Professional Documents
Culture Documents
Pup Student Handbook
Pup Student Handbook
This document is for information purposes only. Unauthorized reproduction in any form is strictly prohibited.
PAGE 1
FOREWORD
This student handbook is specifically intended for the young men and women of our country who are desirous to acquire polytechnic education offered by our University. The handbook contains items of interest under such generic headings as general directives, social norms, registration and academic loading, students' classification, course completion, graduation requirements, schedule of fees and payments, scholarship and financial aid, university disciplinary measures, student services and facilities, student organizations, policies on campus publications, policies on religious affairs, and other relevant materials. But apart from serving as a ready reference material, the handbook offers a glimpse into the workings of the PUP Academic community, and the place of the seekers of knowledge in our educational mainstream.
Page 1
PAGE 2
CONTENTS
FOREWORD ................................................................ ................................................................................................ ................................................................................................ ................................................................................................ .......................................................................... .......................................... 1 SECTION 1: GENERAL DIRECTIVES ................................................................ ................................................................................................ ................................................................................................ .................................................................. .................................. 3 SECTION 2: SOCIAL NORMS ................................................................ ................................................................................................ ................................................................................................ ............................................................................ ............................................ 4 SECTION 3: SCHEDULE OF FEES AND PAYMENTS, SCHOLARSHIPS AND FINANCIAL AID ................................... ................................... 5 SECTION 4: REGISTRATION AND CROSS REGISTRATION................................ REGISTRATION................................................................ ............................................................................................ ............................................................ 6 SECTION 5: ACADEMIC LOAD................................ LOAD ................................................................ ................................................................................................ ................................................................................................ .......................................................................... .......................................... 7 SECTION 6: CHANGE OF CLASSES, SUBSTITUTION AND DROPPING OF SUBJECTS................................ SUBJECTS ................................................ ................................................ 7 SECTION 7: CLASSIFICATION OF STUDENTS ................................................................ ................................................................................................ ................................................................................. ................................................. 8 SECTION 8: ATTENDANCE................................ ATTENDANCE ................................................................ ................................................................................................ ................................................................................................ .................................................................................. .................................................. 9 SECTION 9: GRADING SYSTEM ................................................................ ................................................................................................ ................................................................................................ ....................................................................... .......................................10 ....... 10 SECTION 10: REMOVAL OF GRADES OF INCOMPLETE ................................................................ .............................................................................................. ..............................................................11 .............................. 11 SECTION 11: INTEGRATION PERIOD AND EXAMINATIONS EXAMINATIONS................................ ONS ................................................................ ...................................................................................... ......................................................11 ...................... 11 SECTION 12: SCHOLASTIC DELINQUENCY................................ DELINQUENCY................................................................ ................................................................................................ ................................................................................... ...................................................11 ................... 11 SECTION 13: COMPLETION OF BASIC COURSES IN C.M.T. AND PE................................ PE ................................................................ ......................................................................... .........................................12 ......... 12 SECTION 14: TENURE, LEAVE OF ABSENCE AND HONORABLE DISMISSAL .......................................................... ..........................................................12 .......................... 12 SECTION 15: GRADUATION WITH HONORS................................ HONORS................................................................ ................................................................................................ ................................................................................ ................................................13 ................ 13 SECTION 16: GRADUATION REQUIREMENTS................................ REQUIREMENTS................................................................ ................................................................................................ .............................................................................. ..............................................14 .............. 14 SECTION 17: UNIVERSITY DISCIPLINARY MEASURES ................................................................ ............................................................................................... ...............................................................14 ............................... 14 SECTION 18: PROCEDURE FOR THE SETTLEMENT SETTLEMENT OF COMPLAINTS / GRIEVANCES................................ GRIEVANCES ............................................ ............................................17 ............ 17 SECTION 19: STUDENT SERVICE AND FACILITIES ................................................................ ................................................................................................ ...................................................................... ......................................19 ...... 19 SECTION 20: STUDENT ORGANIZATIONS ................................................................ ................................................................................................ .................................................................................... ....................................................23 .................... 23 SECTION 21: POLICIES AND GUIDELINES ON CAMPUS PUBLICATIONS................................ PUBLICATIONS................................................................ ................................................................24 ................................ 24 SECTION 22: GUIDELINES ON RELIGIOUS AFFAIRS................................ AFFAIRS ................................................................ ................................................................................................ ................................................................... ...................................26 ... 26 SECTION 23: GUIDELINES ON THE PRESENTATION OF CULTURAL PROGRAMS/ACTIVITIES ..............................26 .............................. 26
Page 2
PAGE 3
1.4.5 1.4.6
1.4.10 In the implementation of the foregoing guidelines on the use of ID/registration card, utmost courtesy is expected at all times.
