SPECIAL MEETING OF TOWNSHIP COUNCIL - 04 May 2009 - Html 1

SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, May 4, 2009 at 3:00 p.m
Fraser River Presentation Theatre
4th Floor, 20338 – 65 Avenue, Langley, BC

AGENDA

A. ADOPTION OF MINUTES
1. Special Council Meeting - April 20, 2009

Recommendation that Council adopt the Minutes of the Special Council meeting held April 20, 2009.
April 20, 2009 Special Minutes.pdf

B. APPROVAL OF DELEGATION REQUESTS

4:00 P.M. SPECIAL MEETING

No delegation requests were received.

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

That Council now resolve into a Special Closed Meeting according to Section 90 of the Community Charter for
discussion of the following items identified under Section 90:

Item D.1. – Section 90(1) (e) Property;

Item D.2. – Section 90(1) (e) Property;
Item D.3. – Section 90(1) (a) Personnel;
Item E.1. – Section 90(2) (b) Inter-Governmental Relations;
Item E.2. – Section 90(1) (a) Personnel;
Item G.1. – Section 90(1) (a) Personnel;
Item G.2. – Section 90(1) (a) Personnel; and
Item G.3. – Section 90(1) (a) Personnel.

C. PRESENTATIONS
1. Agricultural Advisory Committee Annual Report and Work Plan

Presentation by Ted Bowman, Chair, Agricultural Advisory Committee, regarding the Committees' Annual
Report and Work Plan.

2. Experience the Fraser Project

Presentation by staff regarding the Experience the Fraser Project: inter-regional trails, river-based
infrastructure and heritage features through the Lower Fraser River corridor.

Clerk's Note: Council requested this presentation at the April 20, 2009 Special Council Meeting.

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1. Agricultural Advisory Committee Annual Report and Work Plan

Presentation by Ted Bowman, Chair, Agricultural Advisory Committee, regarding the Committees' Annual
Report and Work Plan.

2. Experience the Fraser Project

Presentation by staff regarding the Experience the Fraser Project: inter-regional trails, river-based
infrastructure and heritage features through the Lower Fraser River corridor.

Clerk's Note: Council requested this presentation at the April 20, 2009 Special Council Meeting.

D. REPORTS TO COUNCIL
1. Neighbourhood Park Land Policy In-Stream Applications
Report 09-57
File CD 0890-20

Recommendation that Council receive the report entitled "Neighbourhood Park Land Policy In-Stream
Applications", for information; and further

That Council endorse the implementation strategy outlined in this report.

Neighbourhood Park Land Policy In Stream Applications.pdf
2. DCC Frontending Agreement BFW (Willoughby) Developments Ltd. and 0746344 BC Ltd.
Report 09-58
File CD 08-24-0040 / 08-25-0074

Recommendation that Council receive this report entitled "DCC Frontending Agreement BFW (Willoughby)
Developments Ltd. and 0746344 BC Ltd.", for information; and further

That Council authorize staff to execute the DCC Frontending Agreement with BFW Developments
(Willoughby) Ltd. and 0746344 BC Ltd. in the substantial form of a document presented as Attachment A,
for the provision of off-site drainage infrastructure for the southeast phase of the Yorkson Neighbourhood
Plan area.
BFW DCC Frontending Agreement.pdf
3. 16 Avenue and Zero Avenue Traffic Conditions Update
Report 09-61
File ENG 5400-20-01

Recommendation that Council receive the "16 Avenue and Zero Avenue Traffic Conditions Update" report;
and further

That Council authorize traffic signal installation at 216 Street and 16 Avenue.
Zero Avenue Update.pdf
4. Healthier Community Partnership Initiative and UBCM Age-Friendly Community Planning Grant
Report 09-59
File CD 6440-02-01

Recommendation that Council receive the report entitled "Healthier Community Partnership Initiative and
UBCM Age-Friendly Community Planning Grant", for information;

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That Council authorize staff to submit an application for a UBCM Age-Friendly Community Planning Grant
and indicate a willingness to provide overall grant management ; andfurther

That Council indicate its support of the Fraser Health Authority's Healthier Community Partnership Initiative
and appoint a Council representative to the steering group.
Healthier Community Partnership.pdf
5. Farmers’ Market Considerations
Report 09-60
File CD 0540-20

Recommendation that Council receive this report, entitled "Farmers' Market Considerations", for information;
and further

That Council authorize staff to forward this report to the Economic Development Committee and Agricultural
Advisory Committee, for review and comment.
Farmers Market Considerations.pdf

E. CORRESPONDENCE
1. Request for Funding - Langley United U15 Gold
File 7710-01

Letter received from Tom McQuade, Langley United U15 Gold boys soccer team requesting funding for the
team to attend the Provincial Championships in Nelson, BC this summer.

Clerk’s Note: Request Council to consider funding the Langley United U15 Gold boys soccer team to attend the Provincial
Championships.

