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Archiving Steps PDF
Archiving Steps PDF
Applies to:
SAP FI Module. For more information, visit the Data Management and Integration homepage.
Summary
Step by step approach of Archiving Financial Accounting documents using Archiving Object FI_DOCUMNT is explained in this Article. Author: Ashok Kumar Rajagopal
Author Bio
I am Ashok Kumar Rajagopal, One of the Senior SAP ABAP Consultant in our company Steria India Limited. Currently I am playing the role of Team Leader. I have worked in USA for around 4 years and also worked in client place located in Amsterdam, Netherlands.
Table of Contents
Introduction .........................................................................................................................................................3 Configuration for Archiving..............................................................................................................................3 Step 1 - Creating Archive Files .......................................................................................................................4 Read Archived File:.........................................................................................................................................6 Step 2 - Deleting files from the Database .......................................................................................................8 Conclusion: .......................................................................................................................................................10 Disclaimer and Liability Notice..........................................................................................................................11
Introduction
The continuous usage of SAP results in huge amounts of enterprise data. This leads to problems such as data overflow, longer transaction processing times, and performance degradation. Data Archiving removes out-of-date data from the SAP database and store offline. This result in Greater System Availability. Improved Performance and Response Times. Save Costs by Optimizing our Available Resources.
In Archiving process, at least two steps are mandatory. Creating Archive Files Deleting files from the Database
These steps are described in detail for FI Accounting Document in following sections. Configuration for Archiving Configuration of Archiving Object is done at transaction AOBJ.Financial accounting documents are archived via the archiving object FI_DOCUMNT.Let us see the configuration done for this.
Some of the Tables from which entries are deleted after Archiving:
Customized settings:
Step 1 - Creating Archive Files Go to Transaction SARA. Specify Archiving Object FI_DOCUMNT
Maintain Start Date & Spool Params. .After maintaining, Lights will be Green. Execute.
It can be seen that Archiving is under the status of Incomplete Archiving Sessions.
Check Table BFIT_A to get the number of entries of the document number to which Archiving was done. This will be used for verification of Deletion of Archived entries later.
Read Archived File: Select Read Button in SARA and Select Read program and execute. Select Data source.
Step 2 - Deleting files from the Database Select Delete button in SARA.
No record is found. This means the Archived records are successfully removed from the database. Select Management in SARA.
It can be seen that now the Archived record comes under the status of Complete Archiving Sessions
Conclusion:
Financial Account documents are Archived and Deleted from the database successfully.