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SPECIAL MEETING OF
TOWNSHIP COUNCIL
Monday, May 25, 2009 at 3:00 p.m.
Fraser River Presentation Theatre
th
4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present: Mayor Green

Councillors J. Bateman, B. Dornan, S. Ferguson, C. Fox, M. Kositsky, B. Long,

K. Richter and G. Ward

M. Bakken, P. Catlin, D. Leavers, R. Seifi, H. Tsikayi, and C. Wright

J. Chu, E. Horricks and S. Palmer

A. ADOPTION OF MINUTES

1. Special Council Meeting – May 4, 2009

Moved by Councillor Bateman,

Seconded by Councillor Ferguson,
That Council adopt the Minutes of the Special Council Meeting held May 4, 2009.
CARRIED

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR BEFORE COUNCIL

Moved by Councillor Ferguson,

Seconded by Councillor Dornan,
That Council approve the following requests to appear before Council:

4:00 p.m.

1. Mike Lowe/Perry Zimmerman, First Capital Realty

Request by Mike Lowe and Perry Zimmerman, First Capital Realty, to appear before
Council to discuss the Willowbrook/Willoughby Commercial Study and the Jericho
Sub-Neighbourhood Plan.

2. Peter Hume, Hume Consulting Corp.

Request by Peter Hume, Hume Consulting Corp, to appear before Council to

discuss the Willowbrook/Willoughby Commercial Study and the Jericho Sub-
Neighbourhood Plan.
May 25, 2009
Special Council Meeting Agenda - 227 -

B. APPROVAL OF DELEGATION REQUESTS TO APPEAR BEFORE COUNCIL

1. 7:00 p.m.

John L’Henaff
File 0550-07

Request by John L’Henaff, to appear before Council to discuss renaming a portion of

the Fraser Highway between 264 Street and 270 Street.

2. Gary Jones
File 0550-07

Request by Gary Jones, to appear before Council to discuss the Langley Farmers’
Market Society.
CARRIED

MOTION TO RESOLVE INTO SPECIAL CLOSED MEETING

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council now resolve into a Special Closed Meeting according to Section 90 of
the Community Charter for discussion of the following items identified under
Section 90:

Item D.1. – Section 90(1) (e) Property; (g) Litigation;

Item D.2. – Section 90(1) (e) Property; (g) Litigation;
Item D.3. – Section 90(1) (a) Personnel;
Item E.1. – Section 90(1) (a) Personnel; and
Item G.1. – Section 90(1) (a) Personnel.
CARRIED

MEETING RECESSED

The meeting recessed at 3:02 p.m.

MEETING RECONVENED

The meeting reconvened at 3:29 p.m.

Councillor Kositsky entered the meeting at 3:29 p.m.

The agenda order was varied.

May 25, 2009
Special Council Meeting Agenda - 228 -

D. REPORTS TO COUNCIL

1. Willowbrook/Willoughby Commercial Study

Report 09-69
File CD 6480-30-001

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council receive the report titled “Willowbrook/Willoughby Commercial Study” for
information.
CARRIED

REFERRAL

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That the Willowbrook/Willoughby Commercial Study be referred to the Economic
Development Advisory Committee for comment.
CARRIED

2. 2008 Water Wise Program Summary and 2009 Planned Activities

Report 09-72
File ENG 5280-23/10

Moved by Councillor Fox,

Seconded by Councillor Ward,
That Council receive the “2008 Water Wise Program Summary and 2009 Planned
Activities” report for information.
CARRIED

3. 2009 Audited Financial Statements

Report 09-70
File FIN 1830-02

Moved by Councillor Ward,

Seconded by Councillor Bateman,
That Council receive the Independence Letter dated April 17, 2009 (Attachment A)
from the external auditors, KPMG LLP, that summarizes relationships that might
bear on KPMG’s independence with respect to their audit of the 2008 Financial
Statements; and further

That Council receive the Oversight Letter dated April 17, 2009 (Attachment B) from
the external auditors, KPMG LLP, that summarizes significant findings and other
audit matters with respect to their audit of the 2008 Financial Statements; and further

That Council accept the 2008 Financial Statements and the report of the Auditors
thereon (Attachment C).
CARRIED
May 25, 2009
Special Council Meeting Agenda - 229 -

D. REPORTS TO COUNCIL

4. The March 2009 Draft Liquid Waste Management Plan for

Metro Vancouver and Municipalities
Report 09-71
File ENG 5340-01

Moved by Councillor Bateman,

Seconded by Councillor Dornan,
That Council receive the March 2009 Draft Liquid Waste Management Plan for the
Greater Vancouver Sewerage & Drainage District and Member Municipalities; and
further

That Council authorize staff to forward a copy of this report to Metro Vancouver as a
summary of Township input on the Draft Liquid Waste Management Plan, by the
requested deadline of May 29, 2009.
CARRIED

5. Langley Care Foundation Grant Request

Report 09-75
File RPC 1850-01

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That Council receive the Langley Care Foundation Grant Request report for information.

The following item was brought forward from the May 4, 2009 Special Council
meeting:

Langley Care Society

Moved by Councillor Fox,

Seconded by Councillor Ward,
Whereas the Langley Care Society has presented a request for support in their
fundraising efforts as they complete an expansion and renovation of the Langley Lodge;

Be it resolved that the Township of Langley commit to a grant to the Society of $50,000
a year for a period of 5 years.

REFERRAL
Moved by Councillor Kositsky,
Seconded by Mayor Green,
That the request for support from Langley Care Society be referred to staff to obtain
information relative to:
(1) amount in Council Contingency fund;
(2) the Society’s business plan as to how to reach goal(s);
(3) explanation from the Province as to why they will not fund from existing health
programs;
(4) explanation as to whether gaming grant funds are available;
(5) communications between Mayor and MLAs as to the options; and
report back to Council.
CARRIED
Councillors Fox and Ward opposed
May 25, 2009
Special Council Meeting Agenda - 230 -

E. CORRESPONDENCE

Moved by Councillor Ferguson,

Seconded by Councillor Dornan,
That Council receive for information the “Correspondence” items as presented.
CARRIED

1. Reduction of Bus Service

File 8500-01

Letter received from Dave Hickie, Greyhound Canada Transportation Corporation

regarding the application filed with the BC Passenger Transportation Board for a
reduction of bus service that will affect the Township of Langley.
MOTION

Moved by Councillor Kositksy,

Seconded by Councillor Richter,
That Council submit a letter opposing the reduction in service and ask the proponent
to examine other options to maintain and potentially increase service levels, possibly
in conjunction with TransLink and that the Greyhound request for input be placed on
the Township Page and Township website.
CARRIED

2. Commuter Challenge 2009

File 0330-20
Letter received from Liz Ashby, Better Environmentally Sound Transportation
(BEST) inviting the Township of Langley to participate in Commuter Challenge 2009.

The original agenda order then resumed.

Councillor Ferguson left the meeting at 4:17 p.m. and rejoined the meeting at
4:20 p.m.

B. DELEGATION REQUESTS

1. Peter Hume, Hume Consulting Corp.

Peter Hume, Hume Consulting Corp, appeared before Council to discuss the
Willowbrook/Willoughby Commercial Study and the Jericho Sub-Neighbourhood
Plan. He provided information on table and commented that they largely agree with
the plan, however, they do not agree with the timing of commercial development
within the Jericho Sub-Neighbourhood plan for the three primary commercial nodes
of Willowbrook, Gordon Smith and Jericho, being the last for commercial
development. He continued that the existing population of 17,000 living in
Willoughby, the nearby workforce and pass-by traffic is under-serviced by local
goods and services. He added that they would like to proceed with a viable and
compatible commercial development in advance of residential development.
May 25, 2009
Special Council Meeting Agenda - 231 -

B. DELEGATION REQUESTS

2. Perry Zimmerman, First Capital Realty

Perry Zimmerman commented that they have received expressions and letters of
interest from a number of local retail tenants and that First Capital Realty wishes to
proceed as soon as the Jericho Sub-Neighbourhood Plan is completed. First Capital
would like to construct 40,000 square feet of commercial space with no unit larger
than 5,000 square feet in size.

Peter Hume then continued that the study indicates that commercial development in
advance of increasing population would result in auto-dominated services serving
passers-by rather than pedestrian-oriented centres. The Willoughby Neighbourhood
Plan envisions an auto-oriented service site. The preliminary Sub-Neighbourhood
concept prepared in collaboration with Township staff provides a strong connection
to First Capital Realty; the business park works within the Jericho Sub-
Neighbourhood Plan and the site would be increasingly pedestrian-friendly. The
Sub-Neighbourhood plan in the future Zoning Bylaw will provide the character and
form guidelines to ensure it is also neighbourhood oriented. He requested that
Council allow First Capital Realty to proceed with their commercial development plan
in advance of increased residential.

Councillor Dornan left the meeting at 4:26 p.m. and rejoined the meeting at
4:28 p.m.

C. PRESENTATIONS

1. Captain Jackson Commemoration

Elaine Horricks, Heritage Planner, provided a presentation regarding the Captain

Jackson Commemoration on behalf of the Heritage Advisory Committee.

Warren Sommer offered a brief history on Captain Hector Jackson, M.C., a First
World War Langley soldier who served as a volunteer with the Canadian
Expeditionary Force. He also spoke about the history of the memorials and
cenotaphs in Murrayville and Fort Langley and the memorial trees that were planted
in the Township following the First World War in memory of those who died during or
shortly after the war.

Elaine Horricks noted that the selected site located adjacent to the original Jackson
farm on 24 Avenue near 256 Street in Aldergrove meets the historical, safety,
parking and environmental criteria for the commemoration. She noted that a
memorial red maple had been chosen as the tree of choice to be located, along with
an historic stone, base and interpretive bronze plaque at the site. Target completion
of the project is November 2009. Appreciation was expressed to Langley Heritage
Society, Canadian War Graves Commission, the Jackson family, Kent and Carolyn
Strobel, Township of Langley and Warren Sommer for their partnership and
assistance.
May 25, 2009
Special Council Meeting Agenda - 232 -

C. PRESENTATIONS

2. Willowbrook/Willoughby Commercial Study

J. Chu provided a presentation regarding the Willowbrook/Willoughby Commercial

Study. He highlighted findings and recommendations of the Study on current and
future commercial needs in the Willowbrook/Willoughby area, including:
• 1.2 million to 1.6 million ft2 of additional space required for major or sub-regional
oriented retail and service businesses;
• about 840,000 ft2 of additional space required for local oriented retail and service
businesses;
• 1.4 million to 1.6 million ft2 of additional regional office space required;
• approximately 300,000 ft2 of additional local office space required;
• major or sub-regional retail and service locations should be planned in
Willowbrook and Carvolth;
• a network of local oriented commercial areas should be planned to include three
primary nodes and up to ten neighbourhood convenience locations;
• consideration should be given to phasing the three primary commercial nodes,
based on a primary trade area of about 8,000 to 10,000 population to support a
major grocery store anchoring a range of other businesses;
• encourage future regional oriented office demand to locate in Willowbrook to
reinforce the Regional Town Centre as a primary office location in Langley;
• accommodate office users that require a high quality business park location in
Carvolth and other nearby sites along 200 Street; and
• adopt appropriate policies and strategies to ensure viability of all local
commercial centres in a comprehensive manner to encourage pedestrian rather
than car-oriented development.