Page 3
PAGE 4
1.4.11 A student who graduates or withdraws from the University must surrender his ID card to the office of the Registrar as a prerequisite to the issuance by the Registrar of a certification of graduation or transfer. 1.5 No student shall be allowed inside the campus after 10:00 p.m. They may, however, be allowed to stay overnight on campus provided they secure written permission at least three days before the intended stay from the Vice-President for Student Services and/or Dean of Student Affairs, or his duly authorized representative. 1.6 Every PUP student is encouraged to attend University-sponsored activities. 1.7 When typhoon Signal No. 3 is raised, classes are automatically suspended. Classes may also be suspended by the administration in case of emergencies or as precautionary measure in abnormal conditions.
Page 4
PAGE 5
2.7 Students are encouraged to use school facilities for their meetings, seminars, conferences, cultural presentations, athletic activities, and the like, but with prior permits from the authorities concerned. 2.8 Any student who wishes to participate in any activity outside the campus as a representative of the University shall first get a written clearance from the Dean of Student Affairs or his duly authorized representative. Without written authority, the student's participation shall be unofficial. 2.9 Student may release to the press or similar channels of public communication notices and other announcements about or in behalf of the University after securing a written clearance from the Dean of Student Affairs or his duly authorized representative, who shall be furnished a copy of the notices or announcements. 2.10 Students who invited guests from outside (e.g. guest lecturers, speakers, seminar participants, viewers of exhibits) are required to obtain prior approval from the Dean of Student Affairs and to submit to him a Visitor's List, indicating the names of campus visitors, purpose of their visit, and their expected time of arrival. This will be forwarded to the security-on-detail for proper information. 2.11 Students who intend to go on educational trips, excursions, and the like shall secure permission from the College Dean, the Dean of Student Affairs, and the Internal Auditor and shall present waivers duly signed by their parents/guardians.
Page 5
PAGE 6
3.5.2 Within one week from opening of semester classes (or 3 days from opening of Summer classes) - 50% 3.5.3 Within the third and fourth weeks from opening of classes (or 5-6 days from opening of Summer classes) - 30% 3.5.4 After the fourth week from the opening of classes (or more than 6 days from opening of Summer classes) - No Refund 3.6 The following may request for refund of tuition even after the fourth week from the opening of classes (or more than 6 days from the opening of Summer classes): 3.6.1 Students who withdraw on account of illness duly certified by the physician concerned; 3.6.2 Students who withdraw on account of employment duly certified by the employer concerned; and 3.6.3 Students who have to take a prolonged leave of absence from the University in compliance with a lawful order or for other reasonable causes. 3.7 In the case of students who withdraw before the opening of classes, the refund of tuition, which shall be made in accordance with the schedule, shall be counted from the actual date of registration. 3.8 In the case of dissolution of a class or the death of a student during the semester, the corresponding tuition may be refunded.
Page 6
PAGE 7
4.5 No cross enrollee from another institution shall be admitted into the University without a written permit from the registrar. The Permit shall state the total number of units for which the student is registered and the subject/s that he/she is authorized to take in the University. Note: For detailed information, see http://www.pup.edu.ph/admissions.
Page 7
PAGE 8
6.4.4 Be submitted to the office of the College Dean during the registration period or before the opening of classes. 6.4.5 Be acted upon by the College Dean/Director concerned. In case the petition is disapproved, the student may appeal to the Vice President for Academic Affairs, whose decision on the matter is final. 6.5 A student may drop a subject by filling out the necessary application form with the University Registrar, provided his case is not covered by a pertinent provision of the University Code.
As Beginning Freshmen Students admitted through the PUP College Entrance Test (PUPCET); have not
enrolled in any academic college subject prior to their enrolment in the University and have submitted to the Admissions and Registration Office all the documents required for formal acceptance in PUP.
