ACS Athens American Community Schools

Excellence in Education since 1945

Academy Student Parent

Handbook
2010-2011

Accredited by the
IB Diploma School Middle States Association
of Colleges & Schools
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c
d
 Dear Parents and Students,

It is with great pleasure that we welcome you to the ACS Academy. This Student‐Parent
Handbook contains important information about the academic, social and co‐curricular life of the
Academy. We expect parents and students to review this handbook together carefully, so that you
are fully aware of the school’s routine procedures, programs and expectations.

All of the policies and procedures outlined in this handbook are designed to create a school
environment in which learning can flourish, as our students grow into caring, committed, involved,
responsible and respectful young men and women. We want each Academy student to take
advantage of every possible opportunity for academic, social and cultural growth (you can find a full
description of our academic courses in the separate Program of Studies, available in the Office of
Student Services).

The philosophy, practices and academic and social expectations that shape the challenging ninth
and tenth grade experience will well prepare our students for our eleventh and twelfth grade College
Preparatory and IB Diploma Programs. Our rigorous academic program is complemented by
extensive athletics, activities, and service opportunities, which allow our students to develop their
skills, talents and social commitments outside of the classroom setting. In the country that gave birth
to the concept of the well‐rounded individual, we strive to take a more holistic approach to student
growth.

Education is a partnership. We are working hard to create a caring, challenging and positive
learning environment. We cannot do this unless students take seriously their responsibility for the
learning and contributing to the school community. And we certainly cannot do it without parental
support. Working together as members of a caring and concerned team, we can successfully guide
your children / our students on the path to academic achievement and responsible citizenship in
preparation for successful and meaningful lives.

All of us on the Academy staff invite parents to contact us when questions or concerns arise, or
just to touch base about your child’s academic and social experience in the Academy.

We look forward to meeting with you.

Sincerely,

The Academy Administration, Faculty, and Staff

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 TABLE OF CONTENTS

1. Eligibility for Admission 1

2. Academic Program
2.1.1 Requirements for Graduation
Academy Grades 9/10 Program 2
International Baccalaureate Diploma Program (DP) 3
2.1.2 Changing Classes 4
Chart 5
2.2 Academic Regulations 6
2.2.1 Report Cards and Progress Reports
2.2.1.1 Incomplete Grades
2.2.2 Transcripts
2.2.3 Grades and Weighted Grade Point Average 7
2.2.3.1 Class Rank
2.2.4 Academic Honors 8
2.2.5 Academic Integrity
2.2.6 Ineligibility
2.2.7 Academic Probation 9
2.2.8 Promotion
2.3 Homework 10
2.3.1 Student Responsibilities
2.3.2 Parents’ Responsibilities
2.3.3 Teacher Responsibilities
2.3.4 Time Allocation
2.3.5 Tutoring by Teachers 11
2.4 Exams
2.4.1 Semester Exams
2.4.2 Senior End of Year Exams
3. Student Services 11
3.1 The Structure of Student Services
3.1.1 Administration
3.1.2 Counseling
3.1.3 Child Study Team 12
3.2 Health Services and Related Matters
3.2.1 Health Services
3.2.2 Insurance
3.2.3 Accident or Illness
3.3 Services Contracted by the School 13
3.3.1 Bus Service
3.3.2 Code of Conduct for the Bus
3.3.3 Lunch Facilities 13
3.4 Other Services 14
3.4.1 Lockers
3.4.2 Lost and Found 14
3.4.3 Possession of Cellular Phones and Other
Personal Electronic Signaling Devices 15
3.4.4 Textbooks 15
4. Communications and Emergencies 16
4.1 Communications
4.2 Guests 16
4.3 School Cancellation 17
4.4 Emergency Evacuation
5. Committed Citizenship: Student Activities 17
5.1 Field Trips
5.2 Nature and Overview of Student Activities 18
5.2.1 The House System
5.2.2 Athletics 18
5.2.3 Clubs and Activities
5.2.4 Student Council 19
5.2.5 Class Officers
5.2.6 National Honor Society 19
5.2.6.1 National Honor Society Selection Process 18
5.2.6.2 National Honor Society Evaluation Rubric 20
5.2.7 School Social Events 21
5.2.8 Purchase Orders / Fundraising
5.2.9 Decorations 22
5.2.10 Posters and Advertisements 22
5.3 Community and Service 22
6. Committed Citizenship:
Student Expectations and Code of Conduct 22
6.1 Student Conduct
6.1.1 Principles behind the Code of Conduct 23
6.2 Student Rights and Responsibilities 24
6.2.1 Student Rights
6.2.2 Student Responsibilities
6.2.3 Punctuality
6.2.4 Attendance 25
6.2.5 Cutting Class 25
6.2.6 Student Dress
6.2.6.1 PE Uniforms 26
6.2.6.2 Travel Dress Code
6.2.7 Displays of Affection 26
6.2.9 Smoking Policy 26
6.3 Code of Conduct 27
6.3.1 Group I Violations
6.3.2 Group II Violations
6.3.3 Group III Violations 28
6.3.4 Group IV Violations 28
6.4 Disciplinary Procedures & Explanations
6.4.1 Referral Procedure
6.4.2 Demerit System 29
6.4.2.1 Demerits & Consequences
6.4.3 In‐School Suspension
6.4.3.1 In‐School Suspension Rules
6.4.4 Out‐of‐School Suspension 30
6.4.4.1 Reporting Disciplinary Infractions to Colleges and Universities

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 6.4.5 Saturday Morning Breakfast Club 30
6.5 Social Probation
7. Providing Parental Support 31
8. Theater / Assembly Protocols 33
9. Library Policies 34
9.1 Library Rules
9.1.1 Consequences for non‐adherence to Library Rules
9.2 Checking Out Books
9.2.1 Checking Out Reference Books
9.2.2 Current Magazines
9.2.3 Replacement Cost for Damaged / Lost Books / Materials
9.3 Library Computer Use
9.3.1 Logging Out of Computers
9.4 Photocopies / Computer Printers 34
9.5 Decision Making and IB Study Seminar 35
9.6 Internet Access
9.6.1 Use of Internet Stations
9.6.2 Research on Internet Stations
9.6.3 Internet Acceptable Use Policy Authorization Form
10. Internet Acceptable Use Policy 35
10.1 Guidelines for Acceptable Use
10.2 Active Directory Accounts 36

Bell Schedule 37
Request for Reconsideration Form 38
Map of the Campus 39
Index 41
Parent / Student Handbook Agreement & Internet Acceptable Use Policy /
Physical Activity Participation Form
(to be signed by students and parents and returned to school)
2010‐2011 School Calendar

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 1. ELIGIBILITY FOR ADMISSION
ACS Athens considers for admissions those students who fall into one of the following categories:
a. The American community of Athens:
U.S. Government employees;
U.S. Business and industry;
Non-Profit organizations affiliated with or supported by U.S. Institutions;
Other American citizens.

b. Members of the Diplomatic Corps of Greece (third-country).

c. Foreign Businesses and Industries established in Greece.
d. Greek nationals returning from abroad.
e. Students transferring from a Greek school.
Entry to ACS Athens is via a competitive application process, which is outlined in the revised
(March, 1995) admissions guidelines available in the Presidents’s Office, the Office of Enrollment
Management or on-line at www.acs.gr. Prospective candidates should familiarize themselves with the
admissions procedures.
The ACS Athens Academy provides learning support for students who need it through the Stavros
Niarchos Optimal Match Learning Center. Please refer to the procedures regarding admissions for
students who may need to access such services. Students applying to ACS Athens from non-English
Speaking Schools must meet minimum English language proficiency requirements and sit for an
English language exam as part of the admissions process.

2. ACADEMIC PROGRAM
2.1 Requirements for Graduation
The American Community Schools of Athens requires that twenty-six Carnegie Units be earned
over a minimum of eight semesters for the Academy Diploma. These include the following:

1. Four English credits. Classes are taken each year in grades 9-12. The following courses or
their equivalents must be taken.
Language A / English 9: A2, Regular or Honors
Language A / English 10: A2, Regular or Honors
English 11: IB English, AP English, Themes in World Literature or Humanities
English 12: IB English, AP English, Themes in World Literature or Humanities

2. Four Social Studies credits. Classes are taken each year, including:
European History – grade 9 requirement
American Studies* - grade 10 requirement
Four semesters of social studies in grades 11-12. (Refer to current Program of Studies.)

*The American Studies requirement will be waived for IB Diploma candidates who enter the
school in grade 11 and who take IB History, IB Economics, or IB Psychology.

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 3. Three years of Mathematics, including Geometry (4 years are recommended).

4. Three years of Science (4 years are recommended).

5. Two years of Physical Education.

All 9th and10th graders must take Physical Education, including Health in grade 10.

6. Two semesters from the Arts: students may elect courses from either the Visual or
Performing Arts.

7. Two semesters of Computer Technology.

The Computer Technology requirement will be waived for IB Diploma candidates
who enter the school in grade 11.

8. Three Years of Language B / Foreign Language: 2 years must be in the same

language.

9. The remainder of the credits to be earned through the various elective courses offered
in grades 11-12.

Course loads: Students are required to take eight courses each semester.

Academy Grades 9/10 Program

The grade 9 and 10 program is designed to ensure a smooth transition from middle school to high school
study; grounding students in the academic and social skills necessary for a successful high school experience.
The program in grades 9 and 10 is designed to prepare students to enter the appropriate program of study
(including the IB DP) in grade 11.

The student’s intellectual and social development is the focus of the Academy Program. An interdisciplinary
inquiry-based approach give the curriculum its core. A central focus of the grade 9 and 10 program are the
participation in community and service activities, which is a part of every students freshman and sophomore year
experience.

The grade 9 and 10 Curriculum consists of eight subject groups. Those subjects are required of students
during each of the five years of the program. They are:

1. Language A – At ACS, English is taught as Language A.

2. Language B - a modern language learned at school. (Native Greek speakers may study Greek as a second
Language A).

3. Social Studies– (European History and American Studies are the 9th and 10th grade Social
Studies offerings.)

4. Sciences – biology, chemistry and physics

5. Mathematics – core course including topics on pre-algebra, algebra, geometry, trigonometry, probability,
and statistics

6. Arts – art/design, music, drama, and dance/movement

7. Physical Education and Health – wellness and hygiene; individual and team sports; and life-long fitness
activities.

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 8. Technology – the nature, processes and impact of technology; computer and information technology; the
design cycle.

The student’s educational accomplishments are documented in a Personal Learning Portfolio, which
records the skills acquired and results obtained in each academic subject. The portfolio is compiled throughout
the two years and completed at end of grade 10. The student’s extended research skills are assessed through an
exercise known as the Personal Project, which is completed in Grade 10.

Both the Personal Learning Portfolio and the Personal Project are addressed in the grade 9 and 10 Academic
Advisory.

The International Baccalaureate Diploma Program (DP)

The IBO Diploma Program is a comprehensive and rigorous two-year curriculum leading to
examinations for students in their final two years of the ACS Athens Academy. The general objectives
of the IBO are to provide students with a balanced education; to facilitate geographical and cultural
mobility; and to promote international understanding through shared academic experiences.

Diploma candidates are required to select one subject from each of six subject groups (1-Native
Language/Literature, 2-Second Modern Language, 3-Individuals and Societies, 4-Experiemental
Sciences, 5-Mathematics, 6-Electives). At least three and not more than four are taken at higher level
(HL), and the others at standard level (SL).

Thus, students are able to explore some subjects in depth and some more broadly over the two year
period; this is a deliberate compromise between the early specialization preferred in some national
systems and the breadth found in others.

At ACS Athens several courses combine the higher and standard levels in the first year, giving
students a chance to become thoroughly acquainted with the subject before deciding which exam to
pursue.

