- 98 -

SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, March 9, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
th
4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long,

K. Richter and G. Ward

M. Bakken, P. Catlin, D. Leavers, R. Seifi, H. Tsikayi, J. Winslade and C. Wright

C. Ferguson and S. Palmer

A. ADOPTION OF MINUTES

1. Special Council Meeting – March 2, 2009

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That Council adopt the Minutes of the Special Council Meeting held March 2, 2009.
CARRIED

2. Special Council Meeting for Budget Purposes – March 3, 2009

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council adopt the Minutes of the Special Council Meeting for Budget Purposes
held March 3, 2009.
CARRIED

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR AT THE 4:00 P.M.

SPECIAL MEETING

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council approve the Delegation Request submitted by Sonya Paterson to
discuss the Mufford Crescent/Glover overpass.
CARRIED
March 9, 2009
Special Council Meeting Minutes - 99 -

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

Moved by Councillor Ward,

Seconded by Councillor Bateman,
That Council now resolve into a Special Closed Meeting according to Section 90 of
the Community Charter for discussion of the following items identified under
Section 90:

Item G.1. – Section 90(1) (a) Personnel

AMENDMENT

Moved by Councillor Fox,

Seconded by Councillor Bateman,
That the Agenda be amended by adding the following, thereto:
Item G.2. - Section 90(1)(b) Negotiations; and
Item G.3. - Section 90(1)(e) Property; 90(2)(b) Intergovernmental Relations.
CARRIED

MAIN MOTION, AS AMENDED

The question was called on the Main Motion, as Amended, and it was
CARRIED

MEETING RECESSED

The meeting recessed at 3:01 p.m.

MEETING RECONVENED

The meeting reconvened at 3:45 p.m.

The agenda order was varied.

E. CORRESPONDENCE

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council receive for information the items under Correspondence as presented.
CARRIED

1. CUPE Local 403 Meeting

File 0510-01

Letter received from Paul Albrecht, President, CUPE Local 403 requesting an
orientation meeting with Mayor and Council.

It was noted that staff would arrange with CUPE Local 403 to attend a Special
Council meeting.
March 9, 2009
Special Council Meeting Minutes - 100 -

E. CORRESPONDENCE

2. Reinstatement of the Business Vote

File 0230-20

Letter received from Kevin Staples, President, Greater Langley Chamber of

Commerce regarding a draft resolution for the restoration of the business vote.

Moved by Councillor Long,

Seconded by Councillor Dornan,
That Council endorse the recommendations contained in the letter received from
Kevin Staples, President, Greater Langley Chamber of Commerce regarding a draft
resolution for the restoration of the business vote.
CARRIED

Councillors Fox and Kositsky opposed

F. MINUTES OF COMMITTEES AND COMMISSIONS

1. Recreation, Culture, and Parks – February 11, 2009

Moved by Councillor Ward,

Seconded by Councillor Fox,
That Council receive the Meeting Notes from the Recreation, Culture, and Parks
Committees meeting held February 11, 2009.
CARRIED

M. OTHER BUSINESS

1. Mr. Anthony Perl

File 0550-10

Proposed presentation by Mr. Anthony Perl (Professor and Director of Urban Studies
Program, Simon Fraser University) on major development and transportation
mistakes being made in the South of Fraser area.

The original agenda order then resumed.

March 9, 2009
Special Council Meeting Minutes - 101 -

B. DELEGATION

1. Sonya Paterson
File 0550-07
Sonya Paterson was in attendance and commented that she has been an advocate
for healthy and effective transportation. She continued that she had concerns
relative to pressure placed on Council members to approve the proposed Mufford
Crescent overpass and loss of farmland. She referenced an April 2006 Langley
Advance article submitted by the Hon. Mark Warawa, MP, relative a study to explore
other viable options.

C. PRESENTATIONS

1. Healthier Community Partnerships

File 0550-10

Kathi Thompson, Senior Advisor, Municipal Government & Community Relations,

Fraser Health Authority (FHA), provided a presentation on Healthier Community
Partnerships. She commented that she wanted Council to work with the City of
Langley to work on this new initiative to promote the health and wellbeing of
residents. She continued that a partnership would be formalized between
municipalities and the FHA to create or enhance existing organizations. She noted
that a Steering Committee would be struck to understand issues and develop
solutions for a short, medium and long term community health approach. She
summarized that the objective is to improve the health of the entire community.

Councillor Dornan left the meeting at 4:17 p.m. and rejoined the meeting at
4:19 p.m.

Councillor Ferguson left the meeting at 4:23 p.m. and rejoined the meeting at
4:25 p.m.

MOTION

Moved By Councillor Ward,

Seconded by Councillor Ferguson,
That the Healthier Community Partnerships proposal be referred to staff for a report.
CARRIED

Councillor Richter opposed

March 9, 2009
Special Council Meeting Minutes - 99 -

D. REPORTS TO COUNCIL

1. Aldergrove Community Plan Update

Report 09-30
File CD 6540-20

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council receive this report entitled “Aldergrove Community Plan Update”, for
information;

That Council authorize staff to proceed with the next steps in the Community Plan
Update process, as outlined in this report; and further

That Council endorse establishment of an Aldergrove Planning Committee

comprising of community residents to provide input, liaison and guidance throughout
the community plan update process and authorize staff to prepare and bring forward
the necessary bylaws and associated terms of reference for Council’s consideration
and approval.
CARRIED

2. Extreme Weather Challenges

Report 09-29
File PROTSERV 2780/20

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council receive this report “Extreme Weather Challenges” between December
13, 2008 and January 12, 2009” for information.
CARRIED

