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SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, March 23, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
th
4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long,

K. Richter and G. Ward

M. Bakken, P. Catlin, D. Leavers, L. Rebelato, R. Seifi, H. Tsikayi, J. Winslade and

C. Wright

T. Buckner, G. MacKinnon and S. Palmer

A. ADOPTION OF MINUTES

1. Special Council Meeting – March 9, 2009

Special Council Meeting for Budget Purposes – March 10, 2009
Special Council Meeting for Budget Purposes – March 11, 2009

Moved by Councillor Dornan,

Seconded by Councillor Bateman,
That Council adopt the Minutes of the Special Council Meeting held March 9, 2009,
the Special Council Meeting for Budget Purposes – March 10, 2009, and the Special
Council Meeting for Budget Purposes – March 11, 2009.
CARRIED

B. APPROVAL OF DELEGATION REQUESTS

Moved by Councillor Richter,

Seconded by Councillor Dornan,
That Council approve the following Delegation Requests:
CARRIED

4:00 p.m.

1. Patrick Matiowski
Langley Lodge
File 0550-07

Request by Patrick Matiowski, Langley Lodge, to appear before Council to discuss a

financial grant for a not for profit complex care facility that serves Township of
Langley residents.
March 23, 2009
Special Council Meeting Minutes - 113 -

B. APPROVAL OF DELEGATION REQUESTS

7:00 p.m.

2. Richard Bennett
File 0550-07

Request by Richard Bennett, to appear before Council to discuss the Lions

Foundation of Canada Purina Walk for Dog Guides.

3. Dan Sheel
File 0550-07

Request by Dan Sheel, to appear before Council to discuss an Aldergrove Aquatic

facility.

4. Kathleen Stephany
File 0550-07

Request by Kathleen Stephany, to appear before Council to discuss the Mufford

Crescent and 64th Avenue Overpass and road alignment.

5. Russ Shiels
File 0550-07

Request by Russ Shiels, to appear before Council to discuss the Mufford Overpass.

6. Fred McNeill
File 0550-07

Request by Fred McNeill, to appear before Council to discuss the Synovate Poll as it
pertains to the Mufford Overpass.

7. Sonya Paterson
File 0550-07

Request by Sonya Paterson, to appear before Council to present the petition

signatures against the Mufford Crescent Overpass and copies of letters to the
Agricultural Land Commission.

8. Eric Bysouth
File 0550-07

Request by Eric Bysouth, to appear before Council to discuss the

Mufford/#10/Glover/64 Avenue Alignment.

9. Wally Martin
File 0550-07

Request by Wally Martin, to appear before Council to discuss the Mufford/64 Avenue
Overpass.
March 23, 2009
Special Council Meeting Minutes - 114 -

B. APPROVAL OF DELEGATION REQUESTS

10 Wesley Mufford
File 0550-07

Request by Wesley Mufford, to appear before Council to discuss the Mufford/64

Avenue Overpass.

11 Glen Tomblin
File 0550-07

Request by Glen Tomblin to appear before Council to discuss the Milner Farmland
and overpass.

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council now resolve into a Special Closed Meeting according to Section 90 of
the Community Charter for discussion of the following items identified under
Section 90:

Item D.1 – Section 90(2) (b) Negotiations; and

Item G.1 – Section 90(1) (a) Personnel.

AMENDMENT

Moved by Councillor Bateman,

Seconded by Councillor Long,
That the Agenda be amended by adding the following, thereto:
Item G.2. – Section 90(1) (a) Personnel
CARRIED

MAIN MOTION, AS AMENDED

The question was called on the Main Motion, as Amended and it was
CARRIED

MEETING RECESSED

The meeting recessed at 3:03 p.m.

MEETING RECONVENED

The meeting reconvened at 4:06 p.m.

March 23, 2009
Special Council Meeting Minutes - 115 -

B. DELEGATION

1. Terry Metcalfe
Langley Lodge
File 0550-07

Terry Metcalfe, Langley Lodge, appeared before Council to discuss a financial grant
for a not-for-profit complex care facility serving Langley residents. He commented
that the current residential facility was built for 50 residents, and that they will be
moving from providing residential care to complex care as required by the Fraser
Health Authority. He stated that the upgrades and new development will be finished
by the end of 2009, with renovations on the first tower to conclude by early 2011.
He spoke to funding concerns, noting that government capital funding is not
available, that BC Housing Corporation is providing interim financing, and added that
the Langley Care Society will be facing a $28 Million mortgage. He described the
many services and extras that will be provided by the facility, as well as the
maintenance of a Campus of Care to meet the changing needs of its residents.