The program also offers special features in addition to the traditional strengths of a liberal arts
curriculum: Creativity, Action, Service (CAS), Theory of Knowledge (TOK), and the Extended Essay.
Students choosing not to follow the full Diploma Program or who are not accepted to the full Diploma
Program, may pursue Certificates in individual subjects at either the higher or standard level.

Applications and information on the IB Full Diploma Program are available from the IB
Coordinator.

* 11th grade full-diploma candidates wishing to continue their IB studies in grade 12 may not
receive a final grade of D in more than one junior year course, and must meet Extended Essay
and individual subject internal assessment research and writing deadlines.

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 2.1.2 CHANGING CLASSES
During the first two weeks of school (or of a semester in the case of semester courses) students
may drop and/or add a course. The permission of the counselor and notification of the teacher and
parent are required. Students are cautioned that failure to follow the correct procedure could result in
their not receiving credit for the course.

After the first two weeks of the school year (or of the second semester, for semester classes), only
a counselor, teacher or administrator may initiate a change in schedule. Such a change requires the
permission and involvement of the counselor, department chair, respective teachers, and parental
notification. After 50% of the course has passed, if the student is passing at the time of withdrawal, a
WP (withdraw pass) will appear on the transcript. If a student is failing at the time of withdrawal, a
WF (withdraw fail) will appear on the transcript. A WP will have no effect on the student’s GPA
(grade point average). A WF will have the same effect on the GPA as an F. If a student is transferred
to a higher or lower level of the same course, his/her grade will be carried forward.

We recognize that exceptional cases will be handled individually, with placement tests
administered and interviews scheduled when needed. Under no circumstances can students withdraw
from a class during the final four weeks of the course.

Counselors will monitor the schedules of students with special needs throughout the school year
and may deem that modification of the schedule is appropriate. Parents may meet with a counselor
and/or Optimal Match Specialist if they have concerns about class placement; however, final class
placement is the prerogative of the school.

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 2.1.3 CHART
TIMELINE PROCEDURE TRANSCRIPT
DESIGNATION
ƒ First two weeks of the Counselor’s approval None
course

ƒ Beginning with week 3 but Counselor’s approval W

prior to completion of 50% & Teacher’s initiation &
DROP of the course approval

ƒ After 50% of course has Counselor’s approval WP or WF

passed & Principal’s approval

ƒ During last four weeks of Not allowed to drop a Not Applicable

course course.
ƒ First four weeks of the Counselor’s approval Grade Carried
course & Teacher’s approval Forward
TRANSFER
OF ƒ Beginning with week 5 but Counselor’s approval, Grade Carried
LEVEL prior to completion of 50% Teacher’s approval & Forward
of the course Principal’s approval

ƒ After 50% of course has Grade Carried

passed No level transfers are Forward
allowed after 50% of a
course has passed
ƒ First two weeks of the Grade Earned
course Counselor’s approval

ƒ Weeks 3 and 4 Counselor’s approval Grade Earned

ADD & Teacher’s approval

ƒ Beginning with week 5 but Counselor’s approval, Grade Earned

prior to completion of 50% Teacher’s approval &
of the course Principal’s approval

ƒ After 50% of course has Not applicable

passed Not allowed to add a
course
ƒ Before course begins or Counselor’s approval, AUD
AUDIT within first four weeks of Teacher’s approval &
course Principal’s approval

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 2.2 ACADEMIC REGULATIONS
2.2.1 REPORT CARDS AND PROGRESS REPORTS
Report cards are issued four times a year. Report card grades indicate the teacher’s evaluation of
the progress of the student over the previous nine weeks. Only semester grades are placed on the
student’s permanent record. Quarter grades are informational and give the student an opportunity to
improve before a grade is placed on the formal transcript. Each quarter grade counts for 40% of the
semester grade: semester exams count for 20% of the semester grade. In year-long courses, final grades
are calculated as the average of the two semester grades.

Progress Reports are available at any time through Skyward’s Family Access. The cut-off dates for
progress reports throughout the year are as follows:
1st quarter: Monday, October 11, 2010
2nd quarter: Monday, December 13, 2010
3rd quarter: Monday, February 28, 2011
4th quarter: Monday, May 2, 2011
Progress Reports will document students’ progress in achieving Approaches to Learning outcomes
as well as subject-specific learning objectives. Please keep in mind that the Progress Report grade is
intended to be a “snapshot” of student progress. These grades will not be changed after the dates listed
above because they do not appear on official transcripts. Progress Reports are available in hard copy
format upon request.

Report cards will be available approximately 10 school days after the end of each quarter, and
early in July at the end of the school year. Should parents not be able to access progress reports or
report cards on these dates, they should contact the Counseling Office.

2.2.1.1 INCOMPLETE GRADES

A grade of I (incomplete) may appear on a quarter report card when the student has not completed
the quarter assignments, usually because of illness. A student must complete the course work within
two weeks, at which time the I changes to a regular grade. If the work is not completed within two
weeks, the I automatically becomes an F. Students with I’s can not be considered for any academic
awards until work is made up and a regular grade is reported.

Parent/Teacher/Student Conferences are held two times a year.

2.2.2 TRANSCRIPTS
The Academy will provide two copies of each student’s official transcript free of charge. Also, a
final transcript will be sent free of charge to the college or university that the student plans to attend.

For additional transcripts, there will be a charge to cover the cost of reproduction and postage.

If additional transcripts are needed after a student leaves Greece, a check for payment should
accompany the request. Checks should be made payable to the American Community Schools.

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 2.2.3 GRADES AND WEIGHTED GRADE POINT AVERAGE
The Academy uses letter grades: A, B, C, D and F. Teachers may give a plus or minus with the
letter grade (except in the case of an F). The + or – will appear on the permanent record. Modification
for ESL/OM students may apply on an individual basis and will be so indicated on the transcript.

Letter grades are awarded on the basis of the following averages:

97-100 A+ 77-79 C+
93-96 A 73-76 C
90-92 A- 70-72 C-
87-89 B+ 67-69 D+
83-86 B 63-66 D
80-82 B- 60-62 D-
Below 60 F
2.2.3.1 CLASS RANK
The following weighted Grade Point Average will be applied in Grades 9-12 and will be used to
determine the Class Rank of the student:
Honors, A.P., I.B., HL* Courses Regular Courses
A+ 5.33 4.33
A 5.00 4.00
A- 4.67 3.67
B+ 4.33 3.33
B 4.00 3.00
B- 3.67 2.67
C+ 3.33 2.33
C 3.00 2.00
C- 2.67 1.67
D+ 2.33 1.33
D 2.00 1.00
D- 1.67 .67
F 0.00
(*) I.B. Mathematical Studies, first year Mathematics SL, ab initio language and English A2 year I
excluded.

In calculating the Class Rank, the following will be considered:

1. Class Rank will be calculated on the basis of all work done at ACS Athens only. (When students
transfer to the Academy from others schools, their credits are transferred but their grades are not.)
2. Class Rank will be calculated: (1) at the end of the junior year; (2) at the end of the first semester
senior year; and, (3) at the end of the senior year.
3. Class Rank is for internal use only and will not be sent to colleges unless specifically requested by
the student.
4. When calculating class rank to determine *Valedictorian and *Salutatorian candidates for the ACS
Athens commencement ceremony, the calculation will not include grades earned in non-honors
level required courses in P.E., Arts and Technology, so as not to disadvantage students who have
spent their entire high school careers at ACS Athens.

* Valedictorian and Salutatorian candidates must meet character and behavior standards of the ACS
Athens community. Final selection of the Valedictorian and Salutatorian is at the full discretion of
the school administration, regardless of class rank.

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 2.2.4 ACADEMIC HONORS

At the end of each quarter, academic honors are determined based on a student’s quarter grades.

1. Those students who have all grades A- or above are placed on the Principal’s List;
2. Those students who have 3.67 (or higher) unweighted grade point average are placed on the High
Honor Roll. No grades below a B- are allowed in order to be considered for high honors.
3. Those students who have a 3.00-3.66 unweighted grade point average are placed on the Honor Roll.
4. Students with Incomplete grades (I) are not eligible for academic honors (see 2.2.1.1).

2.2.5 ACADEMIC INTEGRITY

We want students to be able to take pride in their honest achievement. Thus, cheating can never be
tolerated. Students are expected to do their own work at all times. Copying someone else’s
homework, getting unauthorized assistance during an exam, asking a parent or tutor to do one’s
homework, copying from publications or Internet sites, and taking ideas and information from other
sources without properly citing them are all acts of academic dishonesty and ultimately work to a
student’s disadvantage. Likewise, allowing someone to copy one’s work is also considered cheating.
The ACS Athens Academic Integrity Policy is printed in students’ academic planners and is available
on the school’s website.

The consequences for violations of academic integrity (cheating and plagiarism) are as follows:
First violation:
• Grade of zero on relevant assignment or project and notification of parent;
• Referral of NHS members to NHS Committee for appropriate disciplinary action;
• Letter on file with Discipline / Attendance Aide– which will be shared with members of NHS
Committee during selection process;
• In IB classes, students will be subject to IB malpractice guidelines for work on mock exams,
official IB exams and officially assessed/moderated assignments.

Second violation:
• Grade of zero on relevant assignment or project and notification of parent;
• Group IV violation (see Code of Conduct)

Students should be aware that some colleges and universities require high schools to report
incidents of academic malpractice to admissions officers.

2.2.6 INELIGIBILITY

Ineligibility to participate in co-curricular and athletic activities happens when a student is not
performing to the best of his or her academic ability. Students wishing to travel outside of Athens
or participate in co-curricular activities must meet ACS Athens eligibility requirements.

One week before tickets are purchased (for out of Athens events), students’ grades will be
checked by the student counselors and the Academy Principal. If a student has 3 or more D’s, 2 or
more F’s or 1 D & 1 F, he or she will not be allowed to travel. This rule applies even if a student is
not currently on probation or on the ineligibility list.

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1. After four weeks of the first quarter, progress reports are issued and an eligibility check will be
made. Students who are found to be in danger of receiving a D+ or below in more than 2 classes
may be asked to submit weekly academic progress reports to the counselor.

2. The report card issued at the end of the first quarter will determine eligibility for winter sports.
Students who receive a D+ or below in more than two classes will not be allowed to participate in
any winter co-curricular activities, including practicing with a team. In addition, ineligible students
are expected to leave campus at 3:30 p.m. each day (unless assigned to a study group) in order to
devote their afternoons to improving their grades.

3. Students who receive a D+ or below in more than two classes at the end of the third quarter will not
be allowed to participate in any co-curricular activities, including extended field trips, for the
remainder of the school year, and they are expected to leave campus at3:30 p.m. each day. If
already on a team, the student will be asked to withdraw.

4. Notification is sent home to the parents of these students indicating their ineligibility status.
Ineligible students who wish to remain on campus after school in order to seek extra academic help
must set an appointment with their teacher and have the attendance officer notify their parents of
the appointment.

Please note that all new students to ACS Athens will be given the equivalent of a one semester
grace period to get accustomed and acclimated to our school community.

2.2.7 ACADEMIC PROBATION

A student who receives two F’s or one F and one D or three or more D’s at the end of a semester is
placed on Academic Probation for the next semester. Should students remain on academic
probation for a second semester, they will be asked to withdraw from the school. Students on
Academic Probation will be ineligible for participation in any co-curricular activities.

A student on academic probation may become eligible at the end of the first quarter by meeting
normal eligibility requirements (see above under eligibility). Students on Academic Probation will
automatically be referred to the Child Study Team for screening, evaluation, and possible special
help. Parents will be notified in writing at the end of a semester when a student is placed on
academic probation. Students placed on academic probation are encouraged to attend after-school
supervised study sessions in the Learning Center.

Please note that all new students to ACS Athens will be given the equivalent of a one semester
grace period to get accustomed and acclimated to our school community.

