CPR Action Plan Template 2014-15

Name of School District:

Seattle Public Schools

Item #: 7.1

Federal or State Program: TBIP and Title III

Item Description:
The district has and implements procedures to identify and determine initial and continuing eligibility of English Language Learners. Sec 3116(b)(3)(C); Sec.
3116(d)(2); Sec. 9101(25); WAC 392-160-015
32TU

U32T

Required Action: 1. Submit the district's updated process for ensuring that parents are never asked or required to
waive ELL services when they ask to attend their neighborhood school. 2. Submit an action plan for training
enrollment and building ELL staff on the guidance provided in the "Meeting the Needs of EL Students Who Opt Out
of EL Programs or Particular EL Services" section of http://www2.ed.gov/about/offices/list/ocr/letters/colleague el-201501.pdf. 3. Submit an action plan for ensuring that the Home Language section of the enrollment form is
completed for each student. 4. Submit an action plan for reviewing enrollment forms and transfer records to
identify students who potentially have been identified as ELL in previous districts, so that the Limited English
Proficiency Application in the OSPI EDS system can be consulted. In this way, the distr ict will ensure continuous
enrollment of eligible students who transfer from other districts. 5. Submit an action plan for maintaining
current enrollment reporting for TBIP eligible students who are under a parent waiver. These students must be
reported under program model "P", and program enrollment must be reported annually until the student is assessed
as having reached English proficiency.

Activities
1. All schools will now provide ELL services to all state
identified ELL students. Enrollment Services has been
informed of new information.
2. Data was run to identify enrollment staff who are not
following proper ELL identification and notification of
services procedures.
Four enrollment specialists were identified with
significant errors and will receive one on one training
3x a year.
A one on one meeting quarterly will also take place to
discuss compliance procedures with the Enrollment
Services Manager and ELL Director.

Person(s)
Responsible
Veronica Gallardo

Timeline for Completion

and Implementation
9/1/2015

Resources
Needed (optional)
Additional testers
and test booklets

Evidence of
Action (optional)
Staff and parent
letters

Veronica/Miguel
Castro/Narcita
Eugenio/Faauu Manu

Trainings 5/4/15
Report- 5/15/15
Schedule of meetings
5/4/15
Enrollment Staff PD
5/17/2015

DOTS analysis

Report
Schedule of
meetings and
trainings

Action plans should be specific in sufficient detail to ensure the issue is not repeated and must include the individuals responsible for the action steps as well
as the expected date of implementation.
Revised January 2014

CPR Action Plan Template 2014-15

Activities

Person(s)
Responsible

Timeline for Completion

and Implementation

Veronica Gallardo
Veronica and ELL
Coaches

6/2 DLT Meeting

8/15
8/7/15

Resources
Needed (optional)

Evidence of
Action (optional)

A report has been created in Power School that will

allow us to run regular checks on students who were
overlooked and not given the placement test. In
addition to reviewing the report monthly, this report
will be reviewed during the quarterly meeting as a
safeguard.
Training for all school leaders will take place during the
district wide Leadership training 6/2/15
Additional training for staff regarding meeting the
needs of ELLs who exit out will also be at the ELL
District wide retreat and School Leaders Retreat
3. Home language survey completion assurances will
consist of one on one training for enrollment specialists
who were identified not providing testing.
All forms for the identified potential 1,200 students will
be sent through public mail as well as sent through
student school mail.
Bilingual Instructional Assistants will be making calls to
notify families in their native language. They will have
talking points.
Home language surveys already went out to all school
leaders on 4/24/15.

DLT Agenda and

handouts
Agenda
handouts
Veronica Gallardo
Narcita Eugenio

8/27-29/15

Training
worksheet and
signature and
date of completed
trainings
Letter to staff
Parent letter
Talking point
sheet
Data of students
identified

4. A plan for reviewing enrollment forms and transfer

records is and has been in place. Notice of incomplete
records goes to Manu Faauu for correction.
Now in addition, we will require a follow-up email from
the enrollment manager with documentation of
support provided and/or action when notified of staff

Department of
Technology
Manu Faauu
Narcita Eugenio
Veronica Gallardo

6/1/15

Report
Process flow chart
for checking files

Action plans should be specific in sufficient detail to ensure the issue is not repeated and must include the individuals responsible for the action steps as well
as the expected date of implementation.
Revised January 2014

CPR Action Plan Template 2014-15

Activities
errors.
A flag is being created by Department of Technology
Services (DoTS) to automatically notify us if a student
requires testing.
5. We are currently working with DoTS to determine a
correct protocol for student classification of P. At
this time we manually update Power School database
so the data is accurate when sent to Steve Wright.

Person(s)
Responsible

Timeline for Completion

and Implementation

Veronica Gallardo
Nancy Petersen
Miguel Castro
Narcita Eugenio

6/1/2015

Resources
Needed (optional)

Evidence of
Action (optional)
Email from DoTS
when flag is
created
Updated
reporting to
CEDARS with
current number
of waived
students.
Email from
Pearson regarding
the PS glitch as
part of State
reporting

Action plans should be specific in sufficient detail to ensure the issue is not repeated and must include the individuals responsible for the action steps as well
as the expected date of implementation.
Revised January 2014