SAP WORLD TOUR 09 meets

3rd SAPience.be TECHNOLOGY DAY

Reporting and Budgeting with SAP BPC 7.0 version NetWeaver at Corelio

Luc Joren Group Controller, Corelio Bjorn Vandamme Partner, CFObelux Jeroen Roosen BI Business Unit Leader, Cernum SAP Lounge, Vilvoorde June 3-4, 2009

Agenda

1. Corelio
1.1. 1.2. 1.3. 1.4. 2.1 2.2 2.3 2.4 2.5 3.1. 3.2. 3.3. 3.4. 3.5. Situation Before BPC Wish-list Corelio Solution BPC Why Cernum/CFObelux Project Scope Project Approach Functionalities used Project Observations Lessons Learnt Terminology Integration SAP BI BPC Set-up Transactional data Set-up Master Data Lessons Learnt

2. CFObelux

3. Cernum

SAP 2009 / Page 2

Corelio
Corelio is the largest newspaper publisher in Belgium with a presence in both sides of the country

90.000 copies/day 355.000 readers/day

265.000 copies/day 950.000 readers/day

95.000 copies/day 400.000 readers/day

Corelio
Our websites and mobile platforms are alive and kicking

200.000 unique surfers/day 2.200.000 unique surfers/month

250.000 unique surfers/day 3.300.000 unique surfers/month

35.000 unique surfers/day 500.000 unique surfers/month

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Corelio
Corelio has the highest reach in free sheets in Belgium, every week 96 local editions 4,3 million readers/week 155 salespeople

Together with the newspapers, the free sheets are the key channels of our vertical classifieds businesses: car, real estate, travel, relations, job, miscellaneous

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Corelio
Through our stakes in Woestijnvis (40%) and Caviar (38%), producers of some of the best TV, film and commercial products in Belgium, Corelio also became a player in the audiovisual sector

High-end audiovisual production company TV-production of the national soccer league

Van Vlees en Bloed De Slimste Mens ter Wereld

Loft

Dirty Mind

Nr 1 Belgian production TV commercials Caviar Los Angeles and Amsterdam Film projects and high quality series
SM-Rechter

Corelio
Corelio Printing became the market leader in coldset, sheet fed and heat set in Belgium in 2008 and has a strong presence in the Netherlands and France
Three print sites in the Brussels area Coldset: Production of own newspapers and free sheets Using 60.000 tons of newsprint/annum Major customers are other publishers of free sheets, professional organisations and trade-unions Sheet fed and Heatset: Using 60.000 tons magazine paper Some of our major customers are Sanoma in Belgium and the Netherlands, Hachette, Media Participations and Produpresse

Financial Department Corelio

Centralised Group Controlling Decentralised controllers SAP FI/CO :

One platform in 2010 Untill then : 2 platforms with BW to bring reporting data together

Reporting tool : BW with Excel/bex as front-end tool Forecasting : excel stand-alone Budgetting : excel stand-alone + SAP upload

Excel is not made for this Upload in SAP in time-consuming, especially for handling revised data

Situation before BPC

SAP + BW/bex Advantages

Standardised Data content : bringing 2 SAP-platforms together for reporting Quick data look-up

Disadvantages

Difficult to integrate with standard lay-out & presentation User friendliness Only reporting, no budgetting or consolidation Forecasting in excel : lot of re-input in different excel-reports Budgetting in excel and upload in SAP : dangerous, needs a lot of checks

Wish-list Corelio (1)

Improvement lay-out : reports on paper are still very important ! Standard lay-out

Easier for end-user to walk around in data Bringing decentralised users on standardised platform : one truth No more excel stand-alone In database But not on lowest detail level Allocations Integrated comments of budgetholder Proces : log

Forecast

Wish-list Corelio (2)

Budget

In database Integration framework on high level with details (CC/CE) on lowest level Allocations Integrated comments & interaction with division controllers Proces automatistion & log Faster Auto-reconciliation

Consolidation in same database as management reporting

Solution : BPC

Strong integration with existing SAP/BW

Netweaver-version Integration with new profitcenter accounting in SAP/R3 (2010) goes very quickly Flexible : use of standard excel-functionality possible Need for poweruser to create standard reports for end-user, but poweruser does not have to be an IT-specialist. End-user can navigate easily in reporting Feels like excel, but with one database one truth

Front-end : excel

Comments are available in database Budget & forecasting process :

interactive

Uniformisation (inputschedules) Automatisation (no more multiple inputs) High level data & low devel detail in same tool

One tool for both consolidation & management reporting (next step)

Why Cernum/CFObelux

Combined knowledge of SAP/BW specialists (IT) with BPC specialists (business)

Cernum :
SAP/BW in depth knowledge IT oriented Back-end

CFObelux
BPC/Outlooksoft in depth knowledge Business oriented Front-end Ex-controllers : we speak the same languages

Agenda

1. Corelio
1.1. 1.2. 1.3. 1.4. 2.1 2.2 2.3 2.4 2.5 3.1. 3.2. 3.3. 3.4. 3.5. Situation Before BPC Wish-list Corelio Solution BPC Why Cernum/CFObelux Project Scope Project Approach Functionalities used Project Observations Lessons Learnt Terminology Integration SAP BI BPC Set-up Transactional data Set-up Master Data Leassons Learnt