Request for Funding - Langley United U15 Gold.pdf

2. Proclamation:

In an effort to make the community aware, the following proclamation has been requested:

Falun Dafa Month

File 0630-01

Letter received from Joy Wang, Falun Dafa Association of BC requesting the month of May be proclaimed
as Falun Dafa Month.

Clerk’s Note: Policy No. 01-024 Approved by Council, September 18, 2000: No vote or action to be taken on proclamation
requests.

Falun Dafa Month.pdf

F. MINUTES OF COMMITTEES AND COMMISSIONS

1. Langley Agricultural Advisory Committee – December 11, 2008

Recommendation that Council receive the Minutes from the Langley Agricultural Advisory Committee
Meeting held December 11, 2008.
December 11, 2008.pdf

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2. Agricultural Advisory Committee – April 16, 2009

Recommendation that Council receive the Minutes from the Agricultural Advisory Committee Meeting held
April 16, 2009.

COUNCIL

That the Agricultural Advisory Committee receive the letter from Community Development to Metro
Vancouver relative to the UBC Farm.

AMENDMENT

That the Agricultural Advisory Committee supports retention of the UBC Farm and requests Council convey
the Committee's position to Metro Vancouver and UBC.
April 16, 2009.pdf
3. Heritage Advisory Committee – April 7, 2009

Recommendation that Council receive the Minutes from the Heritage Advisory Committee Meeting held April
7, 2009.
April 7, 2009.pdf
4. Recreation, Culture, and Parks Advisory Committee – April 8, 2009

Recommendation that Council receive the Minutes from the Recreation, Culture, and Parks Advisory
Committee Meeting held April 8, 2009.
April 8, 2009.pdf
5. Youth Advisory Committee – March 25, 2009

Recommendation that Council receive the Minutes from the Youth Advisory Committee Meeting held March
25, 2009.
March 25, 2009.pdf
6. Youth Advisory Committee – April 22, 2009

Recommendation that Council receive the Minutes from the Youth Advisory Committee Meeting held April
22, 2009.
April 22, 2009.pdf

G. ASSOCIATIONS AND OTHER GOVERNMENT ITEMS

1. Municipal Finance Authority Program Dividends
File 1610-01

Letter received from Frank Leonard, Chair, Municipal Finance Authority of BC regarding the Municipal
Finance Authority Program Dividends.

Clerk’s Note: This item is for Council’s information.

MFA Program Dividends.pdf

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H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS
1. Lower Mainland Treaty Advisory Committee – LMTAC Board-in-Brief

Bulletin received from the Lower Mainland Treaty Advisory Committee.

LMTAC Board in Brief.pdf
2. Councillor Fox presented the following Notice of Motion within the deadlines according to Council's
policy:

Langley Care Society

Whereas the Langley Care Society has presented a request for support in their fundraising efforts as they
complete an expansion and renovation of the Langley Lodge;

Be it resolved that the Township of Langley commit to a grant to the Society of $50,000 a year for a period of
20 years.

3. Councillor Fox presented the following Notice of Motion within the deadlines according to Council's
policy:

Corporate Department Reviews

Whereas:

The Mayor's Standing Committee on Finance has cost the taxpayers of Langley a significant amount of time
and financial resources, and

There now appears to be a desire on the part of the committee to review each department within the
Township for efficiencies and financial wherewithal;

Therefore be it resolved that:

Each Division engage the services of an appropriate consultant to undertake an Organizational Review, as
the Fire Departments has done, to review ways to increase efficiency and reduce costs provided, however,
that they also advise if the Township has adequate staff levels for the Services they provide, and

That each Divisional report contain both recommendations for improvements and strengths within the
Division, provided that the costs are not to exceed the amount spent to date by the Mayor's Standing
Committee of Finance; and further

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That Council Priorities Meetings be set to occur concurrently with the Mayor's Standing Committee on
Finance meetings so that Council may interact with the Committee to better understand their perspective
and to make for a more efficient use of resources.

4. Councillor Kositsky presented the following Notice of Motion within the deadlines according to
Council's policy:

Participation of Council members on Local Government Associations

Whereas members of Council are encouraged to participate in the executives of the three municipal
associations which the Township of Langley belongs to - the Federation of Canadian Municipalities (FCM),
Union of B.C. Municipalities (UBCM) and the Lower Mainland Local Government Association (LMLGA); and

Whereas these organizations require its members to confirm that their municipality supports by resolution
the participation of its members on the various boards of directors, committees, and their attendance at
conferences, workshops and meetings;

Be it resolved that any member of Langley Township Council be permitted to run for executive positions or
to participate on these boards and their various committees, according to FCM, UBCM and LMLGA policy
and requirements, and

That the Township of Langley will cover the costs of attending FCM, UBCM and LMLGA board meetings,
and other meetings and conferences, not covered by those organizations, and that all related costs and staff
support also be covered, as required, for all three of the associations during the full term of this Council,
extending to March 31, 2012.

N. TERMINATE

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