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Script Package for Convening of 77th Session of ASUN Senate_published

Script Package for Convening of 77th Session of ASUN Senate_published

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Script Package for Convening of 77th Session of ASUN Senate
Script Package for Convening of 77th Session of ASUN Senate

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SCRIPTS FOR CONVENING SEVENTY-SEVENTH SESSION OF SENATE [Items within brackets are notes or, if in CAPITAL TYPE, actions

to be performed. Neither is to be spoken. Items in italic type are headings for ease of reference.]

SPEAKER / Headings Call to order. The SECRETARY .

SCRIPT / ACTIONS [At precisely 5:30 p.m., firmly RAP GAVEL once.] This being the day fixed by the Constitution of the Associated Students of the University of Nevada, the Senate will come to order. The Senators-elect and the audience will please rise and join in the Pledge of Allegiance to the flag. [RECITE PLEDGE OF ALLEGIANCE.]

Pledge of Allegiance.

Call to Order

Section 1, Pages: 1

SPEAKER / Headings Quorum call. The SECRETARY .

SCRIPT / ACTIONS

Senators-elect, this is the day fixed by the Constitution of the Associated Students of the University of Nevada for the meeting of the 77th Senate and, as the law directs, the Secretary of the Senate has prepared the official roll of the Senators-elect. Certificates of election covering 22 seats in the 77th Senate have been received by the Secretary of the Senate, and the names of those persons whose credentials show that they were regularly elected as Senators in accordance with the laws of the Associated Students and the Constitution will be called. The Senators-elect will respond to their names during the roll call. The Secretary will call the roll alphabetically by College or School. [CALL THE ROLL.] The quorum call discloses that [_____] Senatorselect have responded to their name. A quorum is present. [Or…] The quorum call discloses that [_____] Senatorselect have responded to their name. A quorum is not present. The Secretary will notify absent members.

Quorum Call

Section 2, Pages: 1

SPEAKER / Headings Letter of resignation. The SECRETARY .

SCRIPT / ACTIONS [If Senator-elect Maggy is NOT present and has not withdrawn his letter…] The Secretary is in receipt of a letter of resignation from the Honorable Matthew Maggy, a Senatorelect from the College of Business Administration, announcing his intention to decline to take his seat in the 77th Senate. Without objection, the letter will be included in the Minutes.

Maggy Letter of Resignation

Section 3, Pages: 1

SPEAKER / Headings Election of Speaker, nominations The SECRETARY .

SCRIPT / ACTIONS

Pursuant to law and precedent, the next order of business is the election of the Speaker of the Senate for the 77th Senate. Nominations are now in order. [ENTERTAIN NOMINATIONS. A nomination does not need a second, but if people second, just ignore it.] Example. I nominate _____ to be Speaker. [After each nomination, STATE…] The Honorable ______, a Senator-elect from [COLLEGE] has been placed into nomination. Are there further nominations? [After receiving nominations, when there appear to be no further…] Are there further nominations? There being no further nominations, nominations are closed.

List of nominees [STATE LIST OF NOMINEES, ATTACHED] The candidates for office each will be allowed ten minutes to make a presentation before the Senate. At the conclusion of each presentation, each Senator-elect may pose questions to the candidate. At the conclusion of questioning and debate, the voting for Speaker will commence. While it is the customary practice that nominees for the office of Speaker are not present in the Chamber during the consideration of the other nominees and during the vote, pursuant to the Nevada Open Meeting Law and the parliamentary

Election of speaker

Election of Speaker

Section 4, Pages: 3

SPEAKER / Headings (con’t)

SCRIPT / ACTIONS authority, the Senate may not require the candidates to leave the Chamber during the consideration of the candidates. Also, each Senator-elect is entitled to cast a vote for Speaker. Without objection, the candidates will be recognized in the order in which their nominations were made. Under the section 6(c) of ASUN Public Law 75–49, no person who is not entitled to the privilege of the floor of the Senate may be recognized unless by order of the Senate. ______ is now recognized for 10 minutes.

Recognition order.

