HERITAGE ADVISORY COMMITTEE

Tuesday, June 2, 2009, commencing at 7:38 p.m.

Salmon River Committee Room
th
4 Floor, 20338 – 65 Avenue, Langley, BC

MINUTES

Present:
Acting Chair, T. Annandale

E. Easingwood, A. Johnson, J. Megahy, G. Muller, B. Sommer, M. Sparrow and

J. Watt

Municipal Representative:
Councillor Fox

Staff:
P. Crawford, E. Horricks, S. Carneiro and A. Dean

APPOINTMENT OF CHAIR

1. Heritage Advisory Committee

June 2, 2009

Moved by E. Easingwood,
Seconded by G. Muller,
That T. Annandale be appointed as Chair for the June 2, 2009 Heritage Advisory
Committee meeting.
CARRIED

APPROVAL OF AGENDA

1. Heritage Advisory Committee

June 2, 2009

Moved by E. Easingwood,
Seconded by G. Muller,
That the Heritage Advisory Committee adopt the Agenda of the June 2, 2009
meeting.
CARRIED
June 2, 2009
Heritage Advisory Committee Minutes -2-

A. ADOPTION OF MINUTES

1. Heritage Advisory Committee

May 5, 2009

Moved by M. Sparrow,
Seconded by J. Watt,
That the Heritage Advisory Committee adopt the Minutes of the May 5, 2009
meeting.
CARRIED

B. DELEGATION

C. PRESENTATIONS

1. Murrayville Pumphouse and Old Yale Road

A. Dean, Project Engineer, Township of Langley, presented slides on the historic

portion of Old Yale Road which runs from the Fraser Highway/Old Yale Road
junction in the City of Langley to Murrayville’s five corners on 48th Avenue. The
original road was constructed of concrete sections with the existing asphalt apron
added much later. The road has a lot of structural cracking with the worst conditions
occurring at the end of the road closest to Fraser Highway.

The committee would like to see the historic portion of the road preserved as it is
one of the first concrete highways in the area. In the past it has been suggested that
restoring the concrete sections in phases over several years would be a feasible
approach to its long-term preservation. This year no work on the road will be
undertaken as it not included in the capital budget.

If upgrading is undertaken in future, committee members indicated that they would

like to see the stamped sections in the old concrete are re-used. Integrating these
stamps into new sections of sidewalk along Old Yale Road or featuring them in other
ways has been suggested in the past. A. Dean reported that one of the stamps was
placed in the five corners round-about when it was constructed.

The committee would like to see a plan developed for the road’s future restoration
detailing recommended treatments for the various sections.

It was suggested that staff maintain a list of outstanding agenda items that can be
brought forward to future Heritage Advisory Committee meetings. It was also
recommended that the committee consider the restoration of Old Yale Road again in
the fall in order to consider making a recommendation to Council that provision for
the repair of an initial portion of Old Yale Road be included in the capital budget for
2010.

It was noted that C. Roberts will follow-up on the status of the Murrayville
Pumphouse insurance claim with the HAC at a future meeting.
June 2, 2009
Heritage Advisory Committee Minutes -3-

D. REPORTS (VERBAL)

1. Heritage Planner’s Report

Heritage Resources List:

A copy of the Heritage Resources List was circulated with the agenda package.
Those members, who have not yet sent their suggestions to E. Horricks, are asked
to do so by Friday, June 5, 2009.

Heritage Tour
E. Horricks expressed appreciation to F. Pepin for taking J. Robertson and herself
on a most interesting tour of several of the Township’s historic sites on May 22nd.

Heritage Advisory Committee Webpage

The Heritage Advisory Committee webpage is up on the Township’s site. An inquiry
email has been added hac@tol.bc.ca.

Heritage Building Incentive Program

A call for applications to the Heritage Building Incentive Program was advertised in
the local papers during the last two weeks of May. The application deadline is June
12, 2009 at 4:30 PM. Once the applications are received, the Land Use and
Planning Committee will meet with staff within the two week period following the
deadline to review the applications and make funding decisions.

2. Captain Jackson Commemoration Update

On June 25, 2009, W. Sommer and E. Horricks presented the Captain Jackson
Commemoration to Council on behalf of the Heritage Advisory Committee.

Since the last meeting a further funding commitment of $600 has been received from
Kent and Carolyn Strobel toward the interpretive bronze plaque.

