Court Records Management

I.C.A.R. 37 and 38 Scanning

General Considerations
ICAR: Idaho Court Administrative Rules. http://www.isc.idaho.gov/rules/icaridx.htm The objective of these rules (37 and 38) is to establish minimum standards for preservation, destruction or disposition of court records. ICAR 37 deals with civil cases. ICAR 38 deals with criminal and juvenile cases.

I.C.A.R. 37
Letter (a): general standards for retention. Letter (b): preservation and destruction of records. Letter (c): notice to the Historical Society. Letter (d): sealed records.

I.C.A.R. 38
Letter (a): general standards for retention. Letter (b): exception for people incarcerated, on probation, parole or rehabilitation program.

Letter (c): Deals with exhibits for people sentenced to life or death.

I.C.A.R. 38 (continued)
Letter (d): preservation and destruction of records. Recordings Letter (e): Notice to the Historical Society. Letter (f): sealed records. A note on paid and dismissed citations.

Scanning
What we used to do.

Customers that would be left out if we were to preserve just the minimum.

The Challenges of Scanning

Equipment Software Personnel Procedures

Procedures
What to scan When to scan How to scan Additional pleadings.

 Sending files to the Idaho State Archives

Boxes Reports included Labels Spacers Taking the boxes.

For additional information or if you would like to obtain a copy of our scanning procedures please contact us:
Mauricio Sav Twin Falls County Team Leader Records Dept. msave@co.twin-falls.id.us 208-736-4028 Wendy Scott Twin Falls County Records Retention Clerk wscott@co.twin-falls.id.us 208-736-4219 ext. 29 Lindsey Bolen Twin Falls County Records Retention Clerk lbolen@co.twin-falls.id.us 208-736-4219 ext. 28