2. CFObelux

3. Cernum

SAP 2009 / Page 14

Who is CFObelux?
Founded in Feburary 2006 Belgium-based company but operating on national and international level business knowledge driven services by senior financial experts Expert knowledge on SAP BPC, over 18 years of experience Enterprise performance management and business intelligence IFRS reporting and financial consolidation Vital to our approach is our ability to combine finance and technology expertise as well as our capability in offering the full range of finance functions, from accountant to financial executive, in small, medium-sized and large companies. SAP Services partner and Lounge partner First partner in financial consolidation on SAP BPC Netweaver version (CargoLux)

CFObelux Services

Consulting model Focus on the office of the CFO Supporting all functions Services Solution implementation Advisory services Outsourcing (e.g. Consolidation) Training Ad-Hoc Finance Support For processes such as IFRS, Fast Close, Working Cap, Reporting, Consolidation, Planning and Budgeting

find more on www.cfobelux.com

SAP BPC Project @ Corelio

Project Scope Phase 1 Actuals & Forecast (delivered) Phase 2 Budget (in progress) Project approach Workshops with Corelio to define the design of the application (discuss group reporting templates) Adopted BI hierarchy and tuned for BPC use Bex query analyzer vs dimensionality reporting Group approach: data load (automated) and manual input non-SAP units Key-user involvement asap business user is key

SAP BPC Project @ Corelio

Functionalities used EVDRE reporting and input schedules EVSND and EVGET formulas used for some specific schedules Use of Datasrc dimension to capture adjustments Multiple hierarchy structures in dimensions to comply to various reporting needs Management of versions (Budget versions) EVHOT (create report jumps) Jump to the SAP Portal for detailed reporting on document level (Actuals) Allocation logic (CO allocations can be handled in BPC) EVPRO to link dimension members (eg Forecasting on higher level than actuals reporting)

Reports

Input Screens

SAP BPC Project @ Corelio

Project observations Fast ROI on Actuals reporting due to integrated environment Key-user quickly adopts BPC functionality and report building BI plays an important role to make good progress Project recommendations / lessons learnt Involvement of key-user is important, even during design ; design is not an IT related job in SAP BPC Workflow functionality of the Microsoft version not yet present be creative Make sure you know all functionality differences between Microsoft and Netweaver version Be a Microsoft Excel expert

Agenda

1. Corelio
1.1. 1.2. 1.3. 1.4. 2.1 2.2 2.3 2.4 2.5 3.1. 3.2. 3.3. 3.4. 3.5. Situation Before BPC Wish-list Corelio Solution BPC Why Cernum/CFObelux Project Scope Project Approach Functionalities used Project Observations Lessons Learnt Terminology Integration SAP BI BPC Set-up Transactional data Set-up Master Data Leassons Learnt

2. CFObelux

3. Cernum

SAP 2009 / Page 22

Introduction Cernum

SAP CRM Gold Partner SAP VAR Partner Part of Alti Group
1000 + consultants with 400 SAP consultants

SAP offering
ERP CRM BI / BOBJ
30+ Consultants 20 BI Certified 125 FTE years of SAP BI experience

SOA NetWeaver (Portal, PI, Mobile, Web Development,..)

Belgium
110 SAP consultants (market leader in CRM and BI) 30 Java/.NET consultants (custom development projects) Offices in Aalst and Brussels

End-to-end project organisation

Consulting & advisory Implementation Support

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50+ Cernum projects

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BPC Terminology vs SAP BI Terminology

25

Integration SAP BI - BPC

BPC objects generates SAP NetWeaver BI objects (i.e. InfoCubes, InfoObjects) All BPC Objects are stored in the /CPMB/ namespace SAP BPC SAP BI

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Integration SAP BI - BPC

BPC is not able to use the objects in the standard BI namespace In the NetWeaver version you can choose between SAP BI functionalities and BPC functionalities In BPC, data (transactional, master) IS NOT shared across AppSets. Appsets are like InfoAreas, but without shared data

Load Transactional Data

Transaction Data
ACTUALS

1
VUM

Load from SAP ECC

Load into a BI Cube

3
ABAP Routine s

Load into a BPC Cube

EDA

PLAN

BI Cube

BPC Cube

Load Master Data

Master Data

Load Attributes and Texts from SAP ECC 0COSTCENTER

Load from BI InfoObjects to BPC Dimensions

Process Dimensions (BPC tasks triggered by an ABAP Program)

Cost Centers 0COSTCENTER

VUM

0COSTELMNT 0COSTELMNT Accounts

Lessons learnt

User driven Tight Integration with MS Excel SAP BI Integration Easy Master Data maintenance The choice between BPC functionality and SAP BI functionality Manual maintenance needed if using SAP BI ETL functions not fully in user hands Less performant with big amount of master data during Rampup Time-dependency management Business Process Flow not yet available during Rampup Only 1 Key Figure possible per application

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Thank you!

SAP 2009 / Page 31