As Returning Students (Returnees), students considered for readmission depending on their previous
scholastic performance and the availability of slots; must have complied with all other requirements for readmission.
As Transferring Students (Transferees) From a PUP Branch, students admitted as transferees upon the recommendation of the Branch
Director depending upon the availability of slots; and have complied with all other requirements for admission;
From Another School, students admitted as transferees depending on the availability of slots and
have met all the academic and admission requirements set forth by the University.
As Reenrolling Baccalaureate Degree Holders, students may be admitted to a post baccalaureate program
or any other special program of the University depending on the availability of the slots and the approval of the University President or his duly authorized representative. 7.2 According to academic load, students enrolled in the University are classified as follows: 7.2.1 Regular student: one who if registered for formal academic credits and who carries the full load required in a given semester by his curriculum. 7.2.2 Irregular student: one who is registered for formal credits but who carries less than the full load required in a given semester by his curriculum. 7.2.3 Special student: one who is not earning formal academic credits. 7.3 According to year level, students enrolled in the University are classified as follows:
Page 8
PAGE 9
7.3.1 Freshman: one who is in the first year of his curriculum, or who has not finished the prescribed subjects of the first year of his curriculum, or 25 per cent of the total number of units required in his entire course. 7.3.2 Sophomore: one who is in the second year of his curriculum, or who has satisfactorily completed the prescribed subjects of the first year of his curriculum of has finished more than 25 per cent but less than 50 per cent of the total number of units required in his entire course. 7.3.3 Junior: one who is in the third year of his curriculum, or who has completed the prescribed subjects of the first and second years of his curriculum or has finished more than 50 per cent but less than 75 per cent of the total number of units required in his entire course. 7.3.4 Senior: one who is in the fourth year of his curriculum, or who has completed the prescribed subjects of the first, second and third years of his curriculum or has finished seventy-five percent (75%) or more of the total number of units required in his entire course. 7.3.5 Fifth year: in the College of Engineering, a student who is in the fifth year of his/her curriculum is considered a senior if he/she has completed at least 80 % of the curricular requirement.
SECTION 8: Attendance
8.1 Students are required to attend all classes starting with the first meeting of every course. Nonattendance in any required class or academic activity constitutes an absence. Time lost due to late enrollment shall also be considered as absence. 8.2 A student shall be considered absent from class if he/she is not present within the first third fraction of the schedule class time. In other words, a student is considered absent if he/she arrives after: 8.2.1 The first 60 minutes for a three-hour class; 8.2.2 The first 30 minutes for a one-hour-and a-half class; and 8.2.3 The first 20 minutes for a one-hour class. 8.3 A student is considered late or tardy if he/she arrive in class during the first third fraction of the scheduled class time, that is, if he/she arrives within the time schedules describes in 8.2 above. 8.4 Three incidences of tardiness shall be considered as one absence from class. 8.5 Any student who has absented himself from class must, whenever required by the faculty member concerned, obtain an excuse slip from the Guidance and Counseling Office. 8.6 Absence authorized in writing by the University because the student concerned officially represented the University at some function or affair shall be excused. The Dean/Chairperson shall inform the faculty member(s) concerned.
Page 9
PAGE 10
8.7 Absence due to illness may be excused if the student submits a medical certificate issued by the University Medical Officer, any other physician; provided that, in the latter case, the medical certificate shall be authenticated by the University's Medical Office. 8.8 Excused absences are for time missed only. All work covered by the class during the student will have to be made up by the student within a reasonable period of time. absence
8.9 Three successive unexcused absences shall be reported by the faculty member concerned to the Chief of the Guidance and Counseling Office who shall call for the student and notify his parents/guardians. 8.10 A student who has been absent for at least 20 per cent of the hours of recitation, lecture, laboratory, or any other scheduled work in one subject for the semester, or any academic period, shall be automatically dropped from the class roll, and the Registrar shall be advised accordingly.