Election of Speaker, general debate

[REPEAT for each nominee.] If there are no further questions for the nominees, general debate is now in order. The Secretary will state is has been customary for Senators to review the pros and cons for each nominee in the order in which the presentations were given. However, this process is not binding on the Senate. Do any Senators-elect seek the floor?

Election of Speaker, commencement of voting

[RECOGNIZE Senators-elect for debate.] [When no further debate, STATE…] Is there any further debate? There being no further debate, the roll will now be called, and those responding to their names will indicate by surname (last name) the nominee of their choice. The Secretary will now call the roll.

Election of Speaker

Section 4, Pages: 3

LIST OF NOMINEES The SECRETARY . The names of… the Honorable ________________________________________, a Senator-elect from the _____________________________________________________________________________; the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; and the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; …have been placed in nomination.

Election of Speaker

Section 4, Pages: 3

SPEAKER / Headings Election of Speaker, announcement of result.

SCRIPT / ACTIONS [TALLY VOTE.] [ANNOUNCEMENT OF VOTE, ATTACHED] The total number of votes cast is [____], of which the Honorable [NAME] from the [COLLEGE/SCHOOL] has received [____] votes [and so on]. Therefore, the Honorable _____ _____ of the _____ is duly elected Speaker of the Senate for the 77th Session, having received a majority of the votes cast. [OR, if no candidate has a majority, STATE] Since no candidate has received a majority of the votes cast, a Speaker has not been duly elected. Debate will continue. [and continue with debate.] [When candidate elected…]

The SECRETARY .

Election of Speaker, Committee of Escort

[COMMITTEE OF ESCORT, ATTACHED] The Secretary appoints the following committee to escort the Speaker-elect to the chair: [Other Speaker Candidates and Members of the Speakerelect’s college]. The committee will retire from the Chamber to escort the Speaker-elect to the chair. [Committee retires from Chamber. Use GAVEL if necessary to gain order when the Committee is announced.

Committee of Escort. [Announcement of Speaker-elect and Committee of Escort.]

Election of Speaker, Dropping Names

Section 5, Pages: 3

Election of Speaker, Dropping Names

Section 5, Pages: 3

ANNOUNCEMENT OF VOTE The total number of votes cast is [____], of which the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; has received ________ votes; the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; has received ________ votes; the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; has received ________ votes; the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; has received ________ votes; and the Honorable _______________________________________, a Senator-elect from the _____________________________________________________________________________; has received ________ votes; Therefore, the Honorable__________________________________ of the

Election of Speaker, Dropping Names

Section 5, Pages: 3

_____________________________________________________________________________ is duly elected Speaker of the Senate for the 77th Session, having received a majority of the votes cast.

Election of Speaker, Dropping Names

Section 5, Pages: 3

COMMITTEE OF ESCORT FOR SPEAKER The Secretary appoints the following committee to escort the Speaker-elect to the chair:

The committee will retire from the Chamber to escort the Speaker-elect to the chair. [Committee retires from Chamber.]

Election of Speaker, Dropping Names

Section 5, Pages: 3

SPEAKER / Headings Election of Speaker, prohibition of dropping names from consideration

SCRIPT / ACTIONS

The SECRETARY .

The Secretary will state that it is not in order to drop from consideration the nominee who received the fewest votes in a round of balloting. However, no nominee is required to remain in consideration and he or she may withdraw from the election.

Election of Speaker, Dropping Names

Section 5, Pages: 3

SPEAKER / Headings Oath of Speaker

SCRIPT / ACTIONS [When ready to have oath administered…]

The SPEAKER-ELECT.

I now recognize [oldest Senator-elect in continuous service] who will administer the oath.

[ADMINISTRATION OF OATH TO SPEAKER, ATTACHED] Oath of Senators Oath of Senators, subscription to [ADMINISTRATION OF OATH TO SENATORS-ELECT, ATTACHED] If the Senators will approach the desk in groups of two, the Senators will subscribe to the oath.

Oath of Speaker, Senators

Section 7, Pages: 3

ADMINISTRATION OF OATH TO SPEAKER Senator __________________. [Have the Speaker-elect raise his or her right hand and begin the oath, as follows:] Do you solemnly swear (or affirm) that you will support the Constitution of the Associated Students; that you take this obligation freely, without any mental reservation or purpose of evasion; and that you will well and faithfully discharge the duties of the office on which you are about to enter? [Wait for acknowledgement and response, then…] Congratulations, Mr./Madam Speaker.

Oath of Speaker, Senators

Section 7, Pages: 3

ADMINISTRATION OF OATH OF OFFICE TO SENATORS-ELECT The SPEAKER. According to precedent, the Chair will swear in the Senators-elect en masse. [Have the Senators rise…] Would the Senators-elect please rise and raise your right hand. [Administer the oath as follows] Do you solemnly swear (or affirm) that you will support the Constitution of the Associated Students; that you take this obligation freely, without any mental reservation or purpose of evasion; and that you will well and faithfully discharge the duties of the office on which you are about to enter? [Wait for acknowledgement and response, then…] Congratulations. You are now members of the Seventy-Seventh Senate of the Associated Students.

Oath of Speaker, Senators

Section 7, Pages: 3

SPEAKER / Headings Election of Secretary, Privileged Resolution. The SPEAKER.

SCRIPT / ACTIONS

If there is no objection, the Senate will proceed to Agenda Item 7, Election or Appointment of Senate Officers, before proceeding with Agenda Item 6, Ceremonial Resolutions. The reason is a Secretary must be elected before Agenda Item 6(b) can be executed. [RECOGNIZE Senator ______________] The Chair recognizes Senator ________________.

SENATOR. The SPEAKER.

Mr./Madam Speaker, I offer a privileged resolution and ask for its immediate consideration. The Secretary will read the resolution. [READ RESOLUTION.]

The SECRETARY . Is there a second? The SPEAKER. [WAIT FOR SENATOR TO SECOND.] The SPEAKER. The question is on agreeing to the resolution. All those in favor signify by saying “aye”; those apposed “no”. The “ayes” have it and the resolution is agreed to.

Election of Secretary

Section 8, Pages: 1

SPEAKER / Headings Oath of Secretary. The SPEAKER.

SCRIPT / ACTIONS

Will the Secretary please rise. [Have Secretary raise right hand.] Do you solemnly swear (or affirm) that you will truly and faithfully exercise of the duties of your office, to the best of your knowledge and ability; that you will keep the secrets of the Senate; and that you will support the Constitution of the Associated Students; that you take this obligation freely, without any mental reservation or purpose of evasion; and that you will well and faithfully discharge the duties of the office on which you are about to enter? [WAIT FOR ACKNOWLEDGEMENT, RESPONSE.] Congratulations, Madam Secretary.

Oath of Secretary

Section 9, Page 1

SPEAKER / Headings Committee to Notify the President, Privileged Resolution. The SPEAKER.

SCRIPT / ACTIONS

Without objection, the Senate will now proceed in the regular order, Agenda Item 6. [RECOGNIZE Senator ______________] The Chair recognizes Senator ________________.

SENATOR. The SPEAKER.

Mr./Madam Speaker, I offer a privileged resolution and ask for its immediate consideration. The Secretary will read the resolution. [READ RESOLUTION.]

The SPEAKER.

Is there a second? [WAIT FOR SENATOR TO SECOND.] The question is on agreeing to the resolution. All those in favor signify by saying “aye”; those apposed “no”. The “ayes” have it and the resolution is agreed to. The Chair appoints as members of the committee to notify the President that a quorum of the Senate has assembled, and that the Senate is ready to receive any communication that he may be pleased to make: The Senator from _________________________________, _____________________________; and the Senator from __________________________________, ______________________________. The committee will be about its business.

Appointment of Committee.

Agenda Item 6

Section 10, Pages: 1

SPEAKER / Headings

SCRIPT / ACTIONS The Senate will stand at ease while the Committee is about its business.

The SPEAKER. [When the Committee returns, STATE…] The committee. The SPEAKER. [DELIVERS REPORT.] Thank you. Agenda Item 6(b) [RECOGNIZE Senator ______________] SENATOR. The Chair recognizes Senator ________________. The SPEAKER. Mr./Madam Speaker, I offer a privileged resolution and ask for its immediate consideration. The Secretary will read the resolution. The SPEAKER. [READ RESOLUTION.] Is there a second? [WAIT FOR SENATOR TO SECOND.] The question is on agreeing to the resolution. All those in favor signify by saying “aye”; those apposed “no”. The “ayes” have it and the resolution is agreed to. The committee to wait upon the President is recognized to deliver a report.

