- 202 -

SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, May 4, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
th
4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long,

K. Richter and G. Ward

P. Catlin, C. Corfe, D. Leavers, R. Seifi, H. Tsikayi, J. Winslade and C. Wright

P. Cordeiro, A. Neufeld and S. Palmer

A. ADOPTION OF MINUTES

1. Special Council Meeting – April 20, 2009

Moved by Councillor Ward,

Seconded by Councillor Fox,
That Council adopt the Minutes of the Special Council Meeting held April 20, 2009.
CARRIED

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 4:00 P.M.

SPECIAL MEETING

No delegation requests were received.

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 7:00 P.M.

REGULAR MEETING
May 4, 2009
Special Council Meeting Minutes - 203 -

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

Moved by Councillor Ward,

Seconded by Councillor Fox,
That Council now resolve into a Special Closed Meeting according to Section 90 of
the Community Charter for discussion of the following items identified under
Section 90:

Item D.1. – Section 90(1) (e) Property;

Item D.2. – Section 90(1) (e) Property;
Item D.3. – Section 90(1) (a) Personnel;
Item E.1. – Section 90(2) (b) Inter-Governmental Relations;
Item E.2. – Section 90(1) (a) Personnel;
Item G.1. – Section 90(1) (a) Personnel;
Item G.2. – Section 90(1) (a) Personnel; and
Item G.3. – Section 90(1) (a) Personnel.

AMENDMENT

Moved by Mayor Green,

Seconded by Councillor Fox,
That the Agenda be amended by adding the following, thereto
Item G.4. – Section 90(1) (3) Property.
CARRIED

AMENDMENT

Moved by Councillor Fox,

Seconded by Councillor Long,
That the Agenda be amended by adding the following, thereto
Item G.5. – Section 90(2) (b) Inter-Governmental Relations; and
Item G.6. – Sections 90(1) (i) Legal, (k) Negotiations and
Section 90(2) (b) Inter-Governmental Relations
CARRIED

MAIN MOTION, AS AMENDED

The question was called on the Main Motion, as Amended, and it was
CARRIED

MEETING RECESSED

The meeting recessed at 3:02 p.m.

MEETING RECONVENED

The meeting reconvened at 4:39 p.m.

Councillors Ferguson and Kositsky entered the meeting at 4:39 p.m.

May 4, 2009
Special Council Meeting Minutes - 204 -

C. PRESENTATIONS

Councillor Long joined the meeting at 4:44 p.m.

1. Agricultural Advisory Committee Annual Report and Work Plan

T. Bowman, Chair, Agricultural Advisory Committee, provided a presentation

regarding the Committees’ 2008 Annual Report and 2009 Work Plan. He
commented that the Work Plan consists of such objectives as assisting the
Township in the preparation of an Agricultural Viability Strategy, the 2009 Farm
Tour, and providing advice regarding future Farmers’ Market proposals, Water
Management Plan, Sustainability Charter, with a focus on developing a food security
policy on the promotion of local food products, and other initiatives.

Councillor Long left the meeting at 5:01 p.m.

2. Experience the Fraser Project

A. Neufeld, Manager, Parks Design & Development, was in attendance and provided
a presentation regarding the Experience the Fraser Project: inter-regional trails,
river-based infrastructure and heritage features through the Lower Fraser River
corridor. He commented that the Trans Canada Trail was supported by Council in
March 1998 along the Fraser River Corridor and Council endorsed connecting the
Trail form Fort Langley to the new Golden Ears Bridge in March 2007. In April 2009
the Province announced the project with funding to both Metro Vancouver Parks and
Fraser Valley Regional District for planning and pilot project. He continued that an
open house has been scheduled for May 7th from 4:00 to 8:00 p.m. at the West
Langley Hall.

Councillor Long rejoined the meeting at 5:04 p.m.

Councillor Bateman left the meeting at 5:05 p.m. and rejoined the meeting at
5:09 p.m.