Grades
1.0 1.25 1.5 1.75 2.0 2.25 2.5 2.75 3.0 4.0 5.0 INC W
Percentage
97-100 94-96 91-93 88-90 85-87 82-84 79-81 76-78 75 65-74
Equivalent
Excellent Excellent Very Good Very Good Good Good Satisfactory Satisfactory Passing Conditional Failure Incomplete Withdrawn
9.2 A grade of "4" is Conditional and shall be given only during the mid-term grading period. No final grade of "4" shall be given. 9.3 Incomplete (INC) is temporarily given to a student who may qualify for passing but had not complied with all requirements of the subject. Such requirement(s) must be satisfied within one year from the end of the term; otherwise, the grade automatically becomes a "5". 9.4 Withdrawn is given if the student voluntarily drops a subject and corresponding files a dropping from at any time not less than two weeks before the final examination. After this period the faculty member may only give a passing of failing grade. Withdrawn is also given when the faculty member drops the student from his roll for having exceeded the allowable number of absences. 9.5 A student who has received a passing grade in a subject shall not be allowed to take another examination for the purpose of improving his grade.
Page 10
PAGE 11
Page 11
PAGE 12
Any student on probation who again fails in 50% or more of the total number of units in which he/she receives final grades shall be dropped from the rolls of the University. 12.1.3 Dismissal. Any student who, at the end of the semester, obtains final grades of "5" in 5175% of the total numbers of academic units in which he/she receives a final grades shall be dropped from the rolls of the College concerned; if more than 75%, he/she shall be dropped from the University. 12.1.4 Any student who, at the end of the semester or term, obtains final grades of "5" in more than 75% of the academic units in which he/she is enrolled shall be permanently disqualified from the readmission to the University. 12.2 A grade of "Incomplete" is not to be included in the computation. When it is replaced by a final grade, the latter is to be included in the grades during the semester when the removal is made. 12. 3 Required subjects in which a student has failed shall take precedence over other subjects in his succeeding enrollment. 12.4 In colleges or schools in which the weight of the course is not expressed in terms of units, the computation shall be based in the respective equivalents. 12.5 A student may transfer from one college of the University to another provided: He/She has a one-year residence in the University. His release from the college in which he/she is enrolled is approved by the Dean. He/She satisfies the requirements of the college in which he/she intends to enroll. There is an available slot for an additional student in the latter college.
Page 12
PAGE 13
14.2 Leave of Absence 14.2.1 Any student intended to take leave of absence exceeding one semester shall file a written petition with the College Dean \Branch Director concerned, stating there in the reason for the leave. If the leave exceeds one academic year, he/she shall loose his status as a student in residence. 14.2.2 Any student who withdraws from the University without a formal leave of absence shall apply for readmission as a new student. 14.3 Honorable Dismissal 14.3.1 An Honorable Dismissal is issued by the University Registrar to a student who voluntarily withdraws from the University for purposes of transferring to another school. 14.3.2 Any student applying for an Honorable Dismissal shall be cleared of all accountabilities before a certificate is issued to him. 14.3.3 Any student, who leaves the University for reasons of expulsion, dropping due to disciplinary action or suspension shall not be entitled to an Honorable Dismissal. 14.3.4 Any student who was issued Honorable Dismissal cannot be readmitted in our University.
Page 13
PAGE 14
b. Have completed in the University at least 75% of the total number of the academic units or hours required for graduation. c. Have been in residence for at least 3 years immediately prior to graduation. d. Have no final grade lower than 2.5 and / or Incomplete in any academic subject whether prescribed or not in his curriculum which he/she has taken in the University, or in any other educational institution. e. Have no final grade of "5.0" in any academic and non-academic subjects prescribed in his curriculum which he/she has taken in the University or in any other educational institution. f. Have not repeated a subject in other educational institution.