Agenda Item 6

Section 10, Pages: 1

SPEAKER / Headings Adoption of Rules, Privileged Resolution. The SPEAKER.

SCRIPT / ACTIONS

The next order of business is Agenda Item 8, Adoption of Rules of the Senate. [RECOGNIZE Senator ______________] The Chair recognizes Senator ________________.

SENATOR. The SPEAKER.

Mr./Madam Speaker, I offer a privileged resolution and ask for its immediate consideration. The Secretary will read the resolution. [READ RESOLUTION.]

The SPEAKER.

Is there a second? [WAIT FOR SENATOR TO SECOND.] [RECOGNIZE Senator offering resolution for debate.] [RECOGNIZE Senators for debate] [At the conclusion of debate, STATE…] The question is on agreeing to the resolution. All those in favor signify by saying “aye”; those apposed “no”. The “ayes” have it and the resolution is agreed to.

Adoption of Rules

Section 11, Pages: 1

SPEAKER / Headings Disposition of Vacant Seats, if Rules adopted.

SCRIPT / ACTIONS [If Rules of the Senate are adopted, and Rule II(c) as existed in the Seventy-Sixth Session is made effective, STATE…] Pursuant to Rule II(c) of the Rules of the Senate, the Chair announces that the rule provides “Whenever a vacancy exists in the Senate, the Speaker shall enable qualified members of the Association to petition for appointment to the seat. The Speaker shall, at a minimum, cause an advertisement to be placed in the Nevada Sagebrush to solicit applicants for a vacant seat. Such an advertisement shall run for two consecutive issues.” The Seat in the College of Liberal Arts now vacant, caused by the resignation of the Honorable Matthew Maggy, is declared vacant. Petitions for appointment to the seat will be accepted in the manner provided by the Rules.

The SPEAKER.

Disposition of Vacant Seats

Section 12, Page 1

SPEAKER / Headings Appointment of Committees. The SPEAKER.

SCRIPT / ACTIONS

The next order of business is Agenda Item 10, Appointment of Senators to Committees. The next order of business is the election of Senators to Committees. The Chair will remind the members that under the Rule IX(g)(1), each committee must be composed of between 5 and 9 members, and each Senator must serve on at least two committees. The Committee on Budget and Finance must have at least 7 members. Furthermore, once the committee assignments are decided, the Senate will consider a resolution to formalize and memorialize the assignments. The Senate may also choose the chair of each committee once the membership of the committees is selected. The members of each committee may caucus tonight to make a recommendation to the Senate who should be chair. If no selection is made tonight, each committee will have the power to select its chair at its first meeting. [Once the selections are made, RECOGNIZE Senator to offer resolution on appointments.

SENATOR. Mr./Madam Speaker, I offer a privileged resolution and ask for its immediate consideration. The SPEAKER. The Secretary will read the resolution. [READ RESOLUTION.] The SPEAKER. Is there a second? [WAIT FOR SENATOR TO SECOND.] The question is on agreeing to the resolution. All those in favor signify by saying “aye”; those apposed “no”. The “ayes” have it and the resolution is agreed to.

Appointment of Committees

Section 13, Pages: 1

Appointment of Committees

Section 13, Pages: 1

SPEAKER / Headings Agenda Item 11, Additional Business. The SPEAKER.

SCRIPT / ACTIONS

The next order of business is Agenda Item 11. The Chair is informed that no petitions were received by the deadline provided under section 4(b) of ASUN Public Law 75–49. Therefore, there is no business to be had under this Agenda Item. [If there are any communications received by the Senate ready for reading and referral, STATE…]

Agenda Item 12, Receipt of petitions and Correspondence to the Senate The SPEAKER.

The Chair lays before the Senate a communication. [Hand to the Secretary, who will read. After reading, STATE…] Referred to the Committee on ________________.