Work on the project has begun and the memorial stone has been transferred to
Aldergrove where it will be restored by a Langley sculptor. Once the restoration
work is complete the foundation for the stone and plaque will be prepared.

The Work Plan calls for forming a task force, or alternatively requesting volunteers,
at the September meeting to plan the unveiling of the Captain Jackson
Commemoration scheduled for a date prior to Remembrance Day.

3. Museum Manager’s Report

No report

4. Douglas Day Update

A meeting was set up by A. Johnson to plan for Douglas Day 2009. Members of the
committee this year include: A. Johnson (Chair), Ellen Worrell (Vice-Chair/Pioneer
Representative), Betty Allen (Native Daughter Representative), Bruce Mavis
(Member-at-large), Jim McGregor (Member-at-large), and Doris Blair (Honorary
Member). Lisa Egan, Special Events Coordinator, is the staff liaison from Corporate
June 2, 2009
Heritage Advisory Committee Minutes -4-

D. REPORTS (VERBAL)

Communications who will assist in planning the event.

Mayor Green plans to attend the June 17, 2009 meeting. At that meeting the roles
of the committee and staff will be discussed. It was recommended that someone
who can speak to the historical significance of Douglas Day be invited to the meeting
to provide the background on this annual event. A. Johnson indicated she would
follow-up with F. Pepin.

Moved by J. Watts,
Seconded by M. Sparrow,
That J. Megahy be appointed as the HAC alternate to the Douglas Day Committee.
CARRIED

E. REPORTS (WRITTEN)

1. Memorandum from John Robertson

The memorandum from J. Robertson will be emailed to members on receipt.

F. CORRESPONDENCE

1. Hanson Chapel

E. Easingwood left the room at 8:16 p.m. due to a declared conflict of interest.

E. Horricks reported that she is in receipt of a letter with accompanying newspaper

articles on his work, dated April 30, 2009 from Will Wilding Architect, expressing
concern regarding the demolition of the Hanson Chapel that he designed and built in
1962.

Committee members who had been on the previous Heritage Commission recalled
attending a number of the initial meetings along with the TWU Alumni Society who
made a case for its preservation, which in the end was unsuccessful. Based on the
key role the Hanson Chapel had played in the community life of Trinity Western
University for many years, the Township’s Heritage Services requested an As-Found
Report which was received from TWU in the fall of 2008.

Committee members agreed that a letter be sent to Mr. Wilding acknowledging

receipt of his correspondence, thanking him for his submission and advising him that
the documentation he has provided will be included in the Hanson Chapel As Found
Report that will be retained in the Langley Centennial Museum and Archives.

Staff to work with the Vice-Chair to prepare a letter.

E. Easingwood rejoined the meeting at 8:23 p.m.

June 2, 2009
Heritage Advisory Committee Minutes -5-

G. 2009 WORK PROGRAM

1. Finalized Work Plan

E. Horricks summarized the several week review process undertaken by the

Committee on the proposed 2009 draft Work Plan noting final feedback was
received from committee members on May 25th. A finalized copy is included in the
June meeting package for final committee approval.

COUNCIL

Moved by E. Easingwood,
Seconded by J. Watt,
Recommendation that Council endorse the 2009 Work Plan of the Heritage Advisory
Committee as presented, which includes the following tasks as per Attachment A:

1. Prepare the HAC Annual Work Plan for 2009

2. Terms of Reference Review
3. Develop Long Term Strategic Goals for the Committee
4. Review applications to the Heritage Building Incentive Program
5. Review the Current Policy of the Heritage Building Incentive Grant Program
6. Review and Provide Input on the Proposed Murrayville Heritage
Conservation Area
7. Review the Consolidated TOL Heritage Inventory as a First Step in
Increasing Public Access
8. Commemorate Captain Hector Jackson (First World War Langley Soldier)
9. Celebrate Heritage Week 2010
10. Maintain Liaison to the Land Use and Planning Committee
11. Maintain Liaison to the Douglas Day Committee
12. Maintain Liaison with the Langley Centennial Museum
13. Prepare Annual Reports as required by Council
14. Consider or Inquire into Matters as Requested by Council

CARRIED

2. Terms of Reference Review

The first item on the Committee’s 2009 Work Program is to undertake a Terms of
Reference review. It was agreed that a Task Force be set up to review the overall
Heritage Advisory Committee function in relation to its current and anticipated work
and make recommendations within the scope of Bylaw 4700 for the Committee’s
specific terms of reference.