3. Roberts Bank Rail Corridor (RBRC) Partnership – 64 Avenue Rail Overpass at

Highway 10 Project
Report 09-26
File ENG 5330-23-03

Sheri Plewes, TransLink

Sheri Plewes, Vice President, Planning and Capital Management, TransLink, was in
attendance and commented that she had been asked by Mayor Green to clarify
whether program funding could be used for elements off the RBRC railroad grade
separation and still be used for transportation purposes, and whether different
configurations for the proposed Mufford Crescent overpass could be explored. She
noted that there is a desire to move forward in terms of infrastructure projects
meeting the objectives of the rail corridor. She added that there are five funding
partners; the province to provide one quarter of the funding. She stated that if
provincial funding is lost, TransLInk would be in a difficult position to meet the
objective of building an overpass that links back to the network and could not deal
with the project linking back to provincial infrastructure. She concluded that if the
proposed project design is not to proceed, TransLInk would have to withdraw
funding at this time. She noted that currently there is $307 Million funding available
to be used for various projects.
March 9, 2009
Special Council Meeting Minutes - 100 -

D. REPORTS TO COUNCIL

Helen Berthin, Ministry of Transportation

Helen Berthin, Senior Project Manager, Pacific Gateway Branch, Ministry of

Transportation, was in attendance and clarified that Glover Road is not to be four-
laned in the near future and that no further traffic lights would be installed between
the overpass and 216 Street at this time.

The following motion was deferred from the March 2, 2009 Special Meeting of
Council:

Moved by Mayor Green,

Seconded by Councillor Richter,
That Council receive and refer Report 09-26 to the Roberts Bank Rail Corridor
(RBRC) partnership to engage in a new public process to determine another
preliminary design option to meet the needs of the partnership and residents of the
Township of Langley.

The above motion was Withdrawn by the Mover and the Seconder, and with the
unanimous consent of Council.

MOTION

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council receive the RBRC – 64 Avenue Rail Overpass at Highway 10 Project
(“the Project”) report; and

That Council endorse the preliminary design; and further

That Council authorize staff to enter into agreements with the Government of
Canada, Contribution Agreement (“GOC Agreement”) and the Project Agreement,
Roberts Bank Rail Corridor Program (“RBRC Agreement”) on behalf of the Township
of Langley, subject to such modifications as may be deemed necessary by legal
counsel.

DEFERRAL

Moved by Mayor Green,

Seconded by Councillor Richter,
That the matter be deferred to the March 23, 2009 Special meeting of Council.
DEFEATED

Councillors Bateman, Dornan, Ferguson, Fox, Kositsky, Long, and Ward opposed
March 9, 2009
Special Council Meeting Minutes - 101 -

D. REPORTS TO COUNCIL

AMENDMENT

Moved by Councillor Long,

Seconded by Councillor Ferguson,
That the Main Motion be amended by adding the following:

“subject to the following conditions being made part of the project:

1. Accommodate the capacity issues at the intersection at Highway 10/216/Crush

Crescent and as traffic volumes demand at the intersections of 64 and 224, 232
and 232 Street and Springbrook Road;
2. Accommodate the safety issues (such as pedestrian safety) between 64 Avenue
and the intersection at Highway 10/216/Crush Crescent;
3. Accommodate the safety issues along 64 Avenue east of 216 (e.g., construct
wider shoulders, installing traffic calming measures, enforcement);
4. Ensure farms have full access to the road network;
5. Ensure the viability of agriculture and farming operations;
6. Accommodate the heritage aspects and the archaeological significance of the
Milner area;
7. That this constructed project, should it proceed, attempt to be carbon neutral;
and
8. Ensure that the connector at 64 Avenue and Highway 10 include an eastbound
connection to Highway 10.”
CARRIED

Mayor Green and Councillors Kositsky and Richter opposed

MAIN MOTION, AS AMENDED

The question was called on the Main Motion, as Amended, and it was
CARRIED

Mayor Green and Councillors Kositsky and Richter opposed

E. CORRESPONDENCE

This item was heard earlier in the meeting.

F. MINUTES OF COMMITTEES AND COMMISSIONS

1. Recreation, Culture, and Parks – February 11, 2009

This item was heard earlier in the meeting.

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES

March 9, 2009
Special Council Meeting Minutes - 102 -

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

1. Online Feedback - Standing Committee of Council – Finance

File 1360-02

Discussion ensued relative to a memo from Corporate Administration dated

March 9, 2009 regarding the posting of the Standing Committee of Council - Finance
Committee report on the Township of Langley website and providing opportunity for
public input. It was noted that the report would be posted and clarified with
supporting material.

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS

1. Mr. Anthony Perl – Possible Presentation

File 0550-10

This item was heard earlier in the meeting.

2. Spirit of BC Committee

Moved by Councillor Bateman,

Seconded by Councillor Ferguson,
That Council approve a grant to the Spirit of BC Committee in the amount of $50,000
with the proviso that upon completion of the grant process, any surplus funds in the
grant account up to $50,000, be repaid to the Council Contingency fund; and that the
Township of Langley logo be included on the Spirit of BC Committee website.

REFERRAL

Moved by Councillor Long,

Seconded by Councillor Richter,
That the matter be referred to the budget process.
DEFEATED

Mayor Green and Councillors Bateman, Dornan, Ferguson, Fox, Kositsky, Long, and
Ward
March 9, 2009
Special Council Meeting Minutes - 103 -

M. OTHER BUSINESS

The question was called on the Main Motion and it was

CARRIED

Councillor Richter opposed

N. TERMINATE

Moved by Councillor Ferguson,

Seconded by Councillor Long,
That the meeting terminate at 6:00 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk