PRP Grants Management Workshop

Financial Reporting

The Objective:
To present the contractual issues to do with financial reporting, that is: 1. The templates & the acquittals process 2. The important deadlines 3. The audit reports submission POVERTY REDUCTION

1. The Cash Flow Forecast

Is derived from the approved budget and the work plan Provisional CF due on the 25th of the month preceding the quarter being forecast Cash Flow Forecast Template.xls Final forecast due on the 25th of the first month of forecast, together with quarterly reports COMMUNITY DRIVEN

The Expenditure Reporting Template

The monthly report, soft copy The quarterly report, soft & signed hard copies Due on the 25th of the month subsequent to the month being reported Exp reporting template.xls
RESILIENCE

3.Request for cash advance and actual Expenditure report- Annex 1

A summary of the quarters financial activities Annex 1.xls

SUSTAINABLE IMPACT

4. Letter of Request
A formal letter on the organization's letterhead A part of the quarterly report set Reflects the amount being requested Reflects any remarks pertinent to the reports ECONOMIC EMPOWERMENT

(Sept) OctDec Prov. CF

(Oct)Jul Sept Qtrly report

(Nov)Oct Monthly Exp report

April

?
(Mar)Feb Exp report + Prov CF

th 25

(Dec)Nov Monthly report + JanMar 12 CF

(Feb)Jan Monthly Exp report

(Jan)Oct-Dec Qtrly report

The Disbursement process

Quarterly requests Monthly disbursements First month provisional forecast Second & third month annex 1 plus final forecast Disbursement can be monthly or quarterly advance at GRMs discretion INNOVATION

Audits & Final Financial report

An audited final financial report within 1month Entity audited accounts within 4months

PRO POOR APPROACHES

Tatenda

Siyabonga

Thank you

REDUCING VULNERABILITY