"The competitor to be feared is one who never bothers about you at all, but goes on making his own

business better all the time." ~ Henry Ford

Done By, Sharatha 11pba106 I MBA A

Successful Project Implementation

Successful implementation of the project lies on effective project plan. Based on the anticipated goals and objectives the project planning to be made.

Problem Statement And Statement Of The Problem

The heart of the project lies in

the problem formulation process. The project team should have detailed understanding of the problem, scope, intervention areas and the out come of the project to be hypothesized.

Project Planning
Project planning can be defined as A scientific and systematic process, in which logical linkages are clearly established, among various element of projects.

Functions Of Planning:

It provides the basic for organizing the work on the project and allocating the responsibilities to individuals. It is a means of communication and coordination between all those involved in the project. It induces people to look ahead It instills a sense of urgency and time consciousness. It establishes the basis for monitoring and control.

Budgeting Phase
The project budgeting phase is in the

project formulation phase. Two types of budgets are to be made. The prior one is the cost category budget (materials, administration, capital; expenditures etc) and the later is the activity budget. This project budget is to calculate the cost of each project output.

Pre Requisites Of Successful Importance Of The Project

Adequate Formulation
Cursory assessment of input requirement
Superficial field investigation Slip-shod method used for estimating cost and benefits.

Omission of project linkages

Flawed judgment because of lack of experience and

expertise. Deliberate over -estimation of benefits and underestimation of benefits.

Sound Project Organization

It is led by a competent

leader who is accountable for project performance The authority of the project leader and his team is commensurate with their responsibility. Adequate attention is given to the human side of the project system and method is clearly defined.

Proper Implementation Planning

Develop a comprehensive plan for various activities like land

acquisition, tender evaluation, recruitment of personnel , construction of building etc. Estimate meticulously the resource requirement(manpower, materials, money etc.) For each period to realize the time plan. Define properly the inter linkages between activities of the project. Specify cost standards.

Advance Action
When the project appears prima facie to be viable and

desirable, advance action on the following activities may be initiated: acquisition of land, securing essential clearances, identifying technical collaborators/consultants, arranging for infrastructure facilities, preliminary design and engineering, and calling of tenders.

Timely Availability Of Funds

Once a project is approved, adequate funds must be made

available to meet its requirements as per the plan of implementation- it would be highly desirable if funds are provided even before the final approval to initiate advance action. Piecemeal, ad-hoc, and niggardly allocation, with undue rigidities, can impair the maneuverability of the project team.

Judicious Equipment Tendering And Procurement

To minimize time over-runs, it may appear that a turnkey

contract has obvious advantages. Since these contracts are likely to be bagged by the foreign suppliers, when global tenders are floated, a very important question arises. A judicious balance must be sought which moderates the outflow of foreign exchange and provides reasonable fillip to the development of indigenous technology.

 The competence and capability of all contractors must be ensured

Better Contract Mgt

one weak link can jeopardize the timely performance of contract. Proper discipline must be inculcated among contractors and suppliers by insisting that they should develop realistic and detailed resource and time plans which are congruent with the project plan. Penalties which may be graduated must be imposed for failure to meet contractual obligations. Likewise the incentives may be offered for good performance. Help should be extended to contractors and suppliers when they have genuine problems they should be regarded as partners in common pursuit. Project authorities must retain latitude to transfer contracts (partially or wholly)to other parties well in time where delays are anticipated.

Effective Monitoring
In order to keep a tab on the progress of the project, a system

of monitoring must be established. This helps in: Anticipating deviation from implementation plan. Analyzing immerging problem. Taking corrective action. It should focus sharply on the critical aspect of project implementation It must lay more emphasis on physical milestones and not on financial targets. It must be kept relatively simple. If made overcomplicated, it may lead to redundant paperwork and diversion of resources. Even worse, monitoring may be viewed as an end in itself rather than as a means to implement the project successfully.

T H A N K Y O U