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01 Project Management Framewor
01 Project Management Framewor
Company
LOGO
Agenda
1. Introduction to Project Management 2. Organizational Structures 3. Project Lifecycle Definition 4. Project Management Processes
5. PMP Certificate
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What Is a Project?
A temporary endeavor undertaken to create a unique product or service
Temporary endeavor
Every project has a definite beginning and a definite end Does not mean short duration
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Subproject
A manageable component of a project May be performed by a separate organization Could be a project phase Subprojects are typically referred to as projects and managed as such
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Final Phase
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Stakeholders Influence
Stakeholders are individuals or organizations that are actively involved in the project, or whose interests may be affected as a result of project execution or project completion
High
Influence of stakeholders
Cost of changes
Low Start 5/5/2009 Project Time Compiled by: Waleed El-Naggar Finish 10
of a product/service .
Compliance is mandatory.
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Project Stakeholders
Individuals and organizations who are actively involved in the project and whose interests may be positively or negatively affected by the project success or failure
Key Stakeholders
Project manager Customer Manages the project Uses the product or service
Performing organization
work Sponsor
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Project Stakeholders
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Project Phases
Divides the project into phases that provide better management control and the appropriate links to the ongoing operations of the organization Project Governance Across the Life Cycle Phase-to-Phase Relationship
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General Management knowledge and skills: Planning, organizing, staffing, executing and controlling. Interpersonal skills: Effective Communication. Influencing the organization: getting things done
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What Is a Deliverable?
A tangible, verifiable product, result or
Organizational Structures
Functional Projectized
Weak Matrix
Balanced Matrix
Strong Matrix
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Functional Organization
Chief Executive
Project Coordination
Functional Manager
Functional Manager
Functional Manager
Staff
Staff
Staff
Staff Staff
Staff Staff
Staff Staff
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Projectized Organization
Chief Executive
Project Manager
Project Manager
Project Manager
Staff
Staff
Staff
Staff Staff
Staff Staff
Staff Staff
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Chief Executive
Functional Manager
Functional Manager
Functional Manager
Staff
Staff
Staff
Project Coordination
Staff Staff
Staff Staff
Staff Staff
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Chief Executive
Functional Manager
Functional Manager
Functional Manager
Staff
Staff
Staff
Staff Manager
Staff Staff
Staff Staff
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Functional Manager
Functional Manager
Functional Manager
Staff
Staff
Staff
Project Manager
Staff Staff
Staff Staff
Staff Staff
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Project Characteristics
Organization Type
Matrix Functional Weak Matrix Little or None Limited Balanced Matrix Low to Moderate Strong Matrix Moderate to High High to Almost Total High to Almost Total Project Manager Projectized
Project Manager's Authority Resource Availability Who controls the project budget Project Manager's Role Project Management Administrative Staff
Low to Moderate
Moderate to High
Mixed
Project Manager
Full-time
Full-time
Full-time
Part-time
Part-time
Part-time
Full-time
Full-time
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Advantages/Disadvantages of Organizations
I. Functional Organization Grouped by areas of specialization/ functions. Power is with the functional leader.
Disadvantages: less focus on project deliverables, no career path on Project Management, PM has
no authority
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Advantages/Disadvantages of Organizations
II. Projectized Organization
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Advantages/Disadvantages of Organizations
III. Matrix Organization
Power varies between Project & Functional managers according to its type (strong, balanced or weak) Advantages:
Maximum utilization of scarce resources Efficient horizontal and vertical dissemination of information Retention of home after project closure. Different priorities between PM & FM (Conflicts) Dual reporting Complex to monitor and control Duplication of effort
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Disadvantages:
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Pure Functional
Weak Matrix
Balanced Matrix
Strong Matrix
Pure Projectized
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Quiz
What type of organization is BEST for managing complex projects involving cross disciplinary efforts? A. Projectized B. Functional C. Line
D. Matrix
A Project is undertaken to present only one aspect of the Product life cycle. The product life cycle may be composed of several projects.
Project life cycle is customizable for each project; example; e.g. Plan design implement test: in IT projects.
Each step of the Project Life Cycle may contain the whole project management life cycle.
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Initiating Processes
Closing Processes
Executing Processes
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Defines and authorizes the project or a project phase Defines and refines objectives, and plans the course of action required to attain the objectives and scope that the project was undertaken to address
Integrates people and other resources to carry out the project management plan for the project
Regularly measures and monitors progress to identify variances from the project management plan so that corrective action can be taken when necessary to meet project objectives Formalizes acceptance of the product, services or result and brings the project or a project phase to an orderly end
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Quiz
The project life cycle is comprised of which of the following? A. Phases B. Milestones C. Estimates D. Activities The answer is: A
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Quiz
Of the following, which is the logical order of the project
management processes?
A. Initiating, planning, controlling, executing, closing B. Planning, initiating, controlling, executing, closing
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Category 1
Baccalaureate/equivalent degree
Minimum of 4,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing) 3 years of project management experience within the last 6 years (36 months of non-overlapping months of PM experience). 35 contact hours of project management education.
Category 2
High School diploma/equivalent degree
Minimum of 7,500 hours of project management experience within the five process groups (Initiation, Planning, Execution, Control, Closing) 5 years of project management experience within the last 8 years (60 months of non-overlapping months of PM experience). 35 contact hours of project management education.
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Attain no less than 60 Professional Development Units (PDUs) within a three-year cycle.
Agree to continue to adhere to PMIs Professional Code of Conduct.
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PMP Areas
Scope Management Time Management Cost Management Quality Management Procurement Management Risk Management HR Management Communications Management Integration Management Professional Responsibility
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PMP Resources
Project Management Body of Knowledge
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Thank You
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