The work of the Task Force is to prepare a preliminary draft for presentation to the
Heritage Advisory Committee at the September meeting by July 9, 2009.

Moved by G. Muller,
Seconded by E. Easingwood,
That the Heritage Advisory Committee appoint B. Sommer, J. Watt and G. Muller to
a Task Force to prepare a draft terms of reference for the Heritage Advisory
Committee within the scope of Bylaw 4700.
CARRIED
June 2, 2009
Heritage Advisory Committee Minutes -6-

G. 2009 WORK PROGRAM

It was suggested that the Clerk’s Department create a standard template for a
Terms of Reference for the Task Force’s use.

3. Township of Langley Heritage Inventory

In the years since the publication of “Langley’s Heritage” in 1999, staff and
consultants have recommended changes be made to this listing. Recommended
additions, changes and deletions put forward during the period between1999 and
2007 were complied and circulated at the meeting for committee members’ review.

Members were requested to review the site descriptions provided for each site for
their historical accuracy and advise E. Horricks of any known changes of status on
these sites that might affect their inclusion in the Township’s Inventory.

It is intended that by late fall, after a full review of the document, that an open house
be considered along with a request to Council to endorse the finalized list.

Copies of the document circulated will be mailed to absentee members.

4. Heritage Week 2010

E. Horricks reported that she received approval for $1,000 for a Heritage week
activity. The theme for Heritage Week 2010 is Heritage of Sports and Recreation.
Heritage week is celebrated annually during the third week of February.

Moved by E. Easingwood,
Second by G. Muller,
That the Heritage Advisory Committee authorize J. Watt to prepare a proposal on a
Heritage Week 2010 Round Table and present it to the committee at the September
meeting.
CARRIED

H. COUNCIL RESOLUTIONS AND REFERRALS

I. TASK FORCE UPDATES

J. ITEMS FOR INFORMATION

K. ITEMS FROM PRIOR MEETINGS

1. Heritage Centre Feasibility Report

A memorandum regarding the Heritage Centre Feasibility Report is being prepared

by the Director of Community Development and the Director of the Recreation,
Culture, and Parks and will be distributed to committee members on receipt.
June 2, 2009
Heritage Advisory Committee Minutes -7-

L. OTHER BUSINESS

1. Re-scheduling of September Meeting

Moved by G. Muller,
Seconded by A. Johnson,
That the September meeting date be changed to September 8, 2009.
CARRIED

M. ROUND TABLE

1. E. Horricks circulated a copy of the Spring 2009 Heritage BC Quarterly and Heritage
BC 2008 Annual Report for information.

N. NEXT MEETING

Date: September 8, 2009,

Location: Salmon River Committee Room
4th Floor, 20338 – 65 Avenue
Time: 7:30 p.m.

O. TERMINATE

Moved by E. Easingwood,
That the meeting terminate at 9:15 p.m.
CARRIED

CERTIFIED CORRECT:

_______________________
Acting Chair, Tom Annandale
Heritage Advisory Committee Work Plan 2009
The HAC proposes to undertake the following work in 2009 consistent with five aims of the Committee. The target completion dates pertain to HAC completion of specified items only.

Target
Aim Project & HAC Member Tasks April May June Sept Oct Nov Completion
I Clarify the Committee's mandate, priorities and strategic goals for supporting heritage conservation initiatives in the Township
Prepare the HAC Annual Work Plan for 2009 Jun-09
(as per Bylaw 4700, Section 17)
1 Identify items to be considered in 2009 and 2010 √
2 Review, prioritize and approve work plan items for 2009 √
3 Recommend to Council √

Terms of Reference Review Oct-09

(as per Bylaw 4700, Section 16)
1 Review overall HAC function in relation to the current and anticipated work of the Committee √ √ √
2 Provide recommendations for specific TOR not already provided for in the bylaw related to: √ √
a. purpose, roles and responsibilities √
b. task forces, committees and subcommittees √
c. establish a task force to prepare a draft for discussion as necessary √
3 Review final draft Terms of Reference √
4 Recommend proposed TOR to Council for approval √

Develop Long Term Strategic Goals for the Committee Nov-09

1 Identify goals for the HAC over the next three to five years √ √
2 Consider the need and funding requirements for the development of a Heritage Strategy √ √
3 Incorporate activities into the HAC work plan for 2010 that reflect these goals √ √

