IMS

Project wiki pages

Group- 04
Submitted in fulfillment of the requirements of CSC301GC2 Project

Advisor - Mr. K. Sarveswaran

Members Yogarajah Kesavan Maheswaran Nitharsan Jeyapratheepa Jeyanantharajah 2009/SP/014 2009/SP/042 2009/CSc/009

Date 08/02/2013
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Introduction page

Introduction
Inventory Management System was developed for anyone who needs a simple and easy way to keep track of their inventory. Inventory is basically the total amount of goods and materials held in stock by a factory, store and other business. An inventory system is a process whereby a business keeps track of the goods and material it has available. Todays competitive environment is forcing companies to optimize the procurement processes and inventory levels while at the same time ensure accuracy of controls and implementation of standard procedures for the flow of materials. However, in the absence of appropriate systems and information infrastructure, companies are finding it difficult to achieve smooth and efficient. Nowadays each and every organization has a computerized system. These systems must be secure, efficient, and also economical. So, in this project we are trying to make inventory management system which will help employees to keep records in a systematic way, provide easy recovery of errors, have an overall end user high subjective satisfaction, produce report about the inventory and stock currently available in the department in automatic way and help them in decision making. From this application only the administrative level staff can read, insert, update and delete a record or details of inventory and users. Other staff only view the information about inventory. Our project is Inventory Management System. Our project was prepared for our Computer science department. This system maintains the details of latest equipments, details of equipment use in lab, discard and repair equipment details and loan details. When new equipment enters our lab, we check that equipment is main (lab, office, furniture) equipments or other (consumable, stationary, maintenance) equipments.

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If that equipment is main, when we select that equipment in our system, automatically fill new identification number, new folio number and date. If that equipment is other, when we select that equipment and then select issued, automatically fill the increased balance or we select received, automatically fill the decreased balance in our system. We can search main and other equipments. If we search main equipment, we can see these (Articles, Identification number, folio number, name of supplier, date, unit price, officer in charge and remarks) details. If search other equipment, we can see these (article, date, quality, balance, action) details. We maintain two kinds of loan details those are loan issue and loan taken. We can add and edit details in both categories. We can see these (articles, identification number, status, return date, department) details in both categories.

Features
We can divide the inventory into two main categories. 1. Main equipment There are three categories of property that will be recorded, each with a life expectancy of more than two years which have the unique inventory identification no. a. Office equipment. b. Lab equipment. c. Furniture. When we adding main equipment system will automatically generates the identification no.

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2. Other equipment There are three categories of property that will be recorded, each with a life expectancy of less than two years. a. Stationary. b. Maintenance. c. Consumables. When we adding or issuing the other equipment, system will automatically generates the balance. So it reduces the unexpected shortages of critical items and unnecessary purchases (orders) of items already on hand.

Managing obtained Loan detail The one department can issue an item to another department by a loan, this process is called loan issued. Also one department can received an item from another department, this process is called loan taken. This system provides easy way to keep track of the inventory loan details. So it reduces the undetected theft or loss. Managing the details of Removed Item When a department has property it wants to remove (as either scrap or surplus), the Unserviceable Articles form must be completed by the data entry officer and forwarded to the administration branch. Serviceable & should be sold. Unserviceable & should be destroyed. Repairable & should be preserved. The data entry officer can remove the item when he received the approval of removal from technical evaluation committee. This system provides easy way to keep track of the remove inventory details. So it reduces the hazardous working condition to appropriate personnel and easy to identifying surplus or underutilized items and for reporting items that require repair.
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User Authentication The system will provide functionality to allow the user to log in to the system with a username and password. It is implemented as a very secure system to control unauthorized access through encrypted password. Only the Data entry officer can insert, edit and delete inventory and user details. Our system use CAPTCHA to check if the person registering is a real live human being as opposed to a computer program attempting to spam the site. Our system facilitates the search through different type of queries. So it is easy to identify inventory through id no or type.

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Developer page

Technologies
This project has been designed by using the CSS templates. This is help to design our interfaces and also help Adobe Dreamweaver CS5.5 and HTML 5. PHP have been used to develop the coding in our system. SQL server is used to create database as the back end for this system.

Tables
Our database contains eleven tables for our system.

Users :
This table consists of some attributes such as user id, first name, last name, email, username, password and user level. These details help to create an account and login the system.