Councillor Kositsky commented that Metro Vancouver Parks Committee held its first
meeting in mid-April and that the Hon. Rich Coleman, Minister of Housing and Social
Development, on behalf of the Minister of Tourism, MLA Mary Polak, and other
MLAs throughout the Fraser Valley announced funding for a portion of the Trail
through Derby Reach Park. It was noted that the Township will be provided with
Trail markers and that staff will provide signage along existing roads (208 Street).
May 4, 2009
Special Council Meeting Minutes - 205 -

D. REPORTS TO COUNCIL

1. Neighbourhood Park Land Policy In-Stream Applications

Report 09-57
File CD 0890-20

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council receive the report entitled “Neighbourhood Park Land Policy In-Stream
Applications”, for information; and further

That Council endorse the implementation strategy outlined in this report.

CARRIED

2. DCC Frontending Agreement BFW (Willoughby) Developments Ltd. and

0746344 BC Ltd.)
Report 09-58
File CD 08-24-0040 / 08-25-0074

Moved by Councillor Ward,

Seconded by Councillor Bateman,
That Council receive this report entitled “DCC Frontending Agreement, BFW
(Willoughby) Developments Ltd. and 0746344 BC Ltd.”, for information; and further

That Council authorize staff to execute the DCC Frontending Agreement with BFW
Developments (Willoughby) Ltd. and 0746344 BC Ltd. in the substantial form of a
document presented as Attachment A, for the provision of off-site drainage
infrastructure for the southeast phase of the Yorkson Neighbourhood Plan area.
CARRIED

Councillor Ward left the meeting at 5:22 p.m. and rejoined the meeting at 5:23 p.m.

3. 16 Avenue and Zero Avenue Traffic Conditions Update

Report 09-61
File ENG 5400-20-01

Moved by Councillor Ward,

Seconded by Councillor Fox,
That Council receive the “16 Avenue and Zero Avenue Traffic Conditions Update”
report; and further

That Council authorize traffic signal installation at 216 Street and 16 Avenue.
May 4, 2009
Special Council Meeting Minutes - 206 -

D. REPORTS TO COUNCIL

AMENDMENT

Moved by Councillor Long,

Seconded by Councillor Ferguson,
That the recommendation be amended by deleting the second recommendation and
replacing it with “That staff continue to pursue the roundabout option as previously
directed by Council”.
DEFEATED

Mayor Green and Councillors Bateman, Dornan, Fox, Kositsky, Richter and Ward
opposed

MAIN MOTION
The question was called on the Main Motion and it was
CARRIED

Councillors Ferguson and Long opposed

4. Healthier Community Partnership Initiative and UBCM Age-Friendly

Community Planning Grant
Report 09-59
File CD 6440-02-01

Moved by Councillor Richter,

Seconded by Councillor Kositsky,
That the following motion be divided.
CARRIED

Councillors Bateman, Ferguson, Fox and Ward opposed

Moved by Councillor Fox,

Seconded by Councillor Ferguson,
That Council receive the report entitled “Healthier Community Partnership Initiative
and UBCM Age-Friendly Community Planning Grant”, for information; and

That Council authorize staff to submit an application for a UBCM Age-Friendly

Community Planning Grant and indicate a willingness to provide overall grant
management.
CARRIED

That Council indicate its support of the Fraser Health Authority’s Healthier
Community Partnership Initiative and appoint a Council representative to the
steering group.
CARRIED

Councillor Richter opposed

May 4, 2009
Special Council Meeting Minutes - 207 -

D. REPORTS TO COUNCIL

Moved by Councillor Ferguson,

Seconded by Councillor Richter,
That Council appoint Mayor Green to the steering group.
CARRIED

5. Farmers’ Market Considerations

Report 09-60
File CD 0540-20

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That Council receive this report, entitled “Farmers’ Market Considerations”, for
information; and further