II Support the provision of financial incentives for the conservation of Township heritage sites
Review applications to the Heritage Building Incentive Program Ongoing
1 Solicit applications for two remaining intakes for 2009 √ √
2 Review applications and award grants (Land Use and Planning Committee) √ √
3 Provide input on applications as requested √ √

Review the Current Policy of the Heritage Building Incentive Grant Program Nov-09
1 Review current policy based on input from staff and the Land Use and Planning Committee √
2 Make recommendations regarding improvements to the program as needed √
3 Identify methods for increasing public awareness of the program √
4 Develop methods that could be used to promote the program during Heritage Week 2010 √
5 Seek to enhance the funding for the program as necessary √
ATTACHMENT - A
Heritage Advisory Committee Work Plan 2009
The HAC proposes to undertake the following work in 2009 consistent with five aims of the Committee. The target completion dates pertain to HAC completion of specified items only.

Target
Aim Project & HAC Member Tasks April May June Sept Oct Nov Completion
III Provide input on the strategic planning and conservation of heritage sites within the Township
Review and Provide Input on the Proposed Murrayville Heritage Conservation Area Oct-09
1 Review draft documents on a proposed Murrayville Heritage Conservation Area √
2 Provide feedback on recommended inclusions/exclusions prior to public review √ √

IV Increase public awareness of the Township's historic sites and its community history
Review the Consolidated TOL Heritage Inventory as a First Step in Increasing Public Access Dec-09
1 Review the consolidated heritage listing in preparation for its addition to the TOL GIS system √ √ √
2 Provide feedback on listed properties relevant to their current status on the Inventory √ √ √
3 Provide feedback on draft Statements of Significance undertaken in 2009 2010

Commemorate Captain Hector Jackson (First World War Langley Soldier) Nov-09
1 Establish temporary storage for the historic memorial stone √
2 Approve plaque wording and proposed concrete housing for plaque and stone √
3 Select an appropriate species of tree for the memorial √
4 Finalize sources of funding √
5 Present initiative to Council √
6 Relocate the memorial stone from the Vancouver cemetery to temporary storage in Aldergrove √
7 Establish task force to coordinate a Remembrance Day Unveiling √
8 Install plaque and memorial stone at site after completion of the boulevard crossing √
9 Unveiling ceremony (Planting of memorial tree to be determined by fall planting conditions) √

Celebrate Heritage Week 2010 Feb-10

1 Identify potential HAC Heritage Week activities based on the theme for 2010 √ √
2 Establish a task force to undertake the work √
3 Determine funding requirements and confirm sources √
4 Obtain final HAC approval for selected activities √
5 Advertise and promote planned activities 2010
6 Recommend estimated funding needs for the 2011 budget √
7 Assess outcomes and make recommendations for 2011 initiatives 2010
Heritage Advisory Committee Work Plan 2009
The HAC proposes to undertake the following work in 2009 consistent with five aims of the Committee. The target completion dates pertain to HAC completion of specified items only.

Target
Aim Project & HAC Member Tasks April May June Sept Oct Nov Completion
V Maintain liaison and effective two-way communication with Council, heritage-related committees and Township heritage resources
Maintain Liaison to the Land Use and Planning Committee √ √ √ √ √ √ Ongoing
1 Provide liaison to the Land Use and Planning Committee
2 Receive monthly updates, or as work occurs, on initiatives undertaken
3 Provide input on Committee recommendations

Maintain Liaison to the Douglas Day Committee √ √ √ √ √ √ Ongoing

1 Provide liaison to the Douglas Day Committee
2 Receive monthly updates on the planning activities for the annual Douglas Day celebration

Maintain Liaison with the Langley Centennial Museum √ √ √ √ √ √ Ongoing

1 Receive monthly updates on museum programs, events and initiatives from museum staff
2 Collaborate on historical initiatives where appropriate as they arise

Prepare Annual Reports as required by Council

1 Prepare 2010 Work Plan for Submission to Council (as per Bylaw 4700, Section 17) √ √
2 Prepare 2009 HAC Annual Report and Present to Council (as per Bylaw 4700, Section 17) √ √

Consider or Inquire into Matters as Requested by Council √ √ √ √ √ √ Ongoing

1 Report findings and recommendations to Council