PRP Grants Management

Workshop

Financial Reporting




POVERTY REDUCTION


The Objective:
To present the contractual issues to do
with financial reporting, that is:
1. The templates & the acquittals process
2. The important deadlines
3. The audit reports submission




COMMUNITY DRIVEN


1. The Cash Flow Forecast
Is derived from the approved budget
and the work plan
Provisional CF due on the 25
th
of the
month preceding the quarter being
forecast Cash Flow Forecast Template.xls
Final forecast due on the 25
th
of the first
month of forecast, together with
quarterly reports

RESILIENCE


The Expenditure Reporting Template
The monthly report, soft copy
The quarterly report, soft & signed hard
copies
Due on the 25th of the month
subsequent to the month being
reported
Exp reporting template.xls
SUSTAINABLE IMPACT


3.Request for cash advance and actual
Expenditure report- Annex 1
A summary of the quarters financial
activities
Annex 1.xls
ECONOMIC EMPOWERMENT



4. Letter of Request

A formal letter on the organization's
letterhead
A part of the quarterly report set
Reflects the amount being requested
Reflects any remarks pertinent to the
reports





(Nov)Oct
Monthly Exp
report
(Jan)Oct-Dec
Qtrly report

(Dec)Nov
Monthly
report + Jan-
Mar 12 CF


25
th

April
?

(Oct)Jul
Sept Qtrly
report


(Sept) Oct-
Dec Prov.
CF


(Feb)Jan
Monthly Exp
report


(Mar)Feb Exp
report + Prov
CF

INNOVATION


The Disbursement process
Quarterly requests
Monthly disbursements
First month provisional forecast
Second & third month annex 1 plus final
forecast
Disbursement can be monthly or
quarterly advance at GRMs discretion
PRO POOR APPROACHES


Audits & Final Financial report
An audited final financial report within
1month
Entity audited accounts within 4months
REDUCING VULNERABILITY



Tatenda


Siyabonga


Thank you