STUD FARM/ EQUINE FACILITY EVALUATION FORM

Introduction

This exercise is intended to encourage the farm operator and operators of all other
entities utilizing equines as an input, where the state of operation of those entities
could adversely affect the health and or profitability of the horses in thoroughbred
breeding and racing industry , to look critically at his or her operation with a view of
identifying the strengths and weaknesses; with a view of pin-pointing those operations
which could be improved, areas where costs could be reduced without negatively
affecting the operations of the farm, with a view of identifying untapped potential
revenue flows among others.

The Farm Evaluation Exercise will form the basis for the Jamaica Racing Commission’s
monitoring and assistance to the operator and operators of all other entities utilizing
equines as an input, where the state of operation of those entities could adversely
affect the health and or profitability of the horses in thoroughbred breeding and
racing industry, in overcoming those weaknesses that were identified, in converting
untapped revenue flow identified by the operator into active flows, in assisting the
operator in reducing costs and achieving higher efficiencies.

The Farm Evaluation Exercise consists of five components, namely:-

1. The operator critically and formally examining his or her operations.
2. The Jamaica Racing Commission dispatching a technical team consisting of a
Veterinary doctor, an accountant, a civil engineer and an agronomist to evaluate
the farm based on the report submitted by the farm operator and to make
recommendations.
3. Scheduled periodic visits by assigned staff members of the Jamaica Racing
Commission to check on the progress by the operator in achieving the goals he or
she had set for the given two year review period ,
4. The grading of the operations of the farm. Farm grades will be published once a
year, and a certificate indicating the grade the operations of the farm received will
accompany each yearling to its sale as a part of the “hand over documents and
5. The issuing to the evaluated facility on the basis of the grade received of a
“Certificate Of Fitness To Export Horses and or Foals” and Certificate of
Fitness To Operate .

Stud farm operators and operators of all other entities utilizing equines as an input,
where the state of operation of those entities could adversely affect the health and
or profitability of the horses in thoroughbred breeding and racing industry will be
required to critically examine the following components of their operations:-

1. Pasture and or stable management systems

2. Water management systems
3. Parasite and vector management systems.
4. Horse and foal health and safety assurance systems.

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 5. Horse entry and exit registration system.
6. Cost accounting systems.
7. Staff and
8. Infra structure and flood water management system.

The completed Farm Evaluation Report will be submitted along with the following
documents to the Jamaica Racing Commission on or before the 30th April 2010 :-

1. A report from a recognized industrial security company stating the security audit
was done as a pat of the evaluation process, problems identified and
recommendations made.
2. A report on soil type from the Ministry of Agriculture.
3. A report from the RADA parish manager, stating the date of visit, observations
and recommendations made to the operator of the facility as a part of the farm
evaluation exercise .
4. a report from the parish Public Health Manager , stating the date of visit,
observations and recommendations made to the operator of the facility as a part of
the farm evaluation exercise.
5. A copy of the facility’s Operations Plan.
6. A copy of the facility’s Production Plan and
7. A copy of the facility’s maintenance Plan

All costs related to or associated with the Farm Evaluation Process Will be borne by the
given facility .

End.

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 STUD FARM/ EQUINE FACILITY EVALUATION
FORM
INSTRUCTIONS:- PLEASE SUBMIT REPORT ON THE
FOLLOWING HEADINGS:-

1. Pasture and or stable management systems

The following items must be reported on:-

A;- Number and size of pastures.

B. Soil type
C. Type of grass and or legumes planted.
D. Type and name of fertilizer used.
E. Date of last application of fertilizer and liming.
F. Weed control system.
G. Type of plants used for inter-seeding and filling out blank spots in pasture.
H. Name of plants used to provide shading.
I. Watering system and equipment used.
J. Number of horses pastured,
K. Average length of stay of given set of horses on a given section of the
pasture.
L. “Sacrificed Area” for holding horses in the event of flooding and or to keep
the horses out of mud.
M. Challenges faced in maintaining pasture, achievements and goals established
to be achieved during the next two years.