Page 14
PAGE 15
b. Copying from others examination papers or allowing another to copy from one examination papers; c. Having somebody else take the examination for him (in which case both shall be liable hereunder); d. Passing as one's own work any assign report, term paper, case analysis, reaction paper, and the like copied from another. 17.2.2 Carrying of any deadly weapon, such as firearms, explosives, ice picks, knives, and the like within the University premises; 17.2.3 Possession or use of prohibited drugs, such as LSD, marijuana, heroin, shabu or opiate of any kind; 17.2.4 Tampering with, falsifying or causing the falsification of any official document like registration cards, transcripts of record, identification cards, certification, and other documents of similar nature or purpose; 17.2.5 Brawls on campus or at off-campus school functions; 17.2.6 Direct assault upon the person of any member of the academic community; 17.2.7 Theft of or damage to property of the University or of an individual person; 17.2.8 Vandalism, defacing and littering on campus; 17.2.9 Entering or being on school premises in a state of intoxication; 17.2.10 Gambling, betting or similar engagement in any game of chance within the school premises; 17.2.11 Deliberate disruption of an academic function or school activity which tends to create disorder or disturbance; 17.2.12 Gross acts of disrespect, in word or in deed, which tend to put any member of the faculty, administration or no-teaching staff in ridicule or contempt; 17.2.13 Habitual disregard or willful violation of established policies and regulations, such as the use of the school ID; 17.2.14 Hazing in all organizations; 17.2.15 Scandalous display of affection; and 17.2.16 Such other acts unbecoming of a college student as may herein after are determined by the University authorities. 17.3 Appropriate disciplinary sanctions for non-observance of the University observance of the University norms shall be provided. Such sanctions shall take the form of (a) expulsion, (b) dismissal from the
Page 15
PAGE 16
University, (c) suspension, (d) probation, (e) reprimand, (f) warning, or (g) any other sanctions as maybe recommended by the Student Disciplinary Board (SDB). 17.4 All offenses shall be reported to the parents or guardian of the offender through the Guidance and Counseling Office (GCO). 17.5 The disciplinary sanctions governing students who have violated Section 1.4.3 of the handbook, i.e. the conspicuous wearing of I.D. at all times on campus, shall be as follows;
First violation- The student's name, ID number, college, year and section shall be noted down by
any official, faculty member, or security officer and submitted to the GCO for record purposes.
Second violation - The student's parents shall be called by the GCO for conference. Third violation - The case shall be referred to the SDB
17.6 The disciplinary sanctions governing student's who fail to bring both ID and registration card (see Section 1.4.6) shall be as follows:
First failure - The student shall secure a Student's Entry Slip (SES) from the Security Post. Second failure - In addition to getting a copy of the SES, the student shall be given a letter of
advice and interviewed by the GCO. The student's parents shall be called by the GCO for a conference.
Third failure - The case shall be referred to the Student's Disciplinary Board.
17.7 The disciplinary sanctions governing a student who loses his ID shall be as follow:
First loss - Warning and fine of P 25. Second loss - One-week suspension and fine of P50. Third loss - Two-week suspension and fine of P75. Fourth loss - One-month suspension and fine of P90.
17.8 The disciplinary sanction governing a student who loses his registration card/ or library card:
First loss - Warning and fine of P10. Second loss - One-week suspension and fine of P15. Third loss - Two-week suspension and fine of P20. Fourth loss - Three-week suspension and fine of P25.
17.9 The disciplinary sanction to which a student proven to have committed vandalism shall be as follows:
Page 16
PAGE 17
First offense - Warning and restitution of damage University property. Second offense - suspension and restitution of damaged University property. Third offense - Dismissal and restitution of damaged University property.
17.10 The disciplinary sanctions governing students found guilty of littering shall be as follows:
First offense - Warning Second offense - One-week suspension and fine of P20. Third offense - One-month suspension and fine of P50. Fourth offense - Dismissal
Page 17
PAGE 18
a. Conflicts between two students or student group involving student-promulgated rules shall be referred by the Dean of Student Affairs to the appropriate unit of arbitration system of the Central Student Council (CSC). b. Complaints by a student or a student against a faculty member or a University employee shall be referred in the like manner to the Dean of Student Affairs for referral to the proper academic or administrative unit concerned. c. Complaints by a teacher or University personnel against a student or student group shall likewise be referred to the Dean of Student Affairs. d. Complaints by non-student against academic or administrative personnel shall be referred to the Legal Office. e. Student Disciplinary Board (SDB) shall be composed of two representative from the students who shall be recommended by the student council; two from the faculty who shall be recommended by the faculty club; and one administration who shall be appointed by the University President. Majority of its membership shall constitute a quorum necessary for the conduct of disciplinary proceedings. The presiding officer shall be elected from among its members. f. The Student Disciplinary Board shall submit to the President through the Dean of Student Affairs, their findings and recommendation on any offenses mentioned in paragraph 17.21.
g. In all disciplinary proceedings, both complainant/s and respondent/s shall have the right to counsel of their own choice to present affidavit and counter affidavit to support their respective claims or defenses. In all proceedings of the SDB, the sane shall be summary in nature. h. However, students shall be entitled to the right of due process in all disciplinary proceedings. i. Prescriptive period, all cases referred to the Student Disciplinary Board shall be resolved within two weeks.
