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Mentoring Program Guidelines

Mentoring Program Guidelines

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Published by Dale Cressman
Guidelines for BYU Comms mentoring program, Fall 2011
Guidelines for BYU Comms mentoring program, Fall 2011

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Categories:Types, School Work
Published by: Dale Cressman on Sep 05, 2011
Copyright:Attribution Non-commercial


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Communications Mentor Program
The Mentor Program
 The Mentor Program is a required assignment for Communications students in agroup of pre-selected courses. The assignment lasts one semester, but mentorrelationships often continue beyond the students’ academic experience.Approximately 160 professionals have volunteered to be a part of the mentoringprogram. We expect those numbers to grow with time. The Mentor Program’smatching process creates a mutually beneficial relationship between students andmentors.
The Right Match
Strong mentoring relationships start with the right match. Students select mentorswithin their emphasis based on similar areas of interest. This self-selectingprocess, is a key to successful mentoring partnerships. Because students havedifferent interests and can select mentors according to areas of expertise, not allmentors are used every semester.
 The student makes initial contact to ensure that the mentor’s information iscorrect and that he or she will be available throughout the semester. This contactmust be a two-way communication (i.e., phone conversation or email sent andreplied to.)
 The student completes three assignments with the mentor: Career Advice,Understanding the Career, and Balance, Ethics and Etiquette. Students report oneach assignment completed.
Interaction need not be limited to this list—creativity is encouraged. Themore “real world” exposure a mentor can provide, the more valuable thementor experience will be.
 The mentor responds to the student’s initial contact to establish his or heravailability.
 The mentor completes three assignments with the student.
At the end of the semester, the mentor reviews the student’s responses foraccuracy and provides students and course feedback, which usually takes aboutfive minutes to complete. The mentor’s feedback and the student’s assignmentwrite-ups are used to determine the student’s grade. Mentor feedback not onlycontributes to student evaluations but also to the improvement of the MentorProgram. Feedback is provided by email at the end of the semester.
Communications Mentor Program
For specific questions please contact: Jacey Carpenter, Outreach CoordinatorOffice: 263 BRMBPhone: (801) 422-4510Email: jacey@byu.edu
 The purpose of the Mentor Program is to provide Communications students withthe opportunity to interact with professionals in the student's area of interest andfor the student to learn from the perspective of a business professional. During thecourse, the student will have the opportunity to interact with the mentor in aninterview experience and be able to discuss various topics with the mentor.Although each student's mentor may offer networking possibilities for jobs, itshould be noted that jobs may not be petitioned by the student directly.
To learn about the recent experiences of comms students who havebenefitted from the mentoring program, read the latest issue of thedepartment’s annual report, found here:
Select your mentor from the list provided.
Make initial contact with your mentor by
September 21
to ensure that yourmentor's information is correct and that he/she will be available to assist youduring the semester. Please note that this contact must be a
(i.e. phone conversation or email sent and replied to).
Complete the following 3 assignments in any order:
Career Advice
Understanding the Career
Balance, Ethics and Etiquette. The assignments and final report will be the primary determination of the student'sgrade for this assignment. If the mentor agrees, students are strongly encouragedto make additional contacts and perform more of the assignments than thoserequired.
Deadlines for fall 2011:
First Day to sign up for a mentor
Last day to sign-up
Last day to make first contact
Make the first contact with your mentor to insure that your mentor'sinformation is correct and that he/she will be available to assist youduring the semester. Please note that this contact must be a two-waycommunication (i.e. phone conversation or email sent and replied to).9/28/11
Last day to request a mentor change
A mentor change will be made only if you are unable to make contact
with your original mentor. Contact the department’s mentor programadvisor, Jacey Carpenter to make a change: Jacey@byu.edu 
First Assignment Due
Second Assignment Due
Third Assignment Due
Last Day to submit feedback Plan ahead sufficiently to allow your mentor to service your needs. If youexperience any difficulties in contacting your mentor, contact yourinstructor first, or mentor program advisor Jacey Carpenter as soon aspossible so that we may help you to enjoy this opportunity.
 Please remember that we are here to help you. Do not hesitate to talk with usabout any problems you may be experiencing with your mentor.
Etiquette Hints for Students
Address mentor as Mr. or Ms. during the first contact. The student may thenask how he/she prefers to be addressed.
Begin first contact by clearly introducing yourself and identifying yourself asthe student matched to the mentor.
Ask the mentor for direction as to future contacts. Should contacts be madeat the office or home? When are the best times? Should appointments be made?
 Think before making contacts. Have clearly in mind what you would like towork on with the mentor. Have valid questions or discussion topics. The mentorhas valuable knowledge, so tap into it.
RELAX. The mentors are nice people who want to help students. Make thisan enjoyable experience.
Remember to express appreciation to the mentor. Thank you notes areimportant.
Act in a professional manner and represent the Department of Communications and your fellow students well.
 This relationship is good practice for future professional contacts. Practicegood manners and proper etiquette.
Frequently Asked Questions
Does the location of my mentor matter?
No. Many of the mentors are out of state and the assignments can becompleted via phone.
Do I need to contact my mentor first, or will the Mentor Program?
 The student should contact their mentor first. The Mentor Program willcontact them later in the course.
What’s the best way to make first contact with my mentor?
E-mail is usually the best way to make first contact. However, if yourmentor does not reply within a few days, try calling them at workand/or home. You should try all of the contact information that your

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