RECRUITMENT ,

SELECTION & INDUCTION

Definition and Meaning of Recruitment

According to Edwin B. Flippo, Recruitment is the

process of searching the candidates for employment

and stimulating them to apply for jobs in the organization Meaning: Recruitment is the activity that links the employers

and the job seekers.

A process of finding and attracting capable applicants for employment

 A process of finding and attracting capable applicants for employment. The process begins when new recruits are sought and ends when their applications are submitted. The result is a pool of

applications from which new employees are

selected. It is the process to discover sources of manpower to meet the requirement of staffing and to employ effective measures for attracting that manpower in

adequate numbers to facilitate effective selection of

an efficient working force.

Recruitment needs are of three types

PLANNED

the needs arising from changes in organization and

retirement policy. ANTICIPATED Anticipated needs are those movements in personnel, which an organization can predict by studying trends in internal and external environment. UNEXPECTED Resignation, deaths, accidents, illness give rise to

unexpected needs.

IMPORTANCE OF RECRUITMENT
Attract and encourage more and more candidates to apply in the organisation. Create a talent pool of candidates to enable the selection of best candidates for the organisation.

Recruitment is the process which links the employers

with the employees. Increase the pool of job candidates at minimum cost. Help increase the success rate of selection process.

Recruitment Process
1. 2. 3. 4. 5. 6. 7. Identify vacancy Prepare job description and person specification Advertising the vacancy Managing the response Short-listing Arrange interviews Conducting interview and

decision making

SOURCES OF RECRUITMENT

INTERNAL

TRANSFER PROMOTION RETRENCHED EMPLOYEE RETIRED EMPLOYEE

EXTERNAL

External Sources
Walk-ins Employee referrals Advertising Educational associations Professional agencies E-recruitment (general recruitment

Word-of-mouth

agents/ companies own sites)

FACTORS AFFECTING
RECRUITMENT

Trends are being seen in recruitment

Outsourcing Poaching E-Recruitment

E-Recruitment
The buzzword and the latest trends in recruitment is the ERecruitment. Also known as Online recruitment, it is the use of technology or the web based tools to assist the recruitment process. The tool can be either a job website like naukri.com, the organisations corporate web site or its own

intranet.
The internet penetration in India is increasing and has tremendous potential. According to a study by NASSCOM

Jobs is among the top reasons why new users will come on
to the internet, besides e-mail. There are more than 18 million resumes floating online across the world.

The two kinds of e- recruitment that an organisation can use is

Job portals posting the position with the job description and the job
specification on the job portal and also searching for the suitable resumes posted on the site corresponding to the opening in the organisation. Creating a complete online recruitment/application section in the companies own website. - Companies have added an application system to its website, where the passive job seekers can submit their

resumes into the database of the organisation for consideration in

future, as and when the roles become available.

Selection
According to Thomas stone Selection is the process of differentiating
between applicants in order to indentify and hire those with a greater likelihood of success on the jobs. In simple words It is the functions performed by the management of selecting the right employees .After identifying the sources of human resources, searching for prospective employees and stimulating them to apply for jobs in an organization . The objective of the selection decision is to choose the individual who can most successfully perform the job from the pool of qualified

candidates.

Selection Process Flowchart

Job analysis
Recruitment

Application form
Written examination Group Discussion interview Reference checks Line managers decision

Medical examination

Differentiation between recruitment and selection

Recruitment
1. It the process of searching the candidates for employment and

Selection
It Involves the series of steps by which the candidates are screened for

stimulating them to apply for

jobs in the organization. 2. The basic purpose of recruitments is to create a talent pool of candidates to enable the selection of best candidates for the organization, by attracting

choosing the most suitable persons

for vacant posts. The basic purpose of selection process is to choose the right candidate to fill the various positions in the organization.

more and more employees to

apply in the organization.

3.

Recruitment is a positive process i.e. encouraging more and more employees to apply .

3.Selection is a negative process as it involves rejection of the unsuitable candidates. 4 Selection is concerned with selecting the most suitable

Recruitment is concerned with tapping the sources of human resources.

candidate through various

interviews and tests. 5 Selection results in a

There is no contract of recruitment established in recruitment

contract of service between the

employer and the selected employee.

Importance of Recruitment and

Selection
Helps to get a proper candidate.

Help to increase success rate or individual &

organization. Help to reduce the probability of turnover Helps to get organizations legal and social obligations.

Helps to increase organization and individual

effectiveness.

Orientation is the process of acquainting new employees with

the organization. Orientation topics range from such basic items as the location of the company cafeteria to such concerns as various career paths within the firm. Hence we can say that induction or orientation is the process through which a new employee is introduced to the job and the organization. In the words of Armstrong, induction is "the process of receiving and welcoming an employee when he first joins a company and giving him the basic information he needs to settle down quickly and start work.

Definition: Orientation is a systematic and planned introduction of employees to their jobs, their coworkers and the organization. It is also called as Induction. Orientation is designed to provide a new employee with the information he/she needs to function comfortably and effectively in the organization. Should be a process, not an event.

 To reduce start up costs (associated with job learning) To reduce anxiety To reduce employee turnover To save time for supervisor & colleagues To Develop Realistic Job Expectations and Job Satisfaction

The idea is to make the new employees feel at home in the new environment Expedite proficiency Enhance adjustment to work group and norms Encourage positive attitude The terms and conditions of employment It helps a new employ to know the job, its content, policies, rules and regulations.

The people with whom he is supposed to interact. .

Steps In Induction Programme

Welcome to the organization Explain about the company. Show the location, department where the new recruit will work. . Give the company's manual to the new recruit. Provide details about various work groups . Give details about pay, benefits, holidays, leave, etc. Emphasize the importance of attendance or punctuality. Explain about future training opportunities and career prospects. Clarify doubts, by encouraging the employee to come out with questions.

The areas covered in employee induction programme may be stated as follows - CONTENT of induction

About the Organisational o History of company o Names and titles of key executives. o Employees' title and department. o Layout of physical facilities

o Probationary period
o Products/services offered o Overview of production process o Company policy and rules o Disciplinary procedures o Safety steps o Employees' handbook

Employee benefits
o Pay scales, pay days o Vacations, holidays o Rest pauses

o Training Avenues
o Counselling o Insurance, medical, recreation, retirement benefit

Job duties

Job location o Job tasks

o Job safety needs

o Overview of jobs o Job objectives o Relationship with other jobs

1 employee handbook and orientation program.

2.Communicate pride in the company by giving each new employee an item with the company logo on it. 3.Encourage communication, and a sense of importance, by inviting new employees to have coffee or lunch with the company owner or a senior manager.

4. Encourage new employees to sample the product and or service that the company sells (i.e. Some restaurants offer new employees a complimentary meal). 5. Reduce the stress of starting a new job by pairing new employees with a buddy (a more senior or experienced team member) that can help coach them through the first few weeks on the job.

Here are some ideas to consider, when devising the orientation program: 1. The MIND thinks in IMAGES not WORDS! 2. Repetition is Key Repetition is Key Repetition is Key. 3. Employee is most excited on the first day of work. You need to keep that excitement alive for as long as possible!

Games can provide for an informal and fun orientation.. For example:

Photo match after the tour

Too much paperwork high Cost to company Only expenditure no income Information overload Too much selling of the organization

Too much one-way communication

Difficult for the employee to relate