25SOMERVILLE SCHOOL, NOIDA

CLASS-X

SUBJECT: ENGLISH

WRITING SKILL: LETTER OF ENQUIRY

Prepared by: Tanuja Jha / Indrani Das Gupta

INTRODUCTION: An Enquiry letter is a formal letter or a business letter, written to

enquire and get details regarding something that a person is interested in. It could be written
with respect to an item that a person is interested in buying, a course that a person wants to
study, a vacation trip that a person wants to go on, etc. As the sender of an Enquiry letter
needs information about something, the enquiry letter must mention the contact details of the
sender where the said information has to be sent. It must contain the particulars of the thing
enquired about. It must also list down all the aspects of the thing about which the sender
wants the detailed information.

FORMAT OF A LETTER OF ENQUIRY

Sender’s Address

AZ-1256, Mayur Vihar Phase I

Delhi-94

Date- March 25, 2021

Designation and Address of the receiver

The Marketing Manager
Samsung India Pvt. Ltd.
C-1262, Sai Nagar
Delhi-92

SUBJECT- This should be short and specific to make all the content clear
 Salutation

Sir / Ma’am

Main Body- This part should be divided into three paragraphs.

Para 1- Introduction

Para 2- The middle paragraph must contain all the details.

Para 3- While the last paragraph must express what one would want the other person to do in
the response of this letter. This is the concluding part of any letter.

Subscription
Yours sincerely
Signature
Full Name

SAMPLE OF A LETTER OF ENQUIRY

Qs. You are Nidhi/Rajan, a resident of 24/52, Civil Lines, Sonepat. You enjoy watching
reality shows on ‘Dance’ at various channels on T.V. and wish to join dance classes to
learn ‘Salsa’. Write a letter to Mr Shamak Dawar (Salsa Guru), Director, S.D. Group,
Model Town, Delhi, enquiring about the dance classes, timings, fees, duration,
conditions for admission, etc.
24/52, Civil Lines
Sonepat

December 05, 2021

Mr Shamak Dawar,
Director, S.D. Group,
Model Town,
Delhi.

SUBJECT: ENQUIRY ABOUT DANCE CLASSES

Sir
This is in reference to the advertisement in The Times of India dated February 28, 2020. I am
a student of class X and have just finished with my exams. I enjoy watching various dance
shows and am very passionate about dance especially ‘salsa’ and wanted to learn it from a
reputed institution.
I would like to know the details of the entire dance courses offered by your institution. I also
want to know about the timings, the fees and duration of dance classes. Is there any transport
facility available for students ?
Please send a prospectus of your institution. I will be very grateful to you if you teach me the
nuances of Salsa and other western dances.
Yours sincerely
Nidhi xyz
NIDHI XYZ

SAMPLE LETTER OF ENQUIRY AND RESPONSE:

QUESTION : You are Aman/ Amrita of 119 Church Road , Kanpur. You are interested in
doing a course in Public Speaking for your personality development during your summer
vacations. Write a letter of enquiry to the Director, Personality Centre, Sector -22,
Chandigarh, enquiring about duration of such courses, terms and condition for admission etc.

119 Church Road

Kanpur, Uttar Pradesh

December19, 2021

The Director
Personal Centre
Sector-22
Chandigarh

SUBJECT: ENQUIRY FOR A SHORT TERM COURSE ( PUBLIC SPEAKING)

Sir/Madam
This is in reference to your advertisement in The Times of India, dated October 17,2020. I
have just given my class x board exam and I am waiting for my results. I think it is the right
time to develop my speaking skills.
I would like to join your institution for the same and for that I need to make a few enquiries. I
stay in Kanpur and I want to know if you provide any hostel facilities to the outstation
candidates or have a branch in this city. Is there any basic criteria for taking admission in this
course? What are the duration and batch timings? What is the teacher student ratio per batch?
Also let me know about the fee structure and the mode of payment. I would like to have a
look at the prospectus.
Kindly send the details and the prospectus at the earliest as I am still exploring other options.
A speedy response will be appreciated.
Yours sincerely
Aman Singh
( AMAN SINGH)
RESPONSE TO THE SAMPLE LETTER.
Personal Centre
Sector 22 , Chandigarh

Date
Aman Singh
119, Church road
Kanpur

SUBJECT : RESPONSE TO YOUR LETTER ABOUT PUBLIC SPEAKING

Sir/Madam
This is un reference to your letter dated october19,2020, enquiring about our course in Public
Speaking. We are grateful to you for showing interest in our course. Kindly find all your
queries answered in the following points:
1. We provide boarding facilities for the out-stationed students on first –cum- first
service basis.
2. We do not have a branch in Kanpur.
3. The duration of the course is 45 days and batch timings are 9 AM to 3PM.
4. The teacher student ratio in each class is 1;20
5. The basic eligibility criteria is minimum 60% marks in English in Term 1 Exam in
class x.
6. The entire fee has to be paid in advance in the form of a demand draft.
7. Kindly find the prospectus along with this letter.

Please feel free to write back to us if you have any other query. Hoping for a positive
response from your side.
Yours truly
Xyz signature
XYZ NAME IN CAPS

PRACTICE QUESTION
Qs. You want to join a short term computer course. You had seen an advertisement in the
local newspaper. “Join Sahdev Computer Centre for all kinds of courses in computer science.
Write to the Director, A-109, Pahari Dhiraj, New Delhi. Write a letter enquiring about the
duration, fees timings and two more things you consider important. You are Avik and live at
1668, Laxmibai Nagar, New Delhi.

Qs. Write the letter of response for the above letter of enquiry.