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Event Planning Tool

Event Planning Tool

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Published by Susie Cambria
Community Event Planning Checklist
Community Event Planning Checklist

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Published by: Susie Cambria on May 01, 2014
Copyright:Traditional Copyright: All rights reserved

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05/01/2014

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Community Event Planning Checklist
Basic Event Information
Event name:Event date/time:Event location:Speakers or special guests:Expected attendance:
Staff Information
Lead staffer:Division responsible for event:Staff responsible for taking RSVPs:RSVP deadline:Staffers needed to staff the event:
Notes:
 
 
Community Event Planning Checklist
Location Information
!ontact name:!ontact information "phone email#$pplication re%uired& 'es (o Submitted:Permits "are the) re%uired&# 'es (o*rom +hat agenc) must the  permit be obtained&,hat is the deadline&Staffer responsible for getting  permit:*ee for space& 'es (o $mount:Date fee paid:Date space reserved:!losest -etro station and line:Parking: Street Paid lot *ree lot
Notes:
 
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Community Event Planning Checklist
 
Physical Needs
Room setup: "see options#,ill )ou need tables0 chairs0 etc1& 'es (o,hat and ho+ man) do )ou need&2ables: !hairs: Lectern:Plants: Podium:,ill )ou be serving food/beverages& 'es (o!aterer name:!ater contact information:!ost:$udio/visual e%uipment& 'es (o,hat do )ou need& 3s 3nternet or phone service needed&,ill )ou need someone to help )ou run the e%uipment& 'es (o
Notes:
 
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