BUSINESS SECTION Regulation:

4.26

SCHOOL BUILDING NAMES COMMITTEE

The School Building Names committee is an advisory study committee

to the School Board, and is therefore considered a public body for legal
purposes.

Nominations for Community Members

Nominations for community individual or group members should be

submitted in writing, identifying the group (if a representative of a
group) or the background of the individual, the relevance of the group
to the task of selecting names, and or the individual’s relevant
expertise.

If the number of nominations of equally well-qualified community

representatives exceeds the number of positions on the committee and
a choice among nominees is necessary, the Superintendent will consider
the following in making the determination: the goal of having a diversity
of groups represented on the committee, the interest and expertise
identified in the nominations, the order in which nominations were
made, and any experience in serving on prior naming committees.

Staff Support for the Committee

The Clerk of the School Board and the Director of Communications will
provide support and assistance to the committee by issuing press
releases and written invitations to members of the public, to civic,
business, and neighborhood groups, and to other boards, commissions
and organizations in Falls Church, inviting suggestions for the name of
the school building consistent with School Board policy. Such
suggestions in writing (including e-mail), will be forwarded to the
committee.

Procedures for the Committee

Adopted: 9/28/04 Revised:

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BUSINESS SECTION Regulation:
4.26

Notice of Meetings: The committee is required to give at least three

working days notice of the time, date and location of its meetings and
all meetings are to be public (unless specifically exempted from open
meeting requirements under law). Notice will be posted where other
public notices are regularly posted, and may also be posted
electronically.

Minutes: Minutes are not required to be taken, however a written

summary of discussion during meetings is encouraged. If a summary is
created, it will be approved by the committee.

Quorum and Voting: A majority of members appointed to the

committee shall constitute a quorum for the conduct of business. A
majority vote of the members present is required to adopt any motion.
The chairperson of the committee will vote only in the event of a tie.

Chairperson: The Superintendent will select the chairperson for the

committee.

Role of Representative Members: Those members who represent

groups should be prepared to solicit input from their groups and bring
such input to the naming committee discussions.

Solicitation of Input from the Public: The committee is encouraged

to invite public input and comment as part of their deliberative process.
Utilization of the school division website is encouraged.

Recommendation: The committee is expected to make a written

recommendation of five names to the School Board, in no rank order,
within the time frame provided by the School Board’s written charge.

Adopted: 9/28/04 Revised:

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BUSINESS SECTION Regulation:
4.26

Legal References: Code of Virginia, 1950 as amended, Sections 2.2-

3701, 2.2-3707

Adopted: 9/28/04 Revised:

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