Lab equipments (le), Office equipments (oe), Furniture (fu) :

This table consists of some attributes such as Articles, Identification number, folio number, name of supplier, date, unit price, officer in charge and remarks. le table uses to lab equipments details, . oe table uses to office equipments details and . fu table uses to furniture details.

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IMS Consumable (cons), Stationary (sta), Maintenance (mai) :

This table consists of some attributes such as id, item, number, action, date and balance. Cons table uses to consumable details, sta table uses to stationary details and mai table uses to maintenance details.

Loan issue :
This table consists of some attributes such as loan id, article, id, issued date, issued by, received by, received department, status, return date and remarks. This table helps to add, edit and show the issued items.

Loan taken :
This table consists of some attributes such as loan id, article, id, issued department, received date, received by, status, return date and remarks. This table helps to add, edit and show the taken items.

Remove :
This table consists of some attributes such as id number, article, reason, date and authorized by. These details help to remove, view and show the individual articles.

Current Status :
This table consists of some attributes such as id number, status( in, issued, removed ) and location. These details help to track the current status and location of the equipments.

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User Page

Software Requirements
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Apache MySQL PHP 5.3

Installation

Install XAMPP Access your phpMyAdmin web interface from XAMPP Place all the documents into the XAMPP "htdocs" folder (e.g. c:/xampp/htdocs/) Create a database called ims Select this database then click Import Browse to /ims.sql/ and click Go The database is now set up Edit the file config.php - This file contains your database login information and location.Edit these two lines to contain your database login and password $user = "root"; $password ="";

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Interfaces
Login :
This is our login page, this helps to login our system.

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Sign Up :
This is our sign up interface , this helps to create a new account.

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About us :
This is our about us interface , It helps to know our system.

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Main :
This is our main interface,

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Change Password :
This is our change password interface, it helps to change the password.

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Add Inventory :
This is our add inventory interface.

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IMS Main Equipment :

This is our Lab equipment interface, it helps to add the new equipment details to the database table. Other interfaces office equipment and furniture do the same work.

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IMS Other Equipment :

This is our consumable interface, it helps to add the new equipment details to the database table. Other interfaces maintenance and stationary do the same work.

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Inventory Search :
This is our Inventory search interface. It contains main equipment search and other equipment search.

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Main Equipment Search :

This is our main equipment search interface. If we select category and identification number, we can see the full details of that item.

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Main Equipment Update :

This is our main equipment update interface. Administrator can update the details of main equipments.

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Main Equipment view all :

This is our main equipment view all interface. It shows all details of main equipment.

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Main Equipment print :

This is our main equipment print interface. Administrator can print the search results.

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Other Equipment Search :

This is our other equipment search interface. If we select category and article, we can see the full details of that item.

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Other Equipment view all :

This is our other equipment view all interface. It shows all details of other equipment.

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Other Equipment print :

This is our other equipment print interface. Administrator can print the search results.

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Loan :
This is our Loan interface. It contains loan issue and loan taken.

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Loan Issue:
This is our loan issue interface. It helps to add, edit and view the details.

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Loan Issue update:

This is our loan issue update interface. Administrator can update the details of loan issue.

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Loan Taken :
This is our loan taken interface. It helps to add, edit and view the details.

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Loan Taken update:

This is our loan taken update interface. Administrator can update the details of loan taken.

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User Management :
This is our user management interface. It helps to edit, delete, view and add user.

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User Management update :

This is our user management update interface. Administrator can add the users and update the users privilege.

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Remove Inventory :
This is our remove inventory interface. It helps to remove the item and show the individual item.

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Remove Inventory added :

This is our remove inventory added interface. It helps to remove the item.

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Contact page Contact Details

The project entitled Inventory Management System is submitted fulfillment of Course unit CSC301GC2 in Computer Science for the Degree of Bachelor of Science, 2011 at the University of Jaffna by group-4. Our project advisor : Mr. K. Sarveswaran ( iamsarves@gmail.com ) Our group contains three members : Mr. Yogarajah Kesavan ( ykesan@gmail.com ) Mr.Maheswaran Nitharsan ( mnitharsan@yahoo.com ) Miss. Jeyapratheepa Jeyanantharajah ( jeya_mathu@yahoo.com ) 2009/SP/014 2009/SP/042 2009/CSC/009

Blog : www.inventorymanagementsystemims.blogspot.com

Email : inventorymsystem@gmail.com

Google code : https://code.google.com/p/inventory-managementsystem-ims/

Thank you
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