Town School for Boys Renovation Scheme Analytics Summary

October 2010

Town School for Boys Renovation Scheme Analytics Summary

The analy)cs used to compare various renova)on strategies to the Town School for Boys exis)ng facility are based on two metrics: inventory and u)liza)on. Inventory is the set of available rooms that can host classes either full rooms that can hold 22 students or seminar rooms that can hold 11. U)liza)on is the number of hours in the week that a par)cular room is used, or weekly room-use hours (WRH). The maximum theore)cal WRH with an 8-hour day is 40 currently the most highly u)lized room at the Town School is the science room, with a WRH of 31. The school-wide average WRH is 17.5. The Town Schools capacity is measured in classroom-equivalents (CREs), which is calculated by mul)plying the inventory of rooms by WRH and dividing by 17.5 the exis)ng average u)liza)on. Each renova)on strategys net eect on school capacity in the following slides is shown at exis)ng u)liza)on rates (17.5 WRH), a 20% u)liza)on enhancement (20WRH), and a 40%+ u)liza)on enhancement (25 WRH).

Classroom Utilization: Room-Use Hours/Week

20 Hrs

Increase Hours of Use/Week 24 Classroom Equivalents at existing Utilization

17.5 Hrs

24 Classroom Equivalents

Increase Inventory

0 Hrs 0 10 20 Inventory: Classroom Equivalents (CRE)

1

30

40

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Existing Facility: Utilization Enhancements

Total Classroom SF: Change from Exis)ng SF: Full Classrooms (1 CRE): Seminar Rooms (.5 CRE): 17,429 SF -- 23 5 6 --

Applying modest u)liza)on enhancements through scheduling to the Town Schools exis)ng facility could yield 4.5 classroom equivalents (CREs) while a more aggressive restructuring of the way classes are scheduled could yield as many as 10 CREs.

Enrichment Rooms (1 CRE): Change in CRE @ exis)ng u)liza)on rates: Change in CRE @ with 20% u)liza)on improvement: Change in CRE @ with 40% u)liza)on improvement: Displaced Rooms and Uses:

+4.5 CRE

+10 CRE

--

Classroom Utilization: Room-Use Hours/Week

25 Hrs

+5.5 CRE
21 Hrs

34 Classroom equivalents

+4.5 CRE

28.5 Classroom equivalents

17.5 Hrs

24 Classroom equivalents

24 Classroom Equivalents

0 Hrs 0 10 20 Inventory: Classroom Equivalents

2

30

40

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Strategy A: Core Program Interior Improvement & Right Sizing

Total Classroom SF: Change from Exis)ng SF: Full Classrooms (1 CRE): Seminar Rooms (.5 CRE): Enrichment Rooms (1 CRE):

17,984 SF +555 SF 23 4 6 -.5 CRE

Strategy As classroom and cafeteria improvements create beaer quality spaces, but dont add to the schools inventory of classrooms. U)liza)on enhancements through scheduling, though, could more than oset the loss of one seminar room.

Change in CRE @ exis)ng u)liza)on rates: Change in CRE @ with 20% u)liza)on improvement: Change in CRE @ with 40% u)liza)on improvement: Displaced Rooms and Uses:

+4.5 CRE

+10 CRE

Ceramics Room, Copy Room, Computer Repair, Science Oce, 1 Adult Toilet

Classroom Utilization: Room-Use Hours/Week

25 Hrs

+5.5 CRE
21 Hrs

33.5 Classroom equivalents

+4.5 CRE
17.5 Hrs

28 Classroom equivalents

23.5 Classroom equivalents

23.5 Classroom Equivalents

0 Hrs 0 10 20 Inventory: Classroom Equivalents

3

30

40

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Strategy C: Modest On-Site Expansion

Total Classroom SF: Change from Exis)ng SF: Full Classrooms (1 CRE): Seminar Rooms (.5 CRE): Enrichment Rooms (1 CRE): Change in CRE @ exis)ng u)liza)on rates: Change in CRE @ with 20% u)liza)on improvement: Change in CRE @ with 40% u)liza)on improvement: Displaced Rooms and Uses: 22,736 SF +5,307 SF 27 6 6 +4.5 CRE

Adding new classrooms through excava)on and construc)on adjacent to the northwestern stair tower could add up to 4 new full classrooms and 1 new seminar room to the Town Schools classroom inventory. At exis)ng u)liza)on rates, this would add 4.5 CREs. With u)liza)on enhancements to the en)re facility, this project could result in a total increase of 16.5 CREs.

+10 CRE

+16.5 CRE

Library Reading Room, PE Oce

Classroom Utilization: Room-Use Hours/Week

25 Hrs

+5.5 CRE
21 Hrs

+1 CRE +1 CRE

40.5 Classroom equivalents

+4.5 CRE
17.5 Hrs

34 Classroom equivalents

28.5 Classroom equivalents

24 Classroom Equivalents

+4.5 CRE

0 Hrs 0 10 20 Inventory: Classroom Equivalents

5

30

40

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Strategy D: Major On-Site Rebuild

Total Classroom SF: Change from Exis)ng SF: Full Classrooms (1 CRE): Seminar Rooms (.5 CRE): Enrichment Rooms (1 CRE): Change in CRE @ exis)ng u)liza)on rates:

25,220 SF +7,791 SF 29 5 (+1 conference room) 6 +6.5 CRE

A major on-site rebuild of the Town Schools central core could add as many as 6 new full classrooms as well as one new conference room that could double as a seminar room. At exis)ng u)liza)on rates this would add 6.5 new CREs. Along with u)liza)on enhancements to the en)re facility, this project could add as many as 19.5 CREs to the Town Schools capacity.

