LETTER FOR ENQUIRY

DIFFERENCE BETWEEN INQUIRY AND

ENQUIRY
 Enquire simply meant ‘to ask’ while inquire is
used for formal investigations.
 Examples- I enquired his name.

We are going to inquire into the accident.

The lawyer asked when the inquiry will be
completed.
The first enquiry in my inbox today was about
lost property.
What are ENQUIRY letters?
An Enquiry letter is a formal letter, written to enquire and
get details regarding something that a person is
interested in. It could be written with respect to an item
that a person is interested in buying, a course that a
person wants to study, a vacation trip that a person wants
to go on, etc.
DO(s)
As the sender of an Enquiry letter needs information
about something, the enquiry letter must mention the
contact details of the sender where the said information
has to be sent. It must contain the particulars of the thing
enquired about. It must also list down all the aspects of
the thing about which the sender wants the detailed
information.
Format of Enquiry letter
1. Sender’s address
2. Date
3. Receiver’s address
4. Salutation (Sir / respected sir / madam)
5. Subject of the letter
6. Body
Paragraph 1: Introduce yourself and the purpose of
writing the letter
Paragraph 2: Detail of the enquiry
Paragraph 3: Conclude / end
7. Complimentary Closing
8. Sender’s name, signature and designation (if any)
Important phrases to remember

 The inquiry letter should start with Dear Sir or Madam. In a very formal style,

you may put the expression To Whom It May Concern directly under Dear Sir
or Madam.
 If you are writing in response to a newspaper advertisement or a television

commercial, give a reference to it. You may write one of the following
expressions:
 With reference to your advertisement in the The Times of India on dated…..

 Regarding your advertisement in the Wall Street Journal…

 Requesting information, brochure, catalog etc.

 Standard expressions are:

Could you send me information…

Would you please send me the catalog…
I would like to know…
Some topics can be-
 Asking about the details for taking admission in a
course.
 Inquiring about some welfare schemes launched by

the government.
 Writing to a tourism company to inquire about the

details of some tour package.

Sample ques.
 You intend to join coaching classes at International
Coaching Center situated in Raipur. The institute
specializes in teaching science to classes XI – XII. Write a
letter of inquiry in 100-120 words addressed to the
Administrator incharge of the institute seeking
clarification about the timings, duration, staff, transport
and other necessary details for joining the institute. You
are Rajesh/Rajni 2, Library Road Jabalpur.
Practice ques.
You are interested in taking online classes/tuition from
www.studyonline.com, a reputed provider of online
classes in New Delhi. Having found the site’s
information inadequate, write letter enquiring various
details regarding the functioning of the classes that you
intend to avail from. You are Minal, 412, Nikunj Colony,
New Delhi.
Practice ques.
You are Mallika, student of class XII, Towvale Girls’ School,
Shimla, is all eager to enter the National Film Academy,
Shimla, after your board results. Write a letter to the
director of the film academy seeking information
regarding admission procedure, eligibility criteria, fee
structure, placement opportunities, etc.