CATHOLIC UNIVERSITY ESP II INDIVIDUAL WORKSHOP

NAME: CANDIDA ASPRILLA JARAMILLO DATE: 24-04-2013

1. MAKE INTO PASSIVE, THE FOLLOWING ACTIVE SENTENCES: a) The students will file the documents. - The documents will be filed the students. b) Julian has done the exercise. - The exercise has been by Julian c) Lina and Angela are organizing a filing system. - A filing system is being organized by Lina and Angela d) The teacher is keeping documents in a safe place. - Documents in a safe place are being kept by the teacher e) We file bills at home. Bills at home are filed us

2. TRANSLATE INTO SPANISH THE LAST PASSIVE SENTENCES: a) Los documentos sern archivados por los estudiantes. b) El ejercicio ha sido hecho por Julin. c) Un sistema de archivo esta siendo organizado por Lina y ngela.
d) Los documentos estn siendo guardados por el profesor en un lugar

seguro.

e) Las cuentas en casa son archivadas por nosotros.

3. FIND THE FOLLOWING WORDS IN THE CROSSWORD, THEN WRITE A PARAGRAPH, USING THE TERMS: STORE - FILING - SYSTEM - FOLDER - PILE - KEEP S D F Q Z X C X C E T G I D R R T F B R O H L G E L I P R G R K I V D B K G T N E I N X L H U T E Y T L G F O U L U N E O M M G F I O J I T P S K E E P P M B D C F N H H P R F A A X S Y S T E M E C M

A/3- At work the secretary keeps all the important documents in different folders, then she classifies and makes, piles in order to do a filing system and makes, her hub more easies finally her buss store all that information.

4. MAKE THE FOLLOWING EXERCISES, ACCORDING TO THE NEXT READING:

a) Name some items that dont readily fit into file folders, according to item number one: Product samples, photos and catalogs are examples of items that don't readily fit into file folders.

b) Find the opposites of the bold words in paragraph two: Different: Same Private: Public With: Without Past: Future Stop: Continue Temporal: Permanent Incomplete: Complete Start: Finish Before: After After: Before

ORGANIZE YOUR FILING SYSTEMS

Written by Sally Allen

1. SPECIAL FILING CATEGORIES: Product samples, photos and catalogs are examples of items that don't readily fit into file folders. Organizing fixtures for filing or storing such items include:

Boxes that hold both samples and hanging file folders. Cardboard, metal or plastic holders (great for magazines and catalogs) that sit nicely on your bookshelf. Tubes that accommodate large, rolled-up prints or maps. Large envelopes that hold oversized papers in the bottom of a file drawer.

2. PERMANENT FILES

After the project is finished or the action complete, temporary files move into
the permanent file category. Moving from temporary to permanent files requires analysis and purging. Decide if items contain quality information worth keeping and storing. Are they timely? Can they be obtained elsewhere? Are they accurate and reliable (and will they continue to be so)? How will you use them in the future?

Once you decide to store a file, it is absolutely necessary to set up a retention schedule specifying how long the material will be kept before purging. Without a retention schedule, your office files will eventually flow into any space available, including public storage units. Maintain the retention schedule separately from the files themselves. The dates for consideration/purging should show up on your calendar (or a shared calendar) and should be the same every year so that consideration/purging become a habit for those involved.
Taken from: http://www.womensmedia.com/work/190-organize-your-filing-systems-a-4-stepformula-that-really-works.html