Change in CRE @ with 20% u)liza)on improvement: Change in CRE @ with 40% u)liza)on improvement: Displaced Rooms and Uses:

+12.5 CRE

+19.5 CRE

Entry level oce suite (3 oces, recep)on, copy room, nursing), Library Reading Room, Boiler Room, Faculty Lounge, 5 Oces, PE Oce

Classroom Utilization: Room-Use Hours/Week

25 Hrs

+5.5 CRE
21 Hrs 17.5 Hrs

+1.5 CRE +1.5 CRE

43.5 Classroom equivalents

+4.5 CRE

36.5 Classroom equivalents

30.5 Classroom equivalents

24 Classroom Equivalents

+6.5 CRE

0 Hrs 0 10 20 Inventory: Classroom Equivalents

6

30

40

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Appendix: Weekly Room-Use Hours

To iden)fy opportuni)es to improve the capacity of the Town School through scheduling and spa)al enhancements, MKThink assessed rooms at both the en)re-school scale and at the individual room scale. The chart below shows the weekly room-use hours (WRH) of each classroom at the Town School. The school-wide average WRH is 17.5.

Weekly Room-Use Hours

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Appendix: Weekly Room-Use Hours

Weekly Room-Use Hours

Weekly Room-Use Hours

Rooms in Lowest Quar)le of U)liza)on Rooms in Mid-Low Quar)le of U)liza)on Rooms in Mid-High Quar)le of U)liza)on Rooms in Highest Quar)le of U)liza)on

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Appendix: Weekly Room-Use Hours

Third Floor
Overlaid on the schools oor plan, color-coded u)liza)on paaerns reveal areas to target for u)liza)on enhancements.

Second Floor

Ground Floor

Rooms in Lowest Quar)le of U)liza)on

Rooms in Mid-Low Quar)le of U)liza)on

Rooms in Mid-High Quar)le of U)liza)on

Rooms in Highest Quar)le of U)liza)on

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Appendix: Room Utilization

Room-scale assessments of u)liza)on were generated by calcula)ng the hourly u)liza)on for each room in the school. Examined on a room-by-room basis or aggregated by room type and/or grade level, this ne-grained assessment methodology revealed )mes of day when rooms of dierent kinds were available and how compa)ble uses might be consolidated into fewer spaces. The overall room u)liza)on graphic below shows how lunch impacts the u)liza)on of classrooms every day and the impact on Monday of the schools assembly. The u)liza)on drop at the end of the day is a func)on of classes termina)ng before the end of the hour and does not represent an opportunity for a u)liza)on enhancement.

Overall Room U)liza)on

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Appendix: Room Utilization

Upper School Room U)liza)on Aggregated Upper School U)liza)on paaerns show signicant daily varia)on in the mornings and more standard u)liza)on paaerns in the alernoon. The Town Schools science lab is the most highly u)lized room in the building, and its u)liza)on curves show the room being almost fully u)lized every day. By comparison, room 20, which is used for 16 hours a week ( just below the average Town School rooms WRH) shows extended periods of low u)liza)on in the middle of the day four days a week.

Science Lab U)liza)on

Room 20 U)liza)on

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Appendix: Room Utilization

Lower School Room U)liza)on Aggregated Lower School U)liza)on paaerns show fairly standard u)liza)on paaerns throughout the week. Typical of lower school classrooms, room 23 is used 18 hours/week, approximately the average WRH for Town School rooms. Its u)liza)on paaerns show high u)liza)on in the morning and alernoon with a daily drop during lunch.

Room 23 U)liza)on

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Appendix: Room Utilization

Enrichment and specialty rooms at Town School have great varia)on in their u)liza)on paaerns. While the science lab is Town Schools most highly u)lized room, other enrichment rooms like the music rooms are among the least u)lized. Examples below illustrate the variability.

Enrichment/Specialty Room U)liza)on

Gym U)liza)on

Upper School Music Room U)liza)on

Cafeteria U)liza)on

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Appendix: Occupancy
The area per student at the Town School reects the campus urban site. Classrooms in the western wing of the second oor are among the most crowded, in the school, as are rooms 301 and 302 on the third oor.

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Appendix: Scheduling

MKThink assessed the Town Schools schedule on an annual and daily basis. On the annual level, we found that while only 12 our of 171 school days had irregular schedules, 21 out of 37 weeks had irregular schedules. Thus, assuming that a regularly scheduled week is the norm is incorrect. Moreover, these irregular weeks did not evenly aect all classes: classes on Monday, Tuesday, and especially Friday are disrupted.

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Appendix: Scheduling
On a daily level, MKThink evaluated the impact of set-up and break-down )mes on teaching )me. Assuming 5- minute set-up and break-down )mes for each class, more than 25% of the day is spent in set-up/break-down. Assuming 10-minutes of set-up/break-down )me, nearly 50% of the day is spent in set-up/break-down.

MKThink evaluated the impact of switching the upper school to a double period or hybrid schedule the impacts on teaching )mes are below.

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Appendix: Faculty

MKThink also assessed weekly teaching hours for each teaching in the same way that weekly room-use hours were calculated. The results are below.

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Appendix: Faculty

Teachers that taught in mul)ple rooms are shown below. Each color represents a dierent classroom.

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