2.2.8 PROMOTION
A student must have earned the following minimum number of credits in order to be considered
members of the grades indicated:

Sophomore (Grade 10) 6 credits

Junior (Grade 11) 13 credits
Senior (Grade 12) 19 credits

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 2.3 HOMEWORK
It is the philosophy of ACS Athens that homework is vital for academic success. The objectives of
assigning homework are:
a. To extend the learning beyond the classroom;
b. To nurture the development of good study habits;
c. To encourage the use of independent research skills;
d. To promote student independence, responsibility and self-discipline.

2.3.1 STUDENTS’ RESPONSIBILITIES

a. To complete assigned work on time and to the best of their ability (presented in a neat,
professional manner);
b. To make up work after every absence;
c. To schedule school and outside activities to allow for successful completion of homework;
d. To do all assigned work themselves.
* Students who do not complete homework assignments on time may lose credit for the
assignment, depending upon classroom rules.
To this end, parents are reminded that, unless participating in a formal co-curricular activity,
students are expected to leave campus promptly at the end of each school day.

2.3.2 PARENTS’ RESPONSIBILITIES

The responsibilities of the parents are:
a. To establish with the student a specific agreement concerning an appropriate time and place
to complete homework;
b. To allow little deviation from the mutually established routine;
c. To provide an appropriate physical and psychological climate to complete homework;
d. To monitor but never to do the student’s homework;
e. To ensure that a student always does his/her own work;
f. To initiate communication with the teacher and, if necessary, the counselor, when concerns
arise.

2.3.3 TEACHER RESPONSIBILITIES

a. Homework is assigned regularly and frequently, if not daily. Teachers will distribute
weekly assignment sheets or require students to record weekly assignments in their
Planners;
b. Homework should complement and/or extend classroom learning;
c. Homework is checked regularly;
d. Homework is counted as a significant part of the term average;
e. Teachers help the students understand the purpose and rationale for assignments,
including their connection to class work;
f. Homework can and should take a variety of forms: writing, reviewing, reading,
studying, long and short-range assignments, projects, research, problem solving, etc.

2.3.4 TIME ALLOCATION

Academy students should expect to have a minimum of 2-3 hours of homework per night. The
amount of assigned homework, however, will vary from day to day depending on the subject matter,
the ability of the student and the course level (honors, IB, etc.). Students in advanced or honors classes
should expect to spend additional time.

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 2.3.5 TUTORING BY TEACHERS
ACS Athens teachers may never tutor an ACS Athens student for pay. Teachers are available by
appointment to provide additional help for their students. No private paid tutoring of any sort may be
done on campus, either during school hours or after school.

2.4 EXAMS

2.4.1 SEMESTER EXAMS

End of semester exams (which may take the form of presentations, performances and
demonstrations – including student reflection and self-evaluation -- in some classes) will be
administered in January and June in all Academy classes. Students in IB classes will sit for mock IB
exams during the 11th grade final and 12th grade midterm exam periods.

Academy students will be required to sit for semester and end-of-year exams in all subjects
according to the schedule created by the school. Make-up exams will be scheduled for students who
were ill and have a doctor’s verification. Parents must inform the Attendance Office on the day of the
exam if their son/daughter is ill, and must provide a doctor’s note the following day. The exam
schedule will be provided at the beginning of each semester.

2.4.2 SENIOR END-OF-YEAR EXAMS

To honor graduating seniors, final exam provisions are made so that seniors may finish the year
one week earlier than the other students. At teacher discretion, seniors who have earned A- or A for
each quarter and on the midterm exam in a year-long course may be exempted from sitting for the final
exam in the course. They must be present for all scheduled class days. An exam schedule for seniors
will be distributed in May. Seniors who sit for IB exams in any subject are exempt from requirement to
sit for ACS exams in those subjects.

3. STUDENT SERVICES
3.1 THE STRUCTURE OF STUDENT SERVICES

3.1.1 ADMINISTRATION
The Principal is responsible for all aspects of the academic and co-curricular life of the Academy.
The Attendance / Discipline Aide assists the principal in the general administration and supervision of
student disciplinary issues.

3.1.2 STUDENT SERVICES

The Academy provides counseling and guidance services for its students. Counselors invite
students and parents to discuss educational, testing, college counseling, and career concerns with them.
In addition, the counselors follow up on progress reports, quarter and semester reports, and students
who are ineligible for co-curricular activities due to academic or social probation. Students may make
appointments with the Counseling Office secretary. Parents may telephone 639-3200, extension 226 to
arrange for conferences with counselors.

A Counseling Psychologist is available to students for more extensive personal counseling. The
Counseling Psychologist also serves as chair of the K-12 Child Study Team.
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 3.1.3 CHILD STUDY TEAM
The Child Study Team (CST) is made up of the Academy Principal, Counseling Psychologist,
Counselors, the Optimal Match Specialists, the Nurse and possibly the English as a Second Language
(ESL) teacher. Other staff members and parents meet with the CST when it is appropriate.

The CST’s purpose is to assist students who have academic, social, physical, or emotional
problems that interfere with their education. Teachers and parents may refer a student to the CST.

3.1.4 PARENT TEACHER CONFERENCES

Parent Teacher Conferences are held twice a year when the first and third quarter report cards are
issued (see school calendar). At this time parents pick up report cards and can meet with all of their
children’s teachers for short meetings. Parents may request individual teacher conferences at any time
throughout the school year by phoning the Academy Main Office (ext. 222) to set up appointments.

3.2 HEALTH SERVICES AND RELATED MATTERS

3.2.1 HEALTH SERVICES
ACS Athens’ health services are coordinated by the school nurse, who is available to students for
health consultations at all times. The nurse promotes health activities and health education, identifies
health needs, and provides first aid. No student will be enrolled unless a physical exam is on file in the
Health Office.
Students who become ill during school hours should report to the Health Office. Students will not
be excused from a class because of illness during the school day if they have not reported to the nurse.
In the event of serious injury, the student will not be moved. Rather, the nurse will be called
immediately in order to handle the matter at the scene of the accident.

3.2.2 INSURANCE
School insurance is provided automatically for every student beginning the first day of school. It
covers all aspects of the school day as well as school trips. The detailed benefits of the school
insurance plan may be obtained by calling the Business Office during working hours.

3.2.3 ACCIDENT OR ILLNESS WHILE AT SCHOOL

In the interest of the student’s health, parents should be sure that Health Office files are kept
current. An up-to-date telephone number and the name of the person to call in the event of an
emergency in the parent’s absence are especially important.
The school nurse determines in each case whether the student requires the immediate attention of a
physician or whether he/she may be cared for in the First Aid Room.
If it is necessary to send a student home, the school will immediately attempt to call the parent. If
the parent cannot provide transportation, the student may be sent home by taxi, with the parent’s
approval.
In the event of an emergency requiring immediate medical attention, every attempt will be made to
consult with the parents for instructions. In the event that the parents or their designated
representatives cannot be reached, and upon the recommendation of the nurse, the student will be taken
to the parent’s physician, or to the nearest hospital providing the necessary care.

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 3.3 SERVICES CONTRACTED BY THE SCHOOL
3.3.1 BUS SERVICE
Each day, buses contracted by ACS transport ACS Athens students throughout greater Athens.
Bus monitors are present on each bus with the responsibility of ensuring safety and order. Student bus
monitors may assist in maintaining order on the buses.
All Academy students are expected to conduct themselves appropriately while on the school bus.
They are expected to act as positive role models for the younger children on the bus. Infractions of the
bus regulations and/or the student Code of Conduct may result in the loss of bus service.
Questions about transportation services should be directed to the Transportation Office (639-3200,
Ext. 239).

3.3.2 CODE OF CONDUCT FOR THE BUS (Revised 23.4.99)

1. Students must follow the directions of the bus monitors, adults, and drivers at all times.
2. No eating, drinking or smoking is allowed.
3. Students must be seated in their assigned seats and should be relatively quiet at all times.
4. Respectful language must be used at all times.
5. Students must keep hands, head, and arms inside the bus at all times.
6. No weapons / toy weapons or incendiary devices are allowed at any time.
Students who cannot follow these rules will be referred to the Transportation Officer and
appropriate Administrator. Serious or repeated violations of bus rules will result in permanent
removal from the bus.

In addition, students and parents need to note the following bus procedures:
7. If a student wishes to take a bus other than the one normally assigned or to get off at a stop other
than the one normally assigned, a parental request must be submitted to the transportation office
one day before the requested change and presented to the monitor before boarding. Permission to
ride a different bus will be granted only if space is available.
8. Change of address resulting in a change of route or bus stop should be presented to the
transportation office in writing two days prior to the change.
9. The failure or the considerable delay of the bus in arriving at the scheduled pick-up point entitles the
student to secure alternate transportation to school. The transportation officer will make
reimbursement of any costs incurred.
10. The Code of Conduct policies and recommended actions also apply to the bus.

3.3.3 LUNCH FACILITIES

The cafeteria is equipped to provide daily lunches and to serve food for various events and
activities during the year. Proper behavior in the cafeteria means exhibiting good restaurant dining
manners. Students are to proceed in single file through the serving line, and once they have
received their food, they are to remain seated until they are done eating.

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 Book-bags, gym bags and backpacks should not be placed on the dining tables. (This is an issue of
hygiene.) All diners are expected to dispose of their own trash and to return their trays before leaving
the cafeteria.
Students who leave messy tables behind them can expect to spend some time performing cafeteria
clean-up duty for the following week. Students should maintain a conversational tone while in the
cafeteria: screaming and shouting is rude behavior. Students in grades 9, 10 and 11 may only eat in
the cafeteria. Seniors may eat in the cafeteria or in the outdoor senior eating area under the trees
outside the theater lobby.

Since Middle School classes are in session during the Academy lunch period students need to
move quietly to and from lunch. During lunch periods, students may only use the bathrooms on the
first floor of the main Academy building, by entering through the back door by the Photo classroom.

After eating, Academy students may use the amphitheater, front courts and backfield areas for
recreation and relaxation, and should avoid blocking the main entrance to the administration building.
All other areas are prohibited during lunch/ passing time unless specific authority has been granted.

3.4 OTHER SERVICES

3.4.1 LOCKERS
Students will receive new lockers for school year 2010-2011. The following is the new locker
policy in the Academy:

• For reasons of security and access, the padlocks for the lockers will be
provided to the students by the school. They are made by "MASTER LOCK" and are
combination locks, which can also be opened through a master key that the
school will hold. Students are not allowed to use their own padlocks.
• Students will be held financially responsible for misuse and damages to
the locker and padlock. The lockers will be pre-numbered. The student will
request a locker from their Principal's Office and pay an amount of 20 Euro
as a deposit. Upon returning the padlock in good order and completing a "no
damage" locker inspection, the full deposit amount will be refunded to the
student. Students have the responsibility to immediately report to the
Principal's Office any damage to their locker.
• Under no circumstances should students change lockers amongst themselves
without notifying the Main Office. The Principal's Office maintains the
right to open lockers that violate the above policy. The school maintains
the right to open any lockers if concerns arise.

3.4.2 LOST AND FOUND

The Academy Discipline Aide maintains a lost and found service. Students are requested to bring
stray articles of all types to the office so that they may be returned to their rightful owners. All articles
unclaimed after a reasonable length of time, generally one month, may be discarded and donated to
local charities.

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 3.4.3 POSSESSION OF CELLULAR PHONES AND OTHER
PERSONAL ELECTRONIC SIGNALING DEVICES

Students are not permitted to use any type of electronic signaling devices during class time,
passing periods or breaks within the classroom.

*Cell phones can be used if the break is outside.

If a school staff member finds it necessary to confiscate a device, parents will be notified promptly
and the device will be returned in accordance with school rules after the Principal has consulted with
the student’s parent/guardian. The school is not responsible for lost or stolen electronic signaling
devices. Students are to make arrangements with their parent(s) or guardian(s) to contact the
school office when attempting to reach them during the school day.

The following are inappropriate uses of electronic signaling devices:

Harassment, threats, intimidation, electronic forgery, cyberbullying/cyberthreats, videotaping in or

out of the classroom, invasion of personal rights, cheating on tests/exams, or other forms of illegal
behavior during the instructional and non- instructional day. Students are not to use material or text
message to invade personal privacy or harass another person, or disrupt the instructional day, or engage
in dishonest acts.

*Videotaping within the ACS Athens Campus is not only inappropriate but ILLEGAL.

Students who act in violation of this policy shall be subject to ACS’s progressive discipline as
follows:

1. Initial violation – electronic signaling device will be confiscated by school staff and secured in
a safe location. The electronic device will be returned to student in seven days;
2. Second violation – electronic signaling device will be confiscated and secured in a safe
location. The electronic device will be returned to the student in a month and the student's parent or
guardian meets with the school Principal for the purpose of clarifying this policy;
3. Third violation – the electronic signaling device will be confiscated and secured in a safe
location. The electronic device will be withheld for a semester and the student's parent or guardian
provides written assurance that the student will no longer be allowed to possess the electronic device
during the instructional day;
4. Fourth violation – the electronic signaling device will be confiscated and secured in a safe
location. The student will be suspended;
5. Fifth violation – the electronic signaling device will be confiscated and secured in a safe
location. The student will be removed from school.

3.4.4 TEXTBOOKS
Textbooks are issued and collected again at the conclusion of the course. In the case of Honors or
IB English AI and A2 and IB Greek AI courses, students may be asked to purchase their paperback
novels in the summer in order to enhance their preparation for the course or IB Exams. Students may,
of course, keep these books.

15
 All books are bar-coded and, when distributed, are ‘assigned’ to a particular student.
At the conclusion of the course, each student must return the book with the bar code that was
assigned to him. Credit is issued only if the book matches the one which was issued. Full replacement
cost will be required for lost, marked or damaged books.

Students who withdraw from school must return all textbooks before they can clear their records.
Students will not receive end-of-year report cards, transcripts, or diplomas until all textbook
obligations are cleared. Fines for lost or damaged textbooks are levied and collected by Academy
personnel. If a book is lost, the student pays the current cost of replacing the book. If books are not
returned and financial obligations are not met, appropriate action will be taken.

4. COMMUNICATIONS AND EMERGENCIES

4.1 COMMUNICATIONS
4.1.1 COMMUNICATIONS FOR STUDENTS & PARENTS
There are three general modes of communication between the Academy Office and groups of
students and/or parents.
1) A Daily Bulletin. The bulletin is published every morning and read during the Announcement
Period. Notices for the bulletin should be submitted to the Academy Office by 12:00 p.m. each
day. Faculty sponsors must sign all club, class, or activity notices. Student-initiated notices
must have a faculty signature.
2) The ACS Athens website (www.acs.gr). The Bulletin, including a section with information for
parents, and the school calendar are posted on the ACS website so that parents may keep
abreast of school activities. Students can access the bulletin from any ACS student PC station.
3) Special Announcements sent via Email.
4) Monthly principal’s coffee held on the 2nd Tuesday of each month.

The Principal must also approve any letters, flyers or brochures (print or electronic) before
distribution to students, faculty or parents.

4.1.2 COMMUNICATIONS FROM PARENTS

Parents are requested not to contact their children on cell phones during classes. They may contact
them during lunch or before and after school (see Bell Schedule). When classroom questions, issues or
problems arise, parents should contact teachers directly using the teacher’s ACS email account: last
name first initial @acs.gr. If an issue is not resolved to parents’ satisfaction, he/she should then contact
the student’s counselor. Further concerns should be addressed to the Principal.

4.2 GUESTS (updated January 2009)

Students may be permitted to bring a guest to school for one day only, providing it is not during
exam week. Prior approval is required and can be secured from the Principal by bringing a
note from parents a day before the visit. The conditions for approval of a student guest are as follows:
First, the parents of the ACS Athens student must write a letter to the Principal asking for permission
for their child to bring a student guest.

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 This letter should be written at least one day prior to the guest's arrival on campus and should state
the reason why the ACS Athens student would like to have a guest on campus for that day. It is
suggested that the reason for the visit be educationally appropriate.

The visiting guest must respect the educational environment and not distract the other students,
teachers or the academic program.

Each request will be carefully reviewed by each Principal and a decision will be made based on what is
best for the student body as a whole. Unfortunately, same day requests will not be approved.

Parents and other adults are welcome to visit the school at any time. Please call the Principal at
639-3200, Ext. 222 to schedule an appointment.

4.3 SCHOOL CANCELLATION

Whenever possible, official announcements of school cancellation will be made in advance
through mailings and via e-mail. In addition, parents can call the school at 639-3200 between 8:00
a.m. and 4:30 p.m., or the ACS Athens Security Office at 639-3555 before or after these hours for
information. The Academy Office maintains an emergency phone tree, which will allow
administration and faculty members to contact all Academy families in the case of an emergency
cancellation. Such announcements will also be sent via e-mail. To this end, each parent should ensure
that an up-to-date phone number and email address are on file.

4.4 EMERGENCY EVACUATION

Several times a year, emergency evacuation drills are held. Specific directions are posted in each
room and are reviewed with students by each teacher. Common sense and cooperation are key
elements in any emergency evacuation.

5. COMMITTED CITIZENSHIP: STUDENT ACTIVITIES

5.1 FIELD TRIPS
Class work may often be enriched by field trips. Students must complete a field trip permission
form, signed by their parent or guardian, in order to participate in such off-campus activities. On these
trips everyone is expected to demonstrate good behavior on all public and private conveyances that
may be used during the course of the trip; in all private homes, hostels, hotels or other places where
students may be housed; in public or private places where students may be entertained or have snacks
or meals; and in public or private places where the events planned for the particular trip take place.
Good behavior means showing appropriate courtesy and consideration to everyone and displaying
an attitude of respect for people with national and cultural traditions other than one’s own.
It means wearing clothing suitable for the place and occasion and meeting ACS Dress Code
Requirements, behaving with decorum, using acceptable language, refraining from using alcohol,
drugs or tobacco in any form, and refraining from inappropriate displays of affection. Good behavior
also means being present and on time for all activities, formal and informal, meeting curfew
requirements and honoring the ground rules of private homes or other places of temporary residence.
The conditions set forth in the Code of Conduct are in effect during any school-related trips off
campus. Before leaving on a field trip, students are responsible for checking with all of their teachers,
so that they know what assignments and work they will be missing on the day(s) of the trip – and to
make arrangements for making up missed work upon their return to school. This must be done before
traveling!
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 5.2 NATURE AND OVERVIEW OF STUDENT ACTIVITIES
Participation in co-curricular activities is a way of expanding learning beyond the classroom.
Such participation allows students to pursue their own interests and to develop their skills and talents
in a whole range of social, cultural and sporting activities. Participating in school activities is also an
important way of building bonds of school community – allowing students the opportunity to cement
friendships, develop their skills of teamwork and cooperation, share their skills and talents with others
and make a positive contribution to the social, cultural and sporting life of the school. It is an ACS
goal that every student in the Academy participates in at least one co-curricular activity during the
school year.

5.2.1 THE HOUSE SYSTEM

The House System was started at ACS in 1950. All students, faculty, and staff are assigned to one
of four houses as a life-time member: Athenian (green), Corinthian (red), Spartan (blue), or Trojan
(yellow). It is a concept meant to bond teachers and students, to encourage school spirit and to build a
strong sense of belonging to our school. It is also meant to create a sense of continuity and
permanence for our graduates.
Beginning in Middle School, students and faculty can earn points for their houses by participating
in student activities, playing sports, winning awards, participating in community service projects, etc.
House Points are tallied throughout the year and posted in the Academy and Middle School. Each
year, a plaque is presented to the winning house and displayed on campus (look over the doors to the
Academy or on the north wall of the Plaza). Individuals who earn points for their houses are also
recognized at the end-of-year Awards Assembly. At the Commencement Ceremony each year a Most
Spirited Award is given to the Academy boy and girl with the highest number of House Points in their
high school careers.

5.2.2 ATHLETICS
The Academy sponsors sports programs at the Junior varsity and Varsity levels for boys and girls
in soccer, volleyball, cross-country, basketball, track and field, swimming and tennis. All students who
meet eligibility requirements have the opportunity to try out for ACS teams. Varsity team members
earn 50 points for their houses; JV team members earn 30 points.

5.2.3 CLUBS AND ACTIVITIES

All students are encouraged to participate in any clubs or activities that interest them. Generally,
these activities meet during lunch and/or after school with their advisors. Clubs and activities are
developed based on student interest. Examples include:

Newscoop Computer Club Art Club Math Club

French Club Blue and Gold (newspaper) Yearbook Academic
Games Greek Club Model United Nations Forensics
Science Club Arabic Club Drama Club Chorus
Spirit Club Spanish Club Literary Magazine
Academy Players Chess Club Ecology Club
Ski/Snowboarding Club Rafting Club
A student earns 30 house points for being in a club and 50 pts. for being a club officer.

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 5.2.4 STUDENT COUNCIL
The Student Council plays a significant role in the life of the school. Its meetings are open to all
students and faculty, and anyone with a suggestion or concern is encouraged to attend. Details
concerning the selection process, meeting place, and time are announced in the fall semester. Elected
Student Council members earn 50 house points.

5.2.5 CLASS OFFICERS

Early in the fall, each class elects officers to lead them during the year. These officers work with
faculty and advisors and are encouraged to assume the position of spokespeople for their classmates.
Students are encouraged to get to know their class officers and make suggestions to them. Class
Officers earn 50 house points.

5.2.6 NATIONAL HONOR SOCIETY

Each year outstanding students are accepted into the National Honor Society and inducted in a
ceremony. Before becoming eligible for selection, a student must have been in the school for an entire
semester. Juniors and Seniors with at least a 3.5 unweighted grade point average are eligible. In order
to be selected, a student must be judged to be outstanding in the areas of scholarship, leadership,
character, and service by a five-member faculty committee and to be approved by all members of the
Academy staff. Students on Social Probation status are not eligible for NHS membership. NHS
members earn 50 house points.
Following is the NHS Selection Process and Evaluation Rubric used by the members of the Faculty
Committee to evaluate each eligible student’s candidacy:

5.2.6.1 National Honor Society Selection Process

Steps in the NHS Process:

™ The National Honor Society Selection Process and rubric for clarification to rate areas of service, character and
leadership will be placed in Academy Faculty Handbooks, and Parent / Student Handbook.

™ An NHS Advisor will be appointed by the Principal each school year.

™ The Computer Services Department provides a list of students who have an unweighted GPA of 3.5. Students in
10th, 11th and 12th grade are eligible for membership.

™ The Discipline / Attendance Aide determines if any academically eligible students have been reported for
cheating/plagiarism or for serious Code of Conduct violations.

™ The NHS Advisor generates a list of eligible NHS candidates based on GPA and the Discipline / Attendance Aide
report (4 and 5 above). Students on Social Probation or with more than one cheating offense are not eligible for
consideration. All faculty complete the NHS student rating form distributed by Academy Secretary. This form
includes each eligible student’s name, a rating grid, and an explanation of rating areas for service, character and
leadership (as printed in the NHS Official Handbook.)

™ The Academy Secretary gives each eligible student the NHS information form to complete and asks each to write a
statement indicating why he/she should be a member of NHS, what it means, and how he/she can contribute to the
ACS Athenian Chapter.

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 ™ The Principal appoints an NHS Committee comprised of 5 faculty members. This committee reviews all applicants’
information and faculty rating forms and evaluates each eligible candidate using the NHS Evaluation Rubric. The
Academy Discipline Aide’s report is considered during deliberations.

™ Students selected for NHS membership will be recognized in a formal Induction Ceremony to which their parents
are invited. There is one induction ceremony held each year, usually in mid-October.

™ Induction Ceremony:
• All current members of NHS are to dress in formal attire or academic gowns.
• All current members must attend the rehearsal.
• Certificates and membership cards are presented to new members during the ceremony.

5.2.6.2 National Honor Society Evaluation Rubric

The purpose of the National Honor Society is, “to create enthusiasm for scholarship, to stimulate a
desire to render service, to promote leadership, to encourage citizenship, and to develop character in
the students of secondary school.”

Leadership
Works toward the achievement of group goals.

4 Consistently and actively helps identify group goals and works hard to meet them.
3 Consistently communicates commitment to group goals and carries out assigned roles.
2 Sporadically communicates commitment to group goals and carries out assigned roles.
1 Rarely, if ever, communicates commitment to group goals or carries out assigned roles.

Demonstrates effective interpersonal skills.

4 Consistently and actively helps promote effective group interaction and expresses ideas and opinions in ways that are
sensitive to the feelings or knowledge base of others.
3 Consistently participates in group interaction without prompting and expresses ideas and opinions in ways that are
sensitive to the feelings and knowledge base of others.
2 Sporadically participates in group interaction without prompting and expresses ideas and opinions in ways that are
sensitive to the feelings and knowledge base of others.
1 Rarely, if ever, participates in group interaction without prompting or expresses ideas and opinions in ways that are
sensitive to the feelings and knowledge base of others.

Effectively performs a variety of roles within a group.

4 Demonstrates an ability to perform a wide range of roles within a group.

3 Demonstrates an ability to perform different roles within a group.
2 Demonstrates an ability to perform a restricted range of roles within a group.
1 Does not demonstrate an ability to change roles within a group.

Service

Generates new ways of viewing a situation or improving the community.

4 Consistently explores and works to address as many community service needs as his/her time and resources will allow.
A variety of community service activities is demonstrated by the student each year during the student’s high school
experience and is reflected on the student’s application.
3 Consistently works to address several community service needs. This is demonstrated by the students high school
experience and reflected on student’s application.
2 Sporadically participates in community service activities. One community service activity has taken place during the
student’s high school experience and is reflected on the student’s application.
1 Rarely, if ever, does the student participate in a community service activity and is reflected on the student’s application.

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Display of work habits.

4 Consistently arrives on time, demonstrates motivation and high energy for the service and works with focus and
positive attitude.
3 Consistently arrives on time, demonstrates motivation and energy for the service, and works with little supervision to
keep focus and positive attitude.
2 Sporadically arrives on time, demonstrates low motivation and energy for the service, and does not work without
supervision to keep focus.
1 Rarely arrives on time or completes the service needed.

Participates in activities.
4 Has been involved in team / club activities every year of high school or has participated in four or more organizations
either in or outside of high school in recent years.
3 Has been involved in three or more clubs or service activities either in or outside of school in the last year.
2 Has been involved in two or more clubs or service activities either in or outside of school in the last year.
1 Has been involved in some club or service activity over the past year.

Character

Generates, trusts, and maintains own standards of self evaluation

4 Consistently exhibits all traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy, and (5)
responsibility for actions.
3 Consistently exhibits three of the traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy, and
(5) responsibility for actions.
2 Sporadically exhibits two of the traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy, and
(5) responsibility for actions.
1 Rarely, if ever, exhibits any of the traits listed: (1) honesty (2) respect for self and others; (3) kindness; (4) empathy,
and (5) responsibility for actions.

Pushing the limits of own knowledge and ability.

4 Consistently challenges himself/herself each year by selecting at least two honors level each year of high school.
3 Consistently challenges himself with one honors course a year.
2 Sporadically challenges himself/herself by taking on honors course, but completes challenging assignments / research
on time with quality work.
1 Rarely challenges himself/herself with assignments / research. Has not taken any honors level course.

Is sensitive to the feelings, level of knowledge, and ethnic diversity of others.

4 Consistently demonstrates insight concerning the feelings, levels of knowledge, and ethnic diversity of others and
exhibits this insight while communicating. Always encourages respect for individual differences and sensitivities.
3 Consistently shows the ability to communicate with persons of ethnic diversity and encourages respect for feelings,
knowledge and abilities of others.
2 Sporadically shows the ability to communicate with persons of ethnic diversity, sensitivity and encouragement for
respect for others.
1 Rarely, if ever, shows the ability to communicate with persons of ethnic diversity, sensitivity or encouragement for
respect for others.

Total Score = _____ Divide by 9 = ___________ Final Score

Rubric for Membership Qualifications

4 Consistently demonstrates ability, talent and knowledge to be an active member of the National Honor Society.
3 Consistently demonstrates knowledge and occasional activities / talents to be an active member of the National Honor
Society.
2 Sporadically demonstrates the ability, talent and knowledge to be a member of the National Honor Society.
1 Rarely, if ever, demonstrates the ability, talent or knowledge to be a member of the National Honor Society.

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 5.2.7 SCHOOL SOCIAL EVENTS
Only Academy students, staff, their parents, and their guests are allowed to attend school social
functions. All social events must be organized by students and faculty advisors and are announced on
the school calendar after approval by Academy administration.

5.2.8 PURCHASE ORDERS / FUNDRAISING

Students buying material of any kind for school, class or club activities must obtain a purchase
requisition form from the Principal’s Assistant in the Academy Office. The requisition must have the
faculty sponsor’s signature.
All money collected from fundraising activities must be deposited in the activity account within 24
hours. Food sales for fund raising purposes are not allowed during lunch unless permission of the Food
Services Manager has been secured in advance. Clubs and activities may hold food sales during the
afternoon break and after school, during the activities period. All fundraising activities must be
approved and scheduled by the Student Council and recorded in yearly fundraising calendar.
Note: All money collected through school fundraising efforts must be used for school-related
activities and events.

5.2.9 DECORATIONS
In order to ensure the safety of students, it is necessary that students working on posters and
decorations be under the supervision of faculty sponsors.

5.2.10 POSTERS AND ADVERTISEMENTS

All posters must be approved by the Principal before they are displayed. Posters without the
Principal’s stamp or signature will be removed.

5.3 COMMUNITY SERVICE, as part of the CAS component of the program, and NHS
members offer their services to the community. At ACS Athens we believe that giving service to
others is an important element in the development of character. All Academy students are encouraged
to volunteer for school and/or community service during the school year. Students who participate in
community service should document their work in their 10th grade and College Admissions portfolios,
so that their participation can be noted in recommendation letters and applications. House points are
awarded to students who participate in community service activities.

6. COMMITTED CITIZENSHIP: THE ACADEMY CODE OF

CONDUCT
Parents and students are required to review carefully the following Code of Conduct, so that there
is no confusion regarding the Academy’s behavioral guidelines and expectations, as well as
implications for students who violate school policies.

At the beginning of the school year, ALL Academy Students and their Parents will be required to
sign a statement indicating that they have read and discussed the Code of Conduct and that they
understand the policies established in this Code and the Acceptable Use Policy for computers.
Students and their parents accept the consequences for any violations.

Likewise, students are expected to honor ALL Academy regulations, including those established
for the bus, the classroom, the cafeteria, the library, and the computer department.

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 6.1 STUDENT CONDUCT

Standards are crucial in providing an orderly and safe environment for the serious pursuit of
academic excellence. Likewise, all the members of a community benefit when the rules are clear and
there are consequences.

The following guidelines are intended to achieve a balance between freedom and restraint,
recognizing also that an increase in grade level implies a greater responsibility on the part of the
students for their actions.

An effort has been made to identify the acts that most frequently disrupt the safe and orderly
functioning and the educational process. The following, however, is not all-inclusive and a student
committing an act of misconduct that is not listed will be subject to the discretionary authority of the
Academy administration.

Further, acts of misconduct have been grouped, according to the severity of the act, along with the
stipulated disciplinary actions. Rulings shall always be up to the discretion of the Academy
administrators.

6.1.1 PRINCIPLES BEHIND THE CODE OF CONDUCT

As members of the ACS Athens community, we honor our differences, while recognizing our
responsibilities. These responsibilities – to ourselves, to each other and to the school -- were first
developed by a group of students, teachers, counselors, and administrators in the spring of 1995, and
revised in 1998, 2000, 2003 and 2009. The Code of Conduct is based on upholding and enforcing
fundamental principles of respect. The Code should be seen as a tool that will help all members of the
Academy community actively contribute to creating a school-wide culture of respect.

In a school community defined by a culture of respect:

• We shall be curious about and tolerant of people’s cultural differences,

gender differences, age differences, learning differences, as well as their
unique abilities and talents;
• We shall respect learning and the learning process;
• We shall practice good manners;
• We shall treat each other politely;
• We shall cultivate and exhibit self-discipline and self-respect;
• We shall respect personal and school property;
• We shall build relationships based upon open communication and mutual
respect;
• We shall work to overcome stereotypical thinking, biases and prejudices and
actively promote cross-cultural awareness and understanding;
• We shall ensure that everyone feels physically and emotionally safe;
• We shall respect, follow and enforce the rules of the community;
• We shall respect each person’s uniqueness and individuality;

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 • We shall practice good citizenship in and out of the classroom;
• We shall promote the values of good sportsmanship;
• We shall commit ourselves to teaching the principles of respectful behavior
and good citizenship in a focused and on-going manner.
This statement of principles was developed by the teachers, students, parents and administrators who participated in the Code of
Conduct Review Workshops, in June 2003.

6.2 STUDENT RIGHTS AND RESPONSIBILITIES

6.2.1 STUDENT RIGHTS

All students in the Academy have the right to:

ƒ Benefit from an environment that is safe, supportive, and conducive to learning;
ƒ Be treated with courtesy and respect by all members of the community;
ƒ Benefit from an environment that provides opportunities for intellectual, emotional, physical,
and social development;
ƒ Benefit from an environment that provides a diversity of curricular and co-curricular
opportunities;
ƒ Benefit from the protection of due process;
ƒ Express opinions, providing they remain respectful of others, avoid classroom disruptions, and
ultimately defer to authority.

6.2.2 STUDENT RESPONSIBILITIES

All students in the Academy have a responsibility to:

ƒ Contribute to creating an environment that is safe, supportive and conducive to learning;
ƒ Treat all members of the ACS Community with courtesy and respect;
ƒ Be an active citizen of the ACS Community by taking full advantage of the diversity of
curricular and co-curricular opportunities offered by the school;
ƒ Offer service freely to the school and the wider community as one of the duties of good
citizenship;
ƒ Care for the physical environment of the ACS campus;
ƒ Understand that choices and actions have consequences, and accept responsibility for their
own actions. This, of course, means accepting the consequences for actions that violate the
ACS Code of Conduct, as elaborated below.

6.2.3 PUNCTUALITY
To maintain the integrity of the learning environment, students are expected to arrive at school and
all classes on time. Students who are tardy (without a valid pass) will receive one demerit for each
tardy. Students are responsible for making up any work missed as a result of tardiness to class.

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 6.2.4 ATTENDANCE
At ACS Athens, daily attendance is deemed to be an extremely important component in the
academic success of the students. Parents are asked to plan outside activities (dental appointments,
trips, etc.) around the school schedule and calendar. It is critical to note that students who miss more
than 7 days of class in a semester course or 14 classes in a year-long course, whether excused or
unexcused, may not receive credit for the course. To preserve the integrity of the learning
environment, the Administration is committed to a strict enforcement of the attendance policy.

Parents are kindly requested to notify the Attendance Officer by 9:30 a.m. if a student is not
coming to school. Students must have a note from home in order to receive an excused absence,
although telephone verification may also be requested. For absences of more than three days, a
doctor’s note is also required. Parents and students have two weeks from the last date of an absence to
turn in an excuse. Should this time period pass, the absence will remain unexcused and will not be
changed. As a general rule, students will receive demerits for unexcused absences. During exams, only
a doctor’s note will excuse a student and allow him/her to reschedule the exam he/she missed.

6.2.5 CUTTING CLASS

Being regularly in class, on time and prepared to learn, is an important component of academic
success. Cutting class (missing class without a valid excuse; or being more than 20 minutes late for
class without a valid excuse) is considered a serious academic offense, showing little respect for the
learning process. Students who cut class will receive a grade of zero for all work done/due on the day
of the class or for the day’s class participation grade. They will also receive five demerits for each cut.

6.2.6 STUDENT DRESS

One of our important goals as educators is to prepare students for professional and social life
outside of school. Learning to dress appropriately in a variety of contexts is an important life skill. It is
a mark of maturity, sophistication, self-respect and respect for others (especially important in a multi-
cultural environment such as ACS). Parents and students should consider student attire carefully each
morning before students leave for school. A good rule of thumb to follow: if a student is wearing an
outfit that would be acceptable on the beach, at the gym, or in a club, then the student is not
appropriately dressed for school.

Specifically, the ACS Dress Code prohibits students from wearing the following items of clothing:
• Clothing printed with suggestive, obscene or offensive words and images;
• Midriff-baring tops (for both boys and girls; tops must be long enough to be tucked into slacks
or skirts or to cover the waistband of slacks and skirts if not tucked in.)
• Any style of clothing that reveals a students’ undergarments (for girls, this means no
undergarments showing through see-through or low-cut tops and slacks, nor should bra straps
ever be visible; for boys, this means no boxers showing above the waistband of low-hanging
jeans;
• No spaghetti straps;
• Excessively short skirts or shorts (no more than 10 cm above the knee);
• No visible piercings except for earrings.

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 Each day, we will conduct a dress-code check. Students who are not appropriately dressed will be
discretely asked to report to the office to change and/or cover up. Inappropriate dress is a Group I
Violation.

The ACS Dress Code provides a standard for appropriate student dress without forcing all students
to dress alike. The goal is to promote self-confidence, self-respect and respect for the learning
environment.

6.2.6.1 PE UNIFORMS

During PE classes, students must wear the ACS PE uniform. This is a matter of hygiene, safety and
building school spirit.

6.2.6.2 TRAVEL DRESS CODE

Because students on team trips act as ambassadors of our school, we have a particular dress code
for travel on public conveyances (trains, planes, etc.). ACS Athens athletes and other team members
representing the school on trips must follow the travel dress code. Chaperones finding students not
dressed properly may require students to change into appropriate clothes. Appropriate dress includes:
(A) Boys – Jacket, dress shirt, tie, dress pants and dress shoes. Girls – Dress, skirt, dress pants, blouse
and dress shoes.

No blue jeans or denim material, sneakers, hats, sweatshirts or sweatpants are allowed. (B)
Athletic Team dress of good jeans, athletic shoes, ACS shirt/sweatshirt. This code applies to all group
travel on public conveyances and in airports / train stations when traveling to and from a specific city /
venue. Students who do not adhere to these rules and regulations will be subject to disciplinary action
upon return to school.

6.2.7 DISPLAYS OF AFFECTION

As a matter of self-respect and respect for members of the ACS Community who represent a wide
variety of cultural mores, physical displays of affection are not acceptable on campus. Students are
asked to comport themselves the same way they would around their families.

6.2.9 SMOKING POLICY

ACS Athens is a non-smoking campus and smoking is prohibited in all areas of the campus at all
times. Students reported for smoking will receive 25 demerit points and will serve a three (3) day in-
school suspension. Smoking on campus is a Group IV violation. Athletes on Varsity and JV teams who
violate the no-smoking policy will be removed from the team as well.

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 6.3 CODE OF CONDUCT
Character, citizenship and integrity are an integral part of school life. Students are expected to be
responsible citizens who exhibit these qualities and respect the rules that govern our community. When
students fail to follow the rules, they are held accountable for their actions.

Students who violate school rules are subject to the consequences outlined in the Student Code of
Conduct and based on a demerit system. The demerit system is an objective method of monitoring the
behavior and citizenship of students while providing valuable lessons in responsibility, accountability
and social development. Demerits are accumulated for violations of the Code of Conduct, and the
accrual of demerits may result in in-school suspension, out-of-school suspension, social probation, and
possible recommendation for expulsion.

Demerits are cumulative and remain a part of the student’s active disciplinary record for the
current academic year. They are recorded on the student’s disciplinary record and do not become a
part of the students’ permanent record or transcript.

Major offenses (Group III or IV) that result in suspension will automatically place the student on
social probation and may become a part of the permanent record.

6.3.1 GROUP I VIOLATIONS - 2 demerits for each violation

ƒ Dress Code Violation
ƒ Littering
ƒ Inappropriate use of personal music players or cellular telephones in class or in assembly*
ƒ Inappropriate physical displays of affection;
ƒ Unruly behavior in the halls, cafeteria, library, etc
* Students who use cell phones, ipods, etc. in class or assembly will have them confiscated as
stated in the Cell Phone and PAD policy.

6.3.2 GROUP II VIOLATIONS - 4 or 5 demerits for each violation, depending on the

circumstances
ƒ Class disruption*
ƒ Vulgar/inappropriate language or behavior
ƒ Being in an unauthorized area
ƒ Leaving class without permission
ƒ Refusal to follow directions of any staff member
ƒ Lying to faculty/staff
ƒ Travel Dress Code Violation
ƒ Pretending to be another student
ƒ Invasion of privacy
ƒ Forged note
ƒ Other rude behavior
ƒ Bus Referral
* To allow other students to learn, students who habitually disrupt a class will be removed from the
class and will lose credit.

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6.3.3 GROUP III VIOLATIONS - 15 demerits for each violation
ƒ Disrespectful behavior to school personnel
ƒ Making a deliberate, malicious and false accusation against another
ƒ Physically aggressive behavior
ƒ Bullying
ƒ Use of incendiary devices
ƒ Graffiti
ƒ Gambling or extortion
ƒ Leaving campus without permission
ƒ Non-compliance / Repeated disregard of school rules
ƒ Unauthorized use/viewing of faculty/staff/administrative computer
ƒ Unauthorized non-educational use of the Internet facilities, such as:
1. Downloading or displaying pornography
2. Software theft
3. Unauthorized use of copyrighted material
4. Vandalism of ACS Net information or security
5. Publication/retrieval of personal web pages on school equipment

6.3.4 GROUP IV VIOLATIONS* - 25 demerits for each violation

ƒ Vandalism/intentionally causing damage to school property
ƒ Theft
ƒ Harassment: verbal, sexual, or based on gender, ethnicity, race, religion, nationality, or
sexual orientation
ƒ Causing physical harm to another student
ƒ Physically aggressive behavior towards school personnel
ƒ Possession or use of alcohol
ƒ Possession, use, or sale of illegal narcotics
ƒ Repeated violations and/or recurrent misbehavior
ƒ Possession or concealment of weapons
ƒ Starting a fire/arson
ƒ Use of any object with intent to do harm
* Some cases may involve possible notification of police and recommendation for expulsion.
In the case of vandalism an itemized bill of repairs will be given to parents.

6.4 DISCIPLINARY PROCEDURES & EXPLANATIONS

6.4.1 REFERRAL PROCEDURE

For any infringement of the Code of Conduct:

1. A Discipline Referral form will be completed by teacher and submitted to the Discipline /
Attendance Aide.
2. Discipline / Attendance Aide will meet student, assign consequence, note demerits, inform the
teacher, and copy the counselor.
3. Office of Academy Discipline will notify parents of suspension assignments.
4. Students will complete a Reflection Letter during in-school suspension. This letter will be
placed in a file and shared with relevant counselors, teachers.

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6.4.2 DEMERITS

As can be seen from the Code of Conduct, each violation results in a certain number of demerits
depending on the severity of the incident: Group 1 Violation = 2 demerits; Group 2 Violation = 4 or 5
demerits; Group 3 Violation = 15 demerits; Group 4 Violation = 25 demerits. Also, being tardy to
class = 1 demerit; cutting class = 5 demerits.

Demerits accumulate and result in the following consequences:

10 demerits = one-day in-school suspension
15 demerits = one-day out-of-school suspension + probation for ten weeks
25 demerits = three day in or out-of-school suspension + probation for one semester
30 demerits = five day out-of-school suspension + probation for the rest of the year
40 demerits = Out-of-school suspension ≥5 days + probation for the rest of the year

Students who accumulate 40 demerits may face recommendation for expulsion. Students who
commit Group IV violations or accumulate more than 40 demerits may be suspended for an indefinite
number of days.

6.4.3 IN-SCHOOL SUSPENSION

In-school suspension is held from 9:00 a.m. to 3:30 p.m. in the Office of Academy Discipline.
Students assigned in-school suspension are ineligible to participate in after-school activities on the date
of the suspension. This includes participation in after-school classes, games, tournaments,
performances and dances. Students and parents will be notified of suspension at least one day in
advance. Teachers will also be notified so that they can provide assignments to be completed during
the suspension. Students will complete a reflection letter and all assignments provided by teachers for
the day. Students will receive credit for the work they complete during in-school suspension.

6.4.3.1 IN-SCHOOL SUSPENSION RULES

In-school suspension is designed as an all-day study hall where students must complete school
work Therefore they must have textbooks, books, or assignments with them. In addition,
Ö Students must arrive on time
Ö Students must work at all times.
Ö Students are not allowed visitors.
Ö Students will be allowed to get their lunch and bring it back to the suspension room during
middle school lunch only.
Ö Students must leave the suspension room clean and neat.
Ö Students must complete a written reflection and turn in all work completed during the in-
school suspension to the Academy Discipline Aide.

Students who cannot follow these rules may be assigned an additional day of suspension and/or
referred to the principal. Furthermore, students who fail to complete the assigned work will not have
the opportunity to make it up and will receive no credit.

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 6.4.4 OUT-OF-SCHOOL SUSPENSION
A student on out-of-school suspension is not allowed on campus for the duration of the suspension.
Students are ineligible to participate in after-school activities on the date(s) of the suspension. This
includes participation in after-school classes, games, tournaments and performances. Students and
parents will be notified of suspension at least one day in advance. Teachers will also be notified, and
students will receive a grade of zero for all work done/due on the day of the out-of-school suspension
or for that day’s class participation grade. Students receiving a three-day out-of-school suspension
will immediately be placed on Social Probation for the equivalent of one semester.

6.4.4.1 REPORTING DISCIPLINARY INFRACTIONS TO COLLEGES AND UNIVERSITIES

The Common Application for students applying to US colleges and universities requires that students
and counselors complete a “Discipline Question” as part of the application. The following is from the
Common Application web site:
WHAT IS THE WORDING OF THE COMMON APPLICATION DISCIPLINE QUESTION?

This "Discipline Question" will appear on the Application form for students to complete:
1. Have you ever been found responsible for a disciplinary violation at any secondary school you have
attended, whether related to academic misconduct or behavioral misconduct that resulted in your probation,
suspension, removal, dismissal or expulsion from the institution? YES / NO
2. Have you ever been convicted of a misdemeanor, felony, or other crime? YES / NO

If you answered yes to either or both questions, please attach a sheet of paper that gives the approximate date of
each incident and explains the circumstances.

I authorize all secondary schools I've attended to release all requested records and authorize review of my
application for the admission process indicated on this form. [student signature]

This "Discipline Question" will appear on the School Report form for counselors to complete:

1. Has the applicant ever been found responsible for a disciplinary violation at your school, whether related to
academic misconduct or behavioral misconduct, that resulted in the applicant's probation, suspension, removal,
dismissal or expulsion from your institution? YES / NO
2. To your knowledge, has the applicant ever been convicted of a misdemeanor, felony, or other crime? YES / NO

If you answered yes to either or both questions, please attach a separate sheet of paper or use your written
recommendation to give the approximate date of each incident and explain the circumstances.

6.4.5 SATURDAY MORNING “BREAKFAST CLUB”

“Breakfast Club” is a Saturday morning reflection and study time. The “Breakfast Club” begins at
9:30 a.m. and ends at 12:30 p.m. Students must attend “Breakfast Club” as a consequence for
excessive tardies (10 or more demerits). “Breakfast Club” is intended to give students time to work and
reflect on their actions without being suspended from regular classes. If a student misses a scheduled
“Breakfast Club”, they will be assigned two consecutive Saturday morning “Breakfast Clubs”.
Students that arrive late to “Breakfast Club” will not be admitted and must serve an additional one.

Students who wish to attend “Breakfast Club” to earn merits may do so with the permission of the
Academy Principal. Earning merits during “Breakfast Club” involves completing community service
on campus (i.e. organizing, cleaning, weeding etc.).

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6.5 SOCIAL PROBATION

Students may be placed on social probation as a result of inappropriate behavior (see 6.4.2
DEMERITS). After one suspension for a Group III violation (see Code of Conduct) or after
accumulating 15 demerits, a student will be placed on social probation for the equivalent of one quarter
(ten weeks). After two suspensions following Group I or Group II violations or after accumulating 20
demerits, a student will be placed on social probation for the equivalent of one complete semester (20
weeks). After two suspensions following Group III or IV violations or after accumulating 30 demerits,
a student will be place on social probation for the rest of the school year. Students on social probation
immediately become ineligible for all co-curricular activities. In all cases, parents will be informed
immediately. The Academy administration reserves the right to make final rulings regarding the social
probationary status of a student.

7. PROVIDING PARENTAL SUPPORT

The High School years are extremely important in the formation of your children as successful
lifelong learners and humane and significant members of our global community. Yet, there are no
codified instructions that help parents understand how best to motivate a teenager, and parenting is far
from an exact science. In the interest of developing a solid team that works together to guide your
children, we offer the following suggestion for your consideration:
1. Provide an academic environment – Besides creating a quiet study area, parents can help to Foster
a positive academic attitude by engaging their children in dinner discussions about what transpired
during the day’s classes. Having resource materials handy, such as a dictionary, thesaurus, etc., and
limiting T.V. viewing and non-academic computer use can also help. Encourage your children to
read for pleasure. Take time to share responses to books and articles you have read in common.
2. Check your facts first – Students sometimes distort the truth in order to avoid taking
responsibility for their actions or to try to circumvent policies and procedures.
It is always a good idea to go to the source first, whether it’s a teacher, an advisor or a coach,
before making an assumption that could be incorrect. When students make comments about
parents or about having your permission to do something, we promise to do the same.
3. Insist that your children do their own work. You will be tempted to jump in to help your children
complete a project or assignment when they panic because they have waited until the last minute,
or when they don’t feel like spending a little extra time to figure out a concept. It is extremely
important that you insist that your children do their own work. Though we do not encourage the
practice of tutoring, if your children have a tutor, make sure that the tutor never does your child’s
work for him/her. Turning in an assignment completed by a parent or tutor is cheating and works
against the building of confidence and integrity.
4. Regulate after-school time – Both academically and behaviorally, this is a very critical time for
your teenagers. Know where your children are after school. Unless they are participating in a
scheduled activity after school, students are expected to leave campus at 3:30 in order to complete
their homework. Students who are not in an activity or attending a school function are not
supervised and could very well leave campus without our knowledge, only to return to catch the
late bus. Unfortunately, we have no way of monitoring their activities.
5. Don’t make excuses – Students do not learn self-reliance if someone is willing to excuse their
inappropriate actions. With so little time remaining to prepare your children for adulthood, we
need to make every moment count. Please do not send notes asking that they be excused from
doing their homework. Students in grades 6-12 receive ACS Planners and should be able to plan
ahead. Going to bed late, oversleeping, or not being able to find a taxi are not valid excuses for
tardiness at work, nor should they be for your teenagers at school.
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 Similarly, having a bad day, not liking someone, or being overly tired are never excuses for
inappropriate or disrespectful behavior. Of course, ACS Athens is a place of learning and, while
we will consistently discipline inappropriate behavior, we believe that discipline should spring
from a desire to instruct, rather than just to punish.

6. Remain vigilant – Your teenagers are probably at the point where they have become quite
persuasive about how self-reliant they have become. It is not uncommon for students at this age to
demand privacy and to be reticent about keeping you informed. This is obviously an important
step in their growth towards independence.
As you try to play a less active role in the development of your children, however, we want to
reassure you that there are checks and balances that can help you monitor their progress behind
the scenes.

• Teachers ask students to write assignments in the ACS Planner, which reflect not only homework
expectations, but also upcoming topics, projects, tests and quizzes. When in doubt, ask to see the
Planner or teachers’ assignment sheets.
• Get to know your children’s counselor. This can be your first contact if you have any concerns
about their behavior or attitudes.
• Never hesitate to contact a teacher if you have a question about performance or behavior in a
particular class. Teachers can be contacted by email: lastnamefirstinitial@acs.gr
• Don’t hesitate to contact the counselor, and/or school nurse if you notice a significant change in
your children’s attitude, behavior, or physical health. We live in a very challenging society today,
where alcohol, illegal substances, and eating disorders are far more prevalent than they were when
we were young. Unfortunately, research indicates that, at this age, peer pressure plays a far more
important role than the family in shaping teenagers’ behavior and attitudes. You would be wise to
observe your children’s friends and to communicate with their parents. Know where and with
whom your children spend their free time. Set reasonable curfews. If you have any doubts or
concerns regarding the choices your children are making, please don’t hesitate to contact one of
our professionals.
7. Stay informed – Please keep track of important dates and remind students to bring home all
notices. Check the Academy Bulletin on the ACS website daily. Back to School Night and Parent
Conferences are especially designed to keep you informed about your children’s programs and
progress. Be sure that you also note the dates when progress reports and report cards are sent
home and contact the counselor if you don’t receive them.

8. Take another look at your teenager – The fact that you have chosen to send your children to ACS
Athens demonstrates the importance you place on education. Certainly our children are
beneficiaries of our best dreams. As educators, however, we sometimes find ourselves dealing
with over-stressed students who can be obsessive about grades. We ask that you take another look
at your children. Are you honoring and nurturing who they are or who you would like them to be?
Are you encouraging them to pursue their own dreams and aspirations or yours? What are their
real talents? Are you encouraging them to develop these talents? Being aware of your children’s
strengths and weaknesses and supporting them to become the best they can be is the best gift you
can give them as parents.

9. Make sure that you read this handbook carefully – some important changes in school policy have
been made so it is important for you and your children to understand its contents.

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8. THEATER / ASSEMBLY PROTOCOL
Our ACS Theater is a magnificent facility. Few schools can boast of having such a state-of-the-art
performance center. All of us in the ACS community have a responsibility for maintaining it in top
condition. The Theater will provide us with rich cultural, social, and entertainment opportunities, all of
which will demand of students the highest level of Theater manners. When attending the ACS Theater
during an assembly program, we are all to observe the following protocols:
8.1 ASSEMBLY PROTOCOL FOR TEACHERS
1. Teachers are to escort their students to the Theater.
Before leaving the classroom:
a. Remind students that book bags, gum, food/drink are not allowed in the theater.
b. Remind students that they are to sit at designated seating area for their grade.
c. Remind students that cell phones are to be switched off.
d. Lock classroom door to protect student property.
2. Once in the auditorium, teachers are asked to assist student ushers in getting students seated.
3. Teachers who do not have a class are to report to the Theater Lobby, to supervise student entrance
to the theater. (assuring that students do not enter the Theater with backpacks, book bags, gum,
drink, food, etc.)
4. Once students are seated, teachers are to take their assigned seats.
5. Throughout the assembly program, teachers are to engage in active supervision, to assure that
students demonstrate appropriate assembly manners.
6. Students who misbehave should be discretely asked to leave the Theater and be accompanied by a
teacher to the Office of Student Discipline.

8.2 ASSEMBLY PROTOCOL FOR STUDENTS

1. Proceed to the Theater with your classroom teacher.
2. Enter the Theater only through the lobby/gallery area.
3. Sit in the assigned seats designated for your class. (Ushers will help to direct you.)
4. No food, drink, gum is allowed in the Theater.
5. Book bags, knapsacks, gym bags are not allowed in the Theater. Lock them away in your locker or
leave them in your classroom, which your teacher will lock.
6. Once in your seat, come to order quickly. Feet need to stay on the floor. Cell phones must be
turned off.
7. Once the program begins, sit back and enjoy. Theater etiquette demands that you listen and watch
quietly. Talking during a performance or presentation is rude and shows great disrespect to the
presenter or performers. If you are bored by a performance, daydream or plan your weekend or
rearrange the furniture in your room in your head. Do not talk to others and disturb their
enjoyment of the performance or presentation.
8. Show your appreciation of the performers with appropriate, polite and enthusiastic applause. The
kind of loud cheering you would do in a gym or at the soccer field is not appropriate in a Theater..
9. Once a performance or presentation has begun, you may not get up and leave the Theater until it is
over (except in the case of an emergency.) Walking around during a performance or presentation
is rude and shows disrespect to the performers or presenters.
10. When the assembly is over, students will be dismissed by rows or sections under the direction of
the assembly leader.
11. Students may work in the Theater [in preparation for assemblies or performances] only under the
supervision of their faculty directors/advisors.

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9. LIBRARY POLICIES
The Library is open from 8:30 a.m. until 4:00 p.m. All students are asked to sign in at the desk.
This is done for statistical purposes and as a record of student activities.

9.1 LIBRARY RULES The Library is reserved for students who need to use the resources for
research or independent reading. Students must sit quietly on chairs and engage in the work for
which they came to the Library. The following behaviors are unacceptable in the Library:
loitering, eating or drinking, socializing, sitting on tables, standing in groups and chatting,
running or shouting.

9.1.1 CONSEQUENCES FOR NOT ADHERING TO LIBRARY RULES A student who

misbehaves will be asked to leave the Library, and a discipline form will be forwarded to the
Discipline / Attendance Aide. A student may lose the privilege of using the library for a
specified time.

9.2. CHECKING OUT BOOKS Students may check out a maximum of five books at a time.
Books are checked out for a period of two weeks, and may be renewed for two more weeks,
provided nobody else has asked for them. Students are encouraged to return books before the
due date if they no longer need them. A book becomes overdue on the day stamped on its
pocket. Fines will be charged for overdue books at the rate of .20 Euro Per overdue day.
Students who have overdue books or outstanding fines will not be allowed to borrow books until
all books are returned and fines are paid. Books required for special projects or extended essays
may be loaned for longer periods of time by special permission of the Librarian.

9.2.1 CHECKING OUT REFERENCE BOOKS Reference books may be checked out for overnight
use. They may be picked up during the last period and must be returned during the first period
of the next day. Failure to return overnight loans will incur a fine of .20 euro per period.

9.2.2 CURRENT MAGAZINES Current magazines may be read in the Library. No current
magazines will be checked out.

9.2.3 LOST / DAMAGED BOOKS Replacement cost will be charged for lost or damaged Library
materials.

9.3 LIBRARY COMPUTER USE Library computers are for research / writing purposes only.
Playing games and downloading files is not permitted. Furthermore, creating inappropriate
desktops is not permitted.

9.3.1 LOGGING OUT Students must remember to log out of the computers before leaving the
library.

9.4 PHOTOCOPIES / COMPUTER PRINTERS Photocopies and computer printers are available
to students. In the spirit of conservation of natural resources, students are kindly asked to limit
their printing and photocopying to what is absolutely essential.

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9.5 EDUCATIONAL PLANNING BLOCKS

Juniors and seniors enrolled in Educational Planning may use the library resources during the
seminar block if they need them to complete academic assignments. A pass from the Study
Seminar Supervisor will provide access to the library.

9.6 INTERNET ACCESS

9.6.1 USE OF STATIONS The use of the library Internet Stations must be in support of curricular
research and be consistent with the educational objectives of ACS.

9.6.2 RESEARCH ON STATIONS Students may use the Internet stations for research assigned by
the teachers of the Academy and the Middle School. The only Internet utility to be used is the
Internet Explorer for Web browsing.

9.6.3 INTERNET ACCEPTABLE USE AUTHORIZATION FORM Students and their parents
must sign the Internet Acceptable Use Policy Authorization Form, which is part of the Student-
Parent Handbook Agreement form, before they are allowed to use the Internet facilities of the
school.

10. INTERNET ACCEPTABLE USE POLICY

Please read this document carefully.

The American Community Schools of Athens provides Internet access through its server, ACS
Net. Our goal in providing this service is to promote educational excellence in our school by
facilitating resource sharing, innovation and communication.

Internet use must support the educational objectives of ACS, and provide a tool for research and
learning. Efficient operation of the network relies on the proper conduct of the users, who must adhere
to the guidelines for use provided below. Students who do not follow the Internet Acceptable Use
Policy will be denied access to the ACS computer facilities. Serious offenses may lead to expulsion
from school.

10.1 GUIDELINES FOR ACCEPTABLE USE

Use of the following is strictly prohibited:
ƒ Personal chat
ƒ Accessing or downloading pornography or related material
ƒ Software theft (piracy)
ƒ Software installation
ƒ Unauthorized use of copyrighted material
ƒ Vandalism of ACS Net information or security
ƒ Publishing/retrieving personal web pages on school equipment
ƒ Publishing inappropriate images/articles on school equipment
ƒ Other unauthorized non-educational use (including video games)
ƒ Facebook, My Space or similar networking sites
ƒ Downloading music and film video clips that are not part of an assigned project, or
which are protected by copyright laws.

35
10.2 ACTIVE DIRECTORY ACCOUNTS
Parents and students must be aware that designated ACS personal user accounts are connected to
an active directory, and are the responsibility of the account users. Students should always use a
personal password to protect their accounts and should never share this password with others.

The user is responsible for all content found on his/her account. Students must remember to log
out upon completion of work sessions at any campus computer station that is connected to the active
directory.

36
 ACS ACADEMY / MIDDLE SCHOOL
Bell Schedule for Day 1 and Day 2

TIME DAY 1 DAY 2

9:00 a.m.-10:20 a.m. Block 1 Block 5

10:20 a.m.-10:40 a.m. Passing Time & Announcements Passing Time & Announcements

10:40 a.m.- 12:00 p.m. Block 2 Block 6

12:00 p.m.-12:40 p.m. MS Lunch MS Lunch

12:00 p.m.-12:10 p.m. Academy Passing Academy Passing

12:10 p.m.-1:30 p.m. Academy Block 3 Academy Block 7

1:30 p.m.- 2:05 p.m. Academy Lunch Academy Lunch

12:45 p.m.- 2:05 p.m. MS Block 3 MS Block 7

2:05 p.m.- 2:10 p.m. Passing Time Passing Time

2:10 p.m. – 3:30 p.m. Block 4 Block 8

37
 Request for Reconsideration
During the course Registration process, which begins each February, students are given a list of
provisional courses to be offered for the following year. Students must be recommended by their
current teacher in order to enroll in all math and foreign language courses and in IB or Honors courses.
This recommendation is based on the student's performance in the subject, and the pre-requisites for
admissions to courses listed in the Program of Studies.

Should a student not be recommended by his / her teacher and wish to be reconsidered, the
following procedure must be followed:

1. A parent must initiate the request, completing this form and returning it to the counselor
within two weeks of the beginning of the 4th quarter.

2. The appropriate teacher(s), Department Chair, and Counselor establish with the student and
parent the objectives that must be met during the fourth quarter, for the student’s request to
be reconsidered.

3. The student makes an effort to improve performance and meet the criteria during the final
quarter.

4. The Counselor gathers the data in June to reassess the student's request, making a final
ruling with the teacher(s), Department Chair, and Principal.

--------------------------------------------------------------------------------- --------------------
Student Name (please print) Date

--------------------------------------------------------------------------------- ---------------------
Course Request Instructor

------------------------------------- ----------------------------------------- ---------------------

Current Course Instructor Grade to Date

I understand that my request for reconsideration will be contingent upon the following
demonstration of proven improvement in my current course and that all decisions are final.

4th Quarter Grade must be:

Other criteria: 1.
2.
3.
4.
---------------------------------------------- -----------------------------------------------------------------
Student Signature Parent Signature

---------------------------------------------- -----------------------------------------------------------------
Principal Counselor

----------------------------------------------- -----------------------------------------------------------------
Department Chair Teacher Signature

38
39
 INDEX

Academic Honors 8
Academic Integrity 8 Internet Acceptable Use Policy 35
Academic Probation 9 Internet ‐ Acceptable Use Policy Auth Form 35
Academic Program 1 Internet ‐ Active Directory Accounts 36
Academic Regulations 6 Internet ‐ Guidelines for Acceptable Use 35
Accident or Illness 12 Internet – Use & Research on Stations 35
Administration 11 Library Checking Out Books 34
Admissions ‐ Eligibility 1 Library Checking Out Reference Books 34
rd
Athletics 18 Library Classroom Use of the 3 Level 35
Attendance 24 Library Computer Use 34
Bell Schedule 37 Library Computers Logging Out 34
Bus Code of Conduct 13 Library Current Magazines 34
Bus Service 13 Library Internet Access 35
Changing Classes 4 Library Photocopies / Computer Printers 34
Changing Classes Chart 5 Library Policies 34
Child Study Team 12 Library Replacement of Damaged Materials 34
Class Officers 19 Library Rules 35
Clubs and Activities 18 Library Rules / Consequences 34
Code of Conduct ‐ Student Expectations 22 Lockers 14
Code of Conduct 27 Lost and Found 14
Code of Conduct Pledge 31 Lunch Facilities 13
Code of Conduct, Principles 23 Map of the campus 39
Communications and Emergencies 16 National Honor Society 19
Communications 16 National Honor Society Evaluation Rubric 20
Community and Service 22 National Honor Society Selection Process 19
Computer Use – Personal Accounts 36 Nature and Overview of Student Activities 18
Discipline / Attendance Aide 11 Out‐of‐School Suspension 30
Counseling 11 Parent / Student Internet Acceptable Use Policy 41
Counseling Psychologist 11 Possession of Cellular Phones and Other
Cutting Class 25 Personal Electronic Signaling Devices 15
Decorations 21 Posters and Advertisements 22
Demerits 29 Probation – Academic 9
Demerit Consequences 29 Probation – Social 30
Disciplinary Procedures & Explanations 28 Promotion 9
Displays of Affection 26 Providing Parental Support 31
Dress Code Student Dress 25 Punctuality 24
Dress PE Uniforms 25 Purchase Orders / Fundraising 21
Dress Travel Dress Code 25 Referral Procedure 28
Educational Planning Blocks 35 Report Cards and Progress Reports 6
Emergency Evacuation 17 Reporting Discipline to Colleges/Universities 30
Evacuation Map 40 Request for Reconsideration Form 38
Exams 11 Requirements for Graduation 2
Field Trips 17 Saturday Morning Breakfast Club 30
Fundraising 20 School Cancellation 17
Grades and Weighted Grade Point Average 7 School Social Events 21
Group I Violations & Consequences 27 Semester Exams 11
Group II Violations & Consequences 27 Senior End of Year Exams 11
Group III Violations & Consequences 28 Services 14
Group IV Violations & Consequences 28 Services Contracted by the School 13
Guests 16 Smoking Policy 26
Health Services and Related Matters 12 Social Probation 31
Health Services 12 Student Activities 17
Homework 10 Student Conduct 22
Homework Parents’ Responsibilities 10 Student Council 19
Homework Student Responsibilities 10 Student Responsibilities 24
Homework Teacher Responsibilities 10 Student Rights 24
Homework Time Allocation 10 Student Rights and Responsibilities 24
House System 18 Student Services 11
Ineligibility 8 Textbooks 15
In‐School Suspension 29 The Structure of Student Services 11
In‐School Suspension Rules 29 Theater / Assembly Protocol 33
Insurance 12 Transcripts 6
IB Diploma Program (DP) 3 Tutoring by Teachers 11

40
 AMERICAN COMMUNITY SCHOOLS OF ATHENS
ATHENS, GREECE

CODE OF CONDUCT AGREEMENT

and INTERNET ACCEPTABLE USE POLICY

As a member of the ACS Athens community, I have fully read the Academy Code of
Conduct, understand the contents, and agree to abide by all of the regulations and policies
contained herein.

I also understand that this document MUST be returned to the homeroom teacher within one
week. Failure to return the form will result in a referral for disciplinary action to the Academy
Discipline Aide. Students who do not submit this signed form will not be able to attend tryouts for
athletic or cultural teams, nor will they be able to participate in school sponsored trips.

AUTHORIZATION∗

As a parent or guardian of this student, I have read the Internet Acceptable Use Policy. I
understand that this access is designed for educational purposes only. ACS Athens has developed
guidelines for the educational use of the Internet, however, I also understand that it is impossible
for ACS to prevent access to all non-educational materials provided by the Network. Therefore, I
will not hold the school responsible for materials acquired on the Internet. I hereby give
permission for my child to use the Internet. The information contained on this form is correct.

Date: _______________________________

Parent’s or Guardian’s Name (please print):________________________________

Student’s Name (please print):____________________________________________

(LAST NAME) (FIRST NAME)

_____________________________ __________________________________
Student Signature Parent or Guardian Signature

PLEASE RETURN THIS FORM TO THE OFFICE

1
 ACS ATHENS
PHYSICAL ACTIVITY PARTICIPATION FORM

This form must be completed before the named student may participate in any school sports or
athletic activities (curriculum or after school).

A. Parent verification of physical well being

This is to verify that my son/daughter _________________ has been deemed fit to participate
in competitive/recreational athletic activities for the current school year, by having had a
complete medical examination by a doctor within the last calendar year. This medical examination
must be submitted to the school within the first week of the beginning of the year. Any restrictions
have been listed below:

______________________________________________________________________________
______________________________________________________________________________

_______________________ _______________
Parent or Guardian Signature Date

B.

I, ______________________,allow my son/daughter____________________
(Guardian/Parent’s Name) (student’s name)
To:
- Use the weight room after school
- Participate in swimming classes (during school or after school)
- Use the wall climbing
- participate in approved athletic activities sponsored by ACS Athens ;
- receive emergency medical care, if and when needed

C. Parent Permission for participation

By its nature, participation in athletic activities includes risk of injury which may range in
severity from minor to severe. Although serious injuries are not common in supervised athletic
activities, it is impossible to eliminate the risk. Participants have a responsibility to help reduce the
chance of injury. Participants must obey all safety rules, report all physical problems to their
coach, follow proper conditioning programs and inspect their own equipment daily. By signing
this permission form, I acknowledge that I have read the above information.

I further agree not to hold the school or anyone acting on its behalf responsible for
any injury occurring to the named student during the participation in sports activities

Parent or Guardian’s signature: __________________ Date: _____________

Parent Name (Print) _______________________

PLEASE RETURN THIS FORM TO THE OFFICE

2
3
 Stefanos Gialamas, Ph.D.
President of Schools

Antonia Hapsis- Julia Tokatlidou

Ladas Director of IB &
Academy Principal AP Courses
hapsisa@acs.gr tokatlidouj@acs.gr

Frances Tottas
Academy Administrative Assistant
tottasf@acs.gr

Zacharo Hilentzaris
Assistant to the Director of IB & AP Courses

129 Aghias Paraskevis Ave. & Kazantzaki St.

152 34 Halandri
Athens, Greece
Tel.: +30 (210) 639 3200
Fax: +30 (210) 639 0051
www.acs.gr / acs@acs.gr

4
 AMERICAN COMMUNITY SCHOOLS OF ATHENS
129 Aghias Paraskevis St. & Kazantzaki, 152 34 Halandri, Athens, Greece
Tel.: +30 (210) 639 3200 Fax: +30 (210) 639 0051
http//www.acs.gr ™ acs@acs.gr