODE: ___ USER: 001 FY: POS: NAME: BARKER,JAMES D JOB CD BEG END EMP. ID ASSN DATE DATE POS NO FTE 45678912 G714 08/01 06/30 533109 1.00 SICK 3.00 COMP TAKEN .00 COMP EARNED .00

PAY RATE 2,507.00

VACATION 0.00

TOTAL HOURS 3.00

COMMENT 1: NEED TO CHANGE FUNDING___________________________________________ COMMENT 2: _________________________________________________________________ DISTRIBUTION: 001 FRS ACCOUNT # AA-1-2XXXX-2220 TOTAL PAID 2,507.00 2,507.00 PERCENT 100.000

UC3 Confirmation Approval

UC3 CONFIRMATION APPROVAL SCREEN:____ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 DEPARTMENT NAME: GOOD OSU DEPARTMENT TOTAL HOURS: VACATION 95.00 APPROVE: Y (Y/N) APPROVER NAME: JAN PRATT I have firsthand knowledge of the activity described above. I certify that it is a reasonable estimate of the work performed as recorded on clock cards or daily time and attendance reports maintained in this office. NOTE: Once confirmation time input has been approved, it cannot be changed until approval is canceled. SICK 50.00 COMP/TKN 0.00 COMP/ERN 0.00 145.00

Review Test Confirmation

(During Monthly Test)

UC1 or UC2 Screens e~Print Reports

OSU Payroll Services

409 Whitehurst

(405) 744-6372 28

Monthly e~Print Reports

OSU Confirmation Payroll Preliminary Report OSU Confirmation Payroll Report

OSU Payroll Services 409 Whitehurst (405) 744-6372 29

OSU Confirmation Payroll Preliminary Report

Description: Report Name: Report ID: Report Title: Used To: OSU Confirmation Payroll Preliminary Report OSU Conf Pre OSU Conf Pre Confirmation Payroll Report (Preliminary and Final) Verify monthly pay and labor distribution for employees in the department.
409 Whitehurst (405) 744-6372 30

OSU Payroll Services

OSU Confirmation Payroll Report

Description: Report Name: Report ID: Report Title: Used To:

OSU Confirmation Payroll Report OSU Conf Rpt OSU Conf Rpt Confirmation Payroll Report Verify prior month pay and leave reported. Available after approving monthly confirmation.

OSU Payroll Services

409 Whitehurst

(405) 744-6372 31

On-Line ENP Payments

On-Line ENP Pay Schedule

On-Line ENP Pay Screens

On-Line Input and Approve On-Line Approve by Dept On-Line ENP by Dept On-Line ENP by Employee
OSU Payroll Services 409 Whitehurst (405) 744-6372 32

On-Line ENP Pay Schedule

Biweekly Due same day as Time Input Regular Monthly Due day we test Monthly Supplemental Monthly LWOP Due day of the first test of the Regular Monthly Payroll
OSU Payroll Services 409 Whitehurst (405) 744-6372 33

On-Line ENP Pay Screens

US1 Input or Approve ENP Pay by Employee US2 ENP Pay Approve by Dept US3 ENP Pay Listed by Dept

US4 ENP Pay Listed by Employee

US5 ENP Pay Update/Approve Information
OSU Payroll Services 409 Whitehurst (405) 744-6372 34

US1 Input/Approve ENP Pay by Employee

US1 INPUT OR APPROVE ENP PAY BY EMPLOYEE KRATER,DONALD B SCREEN: ___ ID: 12345678 JOB: CODE: 032 USER: 001 FY: POS: DIV: AA DEPT: D0001 (EMP DIV: AA DEPT: D4001 JC/ASSN: A 610 ) STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL E/C HRS WRKD RATE AMOUNT FROM DATE TO DATE CC FRS ACCT EXT CD 130 1.00 1750.00 07012006 08312006 AA 12XXXXX2000 _____ ___ .00 .00 __________ __________ __ ____________ _____ ___ .00 .00 __________ __________ __ ____________ _____ TOT: 0.00 0.00 COMMENT 1: FACULTY OVERLOAD TAUGHT DISTANCE LEARNING SUMMER 2006 ___ COMMENT 2: ___________________________________________________________

