Information Technology Teach Yourself Series

Topic 6: Spreadsheets Poonam Nair

1. Which of the following design tools would be most appropriate to use to show how each page in a workbook relate to each other? A. Flowchart B. IPO C. Layout D. Structure Chart 2. Which of the following is not true regarding flowcharts? A. parallelogram is used to represent inputs and outputs B. A process can be represented by a rectangle or a circle C. A flowchart is used to help developers understand how the spreadsheet will be used D. A diamond should always have at least two possible paths 3. Distinguish between a character and string? A character is a symbol that requires a single byte of storage while a string is a series of characters brought together as one piece of data. 4. Distinguish between an integer and a floating point number? An integer is a whole negative or positive real number (ie.no decimals or fractions) while a floating point number is a real number that contains decimals and can cause issues in calculations. 5. What is the difference between formats and conventions? Formats refer to the way information is presented in the spread while conventions refer to the standard or accepted way information is presented in a spreadsheet.

6. Review the spreadsheet above then answer the questions that follow. a. Discuss one convention that is being followed. Numeric: - two decimal places for currency - dollar signs next to the number

b. Discuss one convention that is not being followed. Tables: - Align text to the left in the the columns - Align umbers to the right in columns. 7. Create a formula or advise how the following could be validated. a. Number entered into cell D4 should be a Victorian post code. Range Check b. It is mandatory that cell G15 contains a phone number. Existence Check c. The customers name in cell A5 should only contain letters. Data Type Check d. Students enrolling in subjects should be high school students. Cell F10 is used to provide the year level. Limited List