18.2.5 The academic or administrative unit to which a complaint is referred shall aim at settling the case through arbitration and amicable settlement. Where this is not possible, the unit concerned shall refer the case for proper investigation to the Legal Office, which shall in turn submits its corresponding recommendations to the University President. 18.2.6 The decision of the University President shall be final and executory, unless appeal to higher authorities, including the Board of Regents. The decision of the Board of Regents shall be deemed final and executory without prejudice to the provision of Civil Service Law.
Page 18
PAGE 19
Page 19
PAGE 20
19.2.8 Student Publications The University, through the ODSA, supervises all publications undertaken by PUP students. Specifically, the ODSA undertakes a continuing program to upgrade the student writers; it coordinates with the adviser(s) and the Board of Examiners to help determine the composition of the staff of the major student publications, such as The Catalyst and the Memorabilia through the holding of qualifying and editorial examinations. It also regularly extends technical assistance and other publication services as maybe requested by student publications in the branches. 19.2.9 Cultural/artistic activities Through the Center for Culture and the Arts (CCA), the University generates interest and participation in cultural/artistic activities by designing workshops, giving lectures, staging plays, performing school celebrations, joining national competitions, presenting exhibits and concerts, and showing cultural films. It supervises Bagong Himig, Banda Kawayan, Polysound, Maharlika Dance Artists, Brass Band, Filipiniana Dance Troupe, Rondalla, LHS Chorale, LHS Drama and Dance Guild, ADFA Chorale and Sining Lahi State Polyrepertory. Students are encouraged to join these cultural/ artistic groups. These groups perform in national and international conferences, celebration and other functions on invitations by government and private agencies and other institutions. 19.2.10 Physical development The PUP has a strong physical education and sports development program. Its sports facilities includes a spacious track and field oval, a modern gymnasium, an Olympic-size swimming pool, and courts/facilities for the various sports and a new PE building. It encourages its students to try out for inclusion in its various varsity teams (basketball, volleyball, soccer, softball, baseball, lawn tennis, table tennis, swimming, track and field, archery, judo, karate, arnis, gymnastics, chess, etc.). It expects its students to get actively involved in intramural competitions. 19.2.11 Scholarship and financial assistance The University provides scholarships and financial assistance to its deserving students. 19.2.12 Library and related services The PUP has undergraduate libraries at the Mabini Campus, Sta. Mesa and all its campuses. a. The brochure "Students Library Guidebook" contains the rules and regulations on the use of the Library and Book Exchange Center (LEBC). b. The Book rents out textbooks at minimal fees, thereby enabling students to economize on book purchases. c. The Audio-Visual Center (AVC) has facilities for slide, opaque and 16 mm film projections, as well as for seminars, workshops, conferences, meetings, and similar activities requiring the use of audio-visual facilities. The rules and regulations on the use of the AVC are contained in "Guide to the Audio-Visual Center", copies of which may be secured from the LBEC. Also available for the afore-mentioned purposes are
Page 20
PAGE 21
AV rooms at the South Wing, the C.M. Recto Auditorium, the CDR, the Alex Marteja Hall and the function rooms at the South Wing, the PUP Hasmin Building and the PUP NDC Complex. 19.2.13 Other Venues for meetings and similar activities The different theaters, conference and function rooms in the University maybe used for conferences, meetings, workshop, seminars, and the like; there used, however, is subject to the prior approval by the duly authorized University official. 19.2.14 Medical, Dental, and other Health Services The Health and Sanitation Office provides medical, dental, and other health services to the PUP community and its environs. Placing emphasis on preventive medicine, the staff encourages students to seek advice on unusual symptoms and health problems as early as possible. It encourages students to support the departments cleanliness and the sanitation programs to prevent illness and other health problems. 19.2.15 Canteen and Stores There are canteens and stores in the different campuses of the University; A. Mabini (main) Campus in Sta. Mesa, M.H. Del Pilar Campus in Sta. Mesa, J. Rizal Campus in Loyola, Sampaloc and in the different branches. 