That Council authorize staff to forward this report to the Economic Development
Committee and Agricultural Advisory Committee, for review and comment.
CARRIED

6. Building Canada Fund – Communities Component (BCF-CC)

Report 09-65
File ENG 1855-035-013

Moved by Councillor Kositsky,

Seconded by Councillor Ferguson,
That Council receive the Building Canada Fund – Communities Component (BCF-
CC) report, and

That Council concur with the following two additional projects and authorize grant
applications to the Building Canada Fund – Communities Component

• Zero Avenue/Bertrand Creek Bridge Reconstruction with a total estimated cost of

$930,000, and
• Street Rehabilitation Pavement Program with a total estimated cost of
$1,200,000
o 232 Street: 56 Avenue to 72 Avenue
o 96 Avenue: 224 Street to 232 Street
o 216 Street: 24 Avenue to 40 Avenue
CARRIED

E. CORRESPONDENCE

Moved by Councillor Ward,

Seconded by Councillor Bateman,
That Council receive for information the items under Correspondence as presented.
CARRIED
May 4, 2009
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E. CORRESPONDENCE

1. Request for Funding – Langley United U15 Gold

File 7710-01

Letter received from Tom McQuade, Langley United U15 Gold boys soccer team
requesting funding for the team to attend the Provincial Championships in Nelson, BC
this summer.

2. Falun Dafa Month

File 0630-01

Letter received from Joy Wang, Falun Dafa Association of BC requesting the month
of May be proclaimed as Falun Dafa Month.

F. MINUTES OF COMMITTEES

Moved by Councillor Fox,

Seconded by Councillor Dornan,
That Council receive the Minutes of Committees as presented.
CARRIED

Councillor Dornan left the meeting at 6:01 p.m. and rejoined the meeting at 6:03 p.m.

1. Langley Agricultural Advisory Committee – December 11, 2008

Minutes from the Langley Agricultural Advisory Committee Meeting held

December 11, 2008.

2. Agricultural Advisory Committee – April 16, 2009

Minutes from the Agricultural Advisory Committee Meeting held April 16, 2009.

MOTION

Moved by Councillor Richter,

Seconded by Councillor Kositsky,
That Council send a letter to Metro Vancouver and UBC conveying support of the
Agricultural Advisory Committee’s position relating to retention of the UBC Farm.
CARRIED

3. Heritage Advisory Committee – April 7, 2009

Minutes from the Heritage Advisory Committee Meeting held April 7, 2009.

MOTION
Moved by Councillor Fox,
Seconded by Councillor Ward,
That the three sub-committees: Heritage Site Review Sub-Committee, Museum
Advisory Group, and Douglas Day Sub-Committee be exempted from the 90-day Task
Force limitation under Bylaw No. 4700.
May 4, 2009
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F. MINUTES OF COMMITTEES
DEFERRAL

Moved by Councillor Kositsky,

Seconded by Councillor Richter,
That the motion to exempt the three sub-committees be deferred until such time as
there has been further discussion and overall review of Bylaw No. 4700.
CARRIED

4. Recreation, Culture, and Parks Advisory Committee – April 8, 2009

Minutes from the Recreation, Culture, and Parks Advisory Committee Meeting held
April 8, 2009.

5. Youth Advisory Committee – March 25, 2009

Minutes from the Youth Advisory Committee Meeting held March 25, 2009.

6. Youth Advisory Committee – April 22, 2009

Minutes from the Youth Advisory Committee Meeting held April 22, 2009.