APPROVE: Y (Y/N)

APPROVED BY: JAN PRATT______________________________

I HAVE REVIEWED THE SPECIALS BEING APPROVED AS REPRESENTED BY THE DEPARTMENT TOTALS ABOVE. I CERTIFY THE PAYMENTS ARE A REASONABLE ESTIMATE OF THE WORK PERFORMED AND SUPPORTED BY PROPER DOCUMENTATION MAINTAINED IN THIS OFFICE. NOTE: ONCE SP'S ARE APPROVED THEY CANNOT BE CHANGED UNTIL APPROVAL IS CANCELED

US2 ENP Approval by Department

US2 ENP APPROVE BY DEPARTMENT GREAT OSU DEPARTMENT SCREEN: ___ ID: JOB: CODE: USER: 001 FY: POS: DIV: AA DEPT: D0001 APPROVER NAME: JAN PRATT_____________________ APPR STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL Y/N EMP ID OCCR EMPLOYEE NAME TOTAL Y 12345678 001 SKELLY,DANA L 599.58COMMENT: EXCESSIVE LEAVE WITHOUT PAY. Y 23456789 001 OPAL,LAURA P 203.00 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE y 23456789 002 OPAL,LAURA P 200.00 COMMENT: SEMINAR SPEAKER THE STUDENT PERSPECTIVE Y 45678912 001 SAMUELS,BRAD K 1,214.00 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE Y 45678912 002 SAMUELS,BRAD K 300.00 COMMENT: SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE Y 67891234 011 FIGG,MONTY S 350.00 COMMENT: Speaker Assignment, Human Resources and the Law y 67891234 012 FIGG,MONTY S 350.00 COMMENT: SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW Y 89123456 001 BURNS,STEPHANIE M 600.00 COMMENT: SPEAKER ASSIGNMENTS: DEALING WITH DIFFICULT PEOPLE

US3 ENP Pay Listed by Department

US3 ENP PAYMENTS LISTED BY DEPARTMENT SCREEN: ___ ID: DIV: AA DEPT: D0001 STATUS: _ LN 01 02 03 04 05 06 07 EMP ID 12345678 COMMENT: 23456789 COMMENT: 23456789 COMMENT: 34567891 COMMENT: 34567891 COMMENT: 45678912 COMMENT: 45678912 COMMENT: JOB: CODE: USER: 001 FY: POS: LINE: __ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL TOTAL A P PROC OCCR EMPLOYEE NAME AMOUNT P R DATE 001 SKELLY,DANA L 599.58 Y Y 10-17-05 EXCESSIVE LEAVE WITHOUT PAY. 001 OPAL,LAURA P 203.00 Y Y 01-08-05 SEMINAR SPEAKER THE STUDENT PERSPECTIVE 002 OPAL,LAURA P 200.00 Y SEMINAR SPEAKER THE STUDENT PERSPECTIVE 001 SAMUELS,BRAD K 1,214.00 Y Y 01-08-05 SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE 002 SAMUELS,BRAD K 300.00 Y Y 03-06-05 SEMINAR SPEAKER THE INDISPENSABLE EMPLOYEE 011 FIGG,MONTY S 350.00 Y Y 05-07-05 Speaker Assignment, Human Resources and the Law 012 FIGG,MONTY S 350.00 Y Y 11-07-05 SPEAKER ASSIGNMENT: HUMAN RESOURCES AND THE LAW THIS PAGE: 001 NEXT PAGE: ___

