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Pankaj Pareek
April 24, 2016 4 minute read

OpenText VIM: Rollout Criteria and Event Linkages

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In this document, we are going to discuss Rollout Criteria that will trigger parking (for PO and Non-PO) and blocking (for
PO) of documents and setting up of Event Linkages for them.

Rollout Criteria : In VIM one might want to have a parking process (Blocking process only for PO) defined on the basis of
a specific combination of Company Code, Document Type and Plant (NOTE: In the case of Non-PO plant will not be the
criteria). Rollout Criteria helps us to define these. We can also say that they are the workflow start conditions. When
rollout criteria are defined then following tables are impacted:

Company Codes: /OPT/VIM_CCODE_A

Document Types: /OPT/VIM_DTYPE_A

Plants: /OPT/VIM_PLANT_A

Event Linkages: In the Rollout Criteria we have defined the parameters against which Parking or Blocking process will be
triggered but event linkages are where we set up the FMs and only after activating it we are able to trigger the process.

PO Parking Process

Define Rollout Criteria: In order to define the rollout criteria go to the path: Vendor Invoice Management > PO Based
Invoice Configuration > Parked Invoice Processing Configuration > Rollout Criteria > Allowed Company Codes, Plants,
Document Types.

1. Allowed company codes: Company codes can be allowed for both PO and Non-PO document types. Click on “New
Entry” button in order to add a new company code

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2. Allowed Plants and Document Types: Select the company code and then double click on “Allowed Plants” and/or
“Allowed Document Type” folder on the navigation panel on the left. Maintain the entry as required.

Receiver function module (in event linkages) triggers the workflow is triggered based on the data maintained in this
setting.

Define Event Linkages:

1. Go to T-Code /n/OPT/VIM_IMG241 (Path: Vendor Invoice Management > PO Based Invoice Configuration > Parked
Invoice Processing Configuration > Rollout Criteria > Event Linkages (PO Parked Invoices)). Maintain the FM

2. Check the “Linkage Activated” checkbox to ensure that event linkage triggers the PO parking Process.

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PO Blocking Process

Define Rollout Criteria: Just like PO parking we can set up criteria for PO blocking. Go to the following path: Vendor
Invoice Management > PO Based Invoice Configuration > Blocked Process Configuration > Rollout Criteria > Allowed
Company Codes, Plants, Document Types.

1. Allowed company codes: Click on “New Entry” button in order to add a new company code

2. Allowed Plants and Document Types: Select the company code and then double click on “Allowed Plants” and/or
“Allowed Document Type” folder on the navigation panel on the left. Maintain the entry as required.

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Receiver function module (in event linkages) triggers the workflow is triggered based on the data maintained in this
setting.

Define Event Linkages:

1. Go to T-Code /n/OPT/VIM_IMG311 (Path: Vendor Invoice Management > PO Based Invoice Configuration > Blocked
Process Configuration > Rollout Criteria > Event Linkages for Process (PO Blocked Invoices)). Maintain the FM

2. Check the “Linkage Activated” checkbox to ensure that event linkage triggers the PO parking Process

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Non-PO Parking Process

Define Rollout Criteria: Just like PO we can define the criteria for Non-PO parking process. NOTE: In Non-PO process we
will not have plants as the criteria. Go to the following path: Vendor Invoice Management > Non-PO Based Invoice
Configuration > Parked Invoice Processing Configuration > Rollout Criteria > Allowed Company Codes, Plants, Document
Types.

1. Allowed Company Codes: Company codes can be allowed for both PO and Non-PO document types. Click on “New
Entry” button in order to add a new company code

2. Allowed Document Types: Select the company code and then double click on “Allowed Document Type” folder on the
navigation panel on the left. Maintain the entry as required. NOTE: Plants cannot be maintained for Non-PO document
type.
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Receiver function module (in event linkages) triggers the workflow is triggered based on the data maintained in this
setting.

Define Event Linkages:

1. Go to T-Code /n/OPT/VIM_IMG239 (Path: Vendor Invoice Management > Non-PO Based Invoice Configuration >
Parked Invoice Processing Configuration > Rollout Criteria > Event Linkage for Processes (Non-PO). Maintain the FM

2. Check the “Linkage Activated” checkbox to ensure that event linkage triggers the PO parking Proces

I hope this was useful and gave an insight into Rollout Criteria and Event Linkages

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Assigned tags

FIN (Finance) | event linkages | opentext vendor invoice management | rollout criteria |

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3 Comments

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Former Member

March 16, 2017 at 5:37 am

hi Pankaj,

I am commenting because I don’t know where to ask you a question.

I have blocked one invoice due to quantity discrepancy.it is with non-prd po.But when I generate invoice
exception it went to some other user who was not in purchase group and not po creator. why this is happened?
what should I do now?

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Amruthaa kp

February 27, 2019 at 9:56 am

Hi Pankaj Pareek ,

Can you please make more blogs on VIM and speci cally about the technical part in OpenText VIM.

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Pankaj Pareek | Post author

August 8, 2019 at 6:56 pm

Hi Amruthaa,

I have created 6 blogs on VIM. In case you need information on a particular part of VIM then please let me know
and I will try to create a blog for it.

Thank you

Regards

Pankaj Pareek

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