MINUTES OF THE LAWRENCE AREA SCHOOL BOARD OF TRUSTEES MEETING HELD ON TUESDAY 29th OCTOBER 2013 COMMENCING AT 5:30

P.M. PRESENT: R Dickey (Chair), K Tweed, S McTavish, P Eason, J Auld, K Crawford, C Harrex, G May, D Shaw and S Wither (Arrived 5:54pm). IN ATTENDANCE: M Cummings APOLOGIES: J Lyders. ANNUAL CURRICULUM REVIEW: Kerren tabled her Arts report. The curriculum delivery plan in the junior school is designed on a two year cycle for all Arts areas (Music, Visual Arts, Dance and Drama), an odd and even year. All four Arts disciplines follow the same design with students being taught: PK (practical knowledge), DI (developing ideas), CI (communicating their ideas) and UC (understanding in context). In Year 9/10 the classes are combined for a double period in the afternoon. The idea is to foster enjoyment and experiences in the Arts across all four of the disciplines. Review of this years goal to promote the place of Te Reo and Tikanga Maori. A great deal of time has been spent implanting this over the last two years with singing in Maori and on the Te Reo days where students were taught poi, rakau and waiata. A Kapa Haka group is in the process of being started, but is reliant on a strong male community figure that is willing to step up for this role. Last year it was requested that all of the Arts budgets be grouped together under one umbrella The Arts. Goals for 2014 is to continue the role Te Reo, promote Kapa Haka and promote and identify the gifted and talented students in the Arts, also to support any Senior students who wish to undertake studies at NCEA levels best as possible. Next year the junior school wishes to purchase an iPod and docking station for assembly to prevent the hassle of trying to locate speakers. Paul also suggested approaching clubs within the community or grants to assist with any projects e.g. Production/Drama costs. MINUTES: It was resolved that the minutes from the previous meeting held on the 1 st October are confirmed as true and correct. D Shaw / P Eason MATTERS ARISING: Lock-Down Procedure; This has been emailed. CORRESPONDENCE: Additional correspondence was tabled at the meeting as follows; Kerren Crawford requested leave for the first 2 weeks of Term 2. This leave was granted. J Auld / G May It was resolved that the inwards correspondence is received. J Auld / K Tweed CHAIRPERSONS REPORT: Russell wondered if there was a way of having a statistics for student achievement reported after term 2 and then again in term 4 to reflect on student progress. This was discussed and it was explained these statistics are collected be teachers, but could not easily be compared as students move from one unit to another. Such reflection of progress is reported to parents twice yearly through the reports for each student. 1

PRINCIPALS REPORT: John tabled his Principals Report. NAG 1 - CURRICULUM AND STUDENT ACHIEVEMENT Senior School class programmes will continue to run throughout the term to provide the students with every opportunity to have supported study for exams as well to complete internals to ensure NCEA success. The Senior Students are aware of this. Camps for Yr 7/8, Yr 9/10, OPC Tongariro and Gutbuster. NAG 3 PERSONNEL Tash Hughes position has been advertised for Term 1, week 7 (17 March) to the end of the year. Difficulty still with Novopay over increments resolved. Only outstanding matter is correcting Banked Staff relative to beginning of year over payment error, and repayment to school of any monies overpaid to staff paid through bulk grant. NAG 4 PROPERTY AND FINANCE Need to purchase 2400 * 1200 whiteboard and stand-alone data projector for Science lab, to free up the interactive whiteboard ($1000). All costs sent to Cunningham/Lindsay, awaiting MOE Consent for spouting. A new TV has been purchased for the HE Room. FINANCIAL REPORT: The Financial was report was discussed. It was resolved that the September accounts tabled for payment are approved and the financial statement be accepted. Moved S Wither / C Harrex SPORT/LEOTC: Cricket coaching has been happening with great success and Touch rugby for Yr 7/8. STAFF REPORT: Yr 7/8 is going on Camp in week 4 and Yr 9/10 in week 5. Seniors are getting ready for exams. Teachers in the junior school are carrying out end of year assessments. Yr 5/6 will be going to the Science roadshow in Balclutha. Gillian has been getting quotes from suppliers for iPads to be purchased along with two TVs. The PTA is willing to help fund this with $4500 and the Licensing Trust have been asked to fund $9800. The staff have requested that the minutes of Board meeting be emailed also could these be put up on the school website. STUDENT REPORT: The seniors have planted trees along the rail trail for Bell View. Liam Smith won an award for Athletics at the Clutha Sports award night. Leaha had a fabulous trip on Outward Bound. There has been a request for some shower curtains in the gym female showers. SUBCOMMITTEE REPORTS; PERSONNEL; Tash Hughes job advertised. HEALTH & SAFETY; GROUNDS AND BULIDINGS; Keeley to discuss what painting needs to be done on the buildings over summer. 2

POLICY REVIEW: The Lockdown Procedure was rectified. J Auld / S Wither GENERAL: Milk has been offered to Yr 7/8 students, which will mean reducing the number of days milk is being offered to the Yr 0-6 students. NEXT MEETING DATE: The next meeting will be held on Tuesday 10th December 2013 at 5:30pm. Russell declared the meeting closed at 7:30pm Chairperson . Date

LAWRENCE AREA SCHOOL BOARD OF TRUSTEES TO DO LIST

NAME
John John/Debbie John

JOB TO DO
John V to talk to the board next meeting.

COMPLETED

Classroom Cleaning schedule will get typed up. Principals House. Garden at the bottom car park wait until the Power Board has been. Plates for Volleyball Nets Climbing Ropes 3 Long Screws Flag Pole

Jason

Paul/Russell

PE Storage Shed Projector Science Lab to Room 4 Room 7 Chairs Working Bee at Principals House to be organised once given the go ahead. Curtains for showers in Gym.

Paul