This worksheet was developed by George Brisbin to assist in completing the PMI PMP application.

The original of this worksheet is located at: http://www.brisbin.name/worksheet/ I have no affiliation with the PMP certifcation process and specifically state that this worksheet has NOT been endorsed by PMI. The worsheet is provided on a user beware basis. The worksheet is crowded and a bit small - I was trading off screen space, print format and the fact there are 30 (!!) different tasks The titles used for the tasks are abbreviations of the PMP application task descriptions - you should look at the full description to ensure you understand the task The cells that YOU need to fill in are highlighted in yellow. The Hrs Worksheet is password protected: "PMP" to preserve the formulas

To use the worksheet (on the next tab - sample below):

1. Fill in the project short name (Column F) 2. Fill in the start and end dates (Column's A & B) 3. Estimate the percent of time spent on THIS project over the time period (Column C) Be careful not to work 180% of the time if your project months overlap!! Calculated hours is computed by: Total number of days between project start and finish / 7 x 5 * 8 * proj % [esitmated working hours for THIS project in a 40 hour week] 4. Set the desired AVERAGE % of time spent on each category of task (on actual worksheet Row 15, yellow cells) 5. Now comes the bulk of the data entry - for each project for each task fill in the number of hours you worked: To assist with the filling in the hours by task, underneath each type (initiating, planning, etc) is an average number of hours for the tasks in that category (e.g. There are 5 tasks in the Initiating group, so the average per task = Calculated hours for that project x the average % of time spent on Initiating / 5 tasks) The sample values are highlighted in green below

6. There are a couple of checks and balances in the far right hand columns. If you enter more hours than are calculated in Column D the Total Hrs (Column AV) turns pink. The Total Hrs for all projects turns green when the sum is greater than the required hrs (AV15).

Initiating

ho d m et

&

an a

ly si s

in g

el

eh o

ct ch a

tS

sc op e

st ak

je c

ro

oj e

Id

01-Apr-11 01-Nov-11 01-Jul-11 01-Apr-11 01-Feb-11 01-Dec-11 01-Jun-12 01-Jun-12 01-Oct-12

30-Jun-11 28-Feb-12 31-Mar-12 30-Jun-11 30-Sep-11 28-Feb-12 30-Nov-12 31-Jul-12 31-May-13

70% 65% 45% 25% 50% 90% 80% 10% 65%

360 442 705 129 689 458 832 34 899 0 4547

1 2 3 4 5 6 7 8 9 10

XXX 1 XXX 2 XXX 3 XXX 4 XXX 5 XXX 6 XXX 7 XXX 8 XXX 9 XXX 10 TOTAL Hrs

| 8 4 16 4 8 6 15 7 64 132

| 4 8 16 8 16 6 20 10 48

| 16 8 18 8 16 12 16 4 48

| 4 16 12 8 12 8 22 4 32 118

Id

Proj Start

Proj End

Estimated % Wk on Calculated Proj wk Hrs

ke y

pr

du ct P

th e

ify

op

Project Short Name

in e

ev el

en t

on

ef

en t

ify

hi g

le ve
Total 36 38 70 44 65 42 85 29 212 0 621

lr

is ks ,e
% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 10%

rs

| 4 2 8 16 13 10 12 4 20 89

136 146 Initiating

XXX 1 XXX 2 XXX 3

Average hours per item Total hrs for phase 7 36 9 44 14 70

rte r

ec t

ld e

tc

Proj Start Proj End Estimated Calcul % Wk on ated Proj wk Hrs # 0 0 0 0 0 0 0 0 0 0 0 1 2 3 4 5 6 7 8 9 10 Project Short Name TOTAL Hrs

0 0 0 0 0 0 0 0 0 0 | 0 | | 0 0 Initiating | 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! | Total % | 0 | 0 | | 0 0 Planning 0 0 Avg Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Avg Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Avg Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Avg Total 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0 0 0 0 0 0 0 0 0 0 0 ##### ##### ##### ##### ##### ##### ##### ##### ##### ##### ##### 0 0 0 0 0 Executing 0 0 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0 0 0 Controlling 0 0 0 0 0 0 0 0 0 0 0 0 #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 0 0 0 0 0 Closing 0 #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! 0% #DIV/0! TOTAL Hrs Rqd Hrs 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 | | Total % | | | | | | | | Total % | | | | Total % | | | | | | | Total 0 0 0 0 0 0 0 0 0 0 0 0 % Calculat ed Hrs Define the scope Average hours per item Total hrs for phase 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Create WBS Monitor risks TOTAL HRS Mitigate project risks

Conduct Project Selecting methods Initiating

Identify key stakeholders & analysis

Develop project charter Identify high level risks, etc

Identify key project team mbrs, roles

Planning

Define risk strategies & management plan Obtain stakeholder's project plan approval Define & record project details with stakeholders Develop Change Management Plan

Manage resouce allocation Execute tasks defined in project plan Communicate with stakeholders & team Improve team performance: leading, training, etc Implement Quality Mmanagement plan Implement approved changes per Change Mgmnt Plan Obtain project resources IAW procurement plan Executing

Measure project performance Controlling Verify & manage changes to scope, time & cost per plan

Ensure deliverable conform to quality standards

Formalize final acceptance for project Idenitfy, document, communicat lessons learned Archive & retain project records Obtain financial, legal & admin project closure Release all proj resources & provide perfomance feedback Create & distribute final project report Mesure customer satisfaction at end of project Closing

Initiating

Planning

Executing

Controlling

Closing

C on du ct Id en Pro je tif ct y ke Se D ef y le st in ct ak e i th eh ng D e m ol ev sc et d el er ho op op s ds e & Id p ro an en je al tif c ys y tc hi is ha gh rte le r ve lr isk s, et Id c en tif y ke C re at y p r e W ojec D BS ef tt in ea e m ri O m bt sk s br ai tra s, n te ro st D g a le ef ie ke s in ho s & e ld & m D e re an ev r's c el ag pr op ord e oj p ec me C ha roje nt tp ng ct pl l a e de an ap n M an tail p ag s w rov al em ith s en M t P take an l ho an ag ld er Ex e re s ec so ut uc e e C al om tas lo ks m ca tio Im unic def n in pr at ed ov e Im e te with in p ro pl am st je em a en per keh ct p Im l ol t Q for pl de an m em ua rs an li en O & bt t a ty M ce: te ai le pp m n ad am a ro pr M in ve nag oj iti g ec d em ,t ga c ra tr te in es han en pr in o ge t pl oj g, a ec urc s et es pe n tr c is ks IAW r Ch a pr ng oc e ur M em gm M en n ea t p t Pl su l an an Ve re p ro rif y je & ct M pe o n ma rf na ito ge orm En r ris an ks cha su c ng e re es de li v to er sc ab op le e, co tim nf e or & m co to Fo st qu rm pe al rp ity Id aliz en e la s n ta itf fin nd al Ar y, a ch do ac r d c c i s O ve & um ept bt en an r ai n eta t, c ce f f o i R el inan n p mm or p ro ea r se cial jec uni oje ca ct , C t a le re ga rec t le a t ll p o r l e o & rds sso M es & d j re ad ns s ur ist m le e rib our i ar ce n p cu ne u ro s st te d je & om fin ct p a er cl l p rov os sa ro id u tis je e pe re f a ct ct io rep rfom o n an at rt ce en fe d ed of ba pr oj ck ec t

Proj Start 01-Apr-05 01-Nov-04 01-Jul-04 01-Apr-04 01-Feb-01 01-Dec-00 01-Jun-00 01-Jun-99 01-Oct-98

Proj End 30-Jun-05 28-Feb-05 31-Mar-05 30-Jun-05 30-Sep-01 28-Feb-01 30-Nov-00 31-Jul-00 31-May-00

Estimated Calcul % Wk on ated Proj wk Hrs 70% 65% 45% 25% 50% 90% 80% 10% 65% 360 442 702 650 689 458 832 243 2258 0 6634

TOTAL HRS 351 433 701 619 647 456 819 240 2132 0 6,398

# 1 2 3 4 5 6 7 8 9 10

Project Short Name XXX 1 XXX 2 XXX 3 XXX 4 XXX 5 XXX 6 XXX 7 XXX 8 XXX 9 XXX 10 TOTAL Hrs

| 8 4 16 4 8 6 15 7 64

| 4 8 16 8 16 6 20 10 48

| 16 8 18 8 16 12 16 4 48

| 4 16 12 8 12 8 22 4 32

| 4 2 8 16 13 10 12 4 20

Total

132

136 146 118 89 Initiating

| | | | | | | | | | | 36 10% 4 50 8 4 24 8 98 28% 8 32 16 4 6 38 9% 12 60 10 24 16 4 126 29% 4 80 10 2 10 70 10% 27 50 35 40 45 15 212 30% 30 20 30 25 16 44 7% 8 10 12 14 10 40 94 15% 16 120 24 16 4 65 10% 30 47 35 25 40 30 207 32% 25 30 35 12 17 42 9% 20 32 24 16 24 16 132 29% 16 36 6 4 8 85 10% 40 45 50 45 50 24 254 31% 24 40 24 16 8 29 12% 8 18 16 9 10 12 73 30% 2 16 12 8 2 212 10% 104 88 112 112 112 96 624 29% 72 80 64 40 40 0 ##### 0 ##### 621 10% 253 400 302 289 331 245 1820 28% 197 454 221 127 111 10% Planning 30% Executing

Total

| | | | 85 24% 25 30 16 20 116 27% 27 35 10 35 173 25% 40 45 35 50 244 39% 30 30 25 30 160 25% 32 48 45 30 108 24% 35 32 24 24 176 21% 68 56 48 48 56 23% 24 16 8 10 464 22% 160 168 160 140 0 #DIV/0! 155 143 174 1582 25% 441 460 371 387 25% Controlling

| 4 4 12 32 15 16 16 8 48

| 7 4 24 8 12 4 24 4 56

| 8 2 16 24 14 18 24 4 64

Total

Total

| | | | | 91 26% 4 4 5 12 4 107 25% 8 5 6 18 2 170 24% 12 8 8 16 8 115 19% 24 32 16 24 2 155 24% 10 8 8 9 7 115 25% 12 5 7 5 6 220 27% 16 8 8 16 16 58 24% 8 4 0 0 4 628 29% 48 40 24 32 24 0 #DIV/0! ### 26% 142 114 82 132 73 25% Closing

| 8 5 8 8 10 16 8 4 20

| 4 41 12% XXX 1 2 46 11% XXX 2 16 76 11% XXX 3 16 122 20% XXX 4 8 60 9% XXX 5 8 59 13% XXX 6 12 84 10% XXX 7 4 24 10% XXX 8 16 204 10% XXX 9 0 #DIV/0! 87 86 716 11% TOTAL Hrs 10% Rqd Hrs

Total

Calculat ed Hrs 360 442 702 650 689 458 832 243 2258 0 6634