19.2.16 Students mails The service of distributing mails to students is assign to (1) Central Records, Mabini Campus and (2) the LBEC at the Annex Building, Loyola Campus. Three units regularly post names of students who have letter for delivery. In addition, there is a post office on the ground floor of the main building, Mabini Campus, which provides services from 8:00 a.m. to 5:00 p.m. 19.2.17 Variegated services Available on Mabini Campus are several pay telephones, photocopy machines, photo services, parking, and computer laboratory services. 19.2.18 Legal assistance The University through its Legal Office, assist students in need of a certification of good moral character or an affidavit, as well as those with legal problems, relative to their stay in the University. 19.2.19 Human Rights Education Through the University Center for Human Rights Education (UCHURE), the University undertakes his researches and prepares reports on human rights violation and as well conducts seminars and symposia on the protection and strengthening of individual and collective rights. 19.2.20 Research
Page 21
PAGE 22
The Office of Research, planning and Development helps students who need the research on the University and its development and thrust. The Institute of Social History, the Institute of Labor and Industrial Relations, the Research Institute for Politics and Economics, the Research Center for Justice, Peace and Democracy, the Center for International relations, and the Science and Technology research and Development Center have been created to undertake research studies for the guidance of academicians and policy makers 19.2.21 Public Affairs The office of the Public Affairs has several units ready to serve those who want to: a. Know more about the University and its various publications; b. Have certain materials printed on mimeographed in the University Printing Press; c. Have certain materials on student activities publish in the daily newspapers or announce over the radio or on television; d. Get in touch with certain government agencies; e. Conduct seminars on student publications and campus journalism. 19.2.22 Administrative services The Office of Administrative Services helps those who want to reserve certain rooms for some activities and /or to use equipment like chairs, tables, sound systems, and the like for successful conduct of student-initiated projects. 19.2.23 Fiscal Management Services The Office of Fiscal Management attends to students with financial business related to their stay in the University. The Internal Auditors Office issues permits to student organizations sponsoring fund-raising activities, audits finances and signs the clearances of students applying for honorable dismissal and/or their transcripts of records. 19.2.24 Placement The Placement Office helps graduates of the University get employed and supplies client companies with highly qualified, dependable and competent employees. Graduates who have already been placed but wish to transfer to better-paying jobs may also avail themselves of the services of the said office. 19.2.25 Alumni Services The University Administration continues to show increased concern and to serve PUP graduates to enable them to find their respective places in the world of work. The Alumni Relations Office, under the Public Affairs Office, is in close contact and coordination with the PUP Alumni Association, which is represented in the Board of Regents.
Page 22
PAGE 23
19.2.26 Board Review Services Those on the field of Accountancy are provided review services through the PUP CPA Review Center designed to help them succeed in the Board Examinations.
Page 23
PAGE 24
20.8 The student organizations shall be supervised as follows: 20.8.1 The ODSA or the UIA may require any student organization to submit its financial statement or cause the auditing of its finances any time during the year. 20.8.2 The ODSA shall be notified of all the activities of any student organizations for proper guidance and coordination. 20.8.3 Accredited organizations shall be entitled to privileges and benefits such as the use of University facilities as the University and CSC may grant. 20.8.4 The ODSA shall be officially notified of any change in the set of officers of any student organization. 20.8.5 Posters and notices shall be posted only on freedom boards or any other locations as may be duly authorized by the University administration from time to time. The sources/ proponents should be identified in the posters/ notices which should be noted by the ODSA. Such proponents/sources shall be held answerable in case of complaints.