Councillor Bateman left the meeting at 4:26 p.m. and rejoined the meeting at
4:29 p.m.

C. PRESENTATIONS

1. Regional Growth Strategy

Johnny Carline, Commissioner/Chief Administrative Officer, Metro Vancouver,

provided a presentation regarding the draft Regional Growth Strategy entitled “Metro
Vancouver 2040 - Shaping our Future”. He commented that the objective of the
strategy is to accomplish vibrant, accessible centres throughout the region; a strong,
diversified economy; competitive advantage; protected natural assets; productive
agricultural lands; food security; reduced greenhouse gases; protection from climate
change; well-housed population; and efficient, affordable transportation. He spoke
to governance issues, protection of industrial, conservation/recreational and
agricultural lands; and noted that local governments should determine boundaries
for industrial/commercial designation and make use of transportation networks to
create more liveable communities within the urban area. He advised that they are
encouraging local governments to provide any comments prior to the public
consultation process commencing April 8, 2009.
March 23, 2009
Special Council Meeting Minutes - 116 -

D. REPORTS TO COUNCIL

1. 2009 Fee-for-Service Agreement with Tourism Langley

Report 09-37
File CD 6900-20

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council receive this report entitled “2009 Fee-for-Service Agreement with
Tourism Langley,” for information; and further

That Council authorize staff to execute, effective January 1, 2009, the 2009 Fee-for-
Service agreement with Tourism Langley for the provision of tourism services in the
Township of Langley for $51,000, as contained in the draft 2009 budget.

DEFERRAL

Moved by Councillor Long,

Seconded by Councillor Richter,
That Council refer Report 09-37 to staff to provide a copy of Tourism Langley’s
budget.
DEFEATED

Councillors Bateman, Dornan, Ferguson, Fox, Kositsky, and Ward opposed

AMENDMENT

Moved by Mayor Green,

Seconded by Councillor Richter,
That Council serve notice to Tourism Langley that the Township of Langley establish
a three-year limit to Fee-for-Service Agreement funding.
DEFEATED

Councillors Bateman, Dornan, Ferguson, Fox, Long, Kositsky and Ward opposed

AMENDMENT

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council request a presentation from Tourism Langley by September 2009 to
provide clarification on the fee-for-service, rules for the 2% Hotel Tax revenues and
how they see this relationship going forward.
CARRIED

Councillor Richter opposed

MAIN MOTION, AS AMENDED

The question was called on the Main Motion, as Amended, and it was
CARRIED

Councillors Ferguson and Richter opposed

March 23, 2009
Special Council Meeting Minutes - 117 -

D. REPORTS TO COUNCIL

2. Mowing Maintenance Contract Award 2009 – 2011

Report 09-40
File RCP 2320-20

Moved by Councillor Ward,

Seconded by Councillor Ferguson,
That Council authorize the award of contract for 2009 – 2011 Mowing Maintenance
RFQ #PRE 09-302 to Newlands Landscaping.

DEFERRAL

Moved by Councillor Kositsky

Seconded by Councillor Ferguson,
That RFQ #PRE 09-302 be deferred to staff for further information and report back
to the next Council meeting.
CARRIED

Councillor Bateman, Long and Ward opposed

3. Strategic Community Investment Funds

Report 09-38
File FIN 2250-26

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That Council endorse the Strategic Community Investments Funds Agreement, as
requested by the Provincial Ministry of Community Development, in order for the
Township to receive the Traffic Revenue payments from the Province.
CARRIED

4. 2009 Beer Garden Applications – Parks

Report 09-39
File RCP 8100-20

Moved by Councillor Long,

Seconded by Councillor Fox,
That the Beer Garden applications listed below be approved as requested:

