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  • Handout Account Payable

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    maliqu3
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    This document provides instructions for managing accounts payable in six steps: 1) Setting up document receipt requirements and recording received documents, 2) Entering creditor invoices, 3) Entering debit notes to record discounts or correct errors, 4) Entering credit notes to reverse debit notes, 5) Making payments to creditors by recording payments against invoices, and 6) Making advance payments to creditors and later allocating those payments to invoices. For each step, it identifies the relevant menu option and describes the journal entries the system will make.

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    IFCA System

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    This document provides instructions for managing accounts payable in six steps: 1) Setting up document receipt requirements and recording received documents, 2) Entering creditor invoices, 3) Entering debit notes to record discounts or correct errors, 4) Entering credit notes to reverse debit notes, 5) Making payments to creditors by recording payments against invoices, and 6) Making advance payments to creditors and later allocating those payments to invoices. For each step, it identifies the relevant menu option and describes the journal entries the system will make.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    23 views6 pages

    Handout Account Payable

    Uploaded by

    maliqu3
    This document provides instructions for managing accounts payable in six steps: 1) Setting up document receipt requirements and recording received documents, 2) Entering creditor invoices, 3) Entering debit notes to record discounts or correct errors, 4) Entering credit notes to reverse debit notes, 5) Making payments to creditors by recording payments against invoices, and 6) Making advance payments to creditors and later allocating those payments to invoices. For each step, it identifies the relevant menu option and describes the journal entries the system will make.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as DOCX, PDF, TXT or read online from Scribd
    Flag for inappropriate content
    of 6

    HANDOUT ACCOUNT PAYABLE (AP)

    I. How to Manage Document Receipt from Creditor


    1. Document Reciept Master File (Back Office> Account Payable> Document Receipt) - Set up Documents Requirement

    2. Document Receipt Entry (Back Office> Account Payable> Document Receipt) - Optional - Input the documents received

    *This menu is an optional. This entry will only give you Surat Tanda Terima of suppliers docs. 1

    II. How to Entry Creditor Invoice


    - Creditor Invoice Entry (Back Office> Account Payable> Invoice) a. input

    *If you are willing to pay utility bill, choose Account and charge to as Expense. b. Posting

    *Click one of the list provided till its blocked like the picture above, after that right click, and then click Process. This is how to do Posting/Generate/Submit.

    The system will make journal as follow: Hutang GRN D PPN Masukan D Hutang Supplier

    C 2

    III. How to Debit Note AP


    Debit Note Entry (Back Office> Account Payable> Debit Note)

    *This menu is used if supplier gives discount to us or you have input the wrong amount in invoice entry. If you have input the wrong amount choose the a/c type as Hutang GRN and set the tax scheme correctly, because you have to reverse the journal from what you have input in invoice entry.

    The system will make journal as follow (if discount) : Hutang Supplier D Pendapatan Lain-lain C The system will make journal as follow (if wrong input) : Hutang Supplier D Hutang GRN C PPN Masukan C

    IV. How to Credit Note AP


    1. Creditor Unallocation Entry (Back Office> Account Payable> Unallocation) Input & Posting

    2. Credit Note Entry Debit Note Entry (Back Office> Account Payable> Credit Note) Input & Posting

    *This menu can only be used when you make a mistake in Debit Note Entry. You must refer to debit note you have input earlier to make the reverse.

    The system will make journal as follow (must refer to debit note you have input earlier) : Hutang GRN D PPN Masukan D Hutang Supplier C 4

    Or Pendapatan Lain-lain Hutang Supplier D C

    V. How to Pay Creditor Invoice


    - Creditor Payment Entry (Back Office> Account Payable> Payment) Input & Posting

    The system will make journal as follow: Hutang Supplier D Bank C

    VI. How to do Advance Payment to Creditor


    1. Creditor Advance Entry (Back Office> Account Payable> Advance) Input & Posting

    2. Creditor Allocation Entry (Back Office> Account Payable> Allocation) Input & Posting

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