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES

1. Municipal Finance Authority Program Dividends

File 1610-01

Moved by Councillor Long,

Seconded by Councillor Richter,
That Council receive correspondence from Frank Leonard, Chair, Municipal Finance
Authority of BC regarding the Municipal Finance Authority Program Dividends.
CARRIED

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

1. Extension of Meeting

Moved by Councillor Long,

Seconded by Councillor Dornan,
That the Special meeting of Council be extended beyond 6:00 p.m.
CARRIED
May 4, 2009
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L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS

1. Lower Mainland Treaty Advisory Committee – LMTAC Board-in-Brief

Moved by Councillor Richter,

Seconded by Councillor Bateman,
That Council receive the bulletin from the Lower Mainland Treaty Advisory
Committee.
CARRIED

2. Langley Care Society

Moved by Councillor Fox,

Seconded by Councillor Ward,
Whereas the Langley Care Society has presented a request for support in their
fundraising efforts as they complete an expansion and renovation of the Langley
Lodge;

Be it resolved that the Township of Langley commit to a grant to the Society of

$50,000 a year for a period of 20 years.

DEFERRAL

Moved by Councillor Kositsky,

Seconded by Councillor Long,
That the request for support from the Langley Care Society be deferred to staff for
review under the Capital Improvement Grant policy framework and related
considerations.
CARRIED

Councillors Fox and Ward opposed

May 4, 2009
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M. OTHER BUSINESS

3. Corporate Department Reviews

Moved by Councillor Fox,

Seconded by Councillor Ward,
Be it resolved that each Division engage the services of an appropriate consultant to
undertake an Organizational Review, as the Fire Department has done, to review
ways to increase efficiency and reduce costs provided; however, that they also
advise if the Township has adequate staff levels for the Services they provide, and

That each Divisional report contain both recommendations for improvements and
strengths within the Division, provided that the costs are not to exceed the amount
spent to date by the Mayor's Standing Committee of Finance; and further

That Council Priorities Meetings be set to occur concurrently with the Mayor's
Standing Committee on Finance meetings so that Council may interact with the
Committee to better understand their perspective and to make for a more efficient
use of resources.

Moved by Councillor Richter,

Seconded by Councillor Ferguson,
That the motion be divided.
CARRIED

Councillors Fox and Ward opposed

AMENDMENT

Moved by Councillor Richter,

Seconded by Mayor Green,
That the first motion be amended by deleting the words “Each Division engage the
services of an appropriate consultant” and inserting the words “That the Township of
Langley engage the services of an efficiency consultant”.

REFERRAL

Moved to Councillor Kositsky,

Seconded by Councillor Long,
That all three motions including the Amendment be referred to the Municipal
Administrator.
CARRIED

Councillors Fox and Ward opposed

Councillor Richter left the meeting at 6:40 p.m. and rejoined the meeting at 6:41 p.m.
May 4, 2009
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M. OTHER BUSINESS

4. Participation of Council Members on Local Government Associations

Moved by Councillor Kositsky,

Seconded by Councillor Long,
Whereas members of Council are encouraged to participate in the executives of the
three municipal associations which the Township of Langley belongs to - the
Federation of Canadian Municipalities (FCM), Union of B.C. Municipalities (UBCM)
and the Lower Mainland Local Government Association (LMLGA); and

Whereas these organizations require its members to confirm that their municipality
supports by resolution the participation of its members on the various boards of
directors, committees, and their attendance at conferences, workshops and
meetings;

Be it resolved that any member of Langley Township Council be permitted to run for
executive positions or to participate on these boards and their various committees,
according to FCM, UBCM and LMLGA policy and requirements, and

That the Township of Langley will cover the costs of attending FCM, UBCM and
LMLGA board meetings, and other meetings and conferences, not covered by those
organizations, and that all related costs and staff support also be covered, as
required, for all three of the associations during the full term of this Council,
extending to March 31, 2012.
CARRIED

5. Aldergrove Planning Committee

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council authorize staff to amend the Terms of Reference to include the
following alternate positions to the Aldergrove Planning Committee membership:
• 1 Youth Committee representative;
• 1 Aldergrove Community Enhancement Committee representative; and
• 1 Economic Development Advisory Committee representative.
CARRIED
May 4, 2009
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N. TERMINATE

Moved by Councillor Bateman,

Seconded by Councillor Dornan
That the meeting terminate at 6:46 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk