Sap Fico Beginners

What is the SAP FI Module- Introduction?
The SAP FI Module has the capability of meeting all the accounting and financial needs of an organization. It is within this module that Financial Managers as well as other Managers within your business can review the financial position of the company in real time as compared to legacy systems which often times re uire overnight updates before financial statements can be generated and run for management review. The real!time functionality of the SAP modules allows for better decision ma"ing and strategic planning. The FI #Financial Accounting$ Module integrates with other SAP Modules such as MM #Materials Management$% PP #Production Planning$% S& #Sales and &istribution$% PM #Plant Maintenance$% and PS #Pro'ect Systems$. The FI Module also integrates with () #(uman )esources$ which includes PM #Personnel Management$% Time Management% Travel Management% Payroll. &ocument transactions occurring within the specific modules generate account postings via account determination tables. The FI #Financial Accounting$ Module components. The FI Module comprises several sub!modules as follows*
o o o o o o o
Accounts )eceivables Accounts Payable Asset Accounting +an" Accounting ,onsolidation Funds Management -eneral .edger
o o
Special Purpose .edger Travel Management
Accounts )eceivables records all account postings generated as a result of ,ustomer sales activity. These postings are automatically updated in the -eneral .edger . It is within the Accounts )eceivables Module that you can monitor aging of the receivables and generate customer analysis. The Accounts )eceivable Module also integrates with the -eneral ledger% Sales and &istribution% and ,ash Management Modules. Accounts Payable records account postings generated as a result of 0endor purchasing activity. Automatic postings are generated in the -eneral .edger as well. Payment programs within SAP enables the payment of payable documents by chec"% 1&I% or transfers. Asset Accounting is utilized for managing your company2s Fi3ed Assets. SAP allows you to categorize assets and to set values for depreciation calculations in each asset class. +an" Accounting allows for management of ban" transactions in the system including cash management. ,onsolidation enables the combining of financial statements for multiple entities within an organization. These statements provide an overview of the financial position of the company as a whole. Funds Management allows management to set budgets for revenues and e3penses within your company as well as trac" these to the area of responsibility.
-eneral .edger is fully integrated with the other SAP Modules. It is within the -eneral .edger that all accounting postings are recorded. These postings are displayed in real!time providing up!to!date visibility of the financial accounts. Special Purpose .edger is used to define ledgers for reporting purposes. &ata can be gathered from internal and e3ternal applications. Travel Management provides management of all travel activities including boo"ing trips and handling of e3penses associated with travel. Primary configuration considerations* ,lient% company and company code 5nce a business has decided to use the SAP FI#Financial Accounting$ Module% there are several ,onfigurations prere uisite steps that must be completed. &etermining the organizational structure is one of the first steps in setting up the business functions in SAP as well as your reporting re uirements. The 5rganizational structure is created by defining the organizational units consisting of the following*
o o o o
,lient ,ompany ,ompany ,ode +usiness Area
A ,lient is the highest unit within an SAP system and contains Master records and Tables. &ata entered at this level are valid for all company code data and organizational structures allowing for data consistency. 6ser access and authorizations are assigned to each client created. 6sers must specify which client they are wor"ing in at the point of logon to the SAP system.
A ,ompany is the unit to which your financial statements are created and can have one to many company codes assigned to it. A company is e uivalent to your legal business organization. ,onsolidated financial statements are based on the company2s financial statements. ,ompanies are defined in configuration and assigned to company codes. 1ach company code must use the same ,5A# ,hart of Accounts$ and Fiscal 8ear. Also note that local currency for the company can be different. ,ompany ,odes are the smallest unit within your organizational structure and is used for internal and e3ternal reporting purposes. ,ompany ,odes are not optional within SAP and are re uired to be defined. Financial transactions are viewed at the company code level. ,ompany ,odes can be created for any business organization whether national or international. It is recommended that once a ,ompany ,ode has been defined in ,onfiguration with all the re uired settings then other company codes later created should be copied from the e3isting company code. 8ou can then ma"e changes as needed. This reduces repetitive input of information that does not change from company code to company code as well as eliminate the possibility of missed data input. 9hen defining company codes% the following "ey areas must be updated*
o
,ompany ,ode :ey! identifies the company code and consists of four
alpha!numeric characters. Master data and business transactions are created by this "ey.
o
,ompany ,ode ;ame! identifies the name of the business organization
within your organizational structure.

o
Address! identifies the street address% city% state% zip code for the company
code created. This information is also used on correspondence and reports.

o
,ountry! identifies the country to which your business is based. ,ountry
codes within SAP are based on IS5 Standards.

o
,ountry currency! identifies the local currency for the company code that
you have defined.
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.anguage! identifies the language to be used for you company code and is
also used for te3t in your documents. SAP unli"e other applications% offers over thirty languages including 1;# 1nglish$ % 1S #Spanish$% F) #French$% &1 #-erman$% 1. #-ree"$% IT#Italian$% A)# Arabic$% =( #,hinese$ % S0 #Swedish$ % and >A #>apanese$ to name a few.
9hat is the? SAP FI Module ! More ,onfiguration ! More FI configuration considerations* +usiness Area% ,5A% -.% Fiscal year and ,urrencies +usiness Area is optional and is e uivalent to a specific area of responsibility within your company or business segment. +A #+usiness Area$ also allows for internal and e3ternal reporting. Another configuration re uirement for set!up in SAP are the +asic settings consisting of the following*
o o o
,hart of Accounts#,5A$ Fiscal 8ear 0ariants. ,urrencies
The ,5A#,hart of Accounts$ lists all -eneral .edger accounts that are used by the organization. It is assigned in configuration to each company code and allows for daily -eneral .edger postings. The -eneral .edger accounts are made up of such data as account number% company code% a description of the account% classification of whether the account is a P @ . Statement Account or a +alance Sheet Account.
,ontrol data of the -. Account is where currency is specified% Ta3 category
#posting without ta3 allowed$ % mar"ing the account as a reconciliation account # e.g. ,ustomer% Asset% 0endors% Accounts )eceivable$ or not.
Mar"ing the -B. Account as a CreconciliationD account allows for postings to an
Asset Account #for e3ample$ as well as automatic update to the -B. Account.
,onfiguration prevents direct postings to reconciliation accounts thereby
assisting in maintaining integrity of the data.
This allows reconciliation between the sub!ledger and general ledger to always
be guaranteed.
9ithin the -eneral .edger control data% you can also designate whether line item
display is possible in the account. The system then stores an entry per line in an inde3 table which lin"s bac" to the account. #&isplay of line item details are then available for reporting purposes% etc.$
5pen Item Indicators can be set on the -B. Account allowing for better
management of open items. 13amples include* +an" ,learing Accounts% -)BI) ,learing Accounts% Payroll% etc. Fiscal 8ear configuration is a must and can be defined to meet your company2s reporting periods whether Fiscal #any period combination that is not calendar$ or ,alendar# >an!&ec$.

Posting Periods are defined and assigned to the Fiscal 8ear. 9ithin the periods you specify start dates and finished dates. SAP allows for /4 posting periods along with specially defined periods that can
be used for year!end financial closing. ,urrencies are another basic configuration setting re uirement which defines your company2s legal means of payment by country.
It is recommended that all ,urrency set!ups in SAP follow the IS5 Standards. The IS5 Standards ensure -lobal conformity across businesses worldwide
utilizing SAP.
9hat is the? SAP FI Module ! Integration Points ! 9hat are some of the integration points of the FI module? SAP is mar"eted as a fully integrated system% therefore "nowing some of the integration points enable the 6sers to better understand the Modules. F 5rganization units are not only defined in FI#Financial Accounting$
but also in other SAP Modules. The S&# Sales @ &istribution$ Module re uires the set!up of Sales 5rganizations% &istribution ,hannels and &ivisions G Purchasing re uires purchasing organizations% plants% and storage locationsG and ,5 #,ontrolling$ re uires a ,ontrolling area to be defined. F To transfer data between FI#Financial Accounting$ and ,5
#controlling$ as well as other modules% a ,ompany ,ode must be assigned to each of the Modules. F +usiness Areas must be entered when generating business
transactions if you would li"e visibility of those transactions impacting a certain +A#+usiness Area$. 8ou can also update your Master )ecords to include +A#+usiness Area$ for e3ample ,ost ,enter. F &ocument postings are automatically posted in the year and periods
that you created in the Fiscal 8ear variant set!ups based on the month% start and end dates to which postings are allowed within a given period as defined. F There are several integration points in SAP% the above lists a few. H
Areas to be covered under FIB,5
FI*
/. 4. 7. <.
-eneral ledger accounting Accounts payable Account receivable Asset accounting
,5*
/. 4. 7. <. A.
,ost element accounting ,ost centre accounting Internal orders Profit centre accounting Product costing
E.
Profitability analysis.
Integration of
/. 4. 7. <. A.
Material Management Module to Financial Sales @ distribution module to financial module integrate Production planning module to controlling module integration &ata ta"e over ,losing Procedure
)eports*
In all the module systems gives around 4JJJ reports
8ou can attach the reports to favorites
Some important reports you can attach the reports on des" top.
,ross company code transactions*
India version* T. &. S% 13cise and sales ta3.
,ompanies Act* Schedule 0I* +alance sheet and profit @ loss AB,
+asic Settings*
-roup ,ompany / (yd 6nit

Production dept A
,ompany 4 +angalore unit
,ompany 7
Mumbai 6nit Serv. dept
Prod dept +
Fiscal 8ear* Indian companies April to March L < special periods
6. S >anuary to &ecember
13ample* Account year April 4JJA to March 4JJE
/J
#/4 L <$
4ABJ<BJE M Profitability by Account dept M /7
/JBJABJE M Profitability by Management M /<
JABJEBJE M Profitability finalized by Auditors M /A
,reate a pro'ect
,ustomization with different scenarios
Testing
SM+ #Small and medium business companies$
(ow to 5pen SAP
5pen* &ouble clic" on SAP .ogon Icon
//
Then double clic" on SAP class
First screenG
First field* ,lient* 4 clients
/. 4.
&evelopment ,lient Production ,lient
In the Implementation SAP
/. 4.
,onsultants ,ompany Staff #,ore Team Members$
The consultants they do the customization in development client.
The company staff will do the testing.
The customization will be transferred to client through transport re uests.
/4
In the production client you enter your day to day transaction.
Some companies they will give 7 clients
/. 4. 7.
&evelopment client Testing client Production client
,lient* IJJBJJJBI/J M 8ou can copy and give any number.
6ser* ,ost of Pac"age will depend on the ;o. of users .icenses.
/JJ 6sers .icense ! used by /JJJ 1mployees It fi3es the responsibility on employee.
6ser I&* SAP user* 8ou can use small or capital letters #It2s not case sensitive$
Password* The length of password M Min7 M Ma3I.
/7
#It can be ;umeric% Alpha ;umeric% Alphabets% and special characters.
Password is not case sensitive ;ot possible to change password more than once in a day.
.atest A passwords can not be used
Password can not be restored.
N Money is the password.
.anguage* Along with the pac"ages you can get </ languages.
If the language not given or 1; M &efault 1nglish
If you give &1 M all fields on screens in -erman.
5nce you complete press 1nter.
5ne user can wor" in ;umber of sessions at a time #window$
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Ma3imum is si3 #E$
/st )ow is called Menu +ar
4nd )ow M standard tool bar.
7rd )ow is called Title bar.
<th )ow is called Application tool bar
A! SAP Menu
.ast )ow is called Status bar
O #Tic"$ is called 1nter.
+eside Tic" there is +o3 called command field.
To open a new session from to Menu bar select systems ,reate session.
/A
To move from one session to another session
6se Alt L Tab
To close the session the path is from Menu +ar Systems 1nd session
(ow to use Transaction codes #T,$
Posting of document #4 ways$
-o through the path
6se transaction code in ,ommand field and press enter
Standard codes one common in all over the world
To go bac" to SAP easy access screen
6se B; in command field and press enter
/E
13ample*
For posting of Transaction*
F!J4
Account display #FS/J;$
B; is command field and press enter 1asy Access
6se FS/J; in command field M you can directly enter into Accounts display
B; FS/J; M change session with new transaction code.
Bo FS/J; M create session with new transaction code.
(ow to close the system*
NFrom the Menu bar select system .og off.
/H
Select yes button to .og off
(ow to unloc" screens*
NTools Administration Monitor .oc" 1ntries #Transaction code is B;SM/4$
Select list button From the Menu bar select .oc" entry delete all. Press yes button to delete all loc" entries. (ow to activate Transaction codes
Path* From the Menu select e3tras setting &isplay Technical ;ame #chec"$ +o3 1nter
Set start Transaction 8ou can ma"e screen as default screen
(ow to set start transaction*
From the Menu select e3tras set start transaction
/I
-ive the transaction code Pf!J42 #start Transaction$ Press enter
,reation of pro'ect
-roup ,ompanies 6nits
In SAP M -roup is called as company
,ompany is called as company code.
6nit
is
called
as
+usiness
areas.
-roup!!Q Aravind group
Aravind Mills .td #AM. companies .td$ #$
Aravind Steels .td #AS.$
Aravind ,hemicals #A,.$
(yd
Mumbai
+angalore
(yd
Mumbai
+angalore
(yd
Mumbai
+angalore
/K
.The consultant does customization at company code level
The company or group is only for information.
&efine ,ompany*
PathG
SP)5 1nterprises Structure &efinition Financial #T.,5&1!B;5R/A$
Accounts&efine ,ompany.
The company or -roups is only for Information This is called customization area #or$ configuration area #or$ Implementation area.
/st button is called IM- documentation #&escription path about ,ompany$ 4nd button is called IM- activity.
If you want to customization select IM- Activity.
4J
&ouble clic" on IM- Activity +utton
Select ;ew 1ntries +utton.
1nter company name A0- #optional$
,ompany name is Aravind group
;ame of the ,ompany4 if groups has any second ;ame
Street Ameerpet
Postal ,ode AJJ JJJ
,ity (yderabad
,ountry one button is called drop down button or pull down button
For country select drop down button 47E ,ountries 4/
Select I; for India.
.anguage "ey* select drop down button </ languages
Select 1; for 1nglish
,urrency* select the drop down button M /I7 ,urrencies.
Select I;) M Indian )upee.
Select Save button or #ctrl L s$
+efore saving% the screen gives you latest transport re uest
Select create re uest button #FI$
Short description ! FI +asic settings for Aravind Mills .td
Press enter Press 1nter once again to saving the re uest.
44
8ou can see the system data saved.
It can saved in client IJJ AM. ,ompany
&efine ,ompany code*
Tools ,ustomizing IM- 1dit Pro'ect SAP reference IM- button #SP)5$ 1nterprises structure definition Financial Accounting 1dit% copy% delete% chec" company code. #T.,5&1!B;5RJ4$
&ouble clic" on IM- Activity button.
&ouble clic" on 1dit company code data
Select new entries button.
,ompany code AM. #Ma3 < characters$
,ompany ;ame Aravind Mills .td
47
,ity (yd
,ountry I;
,urrency I;)
.anguage 1;
5nce you can complete the data% select save button or #ctrl L s$.
It gives a big screen
Title* ,ompany
;ame* Aravind Mills .td.
Address* Street Ameerpet
Postal code AJJ JJJ 4<
,ity (yd
,ountry I;
5nce you complete press 1nter
8ou can enter it gives you latest re uest
To choose your re uest select drop down button beside
)e uests number it gives the entire re uest.
Select your re uest number press 1nter to save in the re uest.
It saved in two places
/. 4.
,lient IJJ )e uest
4A
Assign company code to company*
#T.,5&1!B;5R/E$
Path is SP)5 1nterprise structure Assignment Financial Accounting Assign company code to company.
&ouble clic" on IM- Activity button.
Shortcut*
Select position button -ive you company code AM. press 1nter.
For company code #AM.$ Assign ,ompany #A0-$ select save button or #ctrl L s$
Press 1nter to save your re uest.
&efine +usiness Areas*
#T.,5&1!B;5RJ7$
+usiness Areas assignment to company code is not re uired.
The same +usiness area can be used by any company code.
4E
Path* SP)5 1nterprises structure definition financial accounting define business area
&ouble clic" on IM- Activity button
,ode May be numerical or ,haracters M Ma3 <
,ode* AM( (yderabad business Area.
AM+ +angalore +usiness Area
AMM Mumbai +usiness Area
Select save button or #ctrl L s$
Select drop +o3.
4H
Press enter to save in your re uest.
,hart of Accounts*
/. ,ommon set of Accounts accounting coding should be same% and then only you can compare and consolidate between company code or business areas.
4. Separate set of Accounts*
7. -roup chart of Accounts*
In this case you have to give 4 ;o #,ompany code ;umber L -roup code ;umber$
N,ompanies they follow common set of Accounts ,hart of Accounts name &escription Maintenance language .ength of the Account ;umber Ma3 /J digits +ut companies are normally using E digits. 4I
Path of chart of Accounts
SP)5 Financial Accounting -eneral .edger Accounting
-B. Accounts Master )ecords Preparation 1dit chart of Accounts list
&ouble clic" on IM- Activity button #T.,ode 5+/7$
From the Menu select system status short cut
Select ;ew 1ntries button
,hart of Accounts !!!Q AM. #Ma3 < characters$
&escription ,hart of Accounts for Aravind -roup
Maintenance .anguage !!Q Select 1nglish
.ength of -B. Account no* enter E 4K
,ontrolling integration Select Manual creation of cost element
-roup chart of Accounts +lan"
6nder status +loc"ed &eselect +loc"ed ,hec" +o3
6se of +loc" is to avoid duplicate Accounts creation.
5nce you complete you can select save button
Press 1nter to save in your re uest.
Assign ,ompany ,ode to chart of Accounts*
Path* SP)5 Financial Accounting -eneral .edger Account-B. Accounts Master )ecords Preparations Assign company code to chart of Accounts. #T. code 5+E4$ Select Position +utton
7J
-ive the ,ompany code AM. press 1nter.
For the company code AM. assign chart of accounts AM.
Select save button or #ctrl L s$ button
Press 1nter to save your re uest.
Account -roups*
/. .iabilities ! 4. Assets ! 7. Income! <. 13penditure!
/.series 4.series 7.series <.series
Path* SP)5 SAP )ef IM- Financial Accounting -eneral .edger Accounting -B. Accounts Master )ecords Preparations &efine Account -roup #Transaction code 5+&<$
Select ;ew 1ntries button.
7/
,hart of Accounts*
-ive the chart of Accounts !!Q AM.
,hart of accounts group
Account
;ame
From Account
To Account
AM.
S,P.
Share ,apital
/JJJJJ
/JJJKK
AM.
)SP.
)eserves @ Surplus
/JJ/JJ
/JJ/KK
AM.
A,&;
Accumulate d depreciation
/JJ4JJ
/JJ4KK
AM.
S,.;
Secured .oans
/JJ7JJ
/JJ7KK
AM.
6;S. .oans
6nsecured
/JJ<JJ
/JJ<KK
AM.
,.P)
,urrent liabilities @provisions
/JJAJJ
/JJAKK
AM. AM.
FAST ,AST
Fi3ed assets ,urrent Assets% .oans and advance
4JJJJJ 4JJ/JJ
4JJJKK 4JJ/KK
AM.
SA.1
Sales
7JJJJJ
7JJJKK
74
AM.
5T()
5ther Income
7JJ/JJ
7JJ/KK
AM.
I;,)
IncreaseB&e crease in stoc"s
7JJ4JJ
7JJ4KK
AM.
)M,;
)aw Material consumption
<JJJJJ
<JJJKK
AM.
P)S;
Personnel ,ost #Staff cost$
<JJ/JJ
<JJ/KK
AM.
MF)ing
Manufactur
<JJ4JJ
<JJ4KK
AM.
A&M; ion
Administrat
<JJ7JJ
<JJ7KK
AM. AM.
I;T) &1P) n
Interest &epreciatio
<JJ<JJ <JJAJJ
<JJ<KK <JJAKK
5nce you complete select save button or #ctrl Ls$ save in your re uest.
)etained 1arnings Account*
8ear 1nding
77
P@. Account +alance Surplus in P@. AB,s transfer to )eserves @ Surplus.
+alance sheet Account balance carry forwards to ne3t year 5pening +alance for ne3t year.
Assign one Account for retained earnings /JJ/JJ.
Path* SP)5 Financial Accounting -eneral .edger Accounting -B. Accounts Master )ecords Preparations &efine )etained 1arnings Accounts. #T. ,ode 5+A7
-ive your chart of Accounts AM.
Press 1nter.
P@. Statements Accounts Type
Account
/JJ/JJ
Select save button or #ctrl L s$
7<
It gives the Message% Account /JJ/JJ not created in chart of Accounts AM.
Ignore the message press 1nter. Press 1nter once again to save in your re uest.
Fiscal 8ear
Indian ,ompany M Apr to March L < Special Periods M07
6.S.,ompany
! >an to &ec L < Special Periods !:<
(ow to convert ,alendar your Periods to Accounting your periods
Path* SP)5. Financial Accounting Financial Accounting -lobal settings fiscal year Maintain fiscal year variant #Maintain shortened fiscal year$ #T. ,ode 5+4K$
Select position button
-ive fiscal year variant M07
1nter 7A
Select fiscal year variant M 07
&ouble clic" on period2s folder
Select bac" arrow #or$ F7
Select new entries button
Fiscal variant -ive A7 ! Ma3 4 characters
&escription April M March L < special periods
&eselect! year dependant chec" +o3
&eselect calendar year chec" +o3
;o. of posting periods /4
;o. of special periods <
7E
5nce you complete select save button #or$ #ctrl Ls$
Save in your re uest
Select fiscal year variant* A7
&ouble clic" on period2s folder
,onversion table*
Month >anuary #/$ February #4$ March #7$ April #<$ May #A$ >une #E$ >uly #H$
&ays 7/ 4K 7/ 7J 7/ 7J 7/
Period /J // /4 / 4 7 <
8ear shift !/ !/ !/ J J J J
7H
August #I$ September#K$ 5ctober #/J$ ;ovember #//$ &ecember #/4$
7/ 7J 7/ 7J
A E H I
J J J J
7/
5nce you complete select save button or #ctrl L s$ Assign company code to a fiscal year variant
SP)5 Financial Accounting -lobal Settings Fiscal 8ear Assign ,ompany ,ode to a fiscal year variant #T.,ode is 5+7H$
Select position +utton
Ignore the Message press 1nter
-ive your ,ompany ,ode AM.
Press 1nter
For company code AM.% Assign Fiscal 8ear variant 07 #or$ A7
7I
Select save button #or$ #ctrl L s$
Ignore the 9arning Message Press 1nter
Press 1nter to save in your re uest.
&ocument Types and ;o. )anges
Stores #factory$ )1
Sales #&epot$
Accounts#,ity office$
)0
SA type
&ocument
J7
J4
J/
;umber )ange
4JJJJ/ 7JJJJJ
To
/JJJJ/ 4JJJJJ
To
/ To /JJJJJ
;umber )ange Intervals
Path* SP)5 Financial Accounting Financial Accounting -lobal Settings &ocument &ocument (eader &efine document types. #T. ,ode 5+AH$.
Select position +utton
7K
-ive the document type SA.
Press 1nter.
Select Type* SA
Select details button
;ote down to ;o. )ange J/ Select ;o. )ange Information button. -ive your company code AM. Screen Shows*
Intervals It show what no. we are give Status ,hange status how many documents we have posted. Intervals ,hange intervals to give document ;umber. Select change Intervals button. Select Intervals button. -ive the ;umber )ange M J/.
<J
8ear M 4JJE From ;umber/ to ;umber /JJJJJ ,urrent ;umber M J &eselect 13ternal chec" bo3. Press 1nter Select save button.
;umber range intervals can not be transferred to production client.
Ignore the message. Press 1nter.
SAP also gives voucher numbers in two ways.
13ample*
Scenario* ! I
J/ J/ J/
4JJE 4JJH 4JJI
/ M /JJJJJ / M /JJJJJ / ! /JJJJJ
</
Same session for each year.
Scenario* !II
J/
KKKK #Any year$
#9e do not "now how many document we have posted in each year$
;ote* ,ompanies normally follows Scenario I.
Field status variant @ field status groups
At the time of entry the system gives HJ fields.
13amples* Suantity% te3t% business area% value date.
#Around /<J fields to use% all the fields are #HJ debits L HJ credits$. 8ou can ma"e any field as
/.
Surplus field M Field will not be visible.
<4
4. 7.
)e uired field M To enter the values. 5ptional field M ,hoice to enter or not enter.
1ntry lay out based on field2s selection in the field status group which is assigned to -B. Account.
Field Status group one ,reated under field status variants and field status variant is assigned to company code*
13ample*
,ash AB,
&r
To Share ,apital AB,
1 uity share capital #-eneral$ ,ash Account +an" Account
Te3t @ +usiness area
)e uired fields
Te3t @ +usiness area Te3t @ +usiness area @ 0alue date
)e uired fields )e uired fields
Path* SP)5 Financial Accounting Financial Accounting -lobal settings document .ine Item ,ontrols Maintain field status variants.
<7
Select field status /JJJ
Select copy as button
,hange the field status variant AM.
Field status name*
Field status variant for AM.
Press 1nter
Select copy all button.
;o. of dependent entries copied <A.
1nter. Select save button #or$ #ctrl L s$. Save in your re uest Select field status variant AM.
<<
&ouble clic" field status group folder Select -JJ/ M -eneral and double clic" on -eneral data.
Te3t ma"e it re uired entry field.
Select ne3t group button.
Select ne3t page or page down button.
Select re uired entry for business area.
Select save button #or$ #ctrl L s$.
Select JJA +an" Accounts and double clic".
&ouble clic" on general data.
Te3t field ma"e it re uired entry field.
Select new group button.
<A
Select ne3t page #or$ page down button.
+usiness area ma"e it re uired entry field.
Select ne3t group button 4 times.
0alue date ma"e it re uired entry field.
Press save button
Assign company code to field status variant*
Path* SP)5 Financial Accounting Financial Accounting -lobal settings document .ine item controls Assign company code to field status variants.
Select position button.
-ive your company code AM..
<E
1nter.
For company code AM.% Assign field status variant AM.
Save% save in your re uest.
Posting periods*
a. &efine posting period variant. b. Assign posting periods to company code. c. &efine open and close periods for variant.
April% 4JJE to March 4JJH Fiscal year 4JJE
If company is completed uarterly results
>uly 4JJE to March 4JJH #<% 4JJE$ to #/4% 4JJE$
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&efine posting period variant*
Path* SP)5 financial accounting financial accounting -lobal settings document posting periods define variants open posting periods.
-ive the variant AM..
-ive the name posting period variant for AM..
Assign variants to company code*
Path* SP)5 Financial Accounting Financial Accounting -lobal settings document posting periods Assign variants to ,ompany code.
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Select position button.
-ive your company code AM..
Press 1nter.
For ,ompany code AM. M Assign variant AM..
Save% save in your re uest.
&efine open and close posting periods*
Path* SP)5 Financial Accounting Financial Accounting -lobal settings document Posting periods 5pen and close posting periods.
Select ;ew 1ntries button.
<K
Select variant AM..
A M for Account Type.
Select L variant for all accounts type
From Account M +lan"
To Account M +lan".
From period / is T < #>uly$
8ear is 4JJA.
To period is T /4 #March$
8ear is 4JJE.
If Audit is not over #March 4JJE to March to 4JJE$ #/7% 4JJA$ #/7% 4JJA$
AJ
From period /7 #special Period$ M 8ear 4JJA
To Period /7 #Special Period$ M8ear 4JJA Authorization -roup*
Authorization will give to some persons li"e Manager #Accounts$ MI&% &y. Managers #Accounts$ M I& at user level.
5nce you complete select save button #or$ #ctrl L s$.
Press enter to save in your re uest.
Path for posting periods at user level*
Path* Accounting Financial Accounting -eneral .edger 1nvironment current setting 5pen and close posting periods #T. ,ode is S UA.) U IHJJ7E<4$.