TOTAL PAGES: 002

US4 ENP Listed by Employee ID

US4 ENP LISTED BY EMPLOYEE ID SCREEN: ___ ID: 56789123 JOB: CODE: ___ USER: 001 FY: POS: DIV: DEPT: US1 LINE: __ US5 LINE: __ STATUS: _ P=PROC N=NOT PROC A=APPR U=UNAPPR BLANK=DISPLAY ALL PAYING TOT A P PROC LN EMP ID OCCR EMPLOYEE NAME DIV DEPT AMT P R DATE 01 56789123 001 KRATER,DONALD B AA CXX10 1,050.00 Y Y 08-07-04 COMMENT: TEACHING ETM 5211 TO 21 STUDENTS FOR SUMMER 2004. 02 56789123 002 KRATER,DONALD B AA CXX10 1,800.00 Y Y 12-05-04 COMMENT: ETM 5241 STRATEGIC PROJECT MANAGEMENT FOR THE MSETM PROGRAM. 03 56789123 003 KRATER,DONALD B AA CXX10 1,500.00 Y Y 12-05-04 COMMENT: FACULTY PAY FALL 2004 - IEM 5613 04 56789123 004 KRATER,DONALD B AA CXX10 1,750.00 Y Y 05-05-05 COMMENT: INSTRUCTION OF ETM 5371 FOR SPRING 2005 05 56789123 005 KRATER,DONALD B AA CXX10 50.00 Y Y 05-05-05 COMMENT: FOR INSTRUCTION OF CAPSTONE I & II FOR SPRING 2005. 06 56789123 006 KRATER,DONALD B AA CXX10 750.00 Y Y 06-04-05 COMMENT: FOR INSTRUCTION OF ETM 5251 TINKER SECTION FOR SPRING 2005. 07 56789123 001 KRATER,DONALD B AA CXX23 5,992.50 Y Y 07-08-05 COMMENT: DUE TO DR. SMITH UNEXPECTED RETIRMENT DR. KRATER WAS ASKED BY TOTAL PAGES: 002 THIS PAGE: 001 NEXT PAGE: ___

US5 ENP Update/Approve Information

US5 ENP UPDATE/APPROVE INFORMATION KRATER,DONALD B SCREEN: ___ ID: 56789123 JOB: CODE: 001 USER: 001 FY: POS: DIV: AA DEPT: CXX10 DATE TIME ID NAME MODIFIED: 09-14-06 14:01:38 4300 RIPLEY,DAWN S APPROVED: 09-14-06 10:27:20 8435 WINTERS,KARA J PROCESSED: 09-24-2006

Paper ENP Payments

Biweekly Paper ENP

Monthly Paper ENP

Completing Paper ENP

OSU Payroll Services

409 Whitehurst

(405) 744-6372 40

Biweekly Paper ENP

No Current Assignment check A16 Screen
Workstudy ENPs must be done on paper Must meet biweekly payroll deadlines
OSU Payroll Services 409 Whitehurst (405) 744-6372 41

Monthly Paper ENPs

No Current Assignment check A16 Screen Paid on separate supplemental payroll Must meet monthly payroll deadlines
OSU Payroll Services 409 Whitehurst (405) 744-6372 42

Paper ENP Payment Employee Information

Employee CWID Number
Employee Name Division/Paying Department Class Code Class Code (Working) Title
OSU Payroll Services 409 Whitehurst (405) 744-6372 43

Paper ENP Payment Information

Job Code Period From/To Dates Earnings Code Hours/Amount/Total/Rate

Account Number
Description of Work
OSU Payroll Services 409 Whitehurst (405) 744-6372 44

Paper ENP Payment

Certification Information
Remarks Preparation Information Certification/Approval
OSU Payroll Services 409 Whitehurst (405) 744-6372 45

Labor Distribution
Labor Distribution Screens
Labor Distribution Add/Maint Labor Distribution List Labor Dist List by Div/Dept
OSU Payroll Services 409 Whitehurst (405) 744-6372 46

