LAND TITLE REGISTRY

THE NEW CHARTER

OCTOBER 2007

LAND TITLE REGISTRY

THE NEW CHARTER INTRODUCTION We are the Land Title Registry (LTR) under the Ministry of Lands, Forestry & Mines of the Republic of Ghana. VISION To develop an environment in which the issuance of Land Title Certificates would be friendly, simple and expeditious. MISSION To provide an open, cost effective and timely service in the registration of titles and interests in land that is state-guaranteed to meet the needs and expectations of the country and its inhabitants. FUNCTIONS • Register all transactions relating to land in declared districts as enshrined in the provisions of the Land Title Registration Law, 1986, PNDCL.152. • • Develop, keep and provide readily accurate information on interests in land to the public. Provide security of tenure to land.

WE ARE RESPONSIBLE FOR: • • The registration of titles and interests in land in declared districts. Conducting official searches in respect of land in declared districts.

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Registering Mortgages on land for which certificates have been issued. Conducting arbitration on disputed lands.

WE STRIVE FOR: • • • • • Systematic Titling which is efficient, accessible, widely publicized and based on an integrated delivery of services. Effective collaboration with other land sector agencies to lessen time frames during the registration process. Continuous improvement in our service delivery. Provision of information in an open, supportive and transparent manner. Reduction in land litigation by building collaborative linkages with the other land sector agencies, the judiciary and stakeholders. INFORMATION TRANSPARENCY AND CONVENIENCE • • • • • • The LTR will endeavour to provide its clients/customers with all the information they need to access its services. Information counters will be at all LTR Client/Customer Service Units. Information sheets and pamphlets will be available at all Client/Customer Service Units. Suggestion boxes will be placed at our Client/Customer Service Units to facilitate feedback on the quality of our services. Client/Customer Services Surveys will be conducted twice a year and the results publicized. We will provide clean, healthy and friendly reception areas.

COURTESY AND CO-OPERATION

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Friendly and courteous Customer Service Officers with their names boldly displayed, will be on hand to serve you. All office doors will be clearly marked to facilitate easy identification. Accurate and reliable information will be provided by staff.

OUR SERVICE STANDARDS We promise to maintain the standards outlined in the table below:

• • • • •

SERVICE Certificates for first registration, after advertisement and receipt of search reports Issue Certificates on transfer of Titles Conduct search reports on Development Permits applications Conduct searches Register Mortgages

• •

Commence adjudication on Caveats and Objections Communicate reasons for rejection and queries Issue Substituted Certificate

TIMEFRAME • Within four (4) weeks. • Within two (2) weeks • Within two (2) weeks from the date of request. • Within one (1) week from the date of submission. • Within one (1) week from the date of submission. • Within one (1) month of lodgment. • Within one (1) week from the date of such event. • Within two (2) weeks after publication. • Within two (2) weeks after publication. Two (2) LTR staff when

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Acknowledge receipt of all letters within one (1) week from date of receipt. Ensure that customers will not have to •

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interface with more than • Ensure that customers will not have to wait • in a line

making telephone enquiries. Longer than thirty (30) minutes for any transactions.

WHAT WE EXPECT FROM THE PUBLIC To assist the Registry in performing its duties expeditiously, we expect the following from the public: • • Ensure that your documents/instruments are properly prepared and executed before submitting them for registration. Ensure that your Instruments/documents have been stamped at either the Land Valuation Board (LVB) or the Internal Revenue Services (IRS). • Ensure that where appropriate, consent (of Land Commission or Stool) is received before the submission of documents for registration. • • Adhere strictly to the procedures for lodging of documents and secure official receipts for documents lodged. Queried/rejected documents should be double checked for accuracy and compliance with registration provisions and requirements. • • • Demand written communication for queries and rejections. Be courteous and polite to our staff and demand the same from them. Expeditiously reply letters and enquiries.

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Submit Statutory Declaration where documents of ownership are not available. In case of loss of Land Title Certificate, applicant should obtain Police Report, publish loss in dailies, inform us and apply for a Substituted Certificate.