F. MINUTES OF COMMITTEES

1. Community Safety Advisory Committee – April 15, 2009

Moved by Councillor Bateman,

Seconded by Councillor Ferguson,
That Council receive the Minutes from the Community Safety Advisory Committee
Meeting held April 15, 2009.
CARRIED

2. Economic Development Advisory Committee – May 6, 2009

Moved by Councillor Bateman,

Seconded by Councillor Ward
That Council receive the Minutes of the Economic Development Advisory Committee
held May 6, 2009.
CARRIED
May 25, 2009
Special Council Meeting Agenda - 233 -

F. MINUTES OF COMMITTEES

MOTION

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council support and encourage the 2010 Commonwealth Rowing
Championships to be held at the Bedford Channel; and further

That staff be assigned to assist J. Leith in looking at other sources of sponsors and
help with Bid Package preparation.

REFERRAL

Moved by Councillor Bateman,

Seconded by Councillor Fox,
That the matter be referred to staff and the Recreation, Culture, and Parks Committee.
CARRIED

Councillor Long left the meeting at 5:11 p.m. and rejoined the meeting at 5:14 p.m.

MOTION

Moved by Councillor Bateman,

Seconded by Councillor Ferguson,
That Council provide its support to any Township of Langley sports groups that will
help the economy of Langley.

REFERRAL

Moved by Councillor Richter,

Seconded by Councillor Dornan,
That the motion be referred to staff and the Recreation, Culture, and Parks
Committee.
CARRIED

MOTION

Moved by Councillor Bateman,

Seconded by Councillor Ferguson,
That Council authorize staff to develop a Business Recognition program and
implement it as soon as possible.

REFERRAL

Moved by Councillor Richter,

Seconded by Councillor Dornan,
That the matter be referred to staff and the Langley Chamber of Commerce.
CARRIED
May 25, 2009
Special Council Meeting Agenda - 234 -

F. MINUTES OF COMMITTEES

3. Heritage Advisory Committee – May 5, 2009

Moved by Councillor Ward,

Seconded by Councillor Fox,
That Council receive the Minutes from the Heritage Advisory Committee Meeting held
May 5, 2009.
CARRIED

G. ASSOCIATIONS AND OTHER GOVERNMENT AGENCIES

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That Council receive for information the items under “Associations and Other
Government Agencies” as presented.
CARRIED

1. Provincial Prison Facility Site Selection

File 0400-60

Letter received from Mayor Derek R. Corrigan, City of Burnaby regarding an analysis
of a consultant’s report commissioned by the Provincial Government with respect to a
location for a proposed remand/prison facility in the lower mainland.

2. Provincial Prison Facility Site Selection

File 0400-60

Letter received from Lois E. Jackson, Chair, Metro Vancouver Board requesting
municipalities that may be willing to provide a site for the pretrial centre forward a
response to Metro Vancouver.

3. Draft Charter
File 0400-60

Letter received from Lois E. Jackson, Chair, Metro Vancouver Board regarding the
Draft Charter between Metro Vancouver Port Cities and Port Metro Vancouver.

4. Aldergrove Port of Entry

File 0400-60

Letter received from various lower mainland municipalities and organizations

regarding opposition to any reduction in services at the Aldergrove/Lynden Port of
Entry.

H. INFORMATION ITEMS FROM SPECIAL CLOSED MEETINGS

May 25, 2009
Special Council Meeting Agenda - 235 -

I. ITEMS FOR INFORMATION

J. ITEMS FROM PRIOR MEETINGS

K. STAFF ITEMS FOR DISCUSSION WITH COUNCIL

L. ITEMS FOR DISCUSSION BY COUNCIL MEMBERS

M. OTHER BUSINESS

1. CUPE 403 Orientation

CUPE 403 orientation to occur during the dinner hour.

N. TERMINATE

Moved by Councillor Bateman,

Seconded by Councillor Ward,
That the meeting terminate at 5:29 p.m.
CARRIED

CERTIFIED CORRECT:

Mayor

Deputy Township Clerk