A/
(ow to give the transaction code when you get SP)5
Path* SP)5 from the Menu select additional information% once again additional function display "ey IM- activity.
;ote down the last < #5++5$ #5+A4$ #5++P$.
5+A4 #is open and closing periods$.
Tolerance groups for G/L Accounts ( t!pes"
G/L Accounts (Tolerance Group"
#$plo!ee (Tolerance Group"
5pen Item Management
6sed for vendorsBcustomersB+alance sheet Accounts where clearing is re uired
5ut standing e3penses AB, Sala +an " cash A%JJJ es / ries 9ag %JJJ A4 %JJJ /%JJ /%JJ
)ent JJ
/A%J
9e can see the items in three ways*
/. 5pen Item* 9e can see only outstanding M Payable Item. 4. ,leared* 9e can see only cleared Item M Paid Item. 7. All* 9e can see all items included PaidBPayable Items. Tolerance -roup*
A mount A JJ + , J /J
Perc entage JV
AV
If you commission is payable /JJJ4J only paid /JJJJJ the remaining balance #4JB!$ may be transferred to payment difference Account #or$ payable #Partial payment$.
&isadvantages*
a. It given at account level and not at transaction level
A7
b. ;o fle3ibility.
Path* SP)5 Financial Accounting -eneral .edger Accounting +usiness transactions 5pen item clearing clearing differences define Tolerance group for -B. Accounts.
,ompany code* AM.
Tolerance group* +lan".
;ame of tolerance group* Tolerance group for AM..
&ebit amount M J
,redit amount M J
Percentage of debit M J
Percentage of credit M J A<
&eselect value date #0&$ chec" bo3
0alue date #effective date$
If I received term loan from I.&.+.I on /ABJHBJE
If I deposited in +an" on /HBJHBJE
&ocument date* /HBJHBJE
Posted date* /HBJHBJE
N0alue date* /ABJHBJE #effective date$
Tolerance group for employees
AA
(ere we give user wise upper limits for posting
Amount per document
Amount per open item Account item
5pen item* 0endorsBcustomers.
,ash discount
Payments difference we can accept.
NPath* SP)5 Financial Accounting -eneral .edger Accounting business transactions 5pen item clearing clearing differences
AE
-roup +lan"
,ompany ,ode AM.
Amount document M KKKKKKKKKK
Amount for open item account item M KKKKKKKKKK
,ash discount per line item* /JV Permitted payment differences* +lan"
Select save button or save button
Press enter to save your re uest.
AH
AI
Sales Ta3
,alculation procedure
+asic L 13cise
333 333 333
Sales Ta3 on #+asic L 13cise$
It is temporary assignment -B. Accounts
In Ta3 6s #Sales Ta3 6SA$
I; Ta3 Ind #Sales Ta3 India$ W Ta3 6S I; is assigned to company code AM.
AK
Path* SP)5 Financial Accounting Financial Accounting -lobal Setting Ta3 on sales or purchases +asic settings Assign country to calculation procedure.
-ive the country I; for India
1nter
For country I; Assign Ta3 6S #Sales Ta3 6SA$
Save. Press enter to save in your re uest.
-lobal Parameters
/. 1nter -lobal ParametersG
Path* SP)5 Financial Accounting Financial Accounting -lobal settings ,ompany code 1nter -lobal parameters.
EJ
-ive your company code AM.
Press 1nter
Select company code AM.
Select +usiness area financial statements chec" bo3
Select propose fiscal year chec" bo3
Select &efine default value date chec" bo3
Select negative posting allowed chec" bo3
9hen you reverse a document it reduces from the same side.
E/
13* ! ,ash AB, &r To 1 uity share capital
AJJJJJ AJJJJJ
And another posting for 7JJJJJ
Pe riods ebit
& redit
+alance for the month balance
,umulative
/ 4 7 < #>uly$ A E H I K /J I JJJJJ IJJJJJ IJJJJJ
E4
// /4 /7 /< /A /E
If the 4nd 1ntry 7JJJJJ is wrongly entered in e uity share capital M Actual entry in preference share capital.
)eversal AB,
/. 1 uity share capital AB, &r To ,ash AB,
7JJJJJ 7JJJJJ
4. ,ash AB, &r
7JJJJJ
To preference Share capital 7JJJJJ #5r$ )ectification 1ntry
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1 uity share capital AB, To Preference share capital AB,
7JJJJJ 7JJJJJ
Then the 1 uity Share ,apital Summary is
P eriods ebit
& dit
,re
+alance for the Month
,umulative balance
/ 4 7 < #>uly$ A E H I K / J / / 7 JJJJJ J AJJJJ AJJJJJ AJJJJJ
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/ 4 / 7 / < / A / E
Select additional details button <KA M PA; #Permanent Account ;o$ <K+ M T&S ;o #Ta3 deduction of source$ PA; @ T&S ;umber given at company code level T&S ;o. AP K<AEHIKJE PA; ;o. AP HIKJJJJ A Select bac" arrow and save Save in your re uest
-eneral ledger master creation #-B. Masters$
EA
-B. Masters created at
Field 8ear*
,hart of Accounts Area -B. Account ;o.
,ompany ,ode Area
,entrally
Account ,urrency
It having both charts of Account fields L company code Area fields.
Account group
Tolerance group
P@. AB, #or$ +BS AB,
5pen management
item
Short Te3t
.ine item display
.ong Te3t
Short :ey
Field status group
EE
To chec" Account groups for giving Account no.s
Path* SP)5 Financial Accounting -eneral .edger Accounting -B. Accounts Master )ecords Preparations &efine account group #T.,ode 5+&<$
-ive your chart of accounts AM.
1nter
)eserves @ Surplus
/JJ/JJ to /JJ/KK
1 uity share capitals
/JJJJJ to /JJJKK
,urrent Assets
4JJ/JJ to 4JJ/KK
EH
,reation of -B. Master #user levels$
Path* Accounting Financial Accounting -eneral .edger Master records Individual processing ,entrally #T. ,ode FSJJ$
-ive the -B. Account ;o* /JJ/JJ
,ompany code AM.
From the Menu select -B. Account create
Select the Account group* )eserves @ Surplus
Select +alance Sheet AB, )adio button
Short Te3t M Surplus in PB. Account
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-B. Account .og Te3t M Surplus in Profit and .oss AB,
Select ,ontrol data Tab
Select only balances in currency chec" bo3
Tolerance group +lan"
Select .ine Item display chec" bo3
;ote* All Accounts give line item display chec" bo3.
Sort "ey Select JJ/ posting date
Select createBban"Binterest tab
Field status group Select JJ/ -eneral
EK
4. 5ne more -B. Account M FSJJ
-ive the -B. Account no* /JJJJJ
,ompany code AM.
Select with Template button
-ive -B. Account ;o. /JJ/JJ
,ompany code AM.
HJ
Press 1nter
Select the Account -roup* Share ,apital
,hange the Short te3t to e uity share capital
,hange the -B. Account long te3t e uity share capital 5ther fields are common
-ive the -B. Account ;o. 4JJ/JJ
,ompany code AM.
Select with Template button #w!Template$
-ive the -B. Account no. /JJ/JJ #)eserves @ Surplus$
H/
,ompany code AM.
Press 1nter
,hange the Account group to ,urrent Assets @ .oans and Advances
,hange short te3t to cash account
,hange -B. Account log te3t to cash account
Select createBban"BInterest tab ,hange the field status group -JJA #+an" Accounts$ Select relevant to cash flow chec" bo3 Select save button #or$ #ctrl L s$. To give the list of Accounts created
Select drop button beside -B. Account ;o. #5r$ #T. code 5+&<$
The screen is called as Match code.
H4
-ive the company code AM.
1nter
It gives the what Accounts that are created.
Posting of Transactions
Path* Accounting Financial Accounting -eneral .edger &ocument entry -eneral posting #F!J4$
&ocument date* Party bill date F< M ,alendar. F4 ! Selection of date.
Posting date * Server date% .edger updating based on posting date period comes automatically.
)ef M Party +ill ;o
H7
&ocument ;o*
Type* SA
,ompany code* AM.
,urrency M I;)
To differentiate between debit and credit
8ou are using posting "ey
Posting "ey #PST :ey$
<J M -B. Account debit
AJ M -B. Account credit
Select posting "ey* <J
H<
The ne3t field is account*
Select AB, ;o* 4JJ/JJ
Press 1nter
-ive the amount /JJJJJ
The fields are come on the basis of selection of Field Status -roup
+usiness Area* AM( #(yderabad +usiness area$
Te3t enter* 1 uity share capital receipt
Select posting "ey* Select AJ
For Account* Select the drop down button
-ive the company code AM.
HA
And press 1nter
Select Account ;o* /JJJJJ #1 uity Share ,apital$
Press 1nter
8ou can ma"e 1nter amount manually i.e. /JJJJJ #or$
1nter N #N ma"es debit and credit e ual$
+usiness area* AM(
Te3t* 1nter #L$ #plus$* ,opying the latest line item narration #or$ ma"e manually
Press 1nter
From the menu select document simulate
In once document you can post up to KKK line item in a document
HE
&ebit will be with out sign
,redit will be with Minus #!$ sign
5nce you complete select save button or #ctrl L s$
It gives the message document P/2 was posted in company code AM.. (ow to view the latest document
From the menu select document display
Select display document header button #FA$.
,hange document
Path* Accounting Financial Accounting -eneral .edger &ocument ,hange #Transaction code F+J4$
Press 1nter
HH
&ouble clic" on /st line item
1nter
9e can change only value date% assignment and te3t
(ow to view the documents*
Path* Accounting Financial accounting -eneral .edger &ocument &isplay #Transaction code #F+J7$
Select document list button
-ive your company code* AM.
-ive the document type* SA
To give the posting date* From and to #Specific date$
To view the document posted by a particular user
HI
From the menu select edit dynamic selections #shift L F<$
-ive the user name* SAP user
Select e3ecute button #FI$
&ouble clic" on document ;o./
It shows the document
&isplay .edger
Path* Accounting Financial Accounting -eneral .edger Account &isplay +alance #Transaction code FS/J;$
To give multiple Accounts M Select right arrow beside -B. Account
HK
To view continuous number select ranges tab with green pound symbol
To e3clude any account select singly values tab with P)ed2
Pound symbol -reen M Inclusion )ed M 13clusion
5nce you complete select copy button
To give singly Account Select drop don button beside -B. Account
Press 1nter
Select your account number /JJJJJ M 1 uity share capital
IJ
Fiscal year 4JJE
+usiness Area% select AM(
Select e3ecute button #FI$
&ouble clic" on ,umulative balance amount
&ouble clic" on document ;o. /
Select call up document over view button
Select bac" arrow
(ow to create own line layout*
I/
Select change layout button
Select the fields which one not re uired under column content
&ocument no% Amount% Te3t not select
Select right arrow #or$ (ide selected field2s button
For the hidden fields column select posting date%
Select left arrow #or$ show selected field2s button.
,hange the column positions*
&ocument ;J. Should be one #/$
Posting date should be two #4$
Te3t should be three #7$
I4
Amount in local currency #<$
Te3t column length change to 7A
For amount in local currency M Select total chec" bo3
Select copy button.
(ow to save the layout
4 .ay notes
/. 6ser specific 4. ,ommon to All.
6ser specific* It can be saved with any number or name.
,ommon to all* It should be saved withBany number or name Select save lay out button #ctrl L F/4$
I7
.ay out* BAM. &escription* Standard layout for AM. Select save button #or$ #ctrl L s$.
(ow to choose your layout
From the Menu select select lay out button
Select BAM.
(ow to ma"e default layout
Path* Accounting Financial Accounting -eneral .edger 1nvironment 6ser parameters 1diting options #T. ,ode F+JJ$
Select .ine Items Tab.
For default select on screen under -B. Account layout
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Select BAM.
Select save button
-o and see the -B. Account Path FS/J;
Select -B. Account ;o. 4JJ/JJ #cash account$
,ompany code AM.
Fiscal year 4JJE
+usiness area ! AM(
Select e3ecute button #or$ FI
&ouble clic" on cumulative balance AccrualBdeferred document a. ,reation of 7 -B. Accounts
IA
i$ Salaries AB, ii$ )ent AB,
M Personnel cost M Administration
iii$ 5utstanding e3penses M ,urrent liabilities @ provisions
b$ &efine reversal reason and reversal reason should allow us to reverse on any day. c$ ,reation of accrualBdeferred document
5ne provision is today date and one for month ending date. 4<BJHBJE ! )ent 7/BJHBJE ! Salaries
d. )eversal of accrualB&eferred documents
,reation 7 -B. Accounts*
In this case first to chec" Accounts groups for giving Account group
-ive the Transaction ,ode 5+&<
IE
-ive the chart of Accounts AM. 1nter.
;ote down personnel cost range <JJ<JJ to <JJ/KK
;ote down the range for administration <JJ7JJ to <JJ7KK
;ote down the range for current .iabilities @ provisions /JJAJJ to /JJAKK
,reation of -B. Masters #FSJJ$
-ive -B. Account ;o. <JJ/JJ
,ompany code* AM.
Select with template button
-ive -B. Account ;o* /JJJJJ #1 uity share capital$
,ompany code* AM. IH
Press 1nter.
,hange the account group to personnel cost
Select P@. Statement Account )adio +utton
,hange short te3t to salaries account.
,hange -B. Account .ong Te3t to Salaries Account
5ther fields are common.
4. -B. Account ;o* <JJ7JJ
,ompany code* AM.
II
-ive -B. Account ;o* <JJ/JJ #salaries AB,$
1nter.
,hange the Account group to administration.
,hange the short te3t* ,hange to )ent Account
-B. Account long te3t* ,hange to )ent Account
Save.
7. -B. Account ;o. /JJAJJ
,ompany code* AM..
Select with template button.
IK
-ive -B. Account ;o* /JJJJJ #1 uity share capital$
,ompany code AM. 1nter.
,hange the AB, group to current liabilities @ provisions
,hange short te3t @ long te3t to outstanding e3penses.
Select control data tab.
Select open item management chec" bo3.
Save.
KJ
)eversal 1ntries
&efine* )eversal reason and reversal reason should allow is to reverse on any day.
Path* SP)5 Financial Accounting -eneral ledger accounting +usiness Transactions Ad'ustment postingB)eversal &efine reasons for reversal #T. code* F+S/$
)eason is </ #Te3t field$.
-ive the te3t accrualBdeferral document.
-ive the document date* 4I.JH.JE
Type* SA
K/
,ompany ,ode* AM..
)eversal reason* </.
)eversal date* J/.JI.4JJE.
Posting :ey* <J
AB, ;o* <JJ7JJ #)ent Account$.
1nter.
-ive the amount )s. /JJJJB!
+usiness area M AM(
Te3t* )ent provision for >uly.
Posting :ey* AJ
K4
Account ;o* /JJAJJ #5utstanding e3penses$
1nter. Amount* PN2. +usiness Area* AM(. Te3t* PL2 &ocument Simulate and save.
Salary Provision
Same Path* F+S/.
-ive the document date and posting date* 7/.JH.JE.
Type* SA.
,ompany code* AM..
)eversal reason* </.
K7
Posting :ey* <J
AB, ;o* <JJ/JJ #Salaries Account$% 1nter.
Ignore the warning message% Press 1nter.
-ive the amount )s.4JJJJJ.
+usiness Area* AM(.
Te3t* Salary provision for >uly.
Posting :ey* AJ
AB, ;o. /JJAJJ #5ut standing e3penses$.
1nter.
Amount* PN2
K<
+usiness Area* AM(.
Te3t* PL2
&ocument Simulate and save.
)eversal AccrualB)eferral document
Path* Accounting Financial Accounting -eneral .edger Periodic process ,losing 0aluate )eversal accrual referral &ocument.
KA
Transaction ,ode* F I/
-ive the company code* AM..
-ive the reversal posting date* J/.JI.4JJE.
Select te3t new chec" bo3.
Select e3ecute documents button.
Select reverse documents button.
5pen item management
0endor Accounts
,ustomers Accounts
+alance sheets Accounts where clearing re uired.
KE
Provision M payment M outstanding e3penses
)ecovery M payment M PF% T&S
In -B. Masters we have to select open items management chec" II #)efer Tolerance -roup$
7 Scenarios*
Full clearing M Partial clearing M )esidual clearing
Provision Payment ! Partial clearing M )esidual clearing
KH
/. Full ,learing Scenario*
%&
)ent Provision* 6ser transaction code* F!J4
-ive the document date* 4I.JH.JE
Type SA* ,ompany code* AM.* Posting "ey* <J
Account ;o* <JJ7JJ #)ent Account$
1nter.
Amount is AAAA
+usiness area* AM(
)ent provision for >uly.
Posting :ey* AJ
KI
AB, ;o* /JJAJJ #5utstanding e3penses$
1nter.
Amount* PN2
+usiness Area* AM(.
Te3t* PL2
&ocument Simulate and save.
4. (ow to view open item repaid AB,
Path* Accounting Financial Accounting -eneral .edger Account displayBchec" line items #T. ,ode* F+.7;$
-ive the -B. Account ;o. /JJAJJ #outstanding e3penses$.
KK
,ompany code* AM..
Select open items radio button.
Select e3ecute button.
7. 5utgoing payment with clearing*
Path* Accounting Financial Accounting -eneral .edger &ocument entry out going Payment #T. ,ode* F !JH$
-ive document date* 4I.JH.4JJE.
Type* SA.
,ompany code* AM..
,learing Te3t* 5ut going payment
/JJ
Account under ban" data* 4JJ/JJ ,ash AB,.
+usiness Area* AM(.
Amount* AAAA.
Te3t* 5ut going payment.
Account under open item selection* /JJAJJ #5utstanding e3penses$.
Account Type* PS2 comes by default.
PS2 stands for -B. Accounting.
Select process open items button.
&ouble clic" on AAAA payable.
&ocuments simulate and save.
/J/
<. -o and see the -B. Account #F+.7;$
-ive -B. Account ;o* /JJAJJ.
,ompany code* AM..
Select cleared items radio button.
13ecute. Select bac" arrow. Select open items radios button. 13ecute. Partial clearing M ;et payable To chec" what steps you have done in your reverse.
Path* SP)5 Financial Accounting -lobal Settings ,ompany code 1nter -lobal Parameters.
Select your company code* AM..
/J4
Select details button.
From the menu select utilities.
,hange reverses #customization$ Select the folder for your reverse no.
Select sub folder customizing table.
Partial clearing Method*
0endorsB,ustomers !
/. )ent provision F!J4$*
&ocument date* 7/!JH!4JJE.
Type* SA.
,ompany code* AM..
/J7
)eference +ill ;o. /47<.
Posting :ey* <J
Account ;o* <JJ7JJ #)ent Account$. 1nter. Amount* AJJJJ. +usiness Area* AM(. Te3t* )ent provision for >uly Posting :ey* AJ Account ;o. /JJAJJ #5utstanding e3penses$ 1nter Amount* PN2 +usiness Area* AM( Te3t* PL2 &ocument Simulate @ Save.
5ut going payment using partial clearing method
/J<
Transaction code* F !JH
&ocument date* 7/!JH!JE
Type* SA
,ompany code* AM.
)eference* /47<
,learing Te3t* 5ut going payment
Account* 4JJ/JJ #,ashB+an" Accounts$
+usiness Area* AM(
Amount* /A%JJJ
Te3t* 5ut going payment
/JA
Account* 6nder open item selection
/JJAJJ #5utstanding 13penses$
Account type* S comes by default
Select process open items button
:eep the cursor the amount fields of the line items against which we want ad'ust
Select Partial payment tab
It creates payment amount column
&ouble clic" on ;et amount AJJJJ
&ouble clic" on payment amount AJJJJ
&ocument simulate
/JE
It gives the message correct the mar"ed line item
&ouble clic" on blue font line item
Te3t 1nter PL2
Save #or$ #ctrl Ls$
-o and see the -B. Accounts #F+.7;$
-ive the -B. Account ;o* /JJAJJ
,ompany ,ode* AM.
Select open items radio button
13ecute
Select change layout button
/JH
From the hidden fields column select reference field
Select CTe3tD field under column content
Select left arrow #or$ show selected fields2 button
Select copy button :eep the cursor on reference field Select sub total button Ma"ing the balance payment and clearing the account
#Transaction code F!JH$
&ocument date* 7/!JH!JE
,ompany code* AM. )eference* /47< ,learing te3t* 5ut going payment Account ;o* 6nder +an" data* 4JJ/JJ
/JI
+usiness Area* AM( Amount* 7AJJJ Te3t* 5ut going payment Account* 6nder open item selection M /JJAJJ #5utstanding e3penses$ Account type* PS2 comes by default Select process open items button &ouble clic" on payable Amount AJJJJ &ouble clic" on part paid amount* /AJJJ &ocuments simulate and save
-o and see the -B. Account* #F+.7;$
-ive -B. Account ;o* /JJAJJ
,ompany ,ode* AM.
Select clear items radio button
13ecute
/JK
)esidual Payment #)esidual clearing$ /. )ent Provision #F!J4$
&ocument date* 7/!JH!4JJE
Type* SA
,ompany code* AM.
Posting :ey* <J
Account ;o* <JJ7JJ #)ent account$
1nter
Amount* EJJJJ
+usiness Area* AM(
//J
Te3t* )ent provision for >uly
Posting :ey* AJ
Account ;o* /JJAJJ #5utstanding e3penses$
1nter
Amount* PN2
+usiness Area* AM(
Te3t* PL2
&ocument Simulate @ save
5utgoing payment using residual clearing method
6ser Transaction code F!JH #Payable amount$
///
&ocument date* 7/!JH!4JJE
Type* SA
,ompany code* AM.
,learing te3t* 5ut going payment
Account under ban" date* 4JJ/JJ #,ash Account$
+usiness Area* AM(
Amount* 4JJJJ
Account* 6nder open item selection* /JJAJJ
Account type* PS2 default
//4
:eep the cursor on the amount field of the line item on
9hich we want to ad'ust
Select residual items tab
It creates residual items column
&ouble clic" on ;et amount EJJJJ
&ouble clic" on residual items
&ocument simulate
It gives the message correct the mar"ed line item
&ouble clic" on blue font line item
//7
Te3t enter PL2 Save #or$ #ctrl L s$ -o and see the -B. Accounts #F+.7;$
-ive the -B. Account ;o* /JJAJJ #5ut standing 13penses$
,ompany code* AM.
13ecute
Foreign currency postings*
,hec" e3change rate typesG
+an" buying M 13port M - Type
+an" Setting M ImportsB13penditure M + Type
//<
Average )ate* 6sed by MMBS& People M M Type
Path* SP)5 -eneral settings ,urrencies ,hec" e3change rate types.
Select types
1nter P+2
1nter
&efine transaction ratios for currency transaction
Path* SP)5 -eneral settings ,urrencies &efine translation radio for currency translation.
This defines the conversion factory between two currencies.
//A
6S& /
I;) /
>apanese year /JJ /
I;)
1urope /
I;) /
5nce we follow one conversion factory% follow continuously the same for all the year.
This is at client level
&ouble clic" on IM- Activity button
Ignore the message select CyesD button
//E
13t rt* #13change rate type$
Select P-2 M +an" buying
From* Select 6S& #American &ollar$
To* Select I;)
0alid from* /J!JH!4JJE
)ation #From$ M /
)adio #To$ M /
13change rate* Select + #+an" setting$
From* 6S&
To* I;)
//H
0alid from* /J!JH!4JJE
From ratio M /
To ration ! /
13change rate* Select M #Average$
From currency* 6S& To currency* I;) 0alid from* /J.JH.4JJE )atio from M / )atio to M / Save #or$ #ctrl L s$ Save in your re uest 1nter e3change rates*
Path* SP)5 -eneral settings ,urrencies 1nter e3change rates
//I
13change rate type* - #+an" buying$
0alid date* 4A!JH!4JJE
From ,urrency* 6S&
To select* I;)
&irect uotation* <<B!
1nter
13change rate type* Select +
0alid date* 4A!JH!4JJE
From currency* 6S&
To currency* I;)
//K
&irect uotation* <EB!
13change rate type* M
0alid from* 4A!JH!4JJE From currency* 6S&
To currency* I;)
&irect uotation* <AB!
Save Save in your re uest 8ou can enter each type for each day only Path for fore3 rates at user level
Accounting Financial Accounting -eneral .edger 1nvironment ,urrent settings 1vents translation rates #SU+,1UEIJJJ/H<$
/4J
Postings 9hen the rate is not given 9hen the rate is given
9hen the rate is not given*
It ta"es the rates from fore3 table
It ta"es the latest date rate
To enter default e3change rate
Type based on document type
-B. Posting M SA b #+an" selling$
Purchase invoice posting - #+an" buying$ #If we don2t specify it ta"es PM2 type by default. PM Average rate2
/4/
To enter default e3change rate type P+2 #+an" selling$ for document type M PSA2 #6se the transaction code #5+AH$.
-ive the document type PSA2
1nter
Select document type PSA2.
6nder default values e3change rate type for foreign currency documents
1nter +
/44
Foreign ,urrency Posting #F!J4$
&ocument date J4!JI!4JJE
Type* SA
,ompany code* AM.
,urrency* 6S&
Posting "ey* <J
-ive account ;o. <JJ/JJ #Salaries account$
1nter
/47
-ive the amount /JJJX
+usiness area* AM(
Te3t* Salary payment
1nter
Posting "ey* AJ
Account ;o. 4JJ/JJ #,ash account$
1nter
Amount* PN2
+usiness area* AM(
Te3t* PL2
/4<
&ocument Simulate
To view in I;) Select display currency button.
9hen the rate is given at the time of posting
6se the transaction code #F!J4$
-ive the document date* J4!JI!4JJE
Type* SA
,ompany code* AM.
/4A
,urrency* 6S&
-ive the rate* <IB!
Posting "ey* <J
Account* <JJ/JJ #Salaries Account$
1nter
It gives message
13change rate* <IX deviate the increase <.7IV
Ignore message and 1nter
-ive the amount* /JJJX
+usiness area* AM(
/4E
Te3t* Salary payment
Press* 1nter
Posting "ey* AJ
-ive the account no* 4JJ/JJ #,ash account$
1nter
Amount* N.
+usiness area* AM(
Te3t* L &ocuments Simulate @ save. )eversals
/4H
Individual AccrualBdeferral &ocument )eversal
)eversal of
Mass
,leared
reverse document
)eversal
items reversal
reversal
Individual document reversal
This is used to reversal one document at a time
To give reversal reason
If we don2t specify reversal date% it ta"es original document posting date
That period should be open.
Path* Accounting Financial Accounting -eneral .edger &ocument )everse Individual reversal #F+JI$
-ive the document ;o* /
,ompany code* AM. /4I
Fiscal year* 4JJE
)eversal reason*
Select J/ #reversal in current period$
Posting date* +lan"
Select display before reversal button
Select bac" arrow
Select save button
From the menu select Pdocument display2
Select display document header button
&ouble clic" on / #)everse document for$
/4K
Select display document header button
SA M 5riginal document list A+ M reversal document list
&etails button
;o range M J/
F+J7 M &ocument display
,ompany code* AM.
&ocument type* SA M 5riginal document A+ M )eversal document #System defined$
)eversal of reverse document
/7J
6se the transaction code #F!J4$
From the menu select document Post with reference
-ive the document ;o. /A
,ompany code* AM.
Fiscal year* 4JJE
Select generate reverse posting chec" bo3
Select display line items chec" bo3
1nter
1nter once again
,hange Te3t* )eversal for document ;o. /A
/7/
1nter
Te3t* PL2
1nter* Save #or$ #ctrl L s$.
1nter
From the menu select document display Select display document header button Mass )eversal
To reverse more than one document at a time% we use mass reversalG it can be continuous or random.
Path* Accounting Financial Accounting -eneral .edger &ocument )everse Mass reversal #F!IJ$
-ive the company code* AM.