Labor Distribution Screens

UL1 Labor Distribution Add/Maint UL2 Labor Distribution List

UL3 Labor Distribution List by Division/Department

OSU Payroll Services 409 Whitehurst (405) 744-6372 47

UL1 Labor Distribution Add/Maint

UL1 LABOR DISTRIBUTION ADD/MAINT SCREEN: ___ ID: DIV: AA DEPT: CXX23 BEGIN DATE: 07-01-2006 ASSOCIATE PROFESSOR ASO PROF JOB: A CODE: ___ USER: 001 FY: 06 POS: 21XXXX EARN CODE: 000 ADD DETAIL RCDS AS DISPLAYED (Y): _ DELETE ENTRY (Y): _

ACCOUNT TITLE CC LGR ACCT SUBC PERCENT --------------------------------------------------------GENERAL CORE CURRICU AA 1 3XXX1 2000 0.40000 GENERAL STUDIES AA 1 3XXX2 2000 0.35000 GENERAL GRANTS AA 5 8XXX3 2110 0.25000 __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ __ _ _____ ____ ________ TOTAL: THIS SYSTEM DOES NOT GENERATE REALLOCATION TRANSACTIONS 1.00000

UL2 Labor Distribution List

UL2 LABOR DISTRIBUTION LIST ASSOCIATE PROFESSOR SCREEN: ___ ID: JOB: A CODE: USER: 001 FY: POS: 21XXXX DIV: AA DEPT: CXX23 SELECT DATE: 08-01-2006 EARN CODE: 000 LINE: __ DISPLAY: B (A=ACTIVE, B=BOTH, P=PROPOSED) LINE SRCE ACCOUNT TITLE CC ACCOUNT # PERCENT BEG DATE ---- ---- -------------------------- ------------ ---------------01 ACTV GENERAL CORE CURRICU AA 1-3XXX1-2000 0.40000 12/01/06 01 ACTV GENERAL STUDIES AA 1-3XXX2-2000 0.35000 12/01/06 01 ACTV GENERAL GRANTS AA 5-8XXX3-2110 0.25000 12/01/06 02 02 02 ACTV ACTV ACTV GENERAL CORE CURRICU GENERAL STUDIES GENERAL RESEARCH AA AA AA 1-3XXX1-2000 1-3XXX2-2000 1-5XXX6-2110 0.40000 0.46500 0.13500 04/01/06 04/01/06 04/01/06

TOTAL PAGES: 001

THIS PAGE: 001

NEXT PAGE: ___

UL3 Labor Distribution List by Department

UL3 LABOR DIST LIST BY DIV DEPARTMENT

SCREEN: ___ ID: DIV: AA DEPT: CXX23

JOB: CODE: LINE: __

USER: 001 FY:

POS:

LN POSITION POSITION TITLE WORKING TITLE -------------------------------------------------------------------------01 1XXXX6 PROFESSOR & HEAD PROF/HEAD 02 21XX41 ASSOCIATE PROFESSOR ASSOC PROF 03 21XX09 ASSISTANT PROFESSOR AST PROF 04 21XX55 ASSOCIATE PROFESSOR ASO PROF 05 21XX58 ASSOCIATE PROFESSOR ASO PROF 06 21XX94 ASSOCIATE PROFESSOR ASO PROF 07 21XX71 ASSOCIATE PROFESSOR ASO PROF 08 21XX73 ASSOCIATE PROFESSOR ASO PROF 09 21XX74 REGENTS PROFESSOR REGENTS PROF 10 21XX75 ASSOCIATE PROFESSOR ASO PROF 11 21XX91 REGENTS PROFESSOR REGENTS PROF 12 21XX34 PROFESSOR PROF 13 22XX99 INTERIM FACULTY ADJ AST PROF 14 63XX68 ADMIN SUPP CONTRIBUTOR SR FIN AST 15 63XX44 ADMIN SUPP CONTRIBUTOR STAFF AST TOTAL PAGES: 010 THIS PAGE: 001 NEXT PAGE: ___