2. Water management systems

A. Source of water to pasture.

B. Water storage systems,
C. Flood water control systems,
D. Pasture drainage systems.
E. Map of pastures and facilities showing areas prone to flooding and water log.
F. Mosquito control regime.
G. Challenges faced in maintaining water management system, achievements and
goals established to be achieved during the next two years

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3. Parasite and vector management systems.

A. Frequency of manure removal from pasture.

B. Frequency of spraying of pasture.
C. Manure storage or composting capacity.
D. Frequency of harrowing (raking over pasture).
E. Number of persons assigned to grooming (brushing) horses in pasture.
F. Tick control measures.
G. Dog control measures.
H. Frequency of de –worming and name of de-wormer used.
I. Holding area for newly arriving horses.
J. Challenges faced in maintaining parasite and vector management system,
achievements and goals established to be achieved during the next two years

4 Horse and foal health and safety assurance systems.

A. Pre-coverage brood mare clinical examination regime (Name veterinary doctor

who is attached to facility)
B. Stallion preparation for covering.
C. De-worm of mare in foal.
D. Mare preparation to be covered.
E. Type of covering system in place, natural or scheduled.
F. Frequency of examination of mares in foal.
G. System in place for the monitoring of mare due to deliver foal.
H. Post-natal foal and mare examination regime.
I. Regime used for assisting mare with complications or problem in foaling
(delivery).
J. De-worming of foal.
K. Challenges faced in maintaining horse and foal health and safety system,
achievements and goals established to be achieved during the next two years

8. Horse entry and exit registration system.

A. Registration of date, weight, injuries, owner and name of horse entering farm, and
person who carried the horse to the farm.
B. Register of horses entering given paddocks, pastures or stalls.
C. Register of horses reported injured or ill while in faculty.
D. Register of death and cause of death of horses or foals while at facility.
E. Register of horses and or foals leaving facility, date and time and name and
signature of individual removing animal along with reason for removal of animal
from facility.
F. Challenges faced in maintaining registration system, achievements and goals
established to be achieved during the next two years

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 9. Cost accounting systems.

A. System for preserving bills and receipts.

B. Leger for recording monies paid out for purchases and payment of bills.
C. Leger for recording payment of wages and salaries.
D. Leger for recording of monies paid for services, e.g. veterinarian, farrier, etc.
E. Leger for recording in flows of revenue by type and source.
F. Challenges faced in maintaining cost accounting system, achievements and goals
established to be achieved during the next two years

10. Staff

A. The number of persons full time employed by category, training, age and gender.
B. The number of administrative personnel employed.
C. Experience and age of accounting personnel.
D. System for “on the job” training..
E. Number, gender and type of persons employed on a seasonal and or a part-time
basis.
F. Number of watchmen employed, their age and experience.
G. Type of benefits enjoyed (if any) by full time employees.
H. Type of payment system in place.
I. Type of promotion system in place (if any)
J. Adequacy of bathrooms and eating facilities.
K. Challenges faced in maintaining staffing policies and procedures, achievements
and goals established to be achieved during the next two years

11. Infra structure

A Type of fencing used.

B. State of fencing.
C. Material used in construction of stalls/stables.
D. Adequacy of stalls/stables.
E. State of stall/ stables.
F. Type of material in construction of administrative buildings.
G. State of administrative building.
H. Type of storm water or drainage systems in place.
I Adequacy of storm and drainage system.
K. Adequacy and state of “sacrificed Area (holding area against high water and mud).
L. . Challenges faced in maintaining infrastructure, achievements and goals
established to be achieved during the next two years

Conclusion :- Please give general comments about the state of the facility evaluated , how
you the individual feel about its operation, indicating your level of commitment to the
facility and your outlook for the facility over the next two years. End.

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