/74
To reverse random ;umbers Select multiple selection
+eside document number
-ive the document ;o. 4 @ <
Select copy button
-ive the reason for reversal PJ/2
Select te3t run chec" bo3
Select e3ecute button
Instead of 4 and <% -ive document ;o* /7 @ /E
If documents are 5.:
Select reverse document button
/77
,lear item reversal
6se the transaction code* #F+.7;$
-ive the -B. Account ;o* /JJAJJ #5utstanding e3penses$
,ompany code* AM.
Select cleared items button
13ecute
Full cleared items
5ut standing e3penses
/7<
,ashB+an" AAAA #H$
&ocument ;J M )ent AB, #E$
AAAA
If che ue dishonored it must be reversal
(ere i.e. Full cleared items this is not possible to reversal
+ut you can ma"e it as open items then reverse
Path* For reversal of cleared items
Accounting financial accounting -eneral .edger &ocument )eset cleared items #Transaction code F+)A$
-ive the clearing document ;o.H
,ompany code* AM.
Fiscal 8ear* 4JJE
/7A
Select resetting @ )eserves
-ive the reversal reason M J/ #)eversal in current period$
1nter
It gives the message clearing H reset.
1nter
-o and see the -B. Account F+.7;
-ive the -B. Account ;o* /JJAJJ
,ompany code* AM.
/7E
13ecute
Interest calculations
+alance Interest calculations &efined PS2 type 6se fro -B. Accounts PP2 Type
Item interest calculations
6se for vendorsBcustomers.
&efine interest calculation Type*
Path* SP)5 Financial Accounting -eneral ledger accounting +usiness transactions +an" Account in test calculation Interest calculation -lobal settings &efine interest calculation types
Interest Indicator #Ind Id$* M/
;ame* /JV Monthly
/7H
Interest calculation Type* Select PS2 +alance interest calculation
Save
Prepare Account balance interest calculation*
Same path #;e3t step$
Transaction code #5+AA$
Interest calculation Indicator M M/
Interest calculation fre uency* Select J/ M / Month.
,alendar type
/7I
In case of rupee term loan M Select - #4I% 4K% 7J% 7/ B7EA$
In case of foreign currency Term loan* Select F #4I% 4K% 7J% 7/ B7EJ$
This is based on .+5) #.ondon Inter ban" offer rate$
Select -
Select balance plus interest chec" bo3
&efine reference interest rates*
Path* SP)5 Financial Accounting -eneral .edger Accounting +usiness Transactions +an" account interest calculation Interest calculation &efine reference interest rates #Transaction ,ode 5+A.$
Interest may be calculated M Method #i$ /7K
/JBJ<BJE to 7/B7
/JJJJJ N /oB/JJ N 7AAB7EA T Say /AJJJ
/JBJKBJE to 7/BJ7
/JJJJ N /JB/JJ N 4JAB7EA T Say
7JJJ !!!!!!!!!
/4JJJ !!!!!!!!!!
#Method M ii$
/JBJ<BJE to JKBJKBJE
/JJJJJ N /JB/JJ N /AJB7EA T AJJJ
/JBJKBJE to 7/BJ7
KJJJJ N /JB/JJ N 4JAB7EA T HJJJ
;ormally ban"s follow 4 typed of interest rates
In SAP you have two options for this one
8ou can create 4 interest rates for debit @ credit items
/<J
(ere
Interest indicator !
M/
,redit Items
&ebit items
)ef int rate #M4$ /JV
)ef int rate #M7$ IV
In India @ 6S follows the same rate of interest rates
(ence give PM42 for #debit @ credit items$
/</
)ef Interest rate M4
.ong Te3t* /JV Monthly
Short Te3t* /JV Monthly
&ate from* J/!J<!4JJE
,urrency* I;)
&efine time M dependent terms*
Same path
/<4
Interest calculation indicator M/
,urrency "ey* I;)
1ffective from* J/!J<!4JJE
Se uential ;umber* /
Terms* Select credit testing column balance interest calculation
)ef interest rate* M4
Save #or$ #ctrl L s$
Select ne3t entry button
Interest calculators Indicator* M/
/<7
,urrency :ey* I;)
1ffective from J/.J<.4JJE
Se uential ;o. 4
Term* Select debit interest column balance interest calculation
)ef. Interest rate* M4
Save
1nter interest values*
Same path* Transaction code #J+I7$
-ive the reference interest rate M4
/<<
1ffective from J/!J<!4JJE
Interest rate* /JV
Save
,reation of 4 -B. AccountsG
/st Accounts* S+I )upee term loan under secured loans.
4nd Account* Interest Account under interest group
To chec" account groups for giving account number #Transaction code 5+&<$
/<A
-ive the chart of account* AM.
1nter
;ote down the range for secured loans* /JJ7JJ to /JJ7KK
;ote down the range of interest* <JJ<JJ to <JJ<KK
,reation of -B. Masters*
Transaction code FSJJ
-ive the -B. Account ;o. /JJ7JJ
,ompany code* AM.
/<E
Select with Template button
-ive the -B. Account ;o. /JJJJJ #1 uity share capital$
,ompany code* AM.
1nter
,hange account group* Secured .oans
,hange short te3t and -B. Account log te3t* S+I )upee term loan
Select createBban"Binterest
Field status -roup* Select JJA
Interest Indicator* Select M/
Save. 4nd Account*
/<H
-B. Account ;o* <JJ<JJ
,ompany code* AM.
-ive the -B. Account ;o* <JJ7JJ
,ompany code* AM.
1nter
Select typeBdescription tab
Account group* Select interest
,hange short te3t @ .ong te3t* Interest Account
Select save button #or$ #ctrl Ls$
/<I
Assignment of Accounts for automatic posting
Path* SP)5 Financial Accounting -eneral .edger Accounting +usiness transactions +an" Account interest calculation Interest posting Prepare -B. Account balance Interest calculation #Transaction code #5+04$
Select symbols button
13ample*
/JJ7JJ /JJ7J/ /JJ7J4
! S+I Term .oan ! I,I,I Term .oan ! I&+I Term .oan
If we have more than one term loan then give /J pluses #L L L L L L L L L L$
Select Accounts button
-ive your chart of Accounts AM.
/<K
1nter
-ive the account symbol M JJJ4
,urrency M I;)
-ive the -B. Account* <JJ<JJ
-ive the Account symbol M 4JJJ
,urrency M I;)
-B. Accounts% Mar" with /J times plus L L L L L L L L L L
6ser levels* To open posting period April*
/AJ
6se the Transaction code 5+A4
-ive the posting period variant AM.
1nter
From Period M /
Save
Term .oan receipt #F M J4$
-ive the document data and posting date* /4!J<!4JJE
Type M SA
/A/
,ompany code* AM.
,urrency* I;)
Posting :ey* <J
-ive the -B. Account ;o. 4JJ/JJ
1nter
-ive the amount* /JJJJJ
+usiness area* AM(
0alue date* /J!J<!4JJE
Te3t* S+I )upee term loan receipt
Posting :ey* AJ
/A4
Account ;o* /JJ7JJ #S+I )upee Term .oan$
1nter
Amount* N
+usiness area* AM(
0alue date* /J!J<!4JJE
Te3t* PL2
&ocuments simulate and save
Term .oan repayment*
-ive the document data and posting date* JE!JK!JE
Type* SA
/A7
,ompany ,ode* AM.
Posting :ey* <J
Account ;o* /JJ7JJ #S+I )upee term loan$
1nter
Ignore the messages% press enter
-ive the amount* /JJJJ
+usiness area* AM(
0alue date* /J!JK!4JJE
Te3t* S+I Term loan repayment
-ive the posting "ey* AJ
/A<
Account ;o* 4JJ/JJ #,ash Account$
1nter
Amount* N
+usiness Area* AM(
0alue date* /J!JK!4JJE
Te3t*2L2
Interest ,alculations*
Path* Accounting Financial accounting -eneral ledger periodic processing Interest calculation +alances #F.A4$
-ive the -B. Account* /JJ7JJ #S+I Term .oans$
/AA
-ive the ,ompany code* AM.
,alculation period* J/.J<.4JJE to 7/.J7.4JJH
13ecute
To view line item wise interest*
Select bac" arrow
Select additional balance line chec" bo3 13ecute
In case of floating rate of interest
Select bac" arrow* To give effect for floating rate of interest open one more session with SP)5 Financial Accounting -eneral .edger Accounting +usiness transactions +an" Account interest calculation Interest calculation
/AE
1nter Interest values Transaction ,ode* 5+I7
-ive the reference interest rate* M4
1ffective from J/.JE.4JJE
Interest )ate* /4V
Save
,ome to the first session
13ecute
Select bac" arrow
/AH
For interest posting
-ive the calculation period J/.J<.4JJE to 7J.J<.4JJE
13ecute
Select bac" arrow
Select post interest settlements chec" bo3
Select update master record chec" bo3
+atch input session
-ive the session name* AM.
Posting to business area* AM(
Posting date of session* 7J.J<.4JJE
/AI
&ocument date of session* 7J.J<.4JJE
Posting segment te3t* Interest for April 4JJE
To post the batch input session
From the menu select system Services +atch input Sessions Select the session ;ame* AM.
Select process button
Select display errors only radio button
It gives the message* Processing of batch input session complete
/AK
Select e3it batch input button
To view all document posted use the transaction code F+J7
1nter
1nter once again
-o and see the -B. Master M FSJJ
-ive the -B. Account ;o. /JJ7JJ
,ompany code* AM.
Foreign currency balances revaluationG
/EJ
Foreign currency term loan M may be used
.ong term wor"ing capital
Fi3ed assets Purchases
.ocal assets
Import assets
13ample* If we ta"e foreign currency term loan. 13change rate Amount payable
5n JK.JI.4JJE M /JJJJJX 5n 7/.J7.4JJH ! AJ
<A
<AJJJJJ AJJJJJJ !!!!!!!!!!!!!!!
13cess payable
AJJJJJ !!!!!!!!!!!!!!!
As per account standard
/E/
The variation is charge to P@. Accounts.
In case of purchased imported assets
Add to asset value and calculate depreciation over balance life of asset.
,ustomization of Foreign currency
,reation of 7 -B. Account
/. 4.
S+I Foreign currency term loan M under secured loans group 13change gain under other incomeB e3change loss under administration
To chec" account groups for giving account ;umber #5+&<$
-ive the chart of accounts* AM.
1nter
/E4
;ote down the range for other Income group 7JJ/JJ to 7JJ/KK.
,reation of -B. Masters #FSJJ$
-ive the -B. Account ;o* /JJ7J/.
,ompany code* AM.
-ive the -B. Account ;o* /JJ7JJ
,ompany code* AM. 1nter. ,hange the long te3t% short te3t to* #S+I F, term loan$
Select control data Tab
-ive the account currency* 6SA
/E7
&eselect only balances in local currency chec" bo3 Select create ban"Binterest tab )emove interest indicator )emove the dates also Save.
4nd -B. Account* 7JJ/JJ*
,ompany code* AM.
-ive the -B. Account ;o* <JJ7JJ #)ent$
,ompany code* AM.
1nter
/E<
,hange the account group to other income
,hange short te3t and long te3t to e3change gain
5ther fields are common
-B. Account ;o* <JJ7J/
,ompany code* AM.
-ive the -B. Account* <JJ7JJ #)ent account$
1nter
,hange the short te3t and long te3t* 13change loss
/EA
5ther fields are common M Save. &efine valuation methods*
Path* SP)5 Financial Accounting -eneral .edger Accounting +usiness transactions ,losing 0aluating Foreign ,urrency 0aluation &efine 0aluation Methods. #Transaction ,ode 5+AK$.
0aluation Methods* AM./
&escription* F, 0aluation +an" Selling for AM.
&ocument Type* SA
&ebit balance e3change rate type #+$ #+an" Selling$
,redit balance e3change rate type M + #+an" Selling$
Select determine rate type from account balance
/EE
Prepare automatic postings for Foreign ,urrency valuation
Transaction code 5+A/
&ouble clic" on e3change rate defining using e3change rate "ey
-ive your chart of accounts* AM.
1nter
13change rate difference "ey* S&
13penses account* <JJ7J/
1B) #13change rate$ gain account* 7JJ/JJ
/EH
Save
Assign e3change rate difference "ey in loan account* #Transaction code is FSJJ$
-ive the -B. Account ;o* /JJ7JJ #S+I FB, Term loans$ ,ompany code* AM. From the menu select -B. Account charge Select control data tab 13change rate difference "ey Select 6S& Save.
Foreign currency term loan receipt #F M J4$
-ive the document data and posting date* //BJIBJE
/EI
Type* SA
,ompany ,ode* AM.
,urrency* 6S&* )ate* <AB!
Posting :ey* <J -ive the account ;o* 4JJ/JJ #,ash Account$
1nter
+usiness Area* AM(
Te3t* S+I FB, Term loan received
1nter
Posting :ey* AJ
/EK
Account ;o* /JJ7J/ #S+I F, Term loan$
1nter
Amount N
+usiness Area* AM(
Te3t* PL2
To enter 7/st March% 4JJH e3change rates in fore3 table
Path* Accounting Financial Accounting -eneral .edger 1nvironment ,urrent settings 1nter transaction rates #S U +,1 U EIJJJ/H<$
/HJ
13change rate type* P-2
0alid from 7/!J7!4JJH
From ,urrency* 6S&
To ,urrency* I;)
&irect uotation* <K
13change rate type* + #+an" selling$
0alid from* 7/!J7!4JJH
From* 6S&
To ,urrency* I;)
&irect uotation* AJ
/H/
Save.
FB, revaluation*
Path* Accounting Financial Accounting -eneral .edger Periodic Processing ,losing 0aluate Foreign ,urrency 0aluation #F.JA$
1nter
,ompany ,ode* AM. 1valuation period* 7/st March 4JJH 0aluation Method* AM./ 0aluation in currency type* Select /J #,ompany code currency$ Select -B. balances tab Select valuate -B. Accounts chec" bo3 -ive the -B. Account ;o* /JJ7J/ 13ecute
Select posting button
/H4
Select bac" arrow two times Showing monthly wise revaluation* )ate of e3change
13ample* If we ta"e /JJJJJ M 6S& 5n //BJIBJE 7/BJIBJE 7JBJKBJE
! ! !
<A <E <I
Steps to be followed for month end valuation
-ive evaluation "ey date* 7/!JI!4JJE
Select create positions chec" bo3
-ive the reversal posting date* J/!JK!4JJE
Select reverse postings chec" bo3
Steps to be followed for your end valuation
/H7
1valuation "ey date* 7/!J7!4JJH
Select balance sheet preparation valuation chec" bo3
Select create postings chec" bo3
)everse of posting date* +lan"
&eselect reverse posting chec" bo3
13ecute
-o and see the document F+J7
1nter
&ouble clic" on first line Item.
/H<
To view path when transaction code is given at user level
In the command field enter search USAP Menu
1nter
Search te3t entry* Transaction ,ode #F!J4$
1nter (ow to view path in customization*
SP)5
Select find button
-ive the search term fiscal year
/HA
1nter
Select fiscal year under financial accounting -lobal settings Area
1nter
/HE
Accounts payable #ABP$
It is a subsidiary ledger
This used when material management module is not use
This is used for material purchases @ salaries
9hen MM Module is used 6se for services where T&S is to be deducted
9hen we purchase )aw Material
Inventory )aw Material
&r #-eneral .edger$
To Party AB, #Subsidiary .edger$ M Sundry ,reditors )aw material #-. AB,$ Y )econciliation
/HH
#5r$ ,ontrol AB,
+asic settings for Accounts payable
/. ,reation of vendor Accounts -roups*
a. FI #Financial 0endor$ #service parties$ b. MM #Material management vendor$ #Material Parties$ For above both cases we have to specify reconciliation account field re uirement
4. ,reation of ;o. ranger for vendor2s Account 7. Assign number range group of vendor Account group <. &efine tolerance group for vendors. A. ,reation of 4 -B. Masters
a. Inventory raw material ,urrent Assets loans @ Advances b. Sundry ,reditors raw materials ,urrent liabilities @ Provision
E. ,reation of 0endor masters
/HI
H. &ocument type and ;J. )anges :) M 0endor Invoice := M 0endor Payment :A M 0endor document for transferBreversal
I. Posting :eys 7/ 0endor ,redit 4A 0endor debit
/. ,reation of vendor accounts groups
SP)5 Financial Accounting Accounts receivable @ Accounts payable 0endor accounts Master data Preparation for creating vendor master data define account groups with screen layout #0endors$.
Account group M AM./
;ame* FI 0endors for AM.
/HK
&ouble clic" on company code data
&ouble clic" on account management
)econciliation account select re uired entry field
,ash management ma"es it suppress field.
Select create re uest button
-ive the short description* Account payable #AP$ ,ustomization of AM.
1nter
Press enter once again to save in your re uest
/IJ
-ive the account group M AM.4
;ame* MM 0endors for AM.
&ouble clic" on company code data
&ouble clic" on Account Management
)econciliation Account ma"e re uired entry field
,ash management group ma"e it suppress
Save.
,reate ;o. ranges for vendor accounts*
Same path #Transaction code R:;/$
Select change intervals button
/I/
Select interval button
-ive the no. range 4K
From ;o* IHJJJJ/ to ;o* IIJJJJJ
1nter
Select interval button once again
;o. of range* 7K
From ;o* IIJJJJ/
To ;o* IKJJJJJ
1nter and save
Assign ;o. ranges to vendor accounts groups*
/I4
Same path
-ive the account group AM./
1nter
For AM./ M Assign ;o. range* 4K
For AM.4 M ;o. range* 7K
/I7
&efine tolerance group of vendors*
Path* SP)5 Financial Accounting Accounts receivable and Accounts payable +usiness transactions out going payments Manual out going payments &efine tolerances #0endors$
Tolerance group* +lan"
-ive the description Tolerance group for AM.
Save
,reation of 4 -B. Accounts* #FSJJ$*
/I<
-ive the -B. Account ;o* 4JJ/4J
,ompany code* AM.
-B. Account ;o* 4JJ/JJ #cash account$
,ompany code* AM.
1nter
,hange short te3t to inventory )M
,hange -B. log te3t to inventory raw material
,hange field status group of -JJ/
/IA
&eselect relevant cash flow chec" bo3
Save.
4. -B. Account ;o* /JJAJ/
,ompany code* AM.
-ive the -B. Account ;o* /JJAJJ #out standing e3penses$
,ompany code* AM.
1nter
/IE
,hange the short te3t to Sundry ,reditors to )M
-B. Account log te3t to* Sundry ,reditors to )aw material
Select control data tab
&eselect only balance in local currency chec" bo3
)econciliation Account for account type* Select vendors
&eselect open item management chec" bo3
Sort :ey* Select J/4 vendor number
Select createBban"BInterest tab
Field status group select -JEH #)econciliation account$
/IH
,reation of vendor master*
Path* Accounting Financial accounting Accounts payable Master records maintain centrally ,reate #R:J/$
Account group* Select AM./
1nter
Title* ,ompany
;ame* > : Synthetics .td.
Street* Ameerpet
Postal code* AJJJJJB (yderabad
,ountry* I;
/II
Telephone* AAE4E4<E
Select ne3t screen button #7 times$
)econciliation Account* Select the drop down the button
Select /JJAJ/ M Sundry ,reditors raw material
Sort "ey* J/4 #0endor ;o$
Select ne3t screen button
Payment terms* Select JJJ/ #payable immediately due net$
Tolerance group* +lan"
,hec" double invoice chec" bo3
/IK
&ocument types @ ;umber ranges #J+AH$
-ive the document type :) #0endor Invoice$
1nter
Select document type :)
;ote down the ;o. )ange* /K
Select number range information button
/KJ
;o. )ange* /K* year* 4JJEG From ;o* /JJJJ/ to 4JJJJJ
1nter @ save
Select bac" arrow 7 times
Select := M 0endor payment
;ote down the ;o. range* /A
Select ;o. range information button
/K/
;o. )ange* /A* year* 4JJEG From ;o* 4JJJJ/ to 7JJJJJ
1nter @ save
Select :A M #0endor &ocument$
;ote down the ;o. range* /H
/K4
;o. )ange* /H* year* 4JJE* From ;o* 7JJJJ/ to <JJJJJ 1nter @ save #or$ #ctrl L s$. +an"s
In SAP we can call as (ouse +an"s
In house ban" we give details*
+an" ;ame Address ,ontact person Telephone ;umber
/K7
13ample*
S+I Main +ranch
,urrent Account / Account I&
,urrent Account 4 Account I&
,urrent Account 7 Account I&
13ample*
S+I Main +ranc h Y ,urrent AB, /
S+I +ranch
+egumpeta
,urrent AB, /
(ouse ban" will be created branch wise
/K<
,reation of -B. Account* #FSJJ$ S+I ,urrent Account* -B. Account ;o. 4JJ/JA ,ompany code* AM. Select with template button -ive the -B. Account ;o. 4JJ/JJ #,ash Account$ ,ompany code* AM. 1nter ,hange the short @ -B. Account long te3t to S+I ,urrent account
Save.
&efine house ban"s*
Path* SP)5 Financial Accounting +an" Accounting +an" accounts &efine house ban"s #Transaction code FI/4$
/KA
1nter
-ive the house ban" S+I
+an" ,ountry* I; #India$
+an" :ey* Any ;o* #IHE$
-ive the telephone ;o
,ontact person
Save
Select change button*
/KE
-ive the ban" name* State +an" of India
Street* +an" Street
,ity* (yderabad
+an" +ranch* Main branch
1nter @ save
&ouble clic" on +an" Accounts folder Select new entries button -ive the Account I&* S+I / &escription* State +an" of India ,urrent AB, ;o./ +an" account ;o* KIHEA<74/J ,urrency* I;) -B. Account ;o* 4JJ/JA Save
,reate chec" lots* #9e are giving chec" ;o$
/KH
Path* Accounting Financial accounting Accounts Payable Periodic processing Payment #F//J$ From the menu select environment ,hec" information ;o. ranges
Final Transaction code* F,(I
-ive the paying company code* AM.
(ouse ban"* S+I
Account I&* S+I /
Select change button
Select create button
-ive the lot ;o./
/KI
,hec" ;o* 4JJJJ/ to 4JJ/JJ
Select non se uential chec" bo3
Short Information M S+I
Purchase date* ,he ue boo" Issued date* /<.JI.4JJE 1nter @ Save
Purchase invoice posting*
Path* Accounting Financial Accounting Accounts Payable document entry Invoice general #F!<7$
-ive the document date* /<.JI.4JJE
Type* :)
,ompany code* AM.
/KK
Posting "ey* 7/
Account* Select IHJJJJ/ #>. :. Synthetics .td$
1nter
-ive the amount /JJJJ
+usiness area* AM(
Te3t* Purchase invoice postings
Posting "ey* <J
Account ;o* 4JJ/4J #Inventory raw material$
1nter
Amount N
4JJ
+usiness Area* AM(
Te3t* PL2
(ow to view party account*
Path* Accounting Financial Accounting Accounts payable Account &isplayBchange line items #F+./;$
0endor Account* Select IHJJJJ/
,ompany code* AM.
4J/
13ecute
-o and see the -B. Account #FS/J;$
-ive the -B. Account no* /JJAJ/ #Sundry ,reditors raw material$
,ompany ,ode* AM.
Fiscal 8ear* 4JJE
13ecute
&ouble clic" on cumulative balance* /JJJJ
To view party wise Select change lay out button
From the hidden fields column
Select assignment field
4J4
Select amount in local currency under column content
Select left arrow #or$ show select field2s button
Select copy button
Sort "ey updates assignment fields automatically
5ut going payment with clearing*
Path* Accounting Financial Accounting Account Payable &ocument entry out going payment post #F!A7$
&ocument date* /<.JI.4JJE
Type* :=
,ompany ,ode* AM.
4J7
,learing te3t* 5ut going payment
Account under ban" data* 4JJ/JA
+usiness Area* AM(
Amount* /JJJJ
Account under open item selection* IHJJJJ/
Account Type* P:2 comes by default #0endor$
&ouble clic" on payable amount* /JJJJ
&ocument Simulate
4J<
-o and see the vendor AB, #F+./;$
-ive the vendor Account ;o* IHJJJJ/
,ompany ,ode* AM.
Select cleared items radio button
Select e3ecute
Manual chec" creation*
Path* Accounting Financial Accounting Account Payable 1nvironment ,hec" information ,reate Manual chec"s #F,(A$
4JA
Account I&* S+I /
,hec" ;o* 4JJJ/J
Save
&isplay chec" register*
Path* Accounting Financial Accounting Account Payable 1nvironment ,hec" information display ,hec" register #F,(;$
13ecute
&ouble clic" on chec" ;o* 4JJJ/J
Select accompanying documents button
4JE
,hec" encashment date updation*
Path* Accounting Financial Accounting Account Payable 1nvironment ,hec" information change Additional infoBcash #F,(E$
Account I&* S+I /
,hec" ;o* 4JJJ/J 1nter
-ive the encashment date* 4I.JI.4JJE Save
4JH
-o and see the chec" register* F,(; -ive the posting company code* AM. 13ecute 6n issued chec"s cancellation
Path* Accounting Financial Accounting Account Payable 1nvironment ,hec" information void 6n used chec"s #F,(7$
Account I&* S+I /
,hec" ;o* 4JJJJ/
0oid reason ,ode* Select JE #destroyBunusable$
Select void button -o and see the chec" register* F,(;
4JI
-ive the posting company code* AM. (ouse ban"* S+I Account I&* S+I/ 13ecute
5nce the chec" lot is over% "eep the cursor on chec" number from to
Select in ascending order button.
(ow to create void reason code*
Path* SP)5 Financial Accounting Accounts receivable and account payable business transactions 5ut going payments Automatic out going payments Payment media ,hec" management &efine void reason codes #Transaction code* F,(0$
-ive the reason* 4E
0oid reason code* Stop payment for AM.
4JK
Save
&eletion of chec" encashment date data*
Path* Accounting Financial Accounting Account Payable 1nvironment ,hec" information &elete )eset data. #Transaction code* F,(-$
-ive the posting company code* AM.
Account I&* S+I /
-ive the ,hec" ;o* 4JJJ/J
Select reset cashing data radio button
4/J
13ecute
Select the yes button for the message reset data
-o and see the chec" register #F,(;$
(ouse ban" S+I
Account I&* S+I /
13ecute.
Issued chec" cancellation
1n cash chec"s can not be cancelled
a. b.
Invoice posting F!<7 5ut going payment with cleared items F!A7
4//
c. d. e.
Manual chec" creation F,(A &isplay chec" register Issued chec" cancelled
0endors AB, +an" /JJJJ !!!!!!!!! /JJJJ !!!!!!!!!! W W W 5pen Item /JJJJ !!!!!!!!! /JJJJ !!!!!!!!!
If we cancel the chec"% open item /JJJJ is becomes open itemsBpayable
e. Issued chec" cancellation
i.
)eset cleared items #To ma"e it as open$ ii. )eserve transaction iii. ,ancel chec"
Path* Accounting Financial Accounting Account Payable 1nvironment ,hec" information void cancel payment. #Transaction F,(I$
4/4
(ouse ban" S+I
Account I&* S+I /
,hec" ;o. Select 4JJJ/J
0oid reason code* Select 4E #Stop payment for AM.$
-ive the reversal reason* J/
Select cancel payment button
-o and the party account #F+./;$ -ive the vendor Account ;o* IHJJJJ/ ,ompany ,ode* AM. Select open items radio button 13ecute
4/7
-o and see the chec" register* F,(;
13ecute
Advance payments to vendors
In SAP it is called as down payments to vendors.
a& advances '& c&
,reation of -B. Account advance to vendors under current assets% loans%
.in" between Sundry ,reditors and advance to vendors Advance payment posting ! Advance M Advance to vendor ! Purchase
d. Purchase invoice postings e. master of advance from special -B. To normal by clearing special -B. items f. ,learing of normal items.
a. ,reation of -B. Master #FSJJ$
4/<
-ive the -B. Account ;o* 4JJ/AJ
,ompany code* AM.
-ive the -B. Account* /JJAJ/ #Sundry ,reditors raw material$
,ompany code* AM.
1nter
,hange the account group* ,urrent assets% loans and advances
,hange short te3t @ -B. AB, .ong te3t to advance to vendors
5ther fields are same
4/A
b. .in" between Sundry ,reditors and advance to vendors
Path* SP)5 Financial Accounting Accounts receivable @ Accounts payable +usiness transactions &own payment made &efine alternative reconciliation Account for down payments #Transaction code* 5+8)$
&ouble clic" on down payment on current assets #or$ PA2
-ive the chart of Accounts% AM.
1nter
-ive the reconciliation AB,* /JJAJ/
-ive the special AB,* 4JJ/AJ 4/E
Save #or$ #ctrl Ls$
a$. Advance payment posting*
Path* Accounting Financial Accounting Accounts Payable &ocument entry down payment down payment #Transaction code* F!<I$
-ive the document date* /I.JI.4JJE
Type* :=
0endor Account* IHJJJJ/
-ive the special -B. Indicator* PA2
-ive the ban" account* 4JJ/JA
4/H
+usiness area* AM(
Amount* IIII
Te3t* Advance payment posting
1nter
Amount*2N2
+usiness Area* AM(
Te3t* PL2
&ocument Simulate and save
-o and see the vendor AB, M F+./;
-ive the vendor AB, ;o* IHJJJJ/
4/I
,ompany code* AM.
Select special -B. transaction chec" bo3
13ecute
d. Purchase Invoice Posting*#F!<7$
Type* :)
,ompany code* AM.
Posting "ey* 7/
-ive the AB, ;o* IHJJJJ/
4/K
1nter
-ive the amount* IIII
+usiness Area* AM(
Te3t* purchase invoice posting
Posting :ey* <J
Account no* 4JJ/4J #Inventory raw material$
1nter
Amount* PN2
+usiness area* AM(
Te3t* PL2
44J
-ive the vendor AB, ;o* IHJJJJ/
,ompany ,ode* AM.
Select normal items chec" bo3
13ecute
Select bac" arrow
Select special -B. Transaction chec" bo3 along with normal items.
13ecute
44/
e$ Transfer of Advance from special -B. To ;ormal by clearing special -B. Items*
Path* Accounting Financial Accounting Accounts Payable &ocument entry down payment clearing #Transaction code* F!A<$
Type* :A
,ompany code* AM.
0endor AB,* IHJJJJ/
-ive the te3t* advances transfer posting
Select process down payments button
-ive the transfer posting IIII
Save
444
,ompany code* AM.
Select special -B. ,hec" bo3
13ecute
Select bac" arrow
13ecute
447
f$ ,learing of ;ormal Items
Path* Accounting Financial accounting Accounts Payable accounts clear #Transaction code* F!<<$
-ive the -B. Account ;o* IHJJJJ/
,ompany ,ode* AM.
Select process open items radio button
&ouble clic" on credit IIII
&ouble clic" on debit IIII
Save
-o and see the vendor AB,* F+./;
-ive the vendor AB,* IHJJJJ/
44<
,ompany ,ode* AM.
13ecute
4nd Scenario
Advance more bill less*
Advance ! /JJJJJ +ill a. b. c. A<$ d. ,learing of normal items #F!<<$ ! 4JJJJ Advance payment posting #F!<I$ Purchase invoice posting #F!<7$ Transfer to advance amount of )s. 4JJJJ from special -B. to normal #F!
;et result* In balance sheet shown as current assets M Advance to vendors IJJJJ
44A
7rd Scenario
Advance less M +ill More*
Advance! +ill
AJJJJ ! /AJJJJ
a. Advance payment posting #F!<I$ b. Purchase invoice posting #F!<7$ c. Transfer of Advance from -B. to normal by clearing special -B. items #F! A<$ d. 9hile ma"ing balance payment of )s. /JJJJJ &ouble clic" on payable amount /AJJJJ and amount paid AJJJJ And the 7rd line items will go cleared items #F!A7$
Terms of Payment*
Path* SP)5 Financial Accounting Accounts receivable and Accounts payable +usiness transactions Incoming invoices #,redit memos$ Maintain terms of payment
44E
-ive the payment terms* AM. Select customer chec" bo3 Select vendor chec" bo3 &ocument date* Posting +ill date Posting date* 1ntry date 9ith in /J days* 7V cash discount 9ith in 4J days* 4V ,ash discount 9ith in 7J days* due Select default for base line date* posting date /st term* 7V ! /J days 4nd term* 4V ! 4J days 7rd term* ;o discount M 7J days Press 1nter Save Save in your re uest ,ash discount*
,reation of -B. Account* ,alled cash discount received under other income group #T.code #FSJJ$
44H
-ive the -B. Account ;o* 7JJ/J/
,ompany ,ode* AM.
-ive the -B. Account ;o* 7JJ/JJ #13change gain$
,ompany code* AM.
1nter
,hange the short te3t and -B. Account long te3t to* cash discount received
44I
Assignment of account for automatic postings*
Path* SP)5 Financial Accounting Accounts receivable and accounts payable +usiness transactions out going payments out going payment global settings define accounts for cash discount ta"en. #Transaction code is 5+R6$
-ive your chart of accounts* AM.
1nter
Select save button
-ive the account ;o* 7JJ/J/
44K
Purchase invoice posting* #F!<7$ &ocument date* J/.JI.4JJE #Party bill date$ Posting date* /E.JI.4JJE #-oods received date$ Type* :) ,ompany code* AM. Posting "ey* 7/ -ive the account no* IHJJJJ/ 1nter -ive the amount* /JJJJJ +usiness Area* AM( Payment terms* AM./ Te3t* Purchase invoice posting 1nter Ignore the message% press enter -ive the posting "ey* <J -ive the account ;o* 4JJ/4J #Inventory raw material$ 1nter Amount* PNP +usiness Area* AM(
47J
Te3t* PL2 &ocument Simulate and save -o and see the vendor AB,* #F+./;$ 0endor account* IHJJJJ/ ,ompany code* AM. Select open items radio button 13ecute Select change lay out button From the hidden fields column select current cash discount amount fields Select amount in document currency under column content. Select left arrow button Select copy button
5utgoing payment* #F!A7$ -ive the document date* 4/.JI.4JJE
Type* := ,ompany ,ode* AM. ,learing te3t* 5utgoing payment Account number under ban" data* 4JJ/JA
47/
+usiness Area* AM( Amount* KHJJJ Te3t* outgoing payment Account* under open item selection* IHJJJJ/ Account type* : comes by default Select process open items button &ouble clic" on payable amount* /JJJJJ &ocument Simulate &ouble clic" on blue font line items Te3t* enter PL2 Save. Automatic payment program* Advantage* System will verify the due dates System issue chec"
System will pass the entry and clear party account It will prepare payment advice It updates chec" register automatically It will be used by cash rich companies
474
It will be run this wee"lyB/JdaysB/AdaysBMonthly. 8our chec" lot should be se uential 9e are not programmers we used system defined chec" format and payment advice format. -ive ran"ing ban" wise with available balance +efore issue to gives a proposal It shows for which party for which bills from which ban" it is going to issue the chec"s. 9e can edit the proposal 1dit the proposal* /. 4. +y bloc"ing some invoices for payment +y changing ban"
/st step* Set up M payment methods per country for payment transactions Path* SP)5 Financial Accounting Accounts receivable and accounts payable +usiness transactions out going payments Automatic out going payments Payment methodB ban" selection for payment program set up payments method per country for payment transactions #Transactions code* F+=P$
Select new entries button -ive the country* I; #India$ Payment method* > &escription* ,hec" 477
Select out going payments radio button Select chec" radio button &ocument type for payment* := ,learing document type* := Payment medium program* This is system defined program#)1F56SU,$ ;ame of the print data* .IST/S Save Save in your re uest Set up Payment methods for company code for payment transactions* Select new entries button -ive the posting company code* AM. Payment method* > Minimum amount* /JJ Ma3imum amount* KKKKKKKKKK Select payment per due day chec" bo3
Select form data button Form for the payment transfer medium* ;ote down F//J M Premium M ,hec" &rawer of the form* For Aravind Mills .td.
47<
Authorized signatory Save Save in your re uest Set up All ,ompany codes for payment transactions* Same path* Select new entries button -ive your company code* AM. Paying company code* AM. Select separate payment per business area chec" bo3 Special -B. Transactions to pay under vendors* 1nter A #Advance$ Save Save in your re uest Set up paying company code for payment transactions* Same path Select new entries button
-ive the paying company code* AM. Select forms button Form for the payment advice #F//JU &U A0IS$ Select sender details button
47A
Te3t I.&* Select ST #Standard te3t$ .etter header* FU JJJ/ U (eader Footer te3t* F U JJJ/ U Footer Sender* FUJJJ/U Sender Save #or$ #ctrl L s$ Save in your re uest ,reation of se uential chec" lots*#Transaction code* #F,(I$ -ive the paying company code* AM. (ose +an"* S+I Account I&* S+I/ Select change button Select create button -ive the lot ;o* 4 -ive the chec" ;o* AJJJJ/ to AJ/JJJ &eselect non se uential chec" bo3 1nter and save
+an" determination* Path* Accounting Financial accounts accounts payable Periodic processing Payments #Transaction code F//J$
47E
From the menu select environment Maintain configuration Select ban" determination button Select position button -ive the paying company code* AM. 1nter Select paying company code* AM. &ouble clic" on ran"ing order folder Select new entries button -ive the payment method* > ,urrency* I;) )an" order* / (ouse +an"* S+I Save Save in your re uest &ouble clic" on ban" accounts folder*
Select new entries button (ouse ban"* S+I Payment method* > ,urrency* I;)
47H
Account I&* S+I/ +an" sub account* 4JJ/JA #S+I ,urrent account$ +usiness Area* AM( Save &ouble clic" on available amounts folder* Select new entries button -ive the house ban" S+I Account I&* S+I/ &ays* enter KKK ,urrency* I;) Available for outgoing payments* 4JJJJJJ Save Assign payment method in vendor master* Path* Accounting Financial accounting Accounts payable Master records Maintain centrally ,hange #Transaction code* R:J4$
-ive the vendor ;o* IHJJJJ/ ,ompany ,ode* AM. Select payment transaction chec" bo3 under company code data 1nter
47I
-ive the payment method* > Save Purchase invoice posting #F!<7$ -ive the document date* 47.JI.4JJE Type* :) ,ompany code* AM. Posting :ey* 7/ Account ;o* IHJJJJ/ 1nter Amount* EEEE +usiness Area* AM( Payment term* JJJ/ Te3t Purchase invoice testing Posting :ey* <J Account ;o* 4JJ/4J #Inventory raw material$
1nter Amount* PN2 +usiness Area* AM( Te3t* PL2
47K
&ocument Simulate and save Automatic Payment Program run #F//J$ )un date* 47.JI.4JJE Identification* AM./ Select parameter tab 8our posting date and documents entered up to date is come automatic -ive the company code* AM. Payment methods* > ;e3t posting date* 7J.JI.4JJE 0endor AB,* IHJJJJ/ to IIJJJJJ Save Select bac" arrow Select schedule proposal button Select start immediately chec" bo3 1nter
-o and press enter till you get the message payment proposal has been created Select edit proposal button 1nter &ouble clic" on amount field /EEEE
4<J
To bloc" invoice for payment double clic" on invoice amount Payment bloc" select A #+loc" for payment$ 1nter To change the ban" double clic" on invoice amount Select real locate button -ive the payment method* > -ive the house ban"* S+I Account I&* S+I / 1nter and save Select bac" arrow* 4 times It gives the message payment proposal has been edited Select payment run button 1nter -o and press enter till you get the message payment run has been carried out
For chec" Printing* Select print out Bdata medium tab For the program* )F F56S U , -ive the variant* AM
4</
Select maintain variants button Select continue button -ive the program run date* 47.JI.4JJE Identification feature* AM./ Paying company code* AM. Payment Method* > +usiness area* AM( (ouse ban"* S+I Account I&* S+I/ ,hec" lot ;o* JJJ4 Select print chec"s chec" bo3 Printer ;ame* .PJ/ Select print immediately chec" bo3 Select print payment advice notes chec" bo3 Printer* .PJ/
Select* Print immediately chec" bo3 Select print payment summary chec" bo3 Printer* .PJ/ Select* Print immediately chec" bo3
4<4
;umber of sample print outs M PJ2 Select don2t void any chec"s chec" bo3 Select attributes button -ive the description* S+I ,hec" print 47.JI.4JJE Save Select bac" arrow Save 5nce again select bac" arrow Select print out button For 'ob ;ame% in place of uestion mar" -ive the variant* AM 1nter 1nter once again To view the chec" printing% for the menu select system services out put control 13ecute Select chec" spool no. ,hec" bo3 Select display contents button -o and see the party AB,* #F+./;$ -ive the vendor AB, ;o* IHJJJJ/
4<7
,ompany ,ode* AM. Select cleared items radio button 13ecute &ouble clic" on the line item having document type := for )s. EEEE Select call up document over view button From the menu select environment chec" information -o and see the chec" register* F,(; -ive the paying compared code* AM. 13ecute ,redit memo* This is done when the material returned reduced price a$ 0endor raised credit note on AM. #&ocument Type* :A$ b$ AM. raises debit note on vendor #&ocument Type* :-$ For both above cases no. )anges* /H Path* Accounting Financial Accounting Accounts payable &ocument entry ,redit memo M general #F!</$
&ocument date* 47.JI.4JJE Type* :,ompany code* AM. Posting "ey* 4/
4<<
-ive the account ;oG IHJJJJ/ 1nter -ive the amount* /JJJ +usiness area* AM( Te3t* ,redit memo posting Posting :ey* AJ Account ;oG 4JJ/4J #Inventory raw material$ 1nter Amount* PN2 +usiness area* AM( Te3t* PL2 &ocument Simulate and save Z Accounts )eceivable #AB)$
!This is also a subsidiary ledger.
!This is used when sales @ distribution module is not implemented !This is used all types of sales #Product sale% serial sale @ assets sales and all types$ 9hen S.& is implemented* 9hen scrap sales% asset sales
4<A
9hen you ma"e a sale #-.$ It updates sundry debtors ,ustomers AB, &r #Subsidiary ledger #S..$ To Sales AB, Y In SAP it is called reconciliation AB, In normal Accounting it is called control account +asic settings for accounts receivable* a.$ ,reation of customer Accounts groups* Two types of customs FI M ,ustomers M assets sales% scrap sale parties S& M ,ustomers M products sales b. &efine ;o. ranges for customers Accounts* c. Assign ;o. ranges to customer accounts groups d& i. ii. ,reation of 4 -B. Accounts* Sundry &ebtors 6nder ,urrent assets% loans @ advances Sales Accounts M 6nder sales account #-eneral Account$ #-..$
e& f&
,reation of customer master &ocument types and ;o. ranges &r M ,ustomer Invoices
4<E
&= M ,ustomer Payment &A M ,ustomer document for transfersBreversals g& Posting :eys* J/ M ,ustomer debit /A M ,ustomer ,redit a. ,reation of customer account groups* Path* SP)5 Financial Accounting Accounts receivable and Accounts payable ,ustomer Accounts Master data Preparation for creating customer master data &efine accounts groups with screen lay out #,ustomers$ Select new entries button -ive the account group* AM./ ;ame* FI ,ustomer for AM. &ouble clic" on company code data &ouble clic" on Account management )econciliation accounts select re uired entry fields Save Select create re uest button
-ive the description of* AB) ,ustomization for AM. 1nter @ save in your re uest Select ne3t entry button
4<H
-ive the account group* AM.4 -ive the name* S& ,ustomers for AM. &ouble clic" on company code data &ouble clic" on account management )econciliation AB, select re uired entry field Save b. create ;o. ranges for ,ustomers Accounts* Same path #Transaction ,ode* R&;/$ Select change intervals button Select interval button ;o. range* 74* From ;o* E4JJJJJ* to ;umber* E7JJJJJ 1nter Select interval button once again -ive the ;o. range* 77 From ;o* E7JJJJ/* To ;umber* E<JJJJJ c. Assign ;o. ranges to customer Account groups Same path Select position button -ive the account group* AM./ 1nter
4<I
For AM./ M Assign ;o. range* 74 For AM.4 M Assign ;o. range*77 Save Save in your re uest a. ,reation of -B. Accounts* #FSJJ$ /. -ive the -B. Account ;o* 4JJ//J
,ompany ,ode* AM. Select with template button -ive the -B. Account ;o* 4JJ/AJ ,ompany ,ode* AM. 1nter ,hange short te3t @ -B. .ong te3t to Sundry &ebtors AB, Select control data tab )econciliation AB, for AB, type* Select customers Sort :ey* Select J7/ ,ustomers ;o. Select createBban"BInterest tab Field status group* #-JEH$ Save 4. -ive -B. Account ;o* 7JJJJJ
,ompany ,ode* AM.
4<K
Select with template button -ive the -B. Account ;o* 7JJ/JJ #13change gain$ ,ompany ,ode* AM. 1nter Select typeBdescription tab Account group* Sales ,hange short te3t and -B. Account long te3t to* sales account Save b. ,reation of customer master* Path* Accounting Financial Accounting Accounts receivable Master records maintain centrally ,reate #R&J/$ Account group* Select FI ,ustomers for AM. ,ompany code* AM. 1nter Title* Select ,ompany ;ame* >. :. Synthetics .td Address* Ameerpet* Postal ,ode* AJJJJJ* ,ity* (yderabad* ,ountry* I; Select control data tab -ive the vendor ;o* IHJJJJ/ Select company code data button
4AJ
)econciliation AB, selects 4JJ//J #Sundry &ebtors$ -ive the sort "ey* J7/ #,ustomer ;umber$ Select payment transactions Terms of payment JJJ/ #Payment immediately due ne3t$ Save &ocument types and no. ranges* #5+AH$ Select document type* &) #,ustomer invoices$ Select details button ;ote down the ;o. range* /I Select ;o. range information button -ive your company code* AM. Select change intervals button Select interval button ;o. range* /I* year* 4JJE* From ;o* <JJJJ/ to AJJJJJ 1nter and save Select bac" arrow 7 times
Select type* &4 #,ustomer Payment$ Select details button ;ote down the ;o. range* /<
4A/
Select number range information button -ive the company code* AM. Select ,hange intervals button Select interval button ;o. range* /<* year* 4JJE* From ;o* AJJJJ/ to EJJJJJ 1nter and save Select bac" arrow 7 times Select &A* #,ustomer &ocument$ Select details button ;ote down the ;o. range* /E Select number range information button -ive the company code* AM. Select ,hange intervals button Select interval button -ive the ;o. range* /E 8ear* 4JJE* From ;o* EJJJJ/* to HJJJJJ 1nter and save Posting of sale invoice* Path* Accounting Financial accounting Accounts receivable document entry invoice general #F!44$
4A4
&ocument date* 4A.JI.4JJE Type* &) ,ompany code* AM. Posting :ey* J/ -ive the account* E4JJJJ/ 1nter -ive the amount* /JJJJJJ +usiness Area* AM( Te3t* Sales posting Posting :ey* AJ Account ;umber 7JJJJJ #Sales AB,$ 1nter Amount* PN2 +usiness area* AM( Te3t* PL2 &ocument Simulate and save
(ow to view customer account* Path* Accounting Financial Accounting Accounts receivable Accounts displayB change line items #F+.A;$
4A7
-ive the customer account* E4JJJJ/ ,ompany code* AM. Select open items radio button Select normal items chec" bo3 13ecute Select bac" arrow to view vendor and customers transactions together* Select vendor items chec" bo3 along with normal items chec" bo3 e3ecute Incoming payment and clearing vendor @ customer transactions together* &ocument type* P&=2 should allow vendor and customer transactions Transaction code* 5+AH Select document type* &= Select details button Select vendor chec" bo3 Save Save in your re uest Incoming payment*
Path* Accounting Financial Accounting Accounts receivable &ocument entry Incoming payment #Transaction code F!4I$ -ive the document date* 4K.JI.4JJE
4A<
Type* &=* ,ompany code* AM.* ,learing te3t* Incoming Payment Account under ban" data* 4JJ/JA #S+I ,urrent Account$ +usiness Area* AM( Amount* KK/JJJ Te3t* Incoming payment Account under open item selection* E4JJJJ/ Account type* & comes by default #& for ,ustomers$ Select other accounts chec" bo3 Select process open items button Select standard open items chec" bo3 Select AB, ;o* IHJJJJ/ Account type* Select : ,ompany code* AM. Select standard item chec" bo3 Select continue button &ouble clic" on all the line items
&ocument Simulate and save -o and see the customers AB, M #F+.A;$ -ive the customer AB,* E4JJJJ/
4AA
,ompany code* AM. Select cleared items radio button Select normal items chec" bo3 Select vendor items chec" bo3 13ecute Advance receipts from customers* A$ ,reation of -B. Accounts% advance from customer under current liabilities and provisions +$ .in" between Sundry &ebtors and advance from customers. Advance #A$ M special -B. Indicator* a$ Sundry &ebtors* )econciliation Account b$ Advance from customers #Alternative reconciliation aBc$ M Special -B. ABc c$ Advance receipt posting d$ Sales posting e$ Transfer of advance from -B. to normal by clearing special -B. Items f$ ,learing of normal items
,reation of -B. Account* #FSJJ$ Advance from customers* under current liabilities @ provisions
4AE
-ive the -B. account no* /JJAJ4 ,ompany code* AM. Select with template button -ive the -B. Account no* 4JJ//J #Sundry debtors$ ,ompany code* AM. 1nter ,hange the accounts group to * ,urrent .iabilities @ provisions ,hange short te3t @ -B. Account long te3t to* Advance from customers Save. +$ .in" between sundry debtors and advance from customers Path* SP)5 Financial accountingaccount payment receivable and accounts
payable+usiness
transactions&own
receiveddefine
reconciliation
account for customer down payment #T. ,ode *5+R)$ &ouble clic" on down payment or A -ive the chart of accounts* AM. 1nter -ive the reconciliation AB,* 4JJ//J Special -B. Account* /JJAJ4 Save Save in your re uest Advance receipt posting* 4AH
Path* Accounting Financial Accounting Account receivable document entry down payment down payment #F!4K$ -ive the document date* 4I.JI.4JJE Type* &= ,ompany ,ode* AM. ,ustomer Account* E4JJJJ/ Special -B. indicator A +an" Account* 4JJ/JA +usiness area* AM( -ive the amount* KKKK Te3t* Advance receipt posting 1nter Amount* PN2 +usiness area* AM( Te3t* PL2 &ocument Simulate and save -o and see the customers AB,* #F+.A;$ -ive the customer account ;o* E4JJJJ/ ,ompany code* AM. Select open items radio button
4AI
Select special -B. transactions chec" bo3 13ecute Sales posting* #F!44$ -ive the document date* 4I.JI.4JJE Type* &) ,ompany code* AM. Posting "ey* J/ Account* E4JJJJ/ 1nter -ive the amount* KKKK +usiness area* AM( Te3t* Sales posting Posting :ey* AJ Account ;o* 7JJJJJ #Sales account$ 1nter Amount* PN2 +usiness area* AM( Te3t* PL2 &ocument Simulate and save -o and see the customer AB,* #F+.A;$*
4AK
,ustomer AB, ;o* E4JJJJ/ ,ompany code* AM. Select open items radio button Select normal items chec" bo3 13ecute Select bac" arrow Select special -B. transactions chec" bo3 along with normal items 13ecute Transfer to advance from special -B. to normal by clearing special -B. items* Accounting Financial Accounting Accounts receivable document entry down payment clearing #F!7K$ &ocument date* 4I.JI.4JJE Type* &A ,ompany code* AM. -ive the customer AB,* E4JJJJ/ Te3t* Advance receipt clearing Select process down payments button -ive the transfer posting KKKK Save -o and see the customer AB,*#F+.A;$
4EJ
,ustomer AB,* E4JJJJ/ ,ompany code* AM. Select cleared items radio button Select special -B. transactions chec" bo3 13ecute Select bac" arrow Select open items radio button Select normal items chec" bo3 13ecute ,learing of normal items* Path* Accounting Financial accounting Accounts receivable Account ,lear #F!74$ -ive the account ;o* E4JJJJ/ ,ompany code* AM. Select process open items button &ouble clic" on KKKK debit &ouble clic" on KKKK credit Save #or$ #ctrl Ls$ -o and see the customer AB,*#F+.A;$* -ive the customer account no* E4JJJJ/
4E/
,ompany code* AM. Select cleared items radio button Select normal items chec" bo3 13ecute +ill discounting* 4 types. /. Fund based limits* ,ash credits .ocal sales +an" over draft Pac"ing credits +ill discounting 13port sales order 4. ;on fund based limits* +an" guarantee #+B-$ .etter of ,redit #.B,$ 13ample* 7J days credit AM. &iscount with S+I >. :. Synthetics .iability is unclear #,ontingent liability$ It should shown in schedule 0I M balance sheet as notes to be accounts +ill discount entries normal pac"age @ SAP* ;ormal AB,*
4E4
a. Sales ,ustomer AB,
&r
To sales AB, b. +ill of e3change payment* ;o 1ntry
c. +ill discounting +an" current AB, Interest AB, &r &r
To +an" bill discount d$ )eport to view customer wise% +ill wise due data wise and ban" wise out standing available in SAP
e$ ,ontingent liability +an" bill discount AB, &r To ,ustomer AB,
SAP* a$ ,ustomer AB, &r
Sundry &ebtors AB, &r To Sales AB,
4E7
b$ ,ustomer special -B. #9$ AB, &r #+ill of 13change$ To ,ustomer with clearing AB, #Sundry &ebtors$
+an" AB,
&r
Interest AB, &r To +an" +ill discount AB,
The above 4 entries together +an" +ill &iscount &r #with clearing$ To customer special #w$ with clearing #Sundry &ebtors bill of e3change$
Presentation to balance sheet #in SAP$
Sundry &ebtors T Sundry &ebtors Sundry &ebtors +ill of e3change M &ebit +an" +ill &iscounting M ,redit W W ;et zero.
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,ustomization*
/. ,reation of 4 -B. Accounts*
a$ Sundry &ebtors +ill of e3change M 6nder current assets loans and advances. b$ S+I +ill discounting* ! 6nder secured .oans
Path* use the transaction code* #FSJJ$
-ive the -B. Account ;o* 4JJ/// #,urrent Assets% .oans @ Advances$
,ompany code* AM.
-ive the -B. AB, ;o* 4JJ//J #Sundry &ebtors$
,ompany code* AM.
4EA
1nter
,hange short te3t to Sundry &ebtors #+B1$
,hange -B. long te3t* Sundry &ebtors #+ills of e3change$
Save #or$ #,trl L s$
4$ -B. Account ;o* /JJ7J/ ,ompany code* AM. Select with template button Select -B. Account ;o* /JJ7JJ #S+I )upee term loan$ ,ompany ,ode* AM. 1nter
,hange the short te3t and -B. Account long te3t to S+I +ill discounting Select control data tab
4EE
Select open item management chec" bo3
Select post automatically only chec" bo3
Save
c$ .in" between Sundry &ebtors and Sundry debtors +ill of e3change*
Path* SP)5 Financial Accounting +an" Accounting +usiness transactions +ill of e3change transactions +ill of e3change receivable Post bill of e3change receivable define alternative reconciliation account for bills of e3change receivable #Transactions ,ode 5+8;$
&ouble clic" on bill of e3change receivableBw -ive the chart of accounts* AM.
1nter
)econciliation AB, 4JJ//J
4EH
Special -B. AB,
4JJ///
Save
d$ .in" for Sundry &ebtors +an" ,urrent Account and +an" +ill discounting AB,*
Path* SP)5 Financial Accounting +an" Accounting +usiness transactions +ill of e3change transactions +ills of e3change receivable Present bill of e3change receivable at ban" define ban" sub accounts #Transaction ,ode 5+8:$
-ive the chart of accounts* AM.
+an" AB,* 4JJ/JA #S+I ,urrent Account$
6sage* Select discounting
4EI
Special -B. Integrator* 9
,ustomer2s reconciliation Account* 4JJ//J
Sub sub account for .iability* /JJ7J4 #S+I +ill discount$
Save
Sales posting* #F!44$
&ocument date* 7J.JI.4JJE
Type* &)
,ompany ,ode* AM.
4EK
Posting "ey* J/
Accounts* E4JJJJ/
1nter
Amount* KKKK
+usiness area* AM(
Payment Terms* set ;T 7J M ;et 7J
Te3t* Sales posting
1nter
Ignore the warning message% press enter
Posting "ey* AJ
4HJ
Account ;o* 7JJJJJ #Sales Account$
1nter
Amount* PN2
+usiness area* AM(
Te3t* PL2
+ill e3change payment*
4H/
Path* Accounting Financial Accounting account receivable document entry bill of e3change Payment #F!7E$
&ocument date* 7J.JI.4JJE
Type* &=
,ompany code* AM.
Posting "ey* JK #special -B. &ebit$
-ive the customer AB,* E4JJJJ/
Special -B. Indicator* 9 1nter
-ive the amount* KKKK
+usiness Area* AM(
4H4
Te3t* bill of e3change payment
&ue on* 4K.JK.4JJE
Planned usage* Select% discounting
&omicile* S+I
,entral ban" location* Main branch% (yderabad
Select choose open items button
&ouble clic" on receivable amount* KKKK
Save
;ote down document no* AJJJJ7
4H7
+ill of e3change discounting*
Same path* #F!77$
-ive the document date* 7J.JI.4JJE Type* &A ,ompany code* AM. -ive the ban" account* 4JJ/JA #S+I ,urrent assets$ +usiness area* AM( Amount* KJJJ Te3t* S+I +ill discounting Posting "ey* <J -ive the account ;o* <JJ<JJ #Interest AB,$ 1nter Amount* KKK
4H<
+usiness area* AM( Te3t* PL2 Press select bill of e3change button -ive the document ;o* AJJJJ7 &ocument Simulate and save
)eport to view customers wise% bill wise% due date wise% and ban" wise out standings*
Path* Accounting Financial accounting Accounts receivable Periodic processing +ill of 13change processing :orea +ill of e3change management #S U A.) U IHJ/44/7$
-ive the chart of Accounts* AM.
-B. Account ;o* 4JJ///
,ompany ,ode* AM.
Special -B. Indicator* 9
4HA
6sage* Select & #&iscounting$
Select discountedBcollected radio button
13ecute
Select current lay out button
:eep the fields &ue date% document ;o% customer% received from document date
&omicile% amount in local currency
Select copy button% select save lay out button
Select lay out name* AM.
4HE
&escription* AM. lay out
Select save
)everse contingent liability*
Path* Accounting Financial accounting Accounts receivable document entry +ill of 13change reverse contingent liability #F!4J$
&ocument date@ posting* 4H.JK.4JJE
Type* &A
,ompany code* AM.
,urrency* I;)
-B. Account ;o* 4JJ/// #Sundry &ebtors bill of e3change$
6sage* Select discounting
4HH
&ue by date* 7J.JK.4JJE
,ustomer* E4JJJJ/
Select edit line items button
Ignore warning messages* Press enter
Select drop down button for currency field L is set item to active LL set items in bloc" to active ! set items not inactive !! set items in bloc"s to inactive Select L set items to active Save From the menu select document display. If bill is dishonored*
If bill is dishonored your contingent liability becomes actual liability
4HI
Pass the all the entries previous and pass entries #F!44$
J/ ,ustomer AB, &r AJ S+I ,urrent AB,
&unning*
&unning means reminder*
9hen the customer does not ma"e payment as per terms of payment we will issue dunning letters.
9e are using system defined formsBletters
9e are use the term called dunning area
&unning area can be company wholeBlocationBregion
&unning levels Type of letters Ma3imum available M K levels. 9e are using < levels. 4HK
&unning intervalsBfre uency e3ample* every /J days
-race period
&unning charges amountBpercentageBlevel wise
&efine dunning area*
Path* SP)5 Financial accounting Accounts receivable @ Accounts payable +usiness transactions &unning +asic settings for dunning &efine dunning areas.
-ive the company code* AM. Area* Ma3* 4 characters Te3t* &unning area for AM. Select save button #or$ #ctrl L s$
4IJ
Ignore the message press enter.
Save in your re uest &efine dunning procedure*
Path* SP)5 Financial accounting Accounts receivable and accounts payable +usiness transactions &unning &unning procedure &efine dunning procedures #Transaction code* F+MP$
Select new procedure button
-ive the dunning procedure* AM.
;ame* &unning procedure for AM.
-ive dunning interval in days* /J days
;o. of dunning levels* <
.ine items grace periods* 7 days
4I/
Interest indicator* Select J/
Select standard transaction dunning chec" bo3
;ote* In case of vendors it has to ta"e special -B. Transactions when we want to issue reminder letters to vendors.
Select special -B. Indicator button
Ignore the warning message
1nter
6nder vendors select PA2 chec" bo3 #&eselect$
Select bac" arrow
Select dunning te3t button
4I4
Select custom radio button
1nter
Select new company code button
-ive the company code* AM. 1nter
Select separate notice per dunning level chec" bo3
Select Pyes2 button for the message to save the data
Select dunning te3t button once again
4I7
,ompany code AM. and customer also selected automatically
1nter
5pen one more session with #F+MP$
&ouble clic" on procedure JJ/
Select dunning te3t button
-ive the company code* JJJ/
Select customer radio button
1nter
,ome to the /st session #copy @ paste$
/st column* &unning .evel/ M Form F/AJ M &6;; !J/ .evel4 M F/AJ M &6;; J/
4I<
.evel7 M F /AJ M &6;; J4 .evel < M F/AJ M &6;; !J4
Select dunning levels button
Select always dun chec" bo3 for all the < levels Select changes button ,urrency* I;) 1nter Select bac" arrow Select save button #or$ #ctrl L s$ Ignore the warning messages press enter
Press enter to save in your re uest Assign dunning procedure in customer master*
Path* Accounting Financial Accounting Accounts receivable Master records Maintain centrally change #R&J4$
-ive the customers ;oG E4JJJJ/
4IA
,ompany code* AM.
1nter
Select company code data button
Select correspondence tab
&unning procedure* Select AM.
Save
Sales posting*#F!44$
&ocument and posting date* 4A.JI.4JJE Type* &) ,ompany code* AM. ,urrency* I;) Posting "ey* J/
4IE
-ive the account ;o* E4JJJJ/ 1nter Ignore the message press enter Amount* IIII +usiness area* AM( Te3t* Sales posting Posting "ey* AJ Account ;o* 7JJJJJ #Sales AB,$ 1nter Amount* PN2 +usiness area* AM( Te3t* PL2 &ocument Simulate and save
4IH
&unning* #F/AJ$*
Accounting Financial accounting Accounts receivable Periodic processing dunning #F/AJ$
-ive the run on date* J/.JK.4JJE
Identification* AM./
Select parameter tab
-ive the dunning date* J/.JK.4JJE
&ocuments posted up to* J/.JK.4JJE
,ompany code* AM.
,ustomer* E4JJJJ/ to E7JJJJJ
Save
4II
Select bac" arrow
Select schedule button
Select start immediately chec" bo3
5ut put device* .PJ/
Select schedule button
-o on press enter till you get the message dunning selection is complete
Select dunning print out button
5ut put device* .PJ/
Select continue button
Select print button
4IK
-o on press enter till you get the message dunning print out is complete
Select dunning history button
Account type* Select & #,ustomers$
,ompany code* AM.
13ecute
:eep the cursor any where on the item M select display
&unning notice bull
:eep the cursor on document ;o
Select print preview button
-ive the out put device* .PJ/
4KJ
Select continue button -o and see the customer master #R&J4$ -ive the customer ;o* E4JJJJ/
,ompany code* AM.
1nter. Sales Ta3*
Sales
Purchase (In put ta(" Sales
()ut put ta("
Sales ta3 calculation*
+asic 13cise duty
RRR RRR !!!!!!!! RRR
0AT on# basic L e3cise duty$
4K/
!!!!!!!! Total RRR !!!!!!!!
13cise duty*
&uty based on material This is shown I chapter I&
Input ta3* Price +asic M /JJ )s. M ty M / "g M /JJ M inventory )aw Material <V 0AT ! < M 0AT receivable AB, !!!!!! Party AB, ,redit /J< !!!!!! 0AT pool AB,
5ut put ta3*
Sales price !4JJ* ty* /"g
4K4
+asic
! 4JJ M Sales AB,
0AT /4.AV ! 4A M 0AT Payable !!!!!! ,ustomer debit 44A !!!!!! 0AT pool AB,
Payment to sales ta3 dept* 4A!< T 4/
,ustomization*
&efine ta3 procedure*
Path* SP)5 Financial Accounting Financial accounting global settings Ta3 on salesB purchases +asic settings chec" calculation
Procedure*
&ouble clic" define procedures
4K7
Procedure* P: Ta32
&escription* Sales ta3 India
Save
Select procedure : Ta3
&ouble clic" on control data folder
Step /
, Type* condition type* select +AS+ #+ase amount$
4K<
Step 4* condition type* M90S #Input ta3$ From* /to/
Account "ey* 0ST #Input ta3$
Step 7* condition type* M9AS #5utput ta3$ From* / to/
Account "ey* M9S #5utput ta3$
Save Assign country to calculation procedure
Same path
-ive the country* I; #India$
1nter
4KA
Assign the procedure* P: Ta32
Save
,reation of ta3 codes*
Path* SP)5 Financial accounting Financial Accounting global setting Ta3 on salesB purchases calculation define ta3 codes on sales and purchases #Transaction code* FTRP$
1nter
-ive the ta3 code* 05
1nter
4KE
-ive the description* 05* JV Input ta3es
Ta3 type* select 0 T Input ta3
1nter
Input ta3 percent rate* -ive J #zero$
:eep the cursor on out put ta3 percent rate* select deactivate line
Ta3 code* 0/
1nter
Ta3 code* 0/ #<V Input ta3$
Ta3 type* Select 0 #Input ta3$
4KH
1nter
Input ta3 percent rate* <V
:eep the cursor on output ta3 percent rate* select deactivate line button
Save
Ta3 code* AJ #A @ =ero$
1nter
&escription* JV output ta3
Ta3 type* A #output ta3$
1nter
5utput ta3 percent rate* J
4KI
:eep the cursor on Input ta3 percent rate
Select deactivate line button
Save
Ta3 code* A/
1nter
&escription* /4.AV 5utput ta3
Ta3 type* A #5utput ta3$
1nter
-ive the output ta3* /4.AV
:eep the cursor on input ta3 percent rate* select deactivate line button.
4KK
Save
Assign ta3 codes for non! ta3able transactions*
Path* SP)5 Financial Accounting Financial accounting global settings Ta3 on salesBpurchases posting assign ta3 codes for non ta3able #Transaction code* 5+,.$
1nter
For company code* AM.* Assign input ta3 code* 05 5utput ta3 code* A5
7JJ
,reation of -B. Account M 0AT Pool Account* #FSJJ$*
-ive the -B. Account ;o* 4JJ/AA
,ompany code* AM.
-ive the -B. Account ;o* 4JJ/4J
,ompany code* AM.
1nter
,hange short te3t to 0AT Pool AB,
-B. Te3t long te3t M 0AT Pool AB,
Select createBban"BInterest tab
7J/
Field status group* -J</ #Ta3 office clearing account$
Save
&efine Ta3 account*
Path* SP)5 Financial Accounting Financial Accounting global settings Ta3 on salesBpurchases posting define ta3 accounts #Transaction code* 5+<J$
&ouble clic" on transaction 0ST #Input ta3$
,hart of accounts* AM.
1nter
7J4
-ive the account ;o* 4JJ/AA
Save* save in your re uest
Select bac" arrow
&ouble clic" on transaction M9S #5utput ta3$
Save
-ive the account ;o* 4JJ/AA
Assign ta3 codes in Sales Ta3* #FSJJ$
-ive the -B. Account ;o* 7JJJJJ #sales account$
7J7
,ompany code* AM. From the menu select -B. Account change Select control data tab Ta3 category* select N #All ta3 types allowed$ Select posting with out ta3 allowed chec" bo3 Save Ignore the message Press enter
In normal financial wor" in SAP is*
&efine M Ta3 procedure ! Ta3 codes ! -B. Account ! Assign -B. Account
7J<
MM
S&
Purchase order
Sales order
Material M
Material
Sty* /
Sty* /
Price M /JJ
Price M 4JJ
Ta3 code* 0/
Ta3 code* A/
+asic M
/JJ
+asic !
4JJ
Ta3 code*0/ M #4JJ/AA$ #<V$ !!!!!
< 0ST
Ta3 code* A/ #/4.AV$
4A M9S #4JJ/AAJ !!!!!!!
,ustomer debit 44A !!!!!!!
0endor credit /J< !!!!!!
7JA
>ournal entry*
,ustomers AB, To sales 0AT Pool AB,
&r
44A 4JJ 4A
Posting of sale invoice #F!44$
&ocument date* J<.JK.4JJE
Type* &)
,ompany code* AM.
Posting "ey* J/
Account ;o* E4JJJJ/
1nter
7JE
-ive the amount* 44A
Select calculate ta3 chec" bo3
+usiness area* AM(
Te3t* Sales posting
Posting "ey* AJ
Account ;o* 7JJJJJ #sales AB,$
1nter
Amount* PN2
Ta3 code* A/
+usiness area* AM(
7JH
Te3t* PL2
&ocument Simulate
&ouble clic" on 0AT Pool AB, line item
+usiness area* AM(
Te3t* PL2
9ith holding ta3 #T&S$ W ,lassic W 13tended
,lassic* SAP Introduced in India /KKA
/KKE% KH% KI%KK%4JJJ if there is any changes the company will provide program called patches or hot pac"s
7JI
13tended* Instead of patchesBhot Pac"s ,ompany provides original program with additional program #+ecause patches are more than original program$
T&S is applicable other than salaries
,ontacts
! /K<,
Professional charges M /K<> )ent M /K<I T,S M Scrap salesBwaste sales # to collect at source$
In India T&S is introduced in &1,.4JJ7 In Interim budget M introduced education cess!4V
Previous ,ontractors )ent Professional ,harges 4E . 4E I 4E >
Present 4E 4E 4E
7JK
Sec /K<c M T&S on contractors* a$)ecipient The person who is receiving money M It may be company%
partnership firm or others
,ompanyBfirm
others
b$T&S
4V of basic Surcharge T&S% if the value
4V of basic /JV of +asic T&S /JV of basic
13ceeds /J la"hs in a year 1ducational ,ess 4V 4V
1ducational cess is calculated 4V on #T&S L Surcharge$
c$ ,hoice to use one code or number of codes M It is advised to go for ;o. of codes d$ T&S is to be deducted at the time of invoice posting or advance payment posting which ever is earlier. e$ If the value is less than 4JJJJB! in the whole year MT&S need to be deducted. f$ The contractor can get e3emption certification from dept for nil rateBlower rates. g$ 13emption certificate given for each year. h$ To ma"e T&S payment with in H days from the close of the month
7/J
If H days comes on holiday% choice to pay one day before or after i$ Incase of year end credits M T&S to be paid before 7/st May '$ Issue T&S certificate in form M /EA M you can issue monthly #or$ consolidate certificate. "$ File annual return #;ow uarterly$ in form M 4E l$ If the bid includes material and service changes M &educt T&S on service charges.
,ustomization in SAP*
,hec" with hold ta3 countries*
Path* SP)5 Financial Accounting Financial Accounting -lobal settings with hold ta3 13tended with holding ta3 basic settings chec" with hold ta3 countries
-ive the country M I; #India$
1nter
7//
&efine official with holding ta3 codes*
Same path
-ive the country "ey* I; #India$
1nter
5fficial "ey* /K<,
;ame* T&S on contractors
Save
7/4
AM. Factory
(8&1)A+A&
+A;-A.5)1
M6M+AI
,ity office
&efine business places*
6p to e3tended with hold ta3 the path is same% and then basic settings India define business places
1nter
7/7
-ive the business place* AM.F
&escription* (yderabad factory for AM.
Save
-ive the name* (yderabad factory for AM.
1nter
Save in your re uest in accounts payable re uest
Maintain holiday calendar*
Path* SP)5 -eneral settings maintain calendar
Select public holidays radio button
7/<
Select with fi3ed date radio button
-ive the date* 4E
Month* J/ #>anuary$
-ive the public holiday short te3t* )epublic day
(olidays long te3t* )epublic day
Ignore the message% press enter
7/A
Select bac" arrow and create holiday
Select holiday calendar radio button
-ive the calendar I& M A/
&escription* (oliday calendar for AM. (yderabad factory
Select assign public holiday button
From the list select republic day chec" bo3
Select assign public holiday button
Save
7/E
Select factory calendar radio button
-ive the factory calendar I&* A4
-ive the description* AM. (yderabad factory calendar
-ive the holiday calendar I&* A/
Select Monday to Saturday chec" bo3
Save
7/H
Assign factory calendar to business places*
Path* 6p to e3tended with holding ta3 the path is same. +asic settings India assign factory calendars to business places.
+usiness place* AM.F
Factory calendar* A4
Ta3 due date rule* select day before
Save
Save in your re uest in accounts payable
7/I
&efine with hold ta3 type for invoice posting*
Path* 6p to e3tended with hold ta3 the path is same
,alculation with hold ta3 type define with hold ta3 type for invoice posting
1nter
-ive the with hold ta3* :/
&escription* Sec /K<, contractors invoice basic
+asic amount* select gross amount radio button
Select with hold ta3 commercial round button
7/K
Select post with hold ta3 button
Select no accumulation radio button
&eselect manual with hold ta3 chec" bo3
Save
Select bac" arrow
Select :/ #9hat you are created$
,hange with hold ta3 type to* :4
&escription* Sec /K<, M contractors invoice surcharge
74J
1nter
Save
Select bac" arrow
Select :/ @ :4
,hange with hold ta3 type* :7
&escription* Sec /K<, M contractors invoice M basic ed. ,ess
Select inherent base chec" bo3
1nter
,hange with hold ta3 type* :<
74/
&escription* Sec /K<, contractors invoice M Surcharge ed. ,ess Select inherent base chec" bo3 1nter @ save
&efine with hold ta3 type for payment posting*
Same path
1nter
9ith hold ta3 type* :A
&escription* Sec /K<, contractor2s adv. +asic
Select gross amount radio button
744
Select with hold ta3 amount chec" bo3
Select no accumulation radio button
&eselect manual with hold ta3 chec" bo3
Select control invoice proportionate radio button
If advance paid*
Aug*
0endor AB, To +an" AB, To T&S AB,
&r /JJJJJ KIJJJ 4JJJ
September*
,onversion charges AB, To Party AB, To T&S AB,
&r
7JJJJJ 4K<JJJ EJJJ
747
Transfer to advance
T&S 4JJJ &ebit
#The use of centrally invoice posting is if there is any T&S on advance% that will be proportionately deduct while payment #T&S$ is made on invoice
Select bac" arrow
Select with hold ta3 type* :A
,hange with hold ta3 type* :+
&escription* Sec /K<,. ,ontractors advance surcharge
1nter and save
74<
Select :A @ :+
,hange the with hold ta3 type to :,
,hange description to Sec /K<, M contractors advance basic ed. ,ess.
Select inherent basic chec" bo3
1nter
,hange with hold ta3 type* :&
&escription* sec /K<, ,ontractors adv. Surcharge ed. ,ess
Select inherent base chec" bo3
1nter and save.
74A
&efine with holding codes*
6p to e3tended with holding ta3 path is same ,alculation with holding ta3 codes define with holding ta3 codes
-ive the country :ey* I; #India$
1nter
9ith hold ta3 type* :/
9ith hold ta3 code* :/
5fficial with hold ta3 code "ey* select /K<,
&escription* Sec /K<, contractors Invoice basic
74E
Percentage sub'ect to ta3 under base amount* /JJV
9ith hold ta3* 4V
Posting indicator* select /* standard posting* ban"Bvendor ,ustomer line item reduced
Save
Select bac" arrow
Select :/
,hange with hold ta3 code* :4
74H
&escription* Sec /K<, M contractor invoice surcharge
13ample* +asic rate* /JJJJJ N 4B/JJ T 4JJJ Surcharge* /JV on basic rate #or$* 4JJJN/JB/JJJT4JJ #or$ J.4V on basic amount T /JJJJJNJ.4B/JJT4JJ
9ith hold ta3 rate* J.4J
1nter and save
Select :/@:4
9ith hold ta3 code* :7
&escription* Sec /K<, contractors invoice basic ed. ,ess
74I
Press enter
,hange with hold ta3 type* :<
,hange with hold ta3 code* :<
,hange description* Sec /K<, contractors invoice surcharge ed. ,ess
9ith hold ta3 rate* 4V
1nter and save
Select bac" arrow
Select :/% :4% :7% @:<
,hange with hold ta3 type* :A
74K
,hange with hold ta3 code* :A
,hange description to* ,ontractors adv. basic
1nter
,hange with hold ta3 type* :+
,hange with hold ta3 code* :+
&escription* Sec /K<, ,ontractors adv. Surcharge
1nter
,hange with hold ta3 type* :,
,hange with hold ta3 code* :,
&escription* Sec /K<, ,ontractors adv. +asic. 1d. ,ess
77J
1nter
,hange with hold ta3 type* :&
,hange with hold ta3 code* :&
&escription* Sec /K<, ,ontractors adv. Surcharge ed. ,ess 1nter @ save Portray dependencies between with holding ta3 types*
Path* 6p to e3tended with holding ta3 path is same ,alculation with holding ta3 base amount portray dependencies between with holding ta3 type
-ive the country "ey* I; #India$ 1nter
4V
:/
<A <E
:A :+
<K AJ
J.4V :4
77/
4V 4V
:7 :<
<H <I
:, :&
A/ A4
6se of the inherent base* incase of :7 @:& M 1ducation cess is calculation on :/ @ :A respective
Select with hold ta3 type* :7
&ependent on type ;o* <A
Save
Select bac" arrow
Select :<% :, @:&
774
For :< M &ependent on type ;o* <E
Select new entry button
For :, M dependent on type ;o* <K
For :& M &ependent on type ;o* AJ
Save
Assign with holding ta3 types to company codes*
Path* 6p to e3tended with holding ta3 the path is same. ,ompany code assign with holding ta3 to company code
777
6p to e3tended with holding ta3 the path is same.
+asic setting chec" recipient types
1nter
-ive with holding ta3* :/* )ecipient* ,o* Te3t* company
9ith hold ta3 :4 :7 :< :A :+ :, :& ! ! ! ! ! ! !
)ecipient type Te3t ,5 ,5 ,5 ,5 ,5 ,5 ,5 ! ! ! ! ! ! ! ,ompany ,ompany ,ompany ,ompany ,ompany ,ompany ,ompany
77<
Maintain ta3 due dates*
Path* 6p to e3tended with holding ta3 the path is same +asic settings India Maintain ta3 due dates
5fficial with holding ta3 "ey* /K<,
)ecipient* ,o #,ompany$
;o. of days until ta3 due date* HHH And press F/ #For documentation$
77A
Save Assign with holding ta3 types to company codes*
Path* 6p to e3tended with holding ta3 the path is same ,ompany code Assign with holding ta3 types to company codes
9ith holding ta3 type* :/
)ecipient type* select ,o
Select with hold ta3 agent chec" bo3
9ith hold ta3 obligated from J/.J<.4JJE
5bligated to with holding ta3 unit* 7/.J7.4JJH
77E
Save
Select bac" arrow
Select* :/
Select* copy as button
,hange with holding ta3 type* :4
1nter and save
Select :/ @ :4
9ith holding ta3 type* :7
77H
1nter
9ith holding ta3 type* :<
1nter and save
Select bac" arrow
Select :/% :4% :7 @:<
,hange with holding ta3 type to :A
1nter
5nce again change with holding ta3 type to* :+
1nter
77I
,hange with holding ta3 type* :,
1nter
,hange with holding ta3 type* :&
1nter and save
Activate e3tended with holding ta3*
Path* Same path
1nter
Select e3tended with holding ta3 chec" bo3 for company code* AM.
77K
Ignore the message* Press enter
,reation of -B. Account T&S @ ,ontractors and conversion changes
Account* #FSJJ$
-ive the -B. Account ;o* /JJAJA
,ompany code* AM.
-ive the -B. Account* /JJAJJ #5utstanding e3penses$
,ompany code* AM.
7<J
1nter
,hange short te3t @ -B. Account long te3t* T&S @ ,ontractors
other fields are same
-ive the -B. Account* <JJ4JJ
,ompany code* AM.
-ive the -B. Account ;o* <JJ/JJ #Salaries AB,$
,ompany code* AM.
1nter
7</
,hange the accounting groups to manufacturing
,hange short te3t @ -B. AB, long te3t to conversion charges
Assignment accounts for automatic postings*
6p to e3tended with holding ta3 the path is same Postings Accounts for with holding ta3 &efine accounts for with holding ta3 to be paid over
-ive the chart of accounts* AM. 1nter Select with hold ta3 code chec" bo3 9ith hold ta3 type chec" bo3 Save -ive the with holding ta3 type with holding ta3 code Account
7<4
:/ :4 :7 :< :A :+ :, :& Select save button #or$ #ctrl Ls$
:/ :4 :7 :< :A :+ :, :&
/JJAJA /JJAJA /JJAJA /JJAJA /JJAJA /JJAJA /JJAJA /JJAJA
Maintain company code settings for e3cise*
Path* SP)5 .ogistics general Ta3 on goods movements India +asic settings Maintain company code settings
Save
7<7
Maintain surcharge calculation methods*
Path* 6p to e3tended with holding ta3 the path is same ,alculation India surcharges Maintain surcharge calculation methods
,ompany code* AM.
1nter
Select surcharges chec" bo3 for AM.
Save
7<<
Maintain surcharge Ta3 codes* #separate ta3 codes$ * same path*
Select new entries button -ive the country* I; 9ith holding ta3 type* :4
,ountry I; I;
9ith holding ta3 type :4 :+
9ith holding ta3 code :4 :+
Save @ save in your re uest
Maintain surcharge rates* #Surcharges combined with basic with holding ta3 codes$
Same path
,ompany with holding ta3 type with holding ta3 code recipient
Surcharge
7<A
AM. AM.
:/ :A
:/ :A
,5 ,5
/J /J
)emittance ,hallan* To get T&S Payable line items co separately and others separately*
,onversion changes AB, To party AB, To T&S AB,
&r
T&S on contractors* &r ,r
/! /JJJ ! ,ompany 4 M 4JJJ ! 5thers 7 M 7JJJ ! ,ompany < M <JJJ ! ,ompany
7<E
A M AJJJ ! 5thers
T&S on ,ompany* is IJJJ
For companies #/K<,$
T&S on contractors To +an"
&r
Specify document type for remittance challan
6p to e3tended with holding ta3 the path is same Postings India )emittance challan &ocument types Specify document type #Accounts payable$
Select new entries button -ive the company code* AM.
7<H
)emittance challan document type* SA Save Save in your re uest
Maintain number groups*
Same path
;umber group* JJ< Save
Assign no ranges to number groups*
7<I
Same path Select new entries button ;umber group* JJ< Internal ;o. range* J< Save
Maintain ;o. ranges*
Same path Select maintain -roups button Select group with out ta3 having JJ< From the menu select interval maintain -ive the company code* AM. 1nter Select interval button 8ear* 4JJE* From number*/* to number* /JJJJJ 1nter and save Maintain number groups to T&S ,ertificates*
7<K
6p to e3tended with holding ta3 path is same Postings India with holding ta3 certificates for vendors @ customers maintain number groups and SAP Script forms
-ive the form* >U /I19T U ,1)T
;o. group* JJ7
Save
7AJ
Assign number ranges to number groups*
Same path
-ive the number group* JJ7
Internal ;o. range* J7
Maintain number ranger*
Same path Select maintain groups2 button Select group without ta3 having JJ7 chec" bo3 From the menu select interval maintain -ive the company code* AM. 1nter
7A/
Select interval button 8ear* 4JJE* From ;o* /JJJJ/ to ;o* 4JJJJJ 1nter and save
Assign ta3 codes in vendor master*
Path* Accounting Financial accounting accounts payable master records maintain centrally change #R:J4$
0endor ;o* IHJJJJ/
,ompany code* AM.
Select with holding ta3 chec" bo3
1nter
9ith holding ta3 type* :/
9ith holding ta3 code* :/
7A4
Select liable chec" bo3
)ecipient type* ,o
9ith holding ta3 code* :4
)ecipient type* ,o
9ith holding ta3 code* :7
)ecipient type* ,o
7A7
9ith holding ta3 type* :<
9ith holding ta3 code* :<
)ecipient type* ,o
9ith hold ta3 type :A :+ :, :&
9ith holding ta3 code.iable :A :+ :, :& ! ! ! !
)eceipts type ,o ,o ,o ,o
Press ne3t page button ignore warning message
Press enter
7A<
Select ,I; details button
Ignore the warning messages% press enter
Select with holding ta3 tab
PA;* APKKIHEA<7,
Select bac" arrow and save
6ser level*
,onversion charges posting #F!<7$
&ocument date* //.JK.4JJE
Type* :)
,ompany code* AM.
7AA
Posting "ey* 7/
Account ;o* IHJJJJ/ 1nter
+usiness area* AM(
Te3t* conversion charges posting
Posting "ey* <J Account ;o* <JJ4JJ #,onversion charges AB,$ 1nter
7AE
If the values is less Than in the 9hole year 4JJJJ of
If the bill consists
If the bill is only for conversion charges
Material HJJJJB! ,onversion charges 7JJJJB!
)emove* :/%:4%:7%:<%:A% :A%:+%:,%: &
For :/%:4%:7%:< 7JJJJ holding ta3 base enter
)emove M9ith :A%:+%:,%:&
7rd )emove the codes :A% :+% :, @ :&
1nter
-ive the amount* PN2
+usiness area* AM(
Te3t* PL2
7AH
&ocument Simulate
&ouble clic" on 7rd line item
Te3t* enter PL2
Select ne3t item button
Te3t once again PL2
Select ne3t item
Te3t* PL2
Select ne3t item button
Te3t* PL2
Save
7AI
From the menu select* &ocument display
&ouble clic" on 7rd line item* T&S on contractors It show the value date* JH./J.4JJE ,reation of remittance ,hallan*
Path* Accounting Financial accounting Accounts payable with holding ta3 India e3tended with holding ta3 remittance of with holding ta3 create remittance challan
,ompany code* AM.
Fiscal year* 4JJE
Posting date* J/.JK.4JJE to 7J.JK.4JJE
Sec /K<,
)ecipient types* ,o 7AK
&ocument date* JH./J.4JJE
Posting date* JH./J.4JJE
+an" account* 4JJ/JA #S+I ,urrent account$
+usiness area* AM(
13ecute
-ive the te3t* T&S Payment for September
1nter
&ouble clic" on all the items
Select document overview button
7EJ
&ouble clic" on S+I ,urrent AB, /B!
Amount* PN2
Save
Select clearing document button
1nter ban" challan* form /EA
Same path*
Fiscal year* 4JJE
,hallan clearing number* select 4H
Internal challan ;o @ challan date will come automatically
7E/
+an" challan ;o* AEHI #any no$
+an" challan date* JH./J.4JJE
+an" "ey* S+I
13ecute
Print T&S ,ertificates*
6p to e3tended with holding ta3* the path is same #6ser level$
9ith holding ta3 certified
Print
Fiscal year* 4JJE
7E4
Section* /K<,
Posting date* J/.J<.4JJE to 7/.J7.4JJH
+an" challan date* J/.JA.4JJE to 7J.J<.4JJH
,ertificate date* 7J.J<.4JJH
Signatory* R8=
&esignation* Manager ! Accounts
Place of printing* (yderabad
13ecute
5utput device* .PJ/
7E7
Select print button
To view the print out from the menu select system services output control
13ecute
Select spool no. chec" bo3
Select display contents button
Printing of annual return*
6p to e3tended with holding ta3 the path is same #6ser level$ )eporting annual returns
-ive the income ta3 section* /K<,
,ompany code* AM.
7E<
Fiscal period* J/.J<.4JJE to 7/.J7.4JJH
13tended with holding ta3 section /K<,
Ta3 deduction account number* APKIHKIHE,
Signatory* R8=
&esignation of signatory* Manager!Accounts
&ate of signing* 7J.J<.4JJH
Place* (yderabad
13ecute
Ignore the error message -ive the ta3 deduction account ;o once again
7EA
13ecute Advance payment posting
Advance payment* #F!<I$
Type* :=
,ompany code* AM.
-ive the vendor AB,* IHJJJJ/
Special -B. Indicator* A
+an" AB,* 4JJ/JA
+usiness area* AM(
Amount* 4JJJJJ
7EE
Te3t* Advance payment posting
1nter
Amount* PN2
+usiness area* AM(* &ue on date* //.JK.4JJE
Te3t* PL2
&ocument simulate
1nter
&ouble clic" on blue font line items
Save
7EH
Invoice posting* F!<7
-ive the document date* //.JK.4JJE
Type* :)
,ompany code* AM. Posting "ey* 7/ Account* IHJJJJ/ Amount* AJJJJJ/ +usiness place* AM.F +usiness area* AM(* +illing date* //.JK.4JJE Te3t* conversion charges posting Posting "ey* <J Account no* <JJ4JJ #conversion charges$ 1nter )emove :A% :+% :,@ :& 1nter Amount* PN2
7EI
+usiness area* AM( Te3t* PL2 &ocumentsimulate &ouble clic" on blue font line items Te3t* enter PL2 Save
Transfer of advance from special -B. to normal by clearing special -B. items* #F!A<$*
Type* :A
,ompany code* AM.
0endor AB,* IHJJJJ/
Inv* /JJJJH #comes default$
7EK
Te3t* advance payment clearing
Select process down payments button
-ive the transfer posting* 4JJJJJ
From the menu select document display
Asset accounting
This is also a subsidiary ledger
,hart of depreciation. All the setting are done here
,opy -ermany chart of duplication #,lient IJJ$ #or$
7HJ
,opy -ermany #or$ India #when client JJJ$
&epreciation areas*
+oo" depreciation Ta3 depreciation ,osting depreciation -roup depreciation
&epreciation methods*
Straight line depreciation #S.M$
9ritten down value depreciation #9&0$
&epreciation "ey* )ate L Method 13* AV S.M #5)$ AV 9&0
Posting*
7H/
HJ M Asset debit HA M Asset credit
Transaction type*
/JJ e3ternal ac uisitions //J In house production 4/J )etirement with revenue
&ata flow in asset accounting*
7H4
7H7
7H<
Main asset will have sub ;o* J #zero$
/ ! #Main asset$ /M/ /M4 /. All the times
Account asset rules* /. Sub asset master is to created with reference to main asset master 4. Main asset master is to be created with reference to asset class 7. In asset class it is specified account determination <. For account determination we assign -B. Accounts based on nature of transaction.
13ample* Purchase of master*
7HA
Motor AB, #Subsidiary ledger$ &r To +an" ABc
,ustomization*
,opy reference chart of &epreciationB&epreciation Areas*
Path* SP)5 Financial accounting asset accounting organizational structures copy reference chart of depreciationBdepreciation areas
&ouble clic" on copy reference chart of depreciation
#Transaction code* F,JI$
From the menu select organizational ob'ect copy
5rganizational ob'ect
From chart of depreciation* select 5&1 #Ma3imum valuation* -ermany
7HE
To chart of depreciation* AM.
1nter
1nter once again
Select create re uest button
-ive the short depreciation asset customization for AM.
Save
Press enter to save in your re uest
It gives the message that* chart of depreciation to AM.
1nter
Select bac" arrow
7HH
&ouble clic" on specify description of chart of depreciation
-ive your chart of depreciation* AM.
1nter
,hange the description to chart of depreciation for AM.
Save
Select bac" arrow
&ouble clic" on copyBdelete depreciation areas
7HI
1nter
Select depreciation areas* J7% /J% /A% 4J% 7/% 74% </% and A/.
From the menu select edit delete
Ignore all the warning messages and go on
Press enter till you get the message data was saved
Assign chart of depreciation to company code* #Transaction code* 5A5+$
Same path*
7HK
Press enter
For company code* AM. MAssign chart of depreciation AM.
And save
Specify account determination*
Path* SP)5 Financial accounting asset accounting organizational structures Asset classes specify account determination.
7IJ
Account determination*
Account determination A M. A M. A M. A M. A M. A M. JJJ JJJ <J JJJ 7/ JJJ 7J JJJ 4J JJJ // /J
&escription
.and
+uildings
Plant @ Machinery
Furniture fi3tures 0ehicles
,apital progress
wor"
in
,reate screen lay out rules*
Path* Same path
7I/
Select screen lay out /JJJ% //JJ% 4JJJ% 7JJJ% 7/JJ% <JJJ
,hange the name to
Screen layout AM./ AM.4 AM.7
&escription
.and +uildings Plant machinery @
AM.<
Furniture fi3tures
AM.A AM.E
0ehicles ,apital wor" in progress #9IP$
7I4
1nter and save Save in your re uest
&efine number range interval*
Same path #Transaction code* ASJI$ -ive the company code* AM. Select change intervals button Select interval button -ive the ;o. range* J/ From ;o* to to ;o* / to /JJJJJ 1nter Select interval button ;o. range* J4 Interval* Fro m no From ;o* JJ/ Select button J7 interval JJ/ 4JJ To 7JJJJJ 1nter /JJ To 4JJJJJ To number
7I7
Select button J< Select button JA Select button JE
interval JJ/ interval JJ/ interval JJ/
7JJ
To <JJJJJ 1nter
<JJ
To AJJJJJ 1nter
AJJ
To EJJJJJ 1nter
And save
&efine asset classes*
Same path #Transaction code* 5A5A$
Asset class* AM. /JJJ #Free hold land$
Short te3t* free hold land
Account determinative select /JJJJ lands 7I<
Screen layout rules* Select AM./
;o. )ange* J/
Select include asset under inventory data chec" bo3
Purpose of include asset under inventory data*
For verification of assets this is usual
Select ;o. A0, #Asset under construction$ or summary management of A0, 6nder status of A0,
7IA
Asset class* AM. //JJ #Factory building$
Short te3t* factory buildings
Account determination* AM. //JJJ #+uildings$
Screen lay out rule* AM.4
;o. range* J4
Select include asset under inventory data chec" bo3
Select ;o A0, #5)$ Summary management of A0,
Save Select ne3t entry button
Asset class* AM. 4JJJ #&epartment A$
Short te3t* department A
7IE
Account determination* AM. 4JJJJ #Plant @ machinery$
Screen lay out rule* AM.7 #Plant @ machinery$
;o. range* J7
Select* Include asset under inventory data chec" bo3
Select no A0, #5r$ Summary management of A0, radio button
Save
Asset class* AM. 7JJJ #Furniture @ Fi3tures$
Short te3t* Furniture @ Fi3tures
Account determination* AM. 7JJJJ #Furniture @ Fi3tures$
7IH
Screen layout rule* AM.<
;o. range* J<
Save
Asset class* AM. 7/JJ #vehicles ! others$
Short te3t* vehicles ! others
Account determination* AM. 7/JJJ
Screen layout rule* AM.A #0ehicles$
7II
;o. range* JA
Save
Asset class* AM. <JJJ #capital wor" in progress ! general$
Account determination* AM. <JJJJ
Screen layout rule* AM.E
;o. range* JE
&e Select* Include asset under inventory
7IK
Select line item settlement radio button
Save
&etermine depreciation areas in the asset class*
Path* SP)5 Financial accounting asset accounting valuation determine depreciation areas in the asset class #Transaction code* 5A8=$
-ive the chart of depreciation* AM.
1nter
-ive the asset class* AM. /JJJ
1nter
7KJ
Select asset class* AM. /JJJ
&ouble clic" on depreciation areas folder
&eselect deactivation chec" bo3 for J/ #+oo" depreciation$
.ay out* select 4JJJ #&epreciation on asset sub no level$
For J4 M 4JJJ
For 7J also M 4JJJ
13planation*
For J/ .and* @ capital wor" in programs
7K/
,apitalization date M re uired &epreciation rate M JV
.ay out 4JJJ
&epreciation on Asset sub no. level Machine ;o Sub ;o J / 4
4JJ< if asset installed ! Machine ;o. 4JJA Addition 4JJE Additions ! ! Motor Motor
! ! ! / /
&epreciation is calculation on sub no. only.
Select bac" arrow
The same procedure to be followed for asset class AM. //JJ AM. 4JJJ AM. 7JJJ AM. 7/JJ AM. <JJJ
7K4
,reation of /A -B. Accounts*
Fi3ed Assets -roup*
/. 4. 7.
.and +uilding Plant @ Machinery
7K7
<. A. E.
Furniture @ Fi3tures 0ehicles ,apital wor" in progress
#Account ;J. )ange% 4JJJJJ M 4JJJKK% Sort "ey M J/I #Asset no$% field status group* -JEH% )econciliation type* for AB, type* Asset
&epreciation*
H. I. K. /J.
Accumulated depreciation M +uilding Accumulated depreciation M Plant @ Machinery Accumulated depreciation M Furniture @ Fi3tures Accumulated depreciation M 0ehicles
#6nder accumulated depreciation group range* /JJ4JJ to /JJ4KK% sort "ey M J/I #Asset ;o field status group M -5EH reconciliation AB, for account type* Asset$
Sales*
//. /4.
Asset Sale ! Field Status -roup M -JA4 Profit on Asset Sale M Field Status -roup M -JJ/ 7K<
6nder other Income* ;o. )ange 7JJ/JJ to 7JJ/KK* Sort :ey !J/I
/7..oss on sale /<. .oss due to scrapping 6nder Administration* )ange* <JJ7JJ to <JJ7KK* Sort :ey* J/I Field Status group M -JJ/
/A. &epreciation !6nder &epreciation M )ange <JJAJJ to <JJAKK Sort "ey*J/IG field status group M -JJ/.
,reation of -B. Masters* #FSJJ$
7KA
-ive the -B. account no* 4JJJJJ
,ompany code* AM.
-ive the -B. Account ;o* 4JJ//J #Sundry debtors$ M used because it is a reconciliation Account
,ompany code* AM.
1nter
,hanged the accounts group* Fi3ed assets
Short te3t* .and
)econciliation AB, type for AB, type* Select Assts
7KE
Sort "ey* select J/I #Asset ;o$
Field status group* -JEH Save
-ive the -B. Account ;o* 4JJJJA
,ompany code* AM.
-ive the -B. Account ;o* 4JJJJJ
,ompany code* AM.
1nter
7KH
Select typeBdescription tab ,hange short te3t @ long te3t #+uildings$ Save -ive the -B. Account ;o* 4JJJ/J
,ompany code* AM.
1nter
Short te3t and -B. Account long te3t* Plant @ Machinery Save
-ive the -B. Account ;o* 4JJJ/A
,ompany code* AM.
7KI
1nter
Short te3t and -B. Account long te3t* Furniture @ Fi3tures Save
-ive the -B. Account ;o* 4JJJ4J
,ompany code* AM.
1nter
,hange Short te3t and -B. Account long te3t* 0ehicles
7KK
Save
-ive the -B. Account ;o* 4JJJ4A ,ompany code* AM. Select with template button -ive the -B. Account ;o* 4JJJJJ 1nter ,hange Short te3t and -B. Account long te3t* ,apital wor" in progress Save -ive the -B. Account ;o* /JJ4JJ
,ompany code* AM.
-ive the -B. Account ;J* 4JJJJJ
1nter
,hange the account group* Accumulated depreciation
<JJ
,hange short te3t @ .ong te3t* Accumulated depreciation M buildings
Save
-ive the -B. Account ;o* /JJ4JA
,ompany code* AM.
-ive the -B. Account ;J* /JJ4JJ
1nter
,hange short te3t @ .ong te3t* Accumulated depreciation M Plant @ Machinery
Save
-ive the -B. Account ;o* /JJ4/J
<J/
1nter
,hange short te3t @ -B. Account .ong te3t to* Accumulated depreciation M Furniture @ Fi3tures
Save
-ive the -B. Account ;o* /JJ4/A
,ompany code* AM.
<J4
1nter
,hange short te3t @ -B. Account .ong te3t to* Accumulated depreciation M 0ehicles
Save
-ive the -B. Account ;J* 7JJ/J4
,ompany code* AM.
-ive the -B. Account ;J* 7JJ/JJ #13change gains$
1nter
<J7
,hange short te3t @ -B. Account long te3t* Asset sale
-ive sort "ey* J/I #Asset number$
Field status group* select -JA4
Save
-ive the -B. Account ;J* 7JJ/J7
,ompany code* AM.
-ive the -B. Account ;J* 7JJ/JJ
<J<
1nter
,hange short te3t @ -B. Account long te3t to* Profit on Asset sale
-ive sort "ey* J/I #Asset number$
Save
-ive the -B. Account ;J* <JJ7J4
,ompany code* AM.
<JA
-ive the -B. Account ;J* 7JJ/JJ
1nter
,hange short te3t @ -B. Account long te3t to* .oss on Asset sale
-ive sort "ey* J/I Save
,ompany code* AM.
<JE
1nter
,hange short te3t @ long te3t to* .oss due to scrapping Save
-ive the -B. Account ;J* <JJAJJ
,ompany code* AM.
1nter
,hange the account group* &epreciation
<JH
,hange short te3t @ -B. Account long te3t to* &epreciation
Save
Assignment of accounts for automatic postings*
Path* SP)5 Financial accounting asset accounting integration with the general ledger assigns -B. Accounts #Transaction code* AJKJ$
1nter
Select chart of accounts* AM.
&ouble clic" on account determination folder
<JI
Select account determination* AM. /JJJJ #.and$
&ouble clic" on balance sheet accounts folder
Ac uisition column
Ac uisition and production cost* 4JJJJJ#AB, ;o$
.oss made on asset retirement with out revenue* <JJ7J7 #AB, ;o$
,learing account revenue from asset sale* 7JJ/J4 #Asset sale AB,$
-ain from asset sale M 7JJ/J7 #Profit on sale AB,$
.oss from Asset sale M <JJ7J4 #.oss on sale of asset$
Select and save
It gives the warning message% ignore the message
<JK
Press enter Save in your re uest
&ouble clic" on AB, determination folder
Select* AM. //JJJ#+uildings$
&ouble clic" on balance sheets AB,s folder
Ac uisition column* Ac uision and production cost* 4JJJJA
.oss made on asset retirement with out revenue* <JJ7JJ
,learing account revenue from asset sale* 7JJ/J4
-ain from asset sale* 7JJ/J7
.oss from asset sale* <JJ7J4
Save% ignore the message
</J
1nter
&ouble clic" on depreciation folder
Acc. &ep. Account for ordinary depreciation* /JJ4JJ
13pense account for ordinary depreciation* <JJAJJ
Select save button #or$ #ctrl L s$ Save in your re uest
&ouble clic" on Account determination folder*
Select* AM. 4JJJJ #Plant @ Machinery$
&ouble clic" on balance sheet AB,s folder
Ac uisition column* ac uisition and production cost* 4JJJ/J
.oss made on asset retirement with out revenue* <JJ7J7
<//
.oss on asset sale* <JJ7J4
Save% ignore the message% and enter% save in your re uest
Acc. &ep. Account for ordinary depreciation* /JJ4JA
13pense account for ordinary depreciation* <JJAJJ
Save% save in your re uest
Select AM.* 7JJJJ#Furniture @ Fi3tures$
</4
&ouble clic" on balance sheet folder
Ac uisition* ac uisition any production cost* 4JJJ/A
Select save button #ctrl L s$ T ignore the message
Press enter
Accumulated depreciation AB, for ordinary dep* /JJ4/J
</7
13penses account for ordinary depreciation* <JJAJJ
Save #or$ #ctrl L s$ Ignore the message% press enter
Select AM. 7/JJJ#0ehicles$
&ouble clic" on balance sheet AB, folder
Ac uisition* Ac uisition production cost* 4JJJ4J
</<
Select save button #or$ #ctrl L s$% ignore the message% and press enter
&ouble clic" on depreciation folders
Accumulate depreciative AB, for ordinary depreciation* /JJ4/A
13penses account for ordinary depreciation* <JJAJJ
Select AM. <JJJJ #,apital wor" in progress$
&ouble clic" on balance sheet folder
Ac uisition* ac uisition production cost* 4JJJ4A
</A
Select save button #or$ #ctrl L s$% ignore the message
Press enter Specify document type for posting of depreciation*
Path* SP)5 Financial accounting asset accounting Integration with the general ledger post depreciation to the general ledger specify document type for posting of depreciation.
&ouble clic" define document types
Select position button </E
-ive the document type* AF #&epreciation posting$
1nter
Select AF depreciation postings
;ote down the ;o. range* J<
;o. range* J<
</H
8ear* 4JJE
From no* HJJJJ/ to IJJJJJ
Select e3ternal chec" bo3
1nter and save
Advantage of selection of e3ternal chec" bo3*
In every month it automatically calculates the depreciation.
13ample* /$ &epreciation AB,
&r
To Accumulated &epreciation ! building
4$ &epreciation AB,
&r
To Accumulated depreciation ! plant @ machinery
</I
7$ &epreciation AB,
&r
To Accumulated depreciation M Furniture @ Fi3tures
<$ &epreciation AB,
&r
To Accumulated depreciation M 0ehicles
#It automatically calculated depreciation at a time and give the no ranges automatically$
Specify intervals and posting rules*
Same path #Transaction code* 5A8)$
Select company code* AM. &ouble clic" on posting rules folder Select J/ #+oo" depreciation$ Select details button Select monthly postings radio button Save
</K
Specify rounding of net boo" value and Bor depreciation*
SP)5 Financial accounting Asset accounting 0aluation amount specifications #,ompany codeBdepreciations area$ specify rounding of net boo" value and Bor depreciation #Transaction code* 5A85$
Select company code* AM.
&ouble clic" on rounding specification folder
Select J/ #+oo" depreciation$
Select automatically calculated depreciation chec" bo3
Select round to nearest whole radio button
Save
Save in your re uest <4J
&efine screen lay out for asset master data*
Path* SP)5 Financial accounting asset accounting Master data screen lay out define screen lay out for asset master data
&ouble clic" on define screen lay out for asset master data
Select AM./ #.and$
&ouble clic" on logical field groups
Select 4 #Posting information$
&ouble clic" on field group rules
,apitalization date* Ma"e it re uired entry field
Select main no. chec" bo3
<4/
Select sub no. chec" bo3
Select copy chec" bo3
Select bac" arrow
Select* 7 #time dependent data$
&ouble clic" on fields group rules folder
+usiness area* Ma"e it re uired entry field
Select main ;o. ,hec" bo3
Select sub no. chec" bo3
Select copy* chec" bo3
<44
Save
The same procedure is to be followed lay out AM.4% .ayout AM.7% .ayout AM.<% AM.A% @ AM.E
&efine screen lay out for asset depreciation areas*
Same path* #Transaction code* AJ4/$
Select screen layout 4JJJ #dep. on asset sub no. lay out$
&ouble clic" on field rules folder
&epreciation "eys* ma"e it re uired entry field
Select main ;o* chec" bo3
<47
Select sub ;o* chec" bo3* select copy chec" bo3
&epreciation "eys* )ate L Method
a. b. c. d. e.
&efine base methods &efine declining balance methods &efine multi level methods &efine period control methods Maintain depreciation "ey* assigned #Assigned to asset master$
;ote* a%b%c%d assigned to main depreciation "ey
a. &efine base methods*
Path* SP)5 Financial Accounting Asset accounting &epreciation 0aluation methods &epreciation "ey ,alculation methods &efine base methods.
;ote down* +ase method* JJ/< #ordinary* e3plicit it percentage #after end of life$$
<4<
b. &efine declining balance methods*
Same path
1nter
;ote down* JJ/ #J.JJRBJ.JJJVBJ.JJJV
If the JJ4
&ecimal factor 4V Ma3imum* 4JV If the depreciation is AV* value of the asset is /JJJJJB! /st < years* A L A L A L A T 4JV
<4A
&epreciation is T /JJJJJ N AB/JJ N KIB/JJ
&efine multi level methods*
Same path* #Transaction code* AFAMS$
Multi level method* A/
&escription* AV S.M #Straight line method$
0alidity start* Select from ordinary depreciation start date
Save
&ouble clic" on levels button
<4E
Ac uisition year* KKKK
8ears* KKK
Periods* /4
+ase value* select J/ #Ac uision value$
Percentage* AV
Save
Ac uision year* KKKK #Any year ac uision$ 8ear* KKK #Ma3imum ;o. of years$ Period* /4 #/4 months$ +ase value* ac uision value L purchase cost Percentage* )ate of depreciation
<4H
)eduction* 13* +oo" value* /JJJJJ )ate of depreciation M AV )esidual values M AV of boo" value
+oo" value T /JJJJJ AV )esidual value T #Scrap value$ AJJJ !!!!!!!!!!! KAJJJ !!!!!!!!!!!! AV depreciation on KAJJJB! only
-ive the multi level method* A4
&escription* AV 9&0
0alidity start* select from ordinary depreciation start data
<4I
Save
&ouble clic" on levels folder
Ac uision year* KKKK
8ears* KKK
Periods* /4
+ase value* select 4< #net boo" value$
Percentage* AV
<4K
Maintain period control methods*
Same path* #Transaction code* AFAMP$
Period control method* JJE
&escription of the method* J/BJEBJEBJE
Ac uision year* select J/ #Prorate at period start date$
Added year* select JE #At the start of the year$
<7J
)etirement year* select JE at the start of the year
Transfer* select JE #at the start of the year$
Maintain depreciation "ey*
Same path* #Transaction code* AFAMA$
-ive the depreciation "ey* AM. #AV straight line depreciation method$
Select period controls according to fiscal year chec" bo3
Select depreciation to the day chec" bo3
<7/
&ouble clic" on assignment of calculation methods folder*
&epreciation type* select ordinary depreciation
Phase* select from the start of depreciation
<74
+ase method* select JJ/<
&ec. balance method* select JJ/
Multilevel method* A/
,lass* select straight line depreciation
Save
Select bac" arrow < times
Select depreciation "ey* AM./
Select activate button
<77
&ep. :ey* AM.4 #AV written down value method$
Select period control according to year chec" bo3
Select depreciation to the chec" bo3
Save
Ignore the message press enter
&ouble clic" on assignment of calculation methods folder Select new entries button
&ep. type* select order depreciation
Phase* select from the start of depreciation
+ase method* select JJ/<
<7<
&efine balance method* select JJ/
Multilevel method* select A4
,lass* declining balance depreciation
Save
Select bac" arrow < times
Select depreciation "ey* AM.4
Select activate button
Select page up
Select depreciation "ey* JJJ* select activate button
<7A
And save
6ser level*
,reation of main asset master*
Path* Accounting Financial accounting fi3ed assets asset create asset #ASJ/$
-ive asset class* AM. 4JJJ #&epartment A$ ,ompany code* AM. 1nter -ive the description* Machine ;o* / ,apitalization date* capitalized on /A!J<!4JJE Select time dependent tab -ive the business area* AM( Select depreciation area tab &ep. :ey* select AM./ -ive the useful life* /A years* periods* < months #only for information$
<7E
5rdinary depreciation started M /A.J<.4JJE Save #or$ #ctrl L s$
,reation of sub asset master*
Path* Accounting financial accounting Fi3ed assets Assets ,reate Sub number Asset #AS//$
-ive the asset no* 4JJJJ/
,ompany code* AM.
1nter
,hange the description to motor ,apitalized on 4ABJKBJE Select item dependent tab Select description areas tab 5nly for testing* &epreciation "ey* AM.4
<7H
5rdinary depreciation start date* 4A.JK.4JJE Select save button #or$ #ctrl L s$
Main asset purchase posting*
Path* Accounting Financial accounting fi3ed assets posting ac uisition e3ternal ac uisition with vendor #F!KJ$
-ive the document date* posting date* /A.J<.JE Type* :) ,ompany code* AM. Posting "ey* 7/ Account* IHJJJJ/ 1nter Ignore the warning message% press enter -ive the amount* AJJJJJ +usiness area* AM( Te3t* main asset purchase posting Posting "ey* HJ #debit asset$ Account* 4JJJJ/ M J
<7I
Transaction type* select% /JJ #13ternal asset ac uision$ 1nter )emove T&S codes 1nter
Amount* PN2
Te3t* PL2
&ocument Simulate and save Sub asset purchase posting #F!KJ$
&ocument date* 4A.JK.4JJE
Type* :)
,ompany code* AM.
Posting "ey* 7/
<7K
-ive the account ;J* IHJJJJ/
1nter
+usiness area* AM(
Te3t* sub asset purchase posting
Posting "ey* HJ
Account ;o* 4JJJJ/ M / Transaction type* /JJ 1nter )emove T&S ta3 codes 1nter Amount* PN2 Te3t* PL2
<<J
&ocument Simulate and save )eport to view year wise% sub asset wise values*
Path* Accounting Financial Accounting Fi3ed assets Asset Asset e3plores #A9J/;$
-ive the asset ;o. 4JJJJ/ M sub ;o* J 1nter Select display depreciation calculative button Select bac" arrow Select comparisons tab -ive the fiscal year* 4JJH 1nter Select display depreciation calculation button
)eport to view for all assets for a particular period
Path* Accounting financial Accounting fi3ed assets Information system reports on asset accounting asset balances balance lists asset balances by business area #S U .A) U IHJ//KEA$
<</
Press all selections button
-ive the report date* 7J.JH.4JJE
13ecute
&ouble clic" on department A
&ouble clic" on machine ;o. /
It goes to the asset e3plores
Select bac" arrow
-ive the report date* 7J.J<.4JJE
<<4
13ecute
&ouble clic" on dept* A
&epreciation run*
Path* Accounting Financial accounting Fi3ed Assets Periodic Processing depreciation run e3ecute #AFA+$
Fiscal year* 4JJE
Posting period* /
Select planned posting radio button
Select test run chec" bo3
<<7
13ecute
Ignore the message% select yes button
Select bac" arrow
&eselect test run chec" bo3
From the menu select program e3ecute in bac" ground
1nter
To schedule in the nights dateBTime button
-ive date @ time
Select save button
To run immediately
<<<
Select immediate button
Select save button
It gives the message bac" ground 'ob was scheduled for programs )AP5ST 4JJ
To chec" whether the 'ob is complete #or$ not
System services 'obs 'ob over view
To view the document use the transaction code* F+J7
Select document list button
&ocument type* AF
<<A
13ecute
&ouble clic" on document no.
6se the transaction code* AFA+
)epeat* To run depreciation once again for a month M depreciation will be posted for the asset where depreciation is not poster in the first run
)estart* when the server is down
6nplanned posting run* posting not as per plan #Monthly posting$
Asset sale*
To chec" field status group* #-JA4$
<<E
6se the transaction code* J+,<
Select the field status variant* AM.
&ouble clic" field status group folder
Select field status group* -JA4
And double clic" &ouble clic" on asset accounting Ma"e asset retirement field M re uired entry field Save
Asset sale*
Accounting Financial accounting fi3ed assets posting retirement retirement with revenue with customer #F!K4$
<<H
&ocument date* J/.JA.4JJE
Posting date* J/.JA.4JJE
Type* &r
,ompany code* AM.
Posting "ey* J/
,ustomer ;o* E4JJJJ/
1nter
-ive amount* AJ/JJJB!
+usiness area* AM(
Te3t* Asset sale
<<I
Posting "ey* AJ
Account ;o* 7JJ/J4 #Asset sale$
1nter
Amount* PN2
+usiness area* AM(
Te3t* PL2
&ocument simulate
Select asset retirement chec" bo3
1nter
-ive asset ;o* 4JJJJ/
<<K
Sub ;o* J
Transaction type* 4/J comes by default #retirement with revenue$
Asset value date* J/.JA.4JJE
Select complete retirement chec" bo3
Select continue button
System passes the entry
Asset Sale # 4JJJJ/ !J$
<AJ
J/ ,ustomer ABc AJ/JJJ HJ Acc dep on p@machinery /JKE <J Asset Sale AJ/JJJ
Purchase Acc.&epreciation on 7J.J<.4JJE
AJJJJJ /JKE !!!!!!!!!!!
;et boo" value on 7J.J<.JE Asset sale
<KIKJ< AJ/JJJ !!!!!!!!!!
AJ Asset sale AJ/JJJ HA Plant @ Machinery AJJJJJ AJ profit on asset sale 4JKE Profit on asset sale
4JKE !!!!!!!!!!!!
Select Save +utton
Asset Transfer*
Asset M 4JJJJ/ M J
<A/
Ac uisition value Accumulated &epr
! !
AJJJJJ /JKE
!!!!!!!!!!!! ;et +oo" value on 7J.J<.JE <KIKJ< !!!!!!!!!!!!
Transfer to asset form (yd +usiness area to +angalore +usiness area
4JJJJ/ M J Asset transfer to +angalore business area Transfer -ross +loc" @ accumulated depreciation
a$ create a new asset master in +angalore business area #ASJ/$ @ b$ Transfer values #5r$ ,reate and transfer in one step
<A4
Path* Accounting Financial Accounting Fi3ed Assets Posting Transfer Transfer with in company code #A+6M;$
1nter
-ive the asset ;o* 4JJJJ/
Sub ;o* J
-ive the document date* J/.J/.4JJE
Posting date* J/.JA.4JJE
Te3t* Asset transfer
Select new asset radio button
&escription* Machine ;o* AJ
<A7
Asset class* AM. 4JJJ
Select master data button
-ive the business area* AM( #+angalore business area$
Select additional data tab
-ive the capitalized on J/.JA.4JJE
Select depreciation area tab
-ive the useful life* /A 8ears* period* 7 Months
5rdinary depreciation start date* J/.JA.4JJE
Select bac" arrow
1nter
<A<
Save
To view the document #F+J7$
-ive the document ;o* 4I #4I is document no. that is out come of previous step$
,ompany code* AM.
Fiscal year* 4JJE
1nter
Asset scrapping*
If Motor* 4JJJJ/ M / M Scrap M 7JBJKB4JJE
To chec" sub asset value as on 7JBJKB4JJE
<AA
6se the transaction code#S U A.) U IHJ/ /KEA$
Press all selections button
+usiness area* AM(
)eport date* 7J.JK.4JJE
13ecute
&ouble clic" on department A
Path for asset scrapping*
Accounting Financial accounting Fi3ed assets Posting )etirement Asset retirement by scrapping #A+A0;$
-ive the asset ;o* 4JJJJ/ M sub ;o* /
<AE
-ive the document date* J/./J.4JJE Posting date* J/./J.4JJE Asset value date* J/./J.4JJE Te3t* Asset Scrapping Save
-o and see the document M#F+J7$
-ive the document ;o* 4K ,ompany code* AM. Fiscal year* 4JJE 1nter
,apital wor" in progress line item settlement*
,apital wor" in progress* Machinery .oading @ 6nloading Freight ,ommission
<AH
&ata ta"e over
Prepare R.S File*
-. Masters M FSJJ 0endor Masters M R:J/ ,ustomer masters M R&J/ Asset masters M ASJ/ Material Masters M MMJ/
#R.S file is converted on to te3t file. It uploads to SAP in to Y .SM9 #.egacy system migration wor" +ranch$ ,ommunication$ #&one by Functional ,onsultant$ Pars$ #&one by A+A Y +&, #+atch data
Ac count ;
,o mpany ,od ,
AB @. -r
P S
+ hort
.o ng te3t
<AI
o /J JJJJ
e AM .
oup Sh are ,a pital ! R
e3t 1 . Share ,apital R ! ,a ref. Share capital P Pre f. Share capital Share ,apital 1 .
/J JJJJ .
AM are
Sh
pital
&ifference between normal AB, &ata ta"e over and SAP data ta"e over*
a. In SAP M Subsidiary .edger concept All accounts are in -.. M ;ormal
b.
Inventory Accounting M SAP Purchase Accounting M ;ormal
c.
,onsumption entries will be posted in SAP +alancing figure consumption M ;ormal Accounting i.e. 5pening stoc" Add* Purchase <AK RRR RRR
.oss* ,onsumption
RRR !!!!!!!!
,losed stoc"
RRR !!!!!!!!
d. stoc" M ;ormal value e.
SAP Accounting M ,losing stoc" will be shown material%
uality% rate and value. 9e can not get material wise% Suality% rate and value for closing
For Assets M we get assets register showing
uality%
capitalization date% location M Asset register in SAP 5ut side system M ;ormal
f. depreciation in SAP.
1ach sub asset wise M we get gross bloc" and accumulated
Total plant @ machinery M -ross bloc" and accumulated &epreciation M ;ormal Accounting
g.
For vendor and customers open item wise M in SAP ;ot possible to see payable items separately in normal accounting
Steps to follow
<EJ
a$ To close the Accounts in normal accounting up to a period% ta"e balances in SAP instead of ta"ing transactional data.
b$ ,reate A &ummy Accounts i$ -B. ,learing Account ii$ 0endor clearing Account iii$ ,ustomers clearing Account iv$ Asset clearing Account v$ Stoc" ta"ing Account #It can be under any Account group M we create under liabilities$ c$ 5nce we upload all balances the above A accounts should be zero M If any values are there in the account M the data ta"e over is wrong. d$ 9e shall not enter day to day data in production client before ta"ing the balances.
Share ,apital Party R #,reditor$ Acc* depreciation Machine ;o* /A #P @ M$ Sales Fi3ed Assets* Plant @ machinery Mac ;J*/AE 7JJJJJ
AJJJJJ /JJJJJ 4JJJJJ
<JJJJJ
<E/
Party AB, #&ebtors$ ,ash Account Inventory #finished goods$ )aw material ,onsumption JJ T5TA. JJ
4JJJJJ 4AJJJJ /JJJJJ 7AJJ
/4JJJ JJ
/4JJJ
a$ -B. ,learing AB, To 1 uity share capital To 0endor ,learing To Asset clearing To Sales
&r
/4JJJJJ AJJJJJ /JJJJJ 4JJJJJ <JJJJJ
b$ Asset clearing AB, ,ustomer clearing AB, ,ash AB, Stoc" ta"ing AB,
&r &r &r &r
7JJJJJ 4JJJJJ 4AJJJJ /JJJJJ 7AJJJJ /4JJJJJ
)aw material consumption AB, &r To -B. ,learing AB, <E4
-B. ,learing balance T J
c$ 0endor clearing AB, To party 3 M / To party 3 M 4 To party 3 M 7
&r
/JJJJJ 4JJJJ HJJJJ 7JJJJ
#(ere the vendor AB, is not cleared i.e. &ebit @ ,redits are not e ual. (ence we will chec" only vendor AB, rather than all AB, Accounts$ and you can pass the rectification entries. i.e.
0endor clearing AB, To party 3 M / To party 3 M 4 To party 3 M 7
&r
/JJJJJ 4JJJJ HJJJJ /JJJJ
d$ Party AB, M A M +ill ;o* / Party AB, M A M +ill ;o* 4 To ,ustomer clearing AB,
IJJJJ /IJJJJ 4JJJJJ
<E7
;ow customer AB, becomes J #zero$
For Assets*
e$ i$ To ma"e fi3ed assets M Plant @ Machinery -B. Account and accumulated depreciation M Plant @ Machinery -B. Accounts as non reconciliation AB,s and pass <J Plant @ Machinery AB, &r 7JJJJJ 4JJJJJ /JJJJJ
AJ Accumulated depreciation P@M AJ Asset clearing
ii$ -o to PASK42 and ta"e over each sub asset wise gross bloc" and accumulated depreciation M It will not update -B.% since we removed assets reconciliation type in -B. Masters.
iii$ To ma"e fi3ed assets plant @ machinery -B. Account and accumulated depreciation plant @ machinery -B. AB, as reconciliation AB, in customization.
Asset creation and ta"e over values #ASK4$
<E<
ASK/ #,reation of master$ Y #ASJ/$ Y #ASK/$ Y #+o3$ Y #.SM9$
ASK4 M ,hange assets and ta"e over values
,reation of asset master #ASJ/$
-ive the asset class AM. 4JJJ
,ompany code* AM.
Select master data button
&escription* Machine ;o* /A
-ive the capitalized on* /A.JA.4JJ<
Select time M &ependent tab
<EA
+usiness area* AM(
Select depreciation areas tab
-ive the depreciation "ey* AM./
6seful life* /J years < months
5rdinary depreciation start date* J/.J<.4JJE
Save
Path for PASK42 to ta"eover values
<EE
SP)5 Financial accounting asset accounting asset data transfer manual on line transfer createBchangeBdisplay legacy asset #Transaction code* ASK4$
&ouble clic" on change legacy asset
Asset ;o* 4JJJJ7
Sub ;o* J
,ompany code* AM.
Select ta"e over values button
Ignore the warning messages M 1nter
-ive cumulative depreciation value M 7JJJJJ
Accumulated ordinary depreciation M 4JJJJJ
1nter
<EH
Path to ma"e fi3ed assets plant @ machinery -B. Account and Accumulated depreciation plant @ machinery AB, as reconciliation Account.
Path* SP)5 Financial Accounting Asset accounting Preparing for production start up Production start up )eset reconciliation account
Select company code* AM.
&ouble clic" on change control of reconciliation Account folder
From the menu select edit selections select all
Select set reconciliation account indicator for all account
<EI
For Materials*
a$
Preparing a statement showing Material ;o. ty% rate @ total @ amount
Material ;o
Suality
)ate
Amount
AJ
4JJ
/JJJJ
4AJ
/JJ
4AJJJ
EAJJ
/J
EAJJJ !!!!!!!!!!!
Total
/JJJJJ !!!!!!!!!!!
<EK
b$ person wor"$ c$
,reate Material Mater and enter in standard price field rate* #material
6se the transaction code* M+/, Movement type* AE/ Plant* (8&
Material ;o*
Suality
/ 4 7
AJ 4AJ EAJJ
System pass the entry automatically
Inventory finished goods &r To Stoc" ta"ing
/JJJJJ
! +SR /JJJJJ ! -+++SA
;ow stoc" ta"ing becomes PJ2 #zero$
<HJ
,losing Procedure
In the year ending what steps we have to do
9e do in the last wee" of March
To carry forward vendor @ customer balances to ne3t year
<H/
Path* Accounting Financial accounting Accounts Payable Periodic processing ,losing carry forward +alance carry forward #F!JH$
,arried forward to fiscal year* 4JJH
Select* select customers chec" bo3
Select* select vendors chec" bo3
Select detail log chec" bo3
13ecute
Ignore the warning message 1nter
It show each vendor @ customer balance carry forward to ne3t year
<H4
It is one time e3ercise in each year
Asset Account*
8ou have to open only 4 years accounts at a time
To chec" which year close for Asset Accounting
Path* Accounting Financial accounting Fi3ed assets Periodic processing 8ear end closing 6ndo 1ntire company code #T. ,ode 5AAS$
1nter
To close year 4JJE
<H7
Path* Accounting Financial accounting Fi3ed assets Periodic processing year end closing 13ecute #T. ,ode A>A+$
Fiscal year to be closed* 4JJE
From the menu select e3ecute in bac"ground
1nter
Select save button
It gives message bac"ground 'ob was scheduled for program )A>A+SJJ
To chec" whether the 'ob is complete or not
<H<
From the menu select system Services >obs >ob overview
13ecute
To view the result of the 'ob
Select 'ob )A>A+SJJ
Select spool button
To close any year for Assets% we have to run depreciation
For all assets for all periods% then only system close the balance
<HA
To 5pen 4JJH
Path* Accounting Financial Accounting Fi3ed Assets Periodic processing Fiscal year change #T. ,ode* A>)9$
;ew fiscal year* 4JJH
From the menu select program 13ecute in bac" ground
1nter
<HE
Select save button
It gives the message bac"ground 'ob was schedule for program P)A>A91JJ2
To chec" whether the 'ob is completer or not
From the menu select system services 'obs 'ob overview
13ecute
Select the 'ob )A>A91JJ
Select spool button
To carry forward -B. balances
<HH
Path* Accounting Financial accounting -eneral ledger periodic processing ,losing carry forward balances carry forward #F!/E$
.edger* select J
,ompany code* AM.
,arry forward to fiscal year* 4JJH
Select output list of results chec" bo3
Select balances in retain earnings Accounts chec" bo3
13ecute
Select retained earning account button
<HI
Select bac" arrow
Select balance sheet Accounts button
,opy no. range intervals for ne3t year
Path* SP)5 Financial Accounting Financial Accounting -lobal setting &ocument &ocument number ranges ,opy to fiscal year
Ignore the message press enter #Transaction code* 5+(4$
To fiscal year under source fiscal year details* 4JJE
To fiscal year under target fiscal year details* 4JJH
13ecute
Ignore the message select Pyes2 button
<HK
5pen posting periods
SP)5 Financial accounting Financial accounting global settings document posting periods open and close posting periods
-ive the posting period variant* AM.
1nter
For fiscal year variant* AM.
From period /* /
8ear* 4JJH
From period 4* /4
<IJ
8ear* 4JJE
To period* /4
8ear* 4JJE
Save
(ow to open special periods
Same path* J+A4
For fiscal year variant* AM.
From period 4 is /7
8ear* 4JJE
<I/
To period is /7
8ear* 4JJE
Save
Posting to special periods#F!J4$
-ive the document date @ posting date* 4E.J7.4JJH
Type* SA
,ompany code* AM.
Posting "ey* <J
Account ;o* <JJ/JJ #Salaries account$
1nter
<I4
Ignore the warning message enter
,hange the period to* /7
1nter
Ignore the warning message% enter
-ive the amount* AJJJJJ
+usiness area* AM(
Te3t* salary provision
Posting "ey* AJ
Account ;o* /JJAJJ #out standing e3penses$
1nter
<I7
Amount* PN2
+usiness area* AM(
Te3t* PL2
-o and see the -B. Account* #FS/J;$
-ive the -B. Account ;o* <JJ/JJ
,ompany code* AM.
Fiscal year* 4JJE
13ecute
<I<
)eports
(ow to create a folder
:eep the cursor on favorites
From the menu select favorites restart folder
-ive the folder name* FI )eports
1nter
<IA
(ow to assign reports to folder
:eep the cursor on FI )esults folder
From the menu select favorites insert transaction
-ive the transaction SUA.)UIHJ//KEA #Asset balances results$
1nter
&ouble clic" on asset balances report
(ow to attach report on des" top
-o to the report
Select generate a short cut on des" top button
Select description* select sap class
<IE
1nter
Select P5.:2 button
.og off the system
&ouble clic" on SAP Asset balances icon
-ive the pass* enter
,hart of Accounts
Path* Accounting Financial Accounting -eneral ledger Information system -eneral ledger reports Master data ,hart of Accounts ,hart of Accounts #T. ,ode SUA.)UIHJ/474E$
-ive the ,hart of Accounts* AM.
<IH
13ecute
A$ Trial +alance*
Path* 6p to -eneral ledger reports the path is same Accounts +alances :orea #,ountry$ Trial +alance #South :orea$
T. ,ode* SUA.)UIHJ/47/J
13ecute
Ignore the warning message M Press enter Select current layout button
:eep the fields M -B. Account ;o -B. Account .og te3t ,losing +alance
<II
1nter
To down load to e3cel
From the Menu select list 13ports Spread sheet
1nter% select table radio button
1nter% enter once again
E$ .edger*
Path* Accounting Financial Accounting -eneral .edger Periodic Processing ,losing &ocument +alance audit trial All Accounts -eneral .edger from the document file #T. ,ode SUA.)UIH/JJ4JA$
13ecute
<IK
Select the current layout button
:eep the fields document numbers posting date
5ther fields you can hide
From the hidden fields column select
&ebit amount is local currency ,redit amount is local currency
Select cumulative balance field
Select te3t fields
Select left arrow
,hange the column positions
&ocument number should be /
<KJ
Posting date should be 4
Test should be 7
&ebit amount in ., should be <
,redit amount in ., should be A
,umulative balance E
Select total chec" bo3 for debit amount in .,% ,redit amount in .,
Select copy button
&ouble clic" on document number
From the menu select settings .ayout Save
#To save the layout$
<K/
H$ 0endor list*
Path* Accounting Financial Accounting Accounts Payable Information system )eports for Accounts payable accounting Master data 0endors list #T. ,ode SUA.)UIHJ/4JIE$
Select address and telecom master chec" bo3
13ecute
I$ 0endor wise Purchases
6p to reports for Accounts payable Accounting the path is same 0endor balances 0endor business
<K4
#T. ,ode SUA.)UIHJ/4JK7$
-ive the company code* AM. 13ecute K$ 5utstanding list of 0endors*
6p to reports for Assets Payable Accounting. The path is same
0endors items use of vendor open items for printing
#T. ,ode SUA.)UIHJ/4JI7$
13ecute
/J$ Age wise Analysis
6p to reports for Accounts Payable Accounting the path is same
<K7
0endors Items 0endor payment history #9ith J/ sorted list$
#T. ,ode SUA.)UIHJ/4JIA$
Summarization level enter PJ2
Select days over due sorted list chec" bo3 13ecute
//$ Advance Payment report
6p to reports for Accounts Payable Accounting the path is same
0endor Items .ist of down payment open on "ey date vendor
#T. ,ode SUA.)UIHJ/4/JA$
<K<
13ecute
/4$ &epreciation fore case*
Path* Accounting Financial Accounting Fi3ed Assets Information system )eports on Assets Accounting &epreciation fore cast &epreciation on capitalization assets #&epreciation Simulation$
#T. ,ode SUA.)U IHJ/4K7E$ -ive your company code* AM.
-ive the report date the last date up to which year we want to see the report #7/.J7.4JJK$G 4JJE% 4JJH% 4JJI #7/.J7.4JJE$
13ecute
/7$ Fi3ed Assets schedule as per companies Act
Path* Information systems Accounting Financial Accounting Fi3ed Assets Assets (istory sheet #T. ,ode A)J4$
<KA
)eport date* 7/.J7.4JJH
Select group to only radio button
&eselect use A.0 grid chec" bo3
13ecute
Select Assets button
&ouble clic" on assets retirement
+alance sheet @ profit and loss AB, creation #Financial Statement version creation$ #FS0$
Any balance sheet% you have 7 levels
<KE
/. 4. 7.
Summary Schedule Accounts
.iabilities*
Share capital
1 uity share capital Pref. share capital
-B. Account ;o* /JJJJJ -B. Account ;o* /JJJJ/
/JJJJ4
It is button to create minimum 4 versions
,lient JJJ schedule 0I format #+AI;$
,lient IJJ create new format
Path for financial statement version creation*
SP)5 Financial Accounting general ledger accounting business transactions closing documenting define financial statement versions <KH
Financial statement version* AM.
;ame* +alance sheet @ profit @ loss account
Maintain language* select 1;
Select item "eys automatic chec" bo3
-ive year chart of accounts* AM.
Save
Select financial statement items button
:eep the cursor on AM.
<KI
Select create items button
-ive the name* +alance sheet Profit @ loss AB, ;et profitBloss carried to balance sheet
1nter
&ouble clic" on no te3t e3ists against asset
-ive the item Assets 1nter
:eep the cursor on assets
Press select button
:eep the cursor on balance sheet% select reassign button
<KK
Select subordinate radio button 1nter
&ouble clic" on ;o te3t against liabilities
-ive the item liabilities
1nter
:eep the cursor on liabilities
Press select button
:eep the cursor on balance sheet
Select reassign button
Select subordinate radio button 1nter
AJJ
:eep the cursor on profit @ loss AB,
-ive the items* Income 13penditure 1nter
:eep the cursor on liabilities
-ive the items* Share capital )eserves @ Surplus Secured .oans 6nsecured .oans 1nter
:eep the ,ursor on Assets
AJ/
-ive the items* ;et Fi3ed Assets ;et ,urrent Assets Miscellaneous 13penditure
1nter
:eep the cursor on Income
-ive the items* Sales 5ther income IncreaseBdecrease in stoc"s 1nter
:eep the cursor on e3penditure
AJ4
-ive the items* )aw material consumption Personnel cost Manufacturing 13penses Administration &epreciation
Interest
1nter @ save
&ouble clic" on ;o test e3ist against net result profit
-ive the items* ;et profit transferred from P @ . AB,
1nter
:eep the cursor on net profit transferred from P @ . AB,
AJ7
Press select button
:eep the cursor on )eserves @ Surplus
Select subordinate radio button
1nter
&ouble clic" on ;o te3t e3ist against net result loss
-ive the item* ;et loss transferred from P @ . AB,
1nter
:eep the cursor on net loss transfer from P @ . AB,
Press select button
AJ<
:eep the cursor on miscellaneous e3penditure
Select subordinate radio button
1nter
Assignment of accounts
:eep the cursor on share capital
Select assign accounts button
-ive from Account* /JJJJJ to /JJJKK
Select debit @ credit chec" bo3
From Account* /JJ/J/ to /JJKKK* select debit @ credit chec" bo3
AJA
#13cept /JJ/JJ$
1nter
:eep the cursor on ;et Fi3ed Assets*
-ive from Account* 4JJJJJ to 4KKKKK
1nter
:eep the cursor on Sales*
-ive from Account* 7JJJJJ to 7KKKKK
AJE
1nter
:eep the cursor on )aw material consumption
-ive from Account* <JJJJJ to <KKKKK
1nter
:eep the cursor on ;et profitB.oss carried to balance sheet*
-ive the Account ;o* /JJ/JJ
AJH
1nter
To chec" all the accounts have been assigned or not select chec" button
Select non assigned accounts chec" bo3
1nter 1nter @ Save
&ouble clic" on .iabilities
Start of -roup* .iabilities
1nd of -roup* Total .iabilities
Select display total chec" bo3 1nter
AJI
&ouble clic" on Share capital
Start of -roup* Sources of fund
1nd of -roup* Share capital
&ouble clic" on )eserves @ Surplus
1nd of -roup* )eserves @ Surplus
&ouble clic" on Assets
Start of -roup* Assets
AJK
1nd of -roup* Total Assets
&ouble clic" on ;et Fi3ed Assets Start of -roup* Application of funds 1nd of -roup* ;et fi3ed Assets Select display total chec" bo3 1nter
&ouble clic" on miscellaneous e3penditure
1nd of -roup* miscellaneous e3penditure
&ouble clic" on profit @ loss AB,
A/J
Start of group* Profit @ .oss AB,
Select display total chec" bo3
&ouble clic" on income
Start of group* Income
1nd of group* Total income
Save
5pen the +alance Sheet #FS14$ M 9hat we are created
-ive the financial Statement version* AM.
A//
13ecute
&ouble clic" on sales
1nd of group* Sales
1nter
&ouble clic" on e3penditure
Start of group* 13penditure
1nd of group* Total e3penditure
Select display Total chec" bo3
1nter
A/4
&ouble clic" on raw material consumption
1nd of group* )aw Material ,onsumption
1nter
&ouble clic" on net profitBloss carried balance sheet
1nd of group* ;et profitBloss carried to balance sheet
1nter
&ouble clic" on no te3t e3ist against P@. result
-ive the item* ;et ProfitB.oss carried to +alance Sheet
A/7
1nd of group* ;et ProfitB.oss carried to +alance Sheet
1nter @ Save
5pen one more session to view the +alance sheet
Accounting Financial Accounting -eneral ledger Information system -eneral .edger reports +alance sheetBprofit and loss statementB,ash flow -eneral ActualBActual comparisons +alanceBProfit and loss statement #SUA.)UIHJ/44I<$
+usiness area* AM(
Financial statement version* AM.