Leave & Leave Corrections

Annual and Sick Leave

E~Print Reports
Leave Corrections

OSU Payroll Services

409 Whitehurst

(405) 744-6372 51

Annual & Sick Leave

Leave Accrual
Leave Taken Record Keeping Lump Sum Payments Transfers & Leave
OSU Payroll Services 409 Whitehurst (405) 744-6372 52

Leave Accrual
Based on Job Code, Length of Service, and FTE All or Nothing Accrual Monthly Active Assignment on 16th Biweekly Active Assign on first Friday

Accrual continues during Absences with Pay

OSU Payroll Services 409 Whitehurst (405) 744-6372 53

Leave Taken
Biweekly Accrued and Reported Taken in same Pay Period Monthly Accrued one Month; Reported Taken in the next Month Classified Cant take Annual Leave in the First 90 Days
OSU Payroll Services 409 Whitehurst (405) 744-6372 54

Leave Record Keeping

Departments Responsibility HRS Screen 046
e~Print Leave Reports Leave Corrections
OSU Payroll Services 409 Whitehurst (405) 744-6372 55

Lump Sum Pmts of Leave

Prohibited for Sick Leave

Prohibited for Annual Leave except at Separation Death/Layoff = 2 Yr Separation/Retirement = 1 Yr

Reported on a Separation EA Taxed at the Higher Flat Rate
OSU Payroll Services 409 Whitehurst (405) 744-6372 56

Transfers and Leave

Balances should be included on Transfer EA New Department unwilling to Accept Leave Balance Negotiate Start Date

Transfer Funds
OSU Payroll Services 409 Whitehurst (405) 744-6372 57

Leave Reports on e~Print

Description: Report Name: Report ID: Report Title: Used To:

OSU Departmental Leave Report OSU Dept Leave Rpt OSU Dept Leave Rpt Employee Payroll Statements for Pay ID Verify leave is correct for each of their employees.

OSU Payroll Services

409 Whitehurst

(405) 744-6372 58

EMPLOYEE LEAVE CORRECTIONS OKLAHOMA STATE UNIVERSITY

HOME DEPT. ALPHA/NUMERIC DEPARTMENT TITLE DATE DD/MM/YYYY

AA D0001
EMPLOYEE ID NUMBER

Great OSU Department

EMPLOYEE NAME EARNED AS OF DD/MM/YYYY

10/13/2006
TAKEN AS OF DD/MM/YYYY

89123456
ANNUAL LEAVE BALANCE

Andrews, Diana J
SICK LEAVE BALANCE

10/31/2006

09/30/2006

COMPENSATORY LEAVE BALANCE

OK

1492.68
COMMENTS

NA

4 hours of sick leave not on confirmation

THIS FORM PREPARED BY PHONE SIGNATURE OF THE DEPARTMENT HEAD

Jan Pratt

4-1111

Overpayments

Common Causes
Notification Recovery

OSU Payroll Services

409 Whitehurst

(405) 744-6372 60

Common Causes
Bi-Weekly time input incorrectly Duplicate ENPs or ENPs to the wrong person ENPs for work that was never performed

Late separation EA forms

OSU Payroll Services

409 Whitehurst

(405) 744-6372 61

Methods of Recovery
Cancel/Reversal Reduce Next Check

Recovery from Employee

Billed to Bursar Account

OSU Payroll Services

409 Whitehurst

(405) 744-6372 62

Notification

Departments Responsibility

Oral/Written Follow-up

OSU Payroll Services

409 Whitehurst

(405) 744-6372 63

Payroll Advice
Basic Pay Information
Benefit Section Employee Leave Statement Notifications/Announcements

OSU Payroll Services

409 Whitehurst

(405) 744-6372 64

Tax Treaties
International Students and Scholars Office Form 8233
Annual Election

OSU Payroll Services

409 Whitehurst

(405) 744-6372 65

Questions ???

Call Payroll Services at (405) 744-6372

OSU Payroll Services

409 Whitehurst

(405) 744-6372 66