Agenda Item 13, Comments and Announcements The SPEAKER.

[REPEAT as necessary.]

Agenda Item 14, Public Comment The SPEAKER.

Under Rule III(e) of the Senate Rules, each Senate meeting will have two periods for general comments and announcements to be made by Senators. Each Senator is allowed two minutes for such comments. Does any Senator seek recognition?

The Chair will state that the Nevada Open Meeting Law requires public bodies to provide a general public comment period at each of its meetings. Remarks can be to issues both on and not on the agenda. The Chair will recognize members of the public who request to speak. The Chair may also impose reasonable limits on the amount of time that a person may speak.

Agenda Items 11–14

Section 14, Pages: 1

SPEAKER / Headings Agenda Item 15, Adjournment. The SPEAKER.

SCRIPT / ACTIONS [When no further business, STATE…] If there is no further business to come before the Senate, without objection, the Senate will stand adjourned until Wednesday, April 22, 2009, at the hour of 5:30 p.m. [WAIT FOR OBJECTIONS.] We are adjourned. [RAP GAVEL once.]

Adjournment

Section 15, Pages: 1

ANNOUNCEMENT OF SPEAKER-ELECT AND COMMITTEE OF ESCORT [ANNOUNCE in a loud, forceful voice…] Madam Secretary, the Speaker-elect and the Committee of Escort. [Audience rises, applauding.] [Escort Speaker-elect to the Chair, and then take seats.]

Committee of Escort Script

Section 16, Pages: 1

PROCESSION TO LOCATION OF INAUGURAL CEREMONIES [When the hour of 5:50 p.m. arrives…] The SECRETARY . The Senate will suspend. Pursuant to section 7 of ASUN Public Law 75–49, the Senate will now attend the inaugural ceremonies for the President and Vice President of the Associated Students. The Senate will formally process to the location of the Inaugural Ceremonies. Members will be led by the Secretary. Senators-elect shall process by College or School two-abreast. When the Inaugural Ceremonies have concluded, the Senate will retire to its chamber and proceed with its business. The Senate will be formally sitting during the ceremonies. [PROCESS TO LOCATION.] [WHEN BACK IN CHAMBER, RESUME REGULAR ORDER OF BUSINESS.]

Procession to Inaugural Ceremonies

Section 17, Pages: 1

REMINDING GUESTS IN GALLERY TO MAINTAIN ORDER: The Secretary / Chair will remind all persons in the gallery that they are here as guests of the Senate, and that any manifestation of approval or disapproval of the proceedings or other audible conversation is in violation of the rules of the Senate. Continued willful disruption of the proceedings may result in ejection from the Chamber.

ORDERING THE RESTORATION OF ORDER: The Secretary / Chair notes a disturbance in the gallery. The Chair appoints the following members as a Committee of Escort to remove such persons responsible for the disturbance and to restore order to the gallery: [NAME COMMITTEE MEMBERS].

Disturbances in Gallery

Section 18, Pages: 1

SCRIPT FOR COMMITTEE TO WAIT UPON THE PRESIDENT. [Depart the Chamber and locate the President, or call the President] Mr. President, we have been directed by the Senate to inform you that a quorum of the Senate has assembled and is ready to receive any communication that you may be pleased to make. [Return to Chamber, stand at the Bar of the Senate, and wait to be recognized.] Mr./Madam Speaker, your committee appointed to notify the President of the Associated Students that a quorum of the Senate has assembled and is ready to receive any communication that he may be pleased to make has performed that duty.

Committee to Notify President Script

Section 19, Pages: 1

SCRIPT FOR PRIVILEGED RESOLUTIONS. [The SPEAKER will recognize you, rise, then STATE…] Mr./Madam Speaker, I offer a privileged resolution and ask for its immediate consideration.

Script for Privileged Resolutions

Section 20, Pages: 1

Item 12. Referral of President’s Budget Message. The SPEAKER. The Chair lays before the Senate a communication from the President of the Associated Students, transmitting, pursuant to law, the Budget of the Associated Students Government for Fiscal Year 2010. The communication, together with accompanying papers, reports, and documents, is referred to the Committee on Budget and Finance.

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