Langley Slo Pitch March 28 & 29

Kwantlen Polytechnic University Eagles Baseball March 28 & 29
Aldergrove United Soccer April 4 & 5
Kwantlen Polytechnic University Eagles Baseball April 11 & 12
Kwantlen Polytechnic University Eagles Baseball April 18 & 19
Langley Slo Pitch April 25 & 26
Willoughby Mixed Slo Pitch April 24,25 & 26
Raiders Flag Football May 16,17 & 18
Langley Slo Pitch May 23 & 24
Langley Meadows Community Association May 30
Aldergrove Festival Days Society June 13 & 14
Langley Slo Pitch June 20 & 21
March 23, 2009
Special Council Meeting Minutes - 118 -

D. REPORTS TO COUNCIL

Langley Slo Pitch July 4 & 5

Willoughby Mixed Slo Pitch July 10, 11, 12 & 13
Langley Mixed Slo Pitch July 11 & 12
Langley Mixed Slo Pitch July 18 & 19
Aldergrove Mixed Slo Pitch July 18 & 19
Langley Mixed Slo Pitch July 25 & 26
Aldergrove Legion #265 July 25 & 26
Langley Slo Pitch August 8 & 9
Langley United Football Club August 15

Fort Langley Lions August 15 & 16

Langley Mixed Slo Pitch September 19 & 20
Langley Mixed Slo Pitch September 26 & 27
Langley Mixed Slo Pitch October 17 & 18
CARRIED

Councillor Bateman opposed

5. Snow and Ice Control Policy – 2009 Revisions

Report 09-36
File ENG 5400-11

That Council receive the “Snow and Ice Control Policy – 2009 Revisions” report; and
That Council authorize the changes to first and second priorities as outlined in the
report, including the associated capital and operating budget implications; and
further
That Council authorize a “condition based” response for third priority roads as
outlined in the report including the associated capital and operating budget
implications.

REFERRAL

Moved by Councillor Ferguson,

Seconded by Councillor Fox,
That Report 09-36 be referred to the 2009 budget process.
CARRIED

E. CORRESPONDENCE

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council receive for information the items under Correspondence as presented.
CARRIED
March 23, 2009
Special Council Meeting Minutes - 119 -

E. CORRESPONDENCE
1. 25% Development Cost Charge (DCC) Increase
File 6410-01

Letter received from Peter Simpson, Chief Executive Officer, Greater Vancouver
Home Builders’ Association regarding DCC increases and a new neighbourhood
parkland dedication policy.

2. South Fraser Family Court and Youth Justice Committee – Presentation

File 0540-20

Letter received from Shirley Gust, Chair, South Fraser Family Court and Youth
Justice Committee requesting a presentation to Council to discuss the 2009 Work
Plan.

3. Aldergrove Indoor Pool

File 7900-01

Letter received from Gail Aitken regarding the Aldergrove indoor pool.

4. Willoughby Community Hall

File 6410-01

Letter received from Karl Dreise, President, Willoughby Community Hall Society
regarding the proposed Athenry Development.

5. Oral Health Month

File 0630-01

Letter received from Melanie Shim, Oral Health Month Coordinator, British Columbia
Dental Association requesting April be proclaimed as Oral Health Month.

6. Workers Day of Mourning

File 0630-01

Letter received from Carolyn Rice, Secretary-Treasurer, New Westminster & District
Labour Council requesting April 28, 2009 be proclaimed as Day of Mourning for
workers killed and injured on the job.
March 23, 2009
Special Council Meeting Minutes - 120 -

F. MINUTES OF COMMITTEES AND COMMISSIONS

1. South Fraser Family Court and Youth Justice Committee – February 5, 2009

Moved by Councillor Long,

Seconded by Councillor Kositsky
That Council receive the Minutes from the South Fraser Family Court and Youth
Justice Committee meeting held February 5, 2009.
CARRIED

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES

1. Glen Valley Dyking District AGM

File 0400-60

Moved by Councillor Long,

Seconded by Councillor Kositsky,
That Council receive the Memorandum from Mike Veenbaas, Glen Valley Dyking
District inviting Mayor and Council to the 2009 Annual General Meeting and approve
the meeting date of April 7, 2009.
CARRIED

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS
March 23, 2009
Special Council Meeting Minutes - 121 -

N. TERMINATE

Moved by Councillor Long,

Seconded by Councillor Fox,
That the meeting terminate at 6:07 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk