Year 2011 Budget

Final
December 29, 2010

All Funds
Estimated Revenues and Expenditures

Timberland Regional Library

 Table of Contents
Acknowledgements…………………………………………………………………………………………… 2

Description of District………………………………………………………………………………………… 3

Framework…………………………………………………………………………………………………………. 4

Introduction to Timberland’s 2011 Budget………………………………………………………. 5-6

Public Service Resources………………………….…………………………………………………………. 7

2011 Estimated Revenues and Appropriations All Funds (Summary)....………………..8

General Fund:

2010 and 2011 Final Condensed Budgets……………….………………………………. 9

2011 Estimated Revenues (Detail)……..…………………………………………………… 10

2011 Estimated Revenues Notes…………………………………………………………….. 11

How Timberland Earns Each $1.00……………………………………………………………12

Levy Rates Bar Graph (2000 to 2011)..……………………………………………………. 13

Timber Taxes & Sales Trend Graph (1998 to 2011 proj.)…………………………..14

2011 Estimated Expenditures……………………………………………………………………15

2011 Estimated Expenditures Notes…………………………………………………………16

How Timberland Spends Each $1.00…………………………………………………………17

Building Fund:

Estimated Resources and Uses………………….………………………………………………18

Auto Circulation Fund:

Estimated Resources and Uses………………….………………………………………………19

Unemployment Compensation Fund:

Estimated Resources and Uses………………….………………………………………………20

Gift Fund:

Estimated Resources and Uses………………….………………………………………………21

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 Acknowledgements

Timberland Regional Library Board of Trustees:

Bob Hall, President

Emmett O’Connell

Stephen Hardy

John E. Braun

Tom Schaeffer

Judy Weaver

Edna J. Fund, CRC

Budget Prepared by:

Mike Crose, Library Director

Sally Nash, Manager, Public Services

Gwen Culp, Manager, Information Technology

Rich Park, Manager, Human Resources

Jeff Kleingartner, Manager, Communications

Judy Covell, Manager, Collection Services

With Assistance From:

Ellen Duffy, Youth Services Coordinator

Tim Mallory, Reference and Adult Services Coordinator

Rick Homchick, Business Manager

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 Description of the District

Timberland Regional Library (TRL) provides library services to the residents of five counties in Southwest
Washington State: Grays Harbor, Lewis, Mason, Pacific and Thurston Counties. TRL is an Intercounty
Rural Library District and is funded by property taxes and timber sales in the 5-county area.

In the late 1960’s, the Washington State Library Commission initiated a demonstration project to
improve library services in Grays Harbor, Lewis, Pacific and Thurston counties in response to requests
from the counties’ residents. Through this cooperative effort, library services were consolidated to
create a more efficient and economical regional operation, to increase the size of the library collections
and to provide service for the first time in several rural communities.

Citizens voted in November, 1968 to unite the five counties into one library district, the Timberland
Regional Library (TRL). TRL services started in 21 libraries with Becky Morrison as the first Executive
Director. Since 1968 TRL has provided information, reading and lifelong learning services at 27 libraries
and 7 library service partner locations by offering nearly 1.7 million items to more than 400,000 people.
The library system is funded mainly by local property taxes with additional income from timber sale
taxes.

Not only were community libraries added when opportunities and dollars permitted, but the library has
proactively introduced state-of-the-art electronic services in order to provide residents with the best
available library service; to provide access to all, regardless of physical limitations or geographic
location; and to increase the potential of success for everyone in the system’s five counties.

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 Framework

Library Mission Statement

Timberland Regional Library provides:

Information, Resources, Services, and Places 
Where all people are free to:
Read, Learn, Connect, and Grow 

Library Vision Statement

For every reader, the best book

For every question, the best answer
For every need, the best resource
For every encounter, the best experience
For every library dollar, the best value
For every person, a place to belong

Approved by the TRL Board of Trustees, March 23, 2005

An Introduction to Timberland Regional Library’s 2011 Budget

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It’s difficult to present a 2011 budget without repeating the same negative, economic data we’ve heard
over the last few years, exemplified by our Governor’s recent presentation of a budget she “hates” and,
in places, considers “amoral.” Despite those elements, Timberland is at a place where we can also focus
on the positives. Through the adversity of the last few years we have been reminded of just where the
core strengths of Timberland Regional Library exist, its staff and its patrons.

Oddly enough, in 2009, the year we were celebrating Timberland’s 40 th anniversary, was the same year
we began to question its future. While fondly remembering the days of bookmobiles, we were forced to
look forward and conduct a complete re-examination of how we work. Review was made of every
function, searching for efficiencies and struggling for savings without sacrificing the quality of our public
services.

Throughout Timberland, contributions were made in creative, thoughtful ways that put the focus
squarely on the public’s need in times of limited resources. Town hall meetings were held, discussion
groups were created, public comments were noted and task forces were built to gather information and
institute new ideas to confront an economy that wasn’t only in a recession but in a resetting. As a result
of our planning and many changes to library operations, in 2010 we achieved financial equilibrium.

Hard decisions were confronted which resulted in a great deal of the burden being placed on the
shoulders of front-line staff members. In a fluid situation we learned a great deal. As Louisa May Alcott
once said, “I am not afraid of storms, for I am learning to sail my ship.” A reminder of storms past are as
follows:

2009

 Open library hours reduced by 126 hours.

 Sunday library hours eliminated.
 Substitute and extra hours were all but eliminated.
 Temporary hiring freeze holding multiple positions open.
 Patron holds and check-outs limited.
 Overdue fines charged for the first time in Timberland’s history.
 Revised budget reduced General Fund expenditures 4.5% or $888,492.

2010

 Symphony replaced Horizon as Timberland’s integrated library system.

 Launched new TRL website.
 Library Director search which led to the hiring of Michael Crose.
 New telephone and network system planning and discussion completed in preparation for 2011
installation.

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As we look forward to 2011 the overall goal is to maintain the stability found in 2010, carry
forward core services as structured in 2010, maintain Timberland as a patron focused
organization and keep sharpest focus for the front lines. The principle of saving jobs to the best
extent possible when confronted with difficult decisions will continue. Major initiative includes
the following:

2011 Major initiatives:

 Major telephone and network system upgrade in January and February 2011. The last major
expenditure of this type was 10 years ago.

 Review staff levels within peer groups.

 Continue co-operative efforts with like agencies reaching further out into our communities.
Expand opportunities in Children, Teen and Adult Services.

 All Staff Training Day 2011. It’s important to meet at least once a year. Directed by Human
Resources but presented as a staff event utilizing internal talents once again.

 Provide opportunities for training and professional advancement for staff.

 Join the Early Learning Public Library Partnership, a key to early learning.

 Working with tribal communities as strategic partnerships.

 Develop a long-range plan and methodology for annual evaluation and ongoing updates.

 Facility evaluation for ADA compliance (Sally Nash is ADA Compliance Officer).

 Facilities planning for Ocean Park and Oakville.

 Finalize contract negotiations with staff.

 Materials budget maintained at just under 14%.

With anticipation of minimum revenues and maximum change we present Timberland Regional Library’s
2011 budget as the foundation for long-range planning. Special thanks to all who have contributed, to
our patrons for their continuing support and to our amazing staff who have helped carry us through this
storm.

Public Service Resources

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 Public Service

172.075 FTEs

Grays Harbor Lewis Mason Pacific Thurston

29.675 FTEs 28.65 FTEs 22.475 FTEs 15.35 FTEs 75.925 FTEs

Aberdeen Centralia Hoodsport Ilwaco Lacey

10.925 FTEs 13.375 FTEs 1.8 FTEs 3.1 FTEs 23.725 FTEs

Amanda Park Chehalis North Mason Naselle Olympia

1.6 FTEs 6.25 FTEs
5.875 FTEs 2.65 FTEs 24.9 FTEs

Elma Mt View Shelton Ocean Park Tenino

3.6 FTEs 2.125 FTEs 14.425 FTEs 3.25 FTEs 3.2 FTEs

Hoquiam Packwood Raymond Tumwater

4.05 FTEs 1.775 FTEs 4.0 FTEs 16.6 FTEs

McCleary Salkum South Bend Yelm

1.7 FTEs 2.2 FTEs 2.35 FTEs 7.5 FTEs

Montesano Winlock

3.5 FTEs 3.3 FTEs

Oakville

1.8 FTEs

Westport

2.5 FTEs