Quarterly Summary SUM() AVERAGE() MAX() MIN() Qtr 1 Qtr 2 Qtr 3 Qtr 4 Total Average Maximum Minimum 50000

60000 55000 44000 209000 83600 60000 44000 52000 65000 78000 27000 222000 88800 78000 27000 72000 63000 54000 60000 249000 99600 72000 54000 44000 47000 54000 63000 208000 83200 63000 44000

North East South West

Rate===> Items A B C D E F G H I J K L M Price 875 872 869 867 864 861 858 855 852 850 847 844 841

6.00% Discount Final Price 52.5 52.32 52.14 52.02 51.84 51.66 51.48 51.3 51.12 51 50.82 50.64 50.46

Absolute Reference (Freezing/locking a cell)

Recall that excel by default, copies a formula in relative references. However, in some situations, we do not want to copy relat use the same cell in all our formulas. This is done in following way:

1. Consider the above data of items and prices. 2. You want to calculate a discount on prices of items in column C, where discount rate is stored in cell C1. Discount = orig 3. In cell c3, type = B3*C1. If you copy this formula for the rest, it would become B4*C2. B5*C3. Since C2, C3 do not results would be incorrect. Hence, in the original formula you need to lock cell C2. This is done by putting $ sign (shortcut ke 4. Go to cell C3. Click on formula bar at the end. Press function key F4. C2 would change to $C$2. Now copy-paste the form

Region Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 Region 7

Deposit Amount 123033 182500 75048 162504 116963 201196 150264 1011508

% 12% 18% 7% 16% 12% 20% 15% 100%

5. Find % distribution of deposits in each region in column H as follows. 6. To do this, first find out total deposit amount in cell B33. For this, high with mouse and press icon from Standard Bar. 7. To find %, the formula is, deposit in a region / total deposit amount. (N multiply by 100 at the moment.) 8. Select values in column H. Click on % in Format Bar

Usage of a single $

Using 2 $ signs is not mandatory in every case.

If you copy across columns, you should lock (put $) before column name as given below. Region Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 Region 7 Deposit Amt in Lacs 123033 182500 75048 162504 116963 201196 150264 %

1011508

Region Region 1 Region 2 Region 3 Region 4 Region 5 Region 6 Region 7

Deposit Amt in Lacs 123033 182500 75048 162504 116963 201196 150264 1011508

% 12.16% 18.04% 7.42% 16.07% 11.56% 19.89% 14.86% 100.00%

If you copy across rows, you should lock (put $) before row number.

Exch Rate ===> 48.45 Position ====> 1000 Currency ===> USD 0.000247 -0.02043 % returns -0.01037 0.033512 -0.00567

70.0103 68.22 2000 1200 GBP EURO 0.022802 0.0152925 -0.00844 0.0228622 0.005515 0.0047565 -0.00147 -0.0330535 0.005006 0.0038075

53.68 1500 YEN 0.034303 0.003193 -0.01254 -0.03008 0.028028

Actual returns

, we do not want to copy relatively. Instead, we want to

ed in cell C1. Discount = original price * discount rate. C3. Since C2, C3 do not contain the required number, the by putting $ sign (shortcut key is F4). C$2. Now copy-paste the formula for rest.

gion in column H as follows. unt in cell B33. For this, highlight B26 to B32 Bar. ion / total deposit amount. (No need to

Format Bar

$) before row number.

Course Feedback Course Title Excel Access Word PowerPoint Dreamweaver Email Reference Manager Presentation Instruction Exercises Handbook 9.8 9 7.2 7.1 7.8 8 5.6 6.5 6.4 8.1 6.6 5.8 5 8.3 6.3 7.2 4.8 7.8 7.5 6.5 7.7 5.4 6.3 4.5 8.2 7.5 9.5 6.4

Create a clustered column chart to show just the Presentation and Instruction scores for all of the courses
Note that for charts, the underlying data should be entered without any blank rows and columns.

1. Highlight from A3 to B10 and click on Chart Wizard on standard bar. 2. Keep the first option of column chart which is 'clustered column chart'. Click at Next 3. Data is organised in 'Columns '. Before clicking at 'Next', make a note how chart changes if you select 'Rows'. 4. Use Course Scores as the chart title, enter Course as the category axis label, and use Score as the value ax 5. Explore what are grids and data labels. 6. Embed the chart as an object within the current Worksheet. Note that using the small squares you can resize th 7. Position the chart in a suitable place on the worksheet and enlarge it if necessary to display all the information. 8. Change the value in cell C6 to 4.8 and note that the chart updates to reflect this change. Undo this change. 9. Note that any change in chart (such as type) can be done by right-clicking on the chart aread and selecting appr

es for all of the courses:

s if you select 'Rows'. Score as the value axis label.

quares you can resize the chart. play all the information. . Undo this change. aread and selecting appropiate option.

Frequency distribution Job Status governmen private_s self_empl military misc retired student unemployeed Frequency 146 481 67 4 2 15 10 54

Plot a pie chart of above data to show distribution of deposit amounts in various categories. 1. Highlight from A3 to B10 and click on Chart Wizard on standard bar. 2. Select the option of Pie chart and click at Next 3. Data is organised in 'Columns '. Click at Next 4. Click at Data Labels and select Value and Percentage. 5. Try different types of Pie charts. 6. Note that when we plot the chart as bar chart it can be called as histogram.

categories.

Monthly Income 2005, 2006

Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec 2005 94,640 96,096 111,552 84,448 75,712 61,152 50,960 59,696 99,008 108,832 122,112 117,936 2006 57,894 66,394 88,816 79,840 71,093 75,520 73,098 70,930 85,904 97,552 100,464 110,656

Sometimes the series data may not be present as required. In this create a chart using the F11 shortcut and discover that you have to in which the series are presented. This can be handled in the follow

1 2 3 4 5 6 7 8 9 10 11

Highlight from A3 to C15. Plot a line chart so that months are on X-axis and there are 2 data series of 2005 & 2006, Note a problem that 'month, 2005, 2006' is also considered a data point. Right-click on a chart and go top 'Source Data' option. Remove Series1 and Series2. Click at 'Add' button. Type 2005 in 'Name' option. Click in 'values' box and drag the mouse over B4:B15. On similar lines add 2006 series. Finally, click in the box of 'Category(X) axis labels'. Drag the mouse on A4:a15.

esent as required. In this example you will discover that you have to adjust the way an be handled in the following manner.

Weekly Advertising 125 150 125 175 200 100 250 125 175 175 250 300 200 250 125

Weekly Sales Revenue 24006 27695 26798 29049 31204 24302 29679 25403 27001 30004 29454 32405 28330 31044 24560

XY Charts are used to express the relationship between two data-series. They are different from line charts, though they may look similar. e.g in the adjacent data a line chart would show two data series as two lines whereas XY-chart would show revenue as y-axis and advt. expenses as x-axis. i.e. revenue as a function of expenditure. Highlight from A1 to B16. Click on chart wizard. 35000 Select XY (Scatter) plot. 30000 Give Labels. Note the difference by plotting it as Line-chart. 25000 20000 15000 10000 5000 0 0 100 200

Weekly Sales R

two data-series.

a series as two lines dvt. expenses as x-axis.

Weekly Sales Revenue

Weekly Sales Revenue

200

300

400