COMPLAINTS You may address your comments and complaints to: CLIENT SERVICES DIRECTOR, CLIENT SERVICES UNIT, LAND TITLE REGISTRY . Where you are still not satisfied, you may address your comments and complaints to: THE CHIEF REGISTRAR OF LANDS, LAND TITLE REGISTRY, VICTORIABORG, POST OFFICE BOX 12131, ACCRA-NORTH. As a final resort, you may appeal to THE NEW CHARTER OFFICE, OFFICE OF THE PRESIDENT, CASTLE ANNEX, ACCRA. WHERE YOU CAN FIND US Our offices can be found in the following towns and locations:

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ACCRA: NEAR MINISTRY OF FINANCE CONFERENCE ROOM P.O. BOX 12131, ACCRA-NORTH TEL: 021- 667198, 667262 TEMA: TDC OFFICE COMPLEX TEL: 022-211441 KUMASI: SSNIT BUILDING, HARPER ROAD P.O. BOX x99, FNT, KUMASI TEL: 051 - 26592

OTHER LAND SECTOR COLLABORATING AGENCIES We collaborate with the under listed land sector agencies: • • • • • Office of the Administration of Stool Lands (OASL) in respect of collection of annual rent The Survey Department in respect of parcel plans. Lands Commission in respect of Search Reports. Land Valuation Board/Internal Revenue in respect of Stamp Duty. Town & Country Planning Department/ Municipal Metro and District Assembly (MMDAs) in respect of Development Permit.

FOR GOVERNMENT AND STOOL LAND TRANSACTIONS

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Contact the Lands Commission Secretariat in every regional capital. In the Greater Accra Region, locate them at Cantonments behind the Cantonments Post Office

PRIVATE AND FAMILY LAND TRANSACTIONS Submit document/instrument directly to the Land Title Registry for registration.

PLANS AND SURVEYING Contact the Survey Dept. in each regional capital. In the Greater Accra Region, locate them near the ‘37’ Military Hospital.

October, 2007. LAND TITLE REGISTRY SCHEDULE OF FEES FOR FIRST REGISTRATION/RESIDENTIAL PLOTS Fees are assessed according to stamp duty paid at IRS/LVB

LAND VALUE 40 Million Above 50 Million 100 Million 150 Million

¢
222,000.00 290,000.00 425,000.00 590,000.00

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Above 150 Million 200 Million 250 Million 300 Million 400 Million 500 Million 600 Million 700 Million 1 Billion 2 Billion 2.5 Billion 3 Billion 4 Billion 5 Billion Above 5 Billion

622,000.00 755,333.00 922,000.00 1,089,000.00 1,422,000.00 1,756,000.00 2,089,000.00 2,422,000.00 3,400,000.00 6,743,334.00 8,488,667.00 10,115,000.00 13,486,667.00 16,858,335.00 Formulae applied.

TRANSFERS AND MORTGAGES

LAND VALUE 40 Million Above 50 Million 100 Million 200 Million 300 Million 400 Million 600 Million 700 Million 800 Million

¢
320,000.00 370,000.00 390,000.00 590,000.00 790,000.00 990,000.00 1,190,000.00 1,390,000.00 1,790,000.00 9

900 Million 1,000,000,000 2,000,000,000 3,000,000,000 4,000,000,000 5,000,000,000

1,990,000.00 2,190,000.00 4,380,000.00 6,570,000.00 8,760,000.00 10,950,000.00

 These are for mortgages, add ¢ 50,000.00 to each amount when it is a transfer.

FIRST REGISTRATION FOR COMMERCIAL OR INDUSTRIAL PLOTS

LAND VALUE 20 Million Above 20 Million 50 Million 100 Million 150 Million 200 Million 300 Million 400 Million 500 Million 600 Million 700 Million 800 Million 900 Million 1,000,000,000 2,000,000,000 3,000,000,000 4,000,000,000 5,000,000,000

¢
1,050,000.00 1,300,000.00 1,350,000.00 1,600,000.00 1,850,000.00 2,100,000.00 2,600,000.00 3,100,000.00 3,600,000.00 4,100,000.00 4,600,000.00 5,100,000.00 5,600,000.00 6,100,000.00 6,600,000.00 7,100,000.00 7,600,000.00 8,100,000.00 10

Publication fees Special Publication Objection Caveat

80,000.00 per plot 1,200,000.00 50,000.00 per plot 50,000.00

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