Chaparral Elementary School PTA

Profit & Loss Standard (Budgeting information 2013-2014 School Year)

CURRENT CHKBK BAL = $49,631.51 Included in balance: (Angel Fund = $4,214.46 ) (Teacher Fund = $931.00) CD = $6,109.08
July '09 - June July '10 - June July '11 - June July '12 to
July '13 to
'10
'11
'12
June '13
June '14

Income
Interest Earned
Teacher Fund (Teacher fundraisers)
Teacher Fund Spent
Angel Fund Deposits (donations & Coke)
Angel Fund Spent
SPECIAL PROJECTS
Concessions (Easter Bingo)
Concessions Expense
Dress Down
Afterschool Programs/Sports
Backpack Project
Back Pack Project
Direct Donation
Library (Maybe)
PTA Dues
Membership (PTA)
Book Fair (Pass thru account)
Costs - Book Fair
GENERAL INCOME & EXPENSES
General Income
Carnival Income (Halloween)
Pre-Sales [3,177.06 10/13]
Day of Sales [2,759.52 10/13]
Silent Aution [1,062.00 10/13]
Costs - Carnival Fundraiser
Food [-546.64 10-12]
Prizes & Dcor [-2,688.85 10/12]

37.78

183.05
-635.59

20.40

571.61

23.61

252.25
-200.00

59.35
931.00

$60.00
$2,000.00

487.25
-225.00

$250.00
-$250.00

986.07

361.30

1,075.83
-3,592.95

3,702.72

6,201.00

15.00

1,897.52
-624.31
1,624.93
-2,182.84
1,500.00
-1,500.00
561.89

-93.50

88.00
55.00

45.00

BUDGET '13'14

Gift Basket Bingo: Recommend PTA be used as

pass through account.
Recommend teachers get reminded of this
fund.

Not recommending doing an Easter Bingo;

tournament season.

$1,500.00
-$3,500.00

$5,000.00
-$5,000.00
121.00
$200.00
-$200.00
$4,000.00
-$4,000.00

-47.50
6,321.53
-6,321.53

3,309.49
-3,303.39

6,651.45

9,174.33

7,202.36

6,998.58

$6,500.00

-216.10

-20.69

-861.27

-4,753.13

-$1,000.00

Possibly fundraising specifically for library.

Plans in the works for Scholastic Book Fair to

be held during carnival week.

New games were built last year; decorations

updated; lots of prizes still left.

July '09 - June July '10 - June July '11 - June

'10
'11
'12

Haunted Houses [-798.19 10/12]

Staff (kitchen &custodial) [-380.00 10/12]
Bingo Income
Costs - Bingo Fundraisers
DIRECT SALES INCOME
DIRECT SALES COSTS
Wreath Income
3,298.00
Costs - Wreath Fundraiser
-2,166.40
World's Famous Chocolate Income
18,688.04
Costs - Chocolate Fundraiser
-9,470.00
5 STAR Income
Costs - 5 Star Fundraiser
Great American (was QSP '09-'11)
21,658.60
Costs - Great American(was QSP)
-11,805.65
Looking at new company
Costs
Reverse Raffle Income
Costs - Reverse Raffle Fundraiser
Spell/Mathathon Income
6,494.70
Community Partners
208.94
Dion's
Panda Express
Movie Nights
Yard Sale
Total Income
37,568.11
General Expenses
Bank Charges
Classroom Supplies Funds
Classroom Planners
Classroom Cleaning Supplies
Field Trip

5,862.15
-887.28

July '12 to
June '13

July '13 to
June '14

BUDGET '13'14

New games were built last year; decorations

updated; lots of prizes still left.

Not recommending doing an Easter Bingo;

tournament season.

2,143.00
-777.97

1,827.50
-1,101.80
$9,000.00
-$4,500.00

Maybe an early spring sale; February/March.

$18,000.00
-$9,000.00

Lost our contact from last year. Evaluating

options. Looking at October.

22,721.94
-12,406.80
18,242.16
-8,961.39

8,450.00
-5,009.62
5,092.35
14.74
414.09

35,327.08

23,438.87
-12,844.24

2,580.72

4,784.95

$2,500.00
Seems these funds are going school acct.

487.49

200.00
22,379.55

4,600.00
1,340.85

11,975.51
975.20

930.00

1,502.00

406.19
265.62
651.00

$400.00
$250.00
$400.00

23,916.66

121.00 $22,610.00

60.50
13,329.00
1,066.75
1,576.89
1,266.00

$65.00
$9,000.00
$1,100.00

$150/semester per teacher/specials.

$3,000.00

$150/classroom.

Planning two (Oct & Spring).

July '09 - June July '10 - June July '11 - June

'10
'11
'12

Insurance - nonemployee
Movie Nights
Public Performance License
Refreshments
Childcare
NM PTA Conference
Other Miscellaneous Expenses
General
Other (piano cover/storage, etc.)
School Secretary Appreciation
Talent Show
Popcorn Popper
Parent Meetings/events
Childcare
Interpreter
Refreshments
Special Event (1st Day of School)
Special Event (Literacy Night)
PE / Coach
PE Equipment
Printing and Reproduction
Professional Development
Science Fair
Student Incentives
1" Button-Maker
Button-making supplies
Prizes (Spell-a-thon)
Honor Roll/Leadership/Attendance
Assembly (Joe Hayes)
Field Day
Spring Carnival (admission: 1,454.50)
Supplies and Materials

256.00

131.00

131.00

July '12 to
June '13

July '13 to
June '14

BUDGET '13'14

131.00

$160.00

488.14
300.00

$375.00
$325.00
$200.00

375.00

140.00
185.00

24.00

223.82
500.00
350.00

274.34
644.94
500.00

39.95

$300.00
$500.00
$500.00

Hoping this will happen this year.

$250.00
$250.00
$300.00
$100.00
$750.00

Huge success last year.

827.50

976.72

153.31

351.68
140.00
505.47
256.47
564.08

90.00

99.87

58,172.40
1,224.60
292.59
1,290.00
220.00

162.41

643.01
100.00

563.08
32.25

34.50

337.53

$500.00

557.61

$800.00

Science night, prizes, display boards, lunch for

city competitors.

$315.00
$175.00
$100.00
$300.00
$300.00
$800.00

Starting with math challenge with 3rd graders.

Available for school-wide use.

577.85
2,360.79

July '09 - June July '10 - June July '11 - June

'10
'11
'12

Teacher Appreciation
Technology Instructor .1
Total Expense
Net

July '12 to
June '13

1,485.74

1,167.73

58,865.65

11,267.81

20,024.26

2,476.40
5,485.25
34,078.19

-21297.54

24059.27

2355.29

-10161.53

July '13 to
June '14

50.00

BUDGET '13'14

$2,000.00

279.82 $22,465.00
-158.82

145