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UCC-Tutorial
on Period Closing in SAP ERP 6.00 Systems in UCC Environments
Relevance
SAP ERP 6.00
Objective
With this tutorial you will learn how to perform and automate period closing in SAP ERP 6.0 in the UCC system environment. A detailed step-by-step guide helps you carry out all necessary tasks efficiently and precisely. Due to its modular structure this tutorial is also suitable for online help and reference if you have made your own experience with period closing in your SAP system.
Table of Contents
1. Overview 2. SAP UCC Specifics 3. Open Posting Period 4. Period Closing 4. 1. Manual Procedure 4. 2. Automatic Scheduling 5. Post Depreciation Runs 6. Settle CO Objects to Profitability Analysis
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1. Overview
In general, period closing in SAP ERP systems requires the following activities: Opening current posting period (FI module) Close past periods (MM module) Post depreciation runs (FI-AA module) Settle revenue-bearing and cost-carrying CO objects to profitability analysis (CO-PA module)
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The transaction code for period control is OB52. The figure below shows the status quo:
Company codes
Step 1 of 4:
First, select all company code/account type combinations by clicking on button Select All (F7) highlighted in the following screenshot.
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Step 2 of 4:
In the edit menu, please select Change Field Contents....
Step 3 of 4:
In the following window, please mark the entry To fiscal year (period 1) and press ENTER.
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Step 4 of 4:
Choose the desired target year. To save time in the following years, choose a target year that is far in the future and then click the button Replace:
As a result you have opened the booking period until period 12 of your selected target year (in the screenshot 2015):
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4. Period Closing
Period closing affects all logistic modules where valuated goods movements are going to take place. Accounting valuation of material movements is effected on company code level, where the current posting period is defined, and has to be updated at each beginning of a new period. Hence, a posting to a prior period is usually not allowed. However, posting to a prior period is explicitly allowed in IDES systems. You can always post goods movements to the current and previous period. To identify the current posting period of your company codes please use transaction code OMSY.
Company code 0001 is used as a template and shows the delivery period of your IDES version. It should not be altered!
Company codes
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If you would like to effect a range of company codes, use the To company code field in addion.
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Note: You can see the result of period closing if you execute transaction OMSY again.
First of all, start transaction SE38: Enter RMMMPERI as program name, then hit button variants:
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Enter a name of your choice (e.g. UCCPERI) as variant and click on Create.
Enter company code range. Leave these fields empty as they are dynamically set once the program is started. Finally, click on Attributes.
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First, enter any description for your variant in field Meaning. Now, scroll down to the end of the table. In column Selection variable, hit [F4] and select D for dynamic date calculation. In column Name of Variable (Input only using F4) select First day of current month.. Then, click on Copy Screen Asignments. Save your modifications! A success message appears in the status bar:
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2 1 3
01.12.2008
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Click on Schedule. Please enter a random job name. Define target date for period closing. It will be executed automatically. Finally, click on Schedule periodically
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After hitting the green checkmark, a success message should appear in the status bar:
Hit Back multiple times until you reach SAP Easy Access Menu.
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Enter name of user who scheduled this job or an asterisk (*) as wildcard.
Now you can find the scheduled job by accessing the job overview:
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Now, all periodic activities on monthly basis have been completed. Taking into account teaching specifics, the only procedure necessary for month-end closing is the period closing procedure itself. As shown in this tutorial, it can be automated in your SAP ERP system.
Hopefully our tutorial helped you conduct the period closing in your SAP system. If you have any suggestions on this tutorial or problems which you can not solve on your own, our help is available through the following communication channels: UCC Magdeburg: 0700 - SAPHCCMD or uccsupport@ucc.uni-magdeburg.de UCC Munich: 0700 - SAPHCCTU or uccsupport@in.tum.de Thank you for your attention! Your SAP UCC teams in Magdeburg and Munich
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