SAP S/4HANA 2020 FPS01 Fully-Activated Appliance PUBLIC

March 2021 (V1.0)

English

SAP S/4HANA 2020 FPS01 Fully-Activated Appliance:

General ledger allocation cycle
Demo script
Table of Contents

1 Introduction 3
1.1 Where Can This Script Be Used? 3

2 Demo Story: General Ledger Allocation Cycle 4

2.1.1 Create Actual Distribution Cycle G/L 4
2.1.2 Execute Actual Distribution Cycle G/L 7
2.1.3 Display Actual Distribution Cycle 9
2.1.4 Overview Actual Distribution Cycle G/L 10
2.1.5 Delete Actual Distribution Cycle G/L 10

Document History

Revision Date Change

1.0 <2021-03-26> Release for customer

2
1 Introduction

1.1 Where Can This Script Be Used?

This demo script has been written for usage with the SAP S/4HANA 2020 FPS01 Fully-Activated Appliance (in short
“appliance” in this script), hence you will need such an appliance to make use of this guide.

The appliance can be brought up in two ways, and the demo scenario in this script is largely the same for both:

1. Via SAP Cloud Appliance Library (hosted on cloud providers)

You need a cloud provider account at AWS, MS Azure, or GCP. With this, you can deploy the appliance within 1-2
hours from https://cal.sap.com > Solutions > SAP S/4HANA 2020 FPS01 Fully-Activated Appliance.
2. Via installing it on your own on-premise hardware.
You need to provide your own hardware, and order & install the appliance as explained in SAP Note 2041140.

If you are new to the SAP S/4HANA Fully-Activated Appliance, introductory information can be found here:
https://blogs.sap.com/2018/12/12/sap-s4hana-fully-activated-appliance-create-your-sap-s4hana-1809-system-in-a-
fraction-of-the-usual-setup-time/

Important:
Before you start your demo, please read SAP S/4HANA Fully-Activated Appliance: Demo Scripts for information about
necessary preparations, especially any post-deployment steps to ensure the full functionality of your appliance. These
steps are covered in sections;
B) General Remarks
C) Post-deployment Steps
D) Log-on to the system
Besides this, you will also find links to all demo scripts on this page.

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 2 Demo Story: General Ledger Allocation Cycle

Prior to the allocation process at period end of profit centers or segments that cannot be allocated, shared costs are
accumulated during the period on those profit centers or segments. These costs must be allocated on predetermined
criteria to allocable segments, or the reposting of the profit center for adjustment. You distribute the costs from profit
centers (assigned to segments that cannot be allocated) to profit center assigned to allocable segment under original
general ledger accounts. The distribution cycles must be configured.
This document provides a detailed procedure for testing this scope item after solution activation, reflecting the
predefined scope of the solution based on the SAP Best Practices scope. Each process step, report, or item is covered in
its own section, providing the system interactions (test steps) in a table view. Steps that are not in scope of the process
but are needed for testing are marked accordingly. Project-specific steps must be added.
• Note – This demo story is based on the SAP Best Practices Scope Item 1GI_DE General Ledger Allocation Cycle.

In this demo, you create the header data and the segment data of the G/L Actual Distribution Cycle. In the following steps
you change, execute, display, get an overview, and delete the actual distribution cycle.

2.1.1 Create Actual Distribution Cycle G/L

In this step, you create the actual distribution cycle.
To execute this activity, go step by step through the table.

What to Do What You Will See

Open the Fiori
Launchpad. Log on to
the SAP Fiori
launchpad as a General
Ledger Accountant.
User: S4H_FIN_DEM
Password: Welcome1

Open Create Actual

Distribution Cycle G/L
app

4
What to Do What You Will See
Make the following
entries and choose
Execute:
Ledger: 0L
Cycle: DE_DEMO
Start Date:The first
day of the
current year.

Make the following

entries and choose
Attach Segment:
Text: DE_DEMO
Company Code: 1010
Iterative: Selected

In the Segment Header

Data tab make the
following entries and
press Enter:
Segment Name: DSD
Distribution Demo
Segment

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What to Do What You Will See
On the Segment
Header tab, make the
following entries:
Sender Rule: Posted
Amount
Share in%: 100%
Act. Values: Selected
Receiver Rule: Fixed
Amounts

On the
Sender/Receivers tab,
make the following
entries:
Account Number:
63001000
Sender: Profit Center:
YB111
Receiver: Profit Center:
YB800

On the Sender Values

tab, make the following
entries:
Share in %: 100%
Actual Value Origin:
Selected

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What to Do What You Will See
On the Receiver
Tracing Factor tab,
make the following
entries:
Currency: EUR
Profit Center: YB800
Amount: 10

Choose Save without

Check.

2.1.2 Execute Actual Distribution Cycle G/L

In this step, you change the actual distribution cycle.
To execute this activity, go step by step through the table.

What You Will See

What to Do
Log onto the SAP Fiori
launchpad as a General
Ledger Accountant.
User: S4H_FIN_DEM
Password: Welcome1

7
 What You Will See
What to Do
Open Execute Actual
Distribution G/L

Make the following

entries and choose
Execute:
Ledger: 0L
Period: Current
period -1
Fiscal Year: Current
Year
Document Type: SA
Detail Lists: Selected
Cycle: <Cycle from
previous step>

Choose Journal.
The values of the G/L
Distribution are shown.

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2.1.3 Display Actual Distribution Cycle
In this step, you display the actual distribution cycle.
To execute this activity, go step by step through the table.

What to Do What You Will See

Open the Fiori
Launchpad as a
General Ledger
Accountant
User: S4H_FIN_DEM
Password: Welcome1

Navigate to the Display

Actual Distribution
Cycle G/L app.

Make the following

entries and choose
Execute:
Ledger: 0L
Cycle: DE_DEMO
Start Date:The first
day of the
current year
The system displays
the cycle.

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2.1.4 Overview Actual Distribution Cycle G/L
In this step, you get the overview of the actual distribution cycle.
To execute this activity, go step by step through the table.

What to Do What You Will See

Open the Fiori
Launchpad as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1
Navigate to the Open
Overview Actual
Distribution G/L app.

The Actual Distribution

Overview initial screen
is displayed.
Make the following
entries and choose
Execute:
Ledger: 0L
Period: current
period -1
Fiscal year: Current
Year

2.1.5 Delete Actual Distribution Cycle G/L

In this step, you delete the actual distribution cycle.
To execute this activity, go step by step through the table.

What to Do What You Will See

Open the Fiori as a
General Ledger
Accountant.
User: S4H_FIN_DEM
Password: Welcome1

10
 What to Do What You Will See
Open Delete Actual
Distribution Cycle G/L

Make the following

entries and choose
Execute:
Ledger: 0L
Cycle: DE_DEMO
Start Date: The first
day of the
current year
Delete a cycle without
postings.

In the Delete Cycle

screen choose Yes.

This concludes the General Ledger Allocation Cycle demo story. For additional financial processes, you can refer to the
scope items provided in the SAP Best Practices for SAP S/4HANA.

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