Page 24
PAGE 25
21.3 Student publications shall be coordinated by the ODSA, which shall propose from time to time pertinent rules and regulations for the efficient and efficient management of each publication. 21.4 Student publications shall be cover all printed matters, such as newspapers, magazines, yearbooks, journals, newsletters, pamphlets, and the like produced by the student of the University, primarily for their clientele. 21.5 There shall be student newspapers and annuals in PUP Manila and in the Branches of the University. 21.5.1 The Catalyst shall be the official student newspaper of the Polytechnic University of the Philippines. As such, it shall observe the policies and guidelines on campus publications. Specific rules and regulations regarding its management and production ate contained in The Catalyst Guidelines. It shall be funded by the college students of PUP Manila. The branches may also have their official student publications. 21.5.2 The Memorabilia shall be the official yearbook of the graduating students of PUP-Manila. It shall be funded by subscriptions voluntarily paid by graduating students, and shall observe specific policies contained in the Memorabilia Guidelines. 21.5.3 The PUP Laboratory High School and the different branches of the University shall, depending upon their respective funds, determine the frequency of the publications of their student newspapers. Moreover, taking into considerations their respective situations, they may adopt the guidelines governing The Catalyst, or such rules as the University may promulgate. They may also publish their yearbooks and, considering their local situations, follow the guidelines adopted by the Memorabilia. 21.6 The staffers and advisers of official student publications shall be duly appointed by the University President through the recommendation of the Editorial Board and endorsed by the dean of student affairs. 21.7 As a mater of policy, the University encourages the different colleges and organizations to put out their own student publications. Any college or organization desiring to print an independent student publication shall request the Office of the Vice President for Student and External Affairs through the ODSA. 21.7.1 The publisher of each independent student publication shall be the sponsoring organization as a whole and shall assume all responsibilities that devolve upon it. 21.7.2 21.7.2 The staffers and adviser(s) of each independent student publication shall be chosen in accordance with rules and procedures promulgated by the OVPSSEA upon recommendation by the ODSA. 21.8 The formal proposal accompanying the request for authority to publish shall indicate therein, among other things, the following information: 21.8.1 Proposed name of the publication; 21.8.2 Name of the sponsoring group; 21.8.3 Specific purpose(s) of the publication;
Page 25
PAGE 26
21.8.4 Proposed composition of the editorial staff, including staffers' names and status in the University; 21.8.5 Names of proposed adviser(s) and his (their) status in the University; 21.8.6 Complete specifications of the publication; 21.8.7 Editorial policies of the publication; 21.8.8 Proposed budgetary outlay, and 21.8.9 Fund control system. 21.9 Funds collected directly by student groups earmarked for specific publications shall be managed by student groups concerned, subject to standard rules of accounting and auditing as may be required by the University Internal Auditor. 21.10 Printing of official student publications and taking of pictures for the yearbook may be awarded to a printing press and photo studio after due compliance with all requirements of law, rules, and regulations pertinent thereto. As much as possible, however, the facilities of the University Printing Press should be utilized. In any case, a copy of the contract for the printing of any official student publications and/ or taking o photographs in case an annual shall be furnished the ODSA, Internal Auditor and the Legal Office through the Student Affairs Office, which ensures that the stipulations, terms, and conditions of the corresponding contracts are duly observed.
Page 26
PAGE 27
23.3 Any bona-fide faculty, administrative employee, or student organization that desires to present a cultural program/activity shall submit the following to the ODSA, through the Center for Culture and the Arts (CCA): letter of request, tentative program, production staff, budget estimates, source of funding, and copy of the program. 23.4 The letter of request shall state the title and brief description of the activity, objective(s), inclusive date and time, venue of the presentation, and other pertinent information, It must also bear the signature(s) of the authorized representative(s) and endorsing/approving head(s) of office(s) or adviser(s). 23.5 The CCA shall act upon the letter of request. 23.5.1 It shall make the necessary recommendation to the ODSA. 23.5.2 It shall inform the requesting organization if the activity is approved or not. 23.6 The project proponents shall inform the CCA of intended changes in the project within two days prior to its presentation. One week after the activity, they shall submit the following documentation/records purposes: 23.6.1 three copies of the actual program; 23.6.2 at least one picture of the presentation; 23.6.2 press releases, newspaper reports about the activity, if any; and 23.6.3 financial report (in the case of a fund-raising project). 23.7 In the case of a fund-raising activity, the project proponents shall remit to the CCA fund at least 10 per cent of the net proceeds. Other organizations and agencies outside the University may use the facilities of the institutions for their activities by arrangement with the Center for Culture and the Arts and the Director of Administrative Services subject to existing policies, rules and regulations of the University.
Page 27
PAGE 28
Page 28