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S3pm7 - February 11, 2009 Recreation, Culture, and Parks Meeting Notes
S3pm7 - February 11, 2009 Recreation, Culture, and Parks Meeting Notes
COMMITTEE
Wednesday, February 11, 2009, commencing at 7:02 p.m.
Salmon River Committee Room
th
4 Floor, 20338 – 65 Avenue, Langley, BC
MEETING NOTES
PRESENT:
Acting Chair, Jamey Paterson
STAFF REPRESENTATIVES:
IN ATTENDANCE:
APPROVAL OF AGENDA
A. APPROVAL OF MINUTES
B. DELEGATIONS
February 11, 2009
Recreation, Culture, and Parks Advisory Committee Meeting Notes -2-
C. PRESENTATIONS
D. Leavers reported that the 2008 successes of the Recreation, Culture, and Parks
Division were discussed at the November 2008 meeting; hence it was not discussed
at this meeting, and instead had a DVD presentation on the history of the parks and
recreations in the Lower Mainland. This DVD was produced on the 50th Anniversary
of the British Columbia Recreation and Parks Association. He pointed out that the
future plans of the Association are consistent with the Township’s Sustainability
Charter.
D. REPORTS (VERBAL)
D. Leavers reported that the first event to be held at the Langley Events Centre is
the 2009 BC Gymnastics Championship, April 17-19.
Recreation, Culture, and Parks staff are preparing for the operation of the
Willoughby Community Centre.
Al Neufeld reported that the Willoughby Community Park’s first contract was to build
the fields. Currently, the contractor is working on tidying up the small deficiencies
and is of the opinion that it will be completed in a month’s time. The pedestrian
walkway has been completed and it will be opened to the public as soon as the
access to the parking lot is completed.
Recreation, Culture, and Parks have identified potential operating budget savings
opportunities however, on the capital side, one of the major projects that requires
immediate attention is the resurfacing of the McLeod Athletic Park track.
February 11, 2009
Recreation, Culture, and Parks Advisory Committee Meeting Notes -3-
D. REPORTS (VERBAL)
A detailed report will be provided to the members as soon as the budget is finalized.
4. Museum Transition
John Robertson has been hired as the Museum Services Manager and brings to the
Township considerable experience in the museum field.
J. Patterson reported that the 2010 BC Summer Games Nominating Committee has
held three meetings and have gone through a process of short listing names for the
position of a President. The potential candidate has been invited to the meeting on
the February 19, 2009. The immediate role of the President is to assist the
Nominating Committee to put together a Board of Directors by the end of March.
6. RCP Staffing
D. Leavers reported that the Recreation, Culture, and Parks Division is going
through a restructuring process. One of the key vacancies to be filled in is that of a
Manager, Recreation Facilities and Services. This person must have a strong
facilities and program management background and will replace the vacancy
created by the departure of K. Player.
D. REPORTS (WRITTEN)
E. CORRESPONDENCE
1. D. Leavers had an informal discussion regarding the Work Plan for the year.
A draft copy of the 2009 Work Program was distributed at the meeting, However,
D. Leavers pointed out that a formal discussion regarding the 2009 Work Plan will
take place at the March meeting.
He noted that the first order of business at the March meeting will be to elect a Chair
and Vice Chair.
The new bylaw replaces the earlier bylaw and if sub-committees have to be
established, they will require Council’s approval.
H. SUB-COMMITTEE UPDATES
T. Buckner reported that the Langley Field Sports Association is in the process of
revising its terms of reference to reflect annual election of a Chair and Vice-chair.
Geoff Shaw has been elected Chair and Peter Zeller Vice Chair for 2009. This
meeting was also attended by Mayor Green.
There have also been discussions regarding modifying the name of the association
so that it is not restricted to field sports but rather should be opened to outdoor
sports groups. The name change will take place at their AGM in October.
S. Guest reported that the Langley Arts Council has a new Board of Directors. She
requested clarification regarding the role of the Township’s representatives at the
Langley Arts Council.
The members suggested that the Langley Arts Council be invited to make a
presentation to the Recreation, Cultural, and Parks Advisory Committee.
T. Buckner reported that the committee meets once a year in November at its
Annual General Meeting.
J. OTHER BUSINESS
February 11, 2009
Recreation, Culture, and Parks Advisory Committee Meeting Notes -5-
K. ROUND TABLE
1. G. Aitkin requested clarification on the status of the Aldergrove Indoor Pool project.
He also noted that Christmas in Williams Park was a good event. He pointed out
that the ice arenas are booked by other skater groups, leaving the public with very
little skating time.
L. NEXT MEETING
M. TERMINATE
CERTIFIED CORRECT:
___________________
Chair, Jamey Paterson
NOTE:
Since the February meeting, it has become apparent that the Council appointments
of the Committee’s seven vacant positions will not occur soon enough for us to
proceed with the March meeting. Next meeting is therefore expected to be held on
April 8, 2009.