A/<
)eporting year* 4JJE
)eporting periods* / to /E
,omparison year* 4JJA
,omparison periods* / to /E
Select classical list radio button
Select special evaluations tab
+alance sheet type* select / #standard financial statement$
Select output control tab
,ompany code* summarization* select / #+alance sheet per company code$
+usiness area summarization* select / #+alance sheet per +usiness area$
A/A
Summary report* enter 7
,omparison type* select /
Scaling* select AB4
a. b. c. d. e. f. g.
Full )upee with paisa* JB4 5nly rupees JBJ )upees. In .a"hs #no thousands in decimal$ M ABJ )upees in .a"hs% thousands in decimals M AB4 )upees in Millions M ;o decimals M EBJ )upees in ,rores ! no decimals M HBJ )upees in ,rores M .a"hs in decimals M HB4
13ecute.
A/E
.SM9
-.. Master M FSJJ 0endor Masters M R:J/ ,ustomer Masters M R&J/ Asset Masters M ASJ/ Material Masters M MMJ/
5pen 13cel
Fields )e uired*
-.. Account ;o ,ompany code Account -roup
A/H
9hether P@. Account 9hether +alance Sheet Account Short te3t .ong te3t Account currency 5nly balances in local currency .ine item display Sort "ey Field status group
For each field there is a technical name For each field note down technical name% type @ length
/st Sheet
In SAP #FSJJ$
-ive the -B. Account ;o* /JJJJJ
,ompany code* AM.
A/I
:eep the cursor on -B. Account ;o% press F/
Select technical information button
&ouble clic" on field name
,opy the technical name in 13cel* SA:;)
Technical name -B. Account ;o SA:;)
Type ,
.ength /J
,ompany code
+6:)S
<
Select bac" arrow in SAP
:eep the cursor on Account group
A/K
Press F/
Select technical information button
,opy technical name* :T5:S in 13cel
Type* ,
.ength* <
,opy* RP.A,,I Type* ,
Technical name of P@. AB,
.ength* /
,opy* R+I.:
Technical name of +alance sheet
Type* ,
.ength* /
For -B. Account short te3t* copy TRT4J ! M.
A4J
Type* , .ength* 4J
,opy* TRTAJ M TR M .ong te3t technical name
Type* ,
.ength* AJ
Select bac" arrow in SAP.FSJJ
:eep the cursor on Account ,urrency
Press F/ Select technical information button
,opy in 13cel* 9A1)S
Type* ,
.ength* A
A4/
,opy* RSA.( only balances in local currency
Type* ,
.ength* /
For line item display* copy R:)1S
Type* ,
.ength* /
For sort "ey* copy* =6A9A
Type* ,
.ength* 7
For field status group* FSTA-
Type* ,
.ength* <
Save 13cel file
A44
,reate new 13cel File
:eep only one sheet
In SAP go to 5+&< #Account -roup$
,opy* S,P. #Share ,apital for /st Account$
,opy* ,ASI #,urrent Assets$
,opy* SA.1 #Sales$
,opy* )M,; #)aw Material ,onsumption$
Select SA.1% )M,; #-ive 3$ for P@.
S,P.% ,ASI #-ive 3$ for +alance sheet AB,
A47
4nd Sheet* see there is no other sheet #only one sheet$
Select the sheet #in 13cel$
Select right mouse button
Select format cells
Select te3t
Select 5.: button
From the menu select file save as
Save the type* select te3t #Tab delimited$
-ive the file name* AM. Te3t
A4<
Save
Select yes button
,lose e3cel
-B . ;5 ABc , o code AB , -roup ether P@ .ossABc 9h her +alan ce Sheet ncy 9het Short Te3t Te3t .ong unt
Acco
,urr
/J JJJ/ 4J J/J/ 7J JJJ4 <J JJJ/ M. M. M. M.
A ,P. A AST A A.1 A M,;
S 3 , 3 S R ) R
Pref. Share capital
Pref. Share capital
I;)
I;)
I;)
I;)
li
Fiel
A4A
nly +al in
ne Item ort & ey "
d Status -ro up
.oc ,ur isplay
-J 3 3 / J/ -J 3 3 / JA -J 3 3 / J/ -J 3 3 / J/
6se the Transaction code* .SM9 in SAP
Pro'ect ;ame* AM.
Sub Pro'ect* AM.
5b'ect* AM.
Select credit entry button
A4E
Ignore the message press enter
5nce again create entry button
-ive the description -B. up loading
1nter
&escription for sub pro'ect also* -B. up loading
5b'ect also* -B. up loading
1nter
Select e3ecute button #or$ continue button
13ecute once again
Select displayBchange button
A4H
Select batch input recording radio button
From the menu select go to )ecording over view
Select create recording button
-ive the recording name* AM.-.
&escription* -. Master
1nter
-ive the transaction code* FSJJ
1nter
-ive the -B. Account ;o* /JJJJA
,ompany code* AM.
A4I
From the menu select -B. Account create
-ive the account group* share capital
Select balance sheet account radio button
-ive short te3t* )ed. Pref. Share ,apital
-ive -B. Account .ong Te3t* )edeemable Pref. Share capital
Select only balances in local currency chec" bo3
Select line items display chec" bo3
Sort "ey* JJ/
A4K
Field status group* -JJ/
Save
:eep the cursor on FSJJ
Select default all button
Save
-ive the recording* AM.-.
1nter @ Save
Select bac" arrow
13ecute
A7J
Select create a structure button
Source structure* AM.-. Structure
&escription* -. Structure for AM.
1nter
Save
Select bac" arrow
13ecute
:eep the cursor on AM. -B. Structure
A7/
Select table maintenance button
,opy the field names from e3cel to SAP
,opy ,ode* from e3cel to SAP
,opy the length from 13cel to SAP* save
Select bac" arrow and save once again
Select bac" arrow
13ecute
Save
Select bac" arrow
A74
13ecute
From the menu select entries Auto fields mapping
Fuzzy probability percent* -ive /JJ
1nter
-o on press accept proposal button till you get the message
Auto field mapping complete
1nter @ save
Select bac" arrow
S"ip maintain fi3ed values% transactions% user define routines
A77
Select specify files radio button
13ecute
:eep the cursor on legacy data
Select Add entry button
-ive the file name* AM. Te3t
;ame* -. uploading
Select tabulator radio button
1nter @ Save
Select bac" arrow
A7<
13ecute
Save
Select bac" arrow
13ecute
13ecute once again
S"ip display imported data
Select convert data radio button
13ecute
A7A
13ecute once again
S"ip display converted data
Select create a batch input session
13ecute
13ecute once again
Ignore the message M 1nter
13ecute
Select the session name* AM.
Select Process button
A7E
Select displayBerrors only radio button
Select e3it batch input button
6se the transaction code* FSJJ
A7H
,ash >ournal #Petty ,ash +oo"$
,reation -B. Master M FSJJ
-ive the -B. Account ;o* 4JJ/J4
,ompany code* AM.
-ive the -B. Account ;o* 4JJ/JJ #,ash AB,$
,ompany code* AM.
1nter
,hange the short te3t @ long te3t to petty cash
5ther fields are common
A7I
Select post automatically only chec" bo3
Save #or$ ctrl Ls
&efine ;o. range intervals for cash 'ournal document
SP)5 Financial Accounting +an" Accounting +usiness transactions ,ash >ournal &efine no. range interval for cash 'ournal documents
-ive the ;o. range M J/
A7K
From ;o* / to /JJJJJ
1nter @ save
Set up cash >ournal
Same Path*
,ash 'ournal ;o* JJ/
-ive the -B. Account ;o* 4JJ/J4 #Petty cash AB,$
,urrency* I;)
&ocument type for -B. Account* SA
A<J
&ocument type for vendor payment* :=
&ocument type from vendor receipt* :=
&ocument type for customer payment M &=
,ash 'ournal name% petty cash M city office
,reate% change% and delete +usiness Transactions*
Same Path
+usiness transactions type* Select ) #)evenue$
A</
-B. Account ;o* 7JJJJJ
,ash >ournal +usiness transactions M )evenues
Select Account Modifiable chec" bo3
,ompany code* AM. +usiness transactions* 1 #13penses$ Account ;o* <JJ/JJ #Salaries$ ,ash >ournal% +usiness transaction e3penses Select* Account modifiable chec" bo3
Save% save in your re uest. Set up parameters for ,ash >ournal*
Same Path
A<4
Program* )F,AS(55
0ariant* &1M51;
,orrespondence* SAP/I
,ash Sales Posting*
Path* Accounting Financial Accounting >ournal .edger documents entry cash >ournal Posing #F+,>$
From the menu select* e3tras ,hange cash 'ournal
,ash >ournal* JJ/
A<7
1nter
-ive the display period* /A./J.4JJE
Select cash receipts tab
Select business transactions* / #revenues$
Amount* 4JJJJ
-B. Account* 7JJJJJ
Te3t* sales posting
-ive the business area* AM(
Select post button Select print* cash 'ournal button Ignore the message% enter Account payable
A<<
,onfigure the &ata Medium 13change for ma"ing payments (ow can I configure the &ata Medium 13change for ma"ing payments? (ow can I lin" it to #F//J$ payment program @ get the file MT/JJ to be sent to the ban"? 9hen configuring the payment methods for the country #transaction 5+0,6$% choose the payment medium program as )FF5M/JJ. From se7I% pls read the documentation for the program% which will give you the various options @ the re uired config too. 8ou would also need to configure the instructions "eys as re uired. To generate the &M1 file% you have to run the automatic payment program with this payment method. After the payments have been successfully posted% you can go to &M1 administration and with the help of dme manager download files on your P,. SAP has determined that the standard print programs for automatic payments will no longer be supported% and will be replaced by transfer structures created by a tool called the &M1 1ngine. This tool enables the business to create &M1 output files without A+AP development% and can be attached to a print program and form for the creation of Payment Advices. 5utside of the &M1 1ngine #&M11$% the ma'ority of the configuration ta"es place within the following IMmenu path* IM- Path* Financial Accounting !!Q Accounts )eceivable and Accounts Payable !!Q +usiness Transactions !!Q 5utgoing Payments !!Q Automatic 5utgoing Payments !!Q Payment Media !!Q Ma"e Settings for Payment Media Formats from Payment Medium 9or"bench
A<A
,onfig Assign Selection 0ariants IM- !!Q Financial Accounting !!Q Accounts )eceivable and Accounts Payable !!Q +usiness Transactions !!Q 5utgoing Payments !!Q Automatic 5utgoing Payments !!Q Payment Media !!Q Ma"e Settings for Payment Medium Formats from Payment Medium 9or"bench !!Q ,reate B Assign Selection 0ariants or transaction 5+PM<.select your format that you are using ,hec" in F+=P config that all is lin"ed[ Although this is bitty but you need to wor" through it[ Start with F+=P% create all there than go to &M11 either to create your own format or use the standard ones.. than go to the menu path above and wor" through from create to assign... Set the baseline dateTInvoice date Through payment terms% you can set the baseline dateTInvoice date. The payment term is entered in the 0endor Master )ecord and it will be defaulted in MI)5. If payment term in Purchase 5rder is different from the 0endor Master &ata% it will have preference over the 0endor Master &ata.
F+AJ% F+EJ% ;o document number was display 5n the first day of business after the basis people apply an upgrade to a "ernel% over the wee"end% we lost visibility to the document numbers in the status bar after we posted transactions F+AJ and F+EJ. An 5SS message was created and the reply was that it was an issue with a "ernel patch level. A<E
They refer us to 5SS note A/JI/A% and "ernel patch level //4/. MI)5 ;o FI document after upgrading to <.E3 9hen we upgrade to <.E3% users was not willing to access the FI document through Invoice display *! MI)< !!Q Follow on documents I agreed with them because it is really troublesome to go through such a long steps in order to find out the FI document number. In <.E3% SAP only display the Invoice document number after posting. In order to display both the Invoice and FI document number at the same time% you have to apply 5SS notes 4/EK7A and 7/J47/. 8ou need to changed the programs in order to get the message \Invoice &ocument no. @ and FI &ocument no. @ created.\ The following messages which were modified as per the 5SS note to get the FI document number. Message ;ew te3t no 5ld te3t
JEJ &ocument no. @ created. Invoice &ocument no. @ and FI &ocument no. @ created JHA &ocument no. @ ,reated #bloc"ed for payment$ Invoice &ocument no. @ and FI &ocument no. @ created #bloc"ed for payment$ 4I4 &ocument reversed with no. @* Please manually clear FI documents #;o change done in the message te3t$. +ut it will display FI document number after changes. 7K4 Invoice document @ has been posted #;ow this displays Invoice document number. After changes% it will display FI document number$.
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After these changes you will be able to see the FI document number and Invoice document number displayed in the message bar after e3ecuting the MI)5 Transaction. 8ou will need authorizations and access "ey to do the modification. To avoid transfer posting of the same vendor invoice 8ou can chec" \Flag for double invoices or credit memos\ on 0endor master data. In F:J4% ,ompany code data !!Q 5ptions Payment transactions. Tic" ,hec" double invoice. &ifferent between posting and payment Posting occurs with many different types of documents. It indicates that all sides of the FI entry are in balance. Posting actually writes the document to the -B.. Payment on the other hand is the actual issuing of a chec". Payments can also be processed in accounts receivable. In that case% you are posting #updating your boo"s to reflect$ the receipt of a chec" from a customer and the deposit of said chec" in the ban". Accounts payable is processing the money your company owes to a vendor for goods and services received. Account Payable is a liability on the balance sheet. Accounts receivable is collecting the money that other companiesBcustomers owe you. It is an asset on the balance sheet. SAP is integrated. In most instances% there isn]t a \lin".\ The transaction directly updates the tables involved. There is a semi!severance between FIBPayment to allow chec"s to be issued even if there]s a minor imbalance in the FI side of the posting. Asset depreciation and physical inventory are some e3amples that don2t update FI #,5BFM$ as soon as the document is saved.
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Modules that appear in more than one place is caused by SAP trying to be fle3ible in where it places things on its menu% so that different usersBcompanies find it easy to locate a given transaction within the confines of the module they wor" in. This has become more pronounced since the change to role based authorization management. That]s why you can reach create a re uisition from < different pathways% why Pro'ect Systems is in both .ogistics and FI% and why Travel Management is in both () and FI. In some organizations% travel authorization and trac"ing is an () function% in some it is an FI function.
0endors not used within a specified period
Sub'ect* vendors not used within a specified period A while bac" I found a report which listed vendors not used within a specified period i.e. list all vendors with no movement over the past E months. I can]t seem to locate this reportBprogrammed?
Sub'ect* )1* vendors not used within a specified period Try report SUA.)UIHJ/JJ<7 ! 0endor +usiness. 9ithin the report% under the 5utput ,ontrol section% select the indicator \Accounts with ;o PurchasesD and run the report this helps Setting 6p Automatic Payment Program I am doing a pro'ect in my institute. 9e are facing a problem in running a automatic payment program. Suppose I have a balance of )s /JJJJJ in my ban" account and today I am running an Automatic payment run. Total payments of the run are )s for the time period which you wish to evaluate.
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/AJJJJ. So when I run Automatic payment run it is not giving any error message. 9hat to do with this problem. In my point of view we have to create validation. And lin" between ban" account and payment method. If the balance is less than the automatic payment amount the run should be stopped.
The Automatic Payment Program does not chec" the +alance of your +an" Account. #-. ABc. +al.$ 9hat it does chec" is the min @ ma3 amounts that you have maintained in your customization. In F+=P Transaction #type in easy access screen$% you have to maintain the config for your automatic payment runs. In +an" determination #in F+=P$% you have to fill in the available amounts for each +an". This is the ma3imum amount up to which payments will be generated by the Auto. Pay. )un. So if you want to ensure that on any single day the payment run does not pay more than ban" balance% you have to update on a daily basis available balance to match with your ban" balance. In SP)5 you can find the customization for A P )un% but F+=P is the old transaction for the same thing. Plus it lets you do all the related customization% in one place. As far as I "now% there is no direct way of lin"ing your -. account balance to the A P )un &elin" ,he ue Payment from Payment &ocument
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I want to delin" che ue number JJJ/JJ from payment doc <AJJJ4/. I want to reverse the payment doc <AJJJ4/ and pass a new payment doc <AJJJ44 and attach #.in"$ the che ue number JJJ/JJ to this new payment doc <AJJJ44. ;ote the following functionality* ,he ue 0oiding #same as che ue cancellation as we call it$ F,(7 ! For unused ,he ues i.e. che ues that are not yet assigned to Payment docs. F,(K ! For issued che ues i.e. che ues assigned to payment docs. The above will only void the che ue and the payment doc will stand as it is. After voiding the che ue the related payment doc can be reassigned to a new che ue. If you reverse a Payment document itself #T.,ode F+JI$ then the system will as" for a void reason if a che ue is already assigned. The voiding of che ue will be done automatically if you reverse the payment doc and enter a void reason code. 8ou cannot reverse a payment doc that has been assigned a cheu es unless you enter a void reason code. There is no other transaction available for Payment ,ancellation ! F,(I The che ue that has been voided is bloc"ed for further use. If you still want to use it you need to first delete the che ue information. T.,ode F,(1. Also che ue related t.codes in this aspect. )elated T.codes start with F,(N and can be found in the Area Menu ,he ue Information.
FI Suestions about -)BI) /. (ow do we post the FI transactions after doing MI-5. &oes the Migo generate FI postings or do we manually do the posting. If we do it manually what is the T.,ode to do it.
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4.
(ow If we
do
we do it
post
the
FI
transactions is the
after T.,ode
doing to
MI)5? do it. (ow do
&oes the Miro generate FI postings or do we manually do the posting. manually what 7. (ow do we reverse an Invoice? 9e go to miro and enter a credit memo. we post the reversal entry. In SAP% the moment you save the MI-5 transaction% it automatically generates FI document. It will create following entry*! )aw To -)BI) ,learing ABc In MI-5 transaction itself% you can post 13cise by choosing ,apture and Post 13cise Invoice. )-47A )-47A The +asic 1ducation FI document 13cise ,ess will &uty be ABc as ABc follows* &r &r Material Stoc" ABc &r
To ,1;0AT ,learing ABc After doing MI-5% you e3ecute MI)5. In this transaction also% SAP will generate FI document automatically. The ,learing ,learing Setoff entry will ABc ABc ABc be as follows*! &r &r &r -)BI) ,1;0AT 0AT To AP!0endor ABc )eversion of entry of material purchase can be in entered on re'ection of material partially or wholly. In this case% you will have to raise a debit note on the vendor. +ut before raising debit note% you have to first ensure that the Invoice verification of the material #to be re'ected$ is complete at the time of purchase. Purchase documents cannot be reversed directly li"e pure financial document entry. To following reverse procedure the should AA4 material be document% followed.
/$ 4$
,reate )everse the
)eturn 13cise
&elivery &uty Posted
#MI-5$ #>/IS$
7$ )aise the debit ;ote. #MI)5$
6pdate Trading Partner Field for Posted &ocuments In F+.A;BF+./;% I have chec"ed the related documents and found that one of the line items is having ]Trading Partner] field as +.A;:. So I need to enter the Trading Partner in the document header. (ere I have noticed that the Trading partner field is &ISA+.1& and hence I am unable to enter the values and proceed further. I thin" if I can fill the trading partner field with the re uired value the documents can be cleared. (ow can I ma"e the Trading Partner field active. In the document type setting :A #used here$ the ]1nter Trading Partner] flag is 5;. Also I have chec"ed the Field Status settings for the Posting :ey also for Trading Partner. Solution* 5n the first hand it is not possible to update the trading partner field for posted documents% as per SAP Standard. There are two alternatives to this* Alternative /* )101)S1 A;& &5,6M1;TS ,A6SI;- T(1 P)5+.1M A;& )1,)1AT1 T(1M AF)1AS( /. Find out if there are any clearing documents within the main document in uestion which is not getting cleared due the trading partner field. 4. -oto F+)A* )eset and reverse the clearing documents if any as found in step /. 7. -oto F!J4 give the main document numberG then goto \&ocumentQ)everse\ menu or press ,T).LS(IFTLF/4 to reverse the document. <. -oto F!J4* )ecreate the main document using \Post with reference\ function of
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document header which gets automatically populated #with correct Trading Partner field $ as per setting defined in the customerBvendor master data once the document is saved. A. -oto F!<<BF!74 and then try clearing the vendorBcustomer. E. &on2t forget the post the clearing documents which were reversed in Step 4. Alternative 4* This shall be ta"en as the worst case which shall not be recommended as normal practice. To develop an A+AP which shall update the trading partner field 0+6;& in Table +S1-% +SI:% +SI& and then try clearing the documents. 9hat is Trading Partners? In +usiness Terms Trading partner is your business partner within -roup with whom you are doing business. In order to identify Inter ,ompany transactions trading partner field is used. 8ou need to define all the -roup ,ompanies as company in SAP and all the defined ,ompanies will be available for selection in trading partner field. Trading partner can be defaulted in -.% ,ustomer or 0endor Master. If you need you can populate trading partner at &ocument level too by doing settings in &ocument Type Master in T ,ode 5+AH. Trading partner is normally used to control #paymentBtransaction$ vendorBcustomer business with the group. Something li"e groupBinter group business. 8ou have to go to master record. For eg% in customer master% go to ,5;T)5. &ATA tab so see Account ,ontrol% in which you have provide trading partner numberBreference. . ,ontrolling Simple 5verview of Product ,osting SAP Product ,osting deals with Plan ,osting L Actual ,osting of Finish products or Services.
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,5 comprises Product ,osting L cost accounting integrated with FI. It uses Integrated ,ost Accounting. Product costing also has 4 phases depending on the Mfg Scenarios. If you are a normal mfg comp% ma"ing goods to stoc" @ sale% you have to first do planning of the costs of products initially as a ST& ,5ST of a product. This is used in many phases in SAP ,5 accounting. In simple terms% you cost a product by different methods depending on different .IF1 ,8,.1 phases of product. These are &evelopment of new product. -rowth stage by modifying it. Mature stage #mass prod$. &ecline )etirement of that product from MfgLM"tng$ The whole ,5 process starts with these P.A;;1& costs of products @ ends with totaling the ST& ,osts for Actual Production. This is a simple Std cost Accounting system% in which the end result is calculating 0ariance bet Planned @ Actual @ analyzing those for further corrective actions. Product costing is well integrated to FI% but only where overhead cost accounting is used. 5therwise normally it used only for settlement. All these actual costs of Prod are finally settledBoffset to FI or Profitability segments. SAP ,5 is a very vast @ complicated module of all. It needs deep understanding of the sub'ect. This gives you an overview glimpse of SAP ,5. &ifference between ,ost ,enters and Internal 5rders 9ould any one please tell me that
/. 9hat is the basic difference between ,ost ,enters and Internal orders? 4. I understand that their functionality is same li"e assessments% distribution etc. then why there are divided into ,ost ,enters and Internal orders? 7. (ow the data flows from ,ost ,enters and Internal 5rders? i.e. is it first into Internal orders then to ,ost ,enters or 0ice versa? or else the data is maintained independently? <. &oes settlement means running the Assessment cycle and distributing the costs to various cost centers from AAA an internal order?
A. (ow you determine the cost of an 5rder or cost for an order? I.e. how a ,ost in 5rder is determined? A cost center as you will "now is for fi3ed reporting for a long time span as part of your company structure #cost center usually T department or wor" center$. An internal order is used to accumulate cost for a specific pro'ect or tas" for a specific time period. An internal order is therefore used for a short period with a specific deadline. 8our internal order will usually settle to cost centers #and not visa versa$ according to the settlement rule in the order setup. An internal order can therefore be used to group all the e3penses incurred to plan and hold a conference over a 7 month period. The order can be settled on a monthly basis to cost centers. 9hen the conference is finished the order can be settled finally. The cost of the conference will then be spread over 4 or more cost centers% but can be viewed in total on the internal order when needed.
It is important to understand the difference between a settlement and an assessment cycle. An assessment cycle distributes costs from one cost center to various other cost centers. 8ou cannot assess from a cost center to an internal order or visa versa. Assessment cycles are only between cost centers. Settlements are used for orders. In the setup of each order is a \settlement rule\. In this settlement rule you tell the system to which cost centers the cost in the order must be settled. Typically% you will e3ecute the following procedure at month!ends* /. Settle all orders ! this will settle all costs on orders to cost centers. 4. )un assessment cycles ! ;ow that you have al costs against cost centers from your orders% you can start distributing costs between cost centers with assessments.
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,osts are posted to an order. 9hen you process a purchase order you post to the internal order and not to a cost center. The same applies to 'ournals in FI. 8ou will post the costs to the order and not to a cost center. 8ou will then settle the order on month! ends to post to the relevant cost centers. It is very important to settle these orders otherwise FI and ,5 will not balance on your system. Internal orders can also be used as \statistical\ orders. This is also specified in the setup of the order. 8ou do not have to settle statistical orders. 9hen posting costs% you will post to the cost center and the order simultaneously. +oth have to be specified when posting 'ournals or purchase orders against statistical orders. Populating Transaction Type during 5rder Settlement 8ou have an internal order that you want to settle to a balance sheet account. This accounts field status ma"es the transaction type #+S1-!+19A)$ re uired. &uring settlement you receive error message FA IJI stating that this field is status initial but the field is re uired. This field is not available to you in the settlement rule definition. Is it possible that this field is suppressed? 8ou could not locate a means to display or re uire it if so. 8ou attempted to resolve this using a substitution that would popluate the transaction type field. (owever% during e3ecution you did not hit the brea"point you put into the user e3it. (ow to overcome this issue? 8ou can change the re uirement of the field in the \Field Status\ of the account #Financial Accounting !!Q -eneral .edger Accounting !!Q +usiness Transaction !!Q -B. Account Posting !!Q ,arry 5ut and ,hec" &ocuments Settings !!Q Maintain Field Status 0ariants$ or In transaction 5+</ where you define posting "eys and its \Field status\. +oth \Field Status\ are maybe different% but if in one of them the field is li"e \re uired entry\ you have to change it. +ut if you are posting a fi3ed asset account% you will need this field completed because it defines the movement you are ma"ing. AAH
9hat is Production 5rder Settlement? Settlement is nothing but offsetting the costs to the FI portion. ,5 ob'ects carry costs% which needs to be re!assigned to the -B. accounts where it comes from. ,5 never generates any dataG it only trac"s the same onto some ob'ects which are analyzed for definite purpose of trac"ing the resources which are debits in FI as costs in -B.$. In simple words% the flow is li"e following ! /. &irect ,osts are incurred #li"e material consumption$ in form of issues to prod orders. These are captured in -B.. 9henever you issue% consumption account is debited. +ut are also debited to prod order as ,onsumption...&r Inventory.......,r 4. Indirect costs are incurred in form of debits to ,ost centers in -B.s. These are actually to be allocated @ absorbed in Products via Prod 5rders. So it is allocated to prod orders via diff media li"e costing sheet or Indirect activity allocations. (ere again Prod order is debited with some amount. 9hen the costs are incurred these should be transferred further when the order is closed or delivered to stoc". So whenever you deliver the order% the following entry is generated! Inventory....&r ,ost of Prod BMfg 0ariance.....,r If your Fin -oods] predetermined cost are same as that of actual costs incurred% there will no price difference account affected. +ut when your plan cost #target cost$ @ actual costs are different% the difference is 5FFS1T or S1TT1..1& to price diff accounts as!
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,ost
of
Prod
Mfg
0ar....&r
Price diff acc..........,r ;ote that Price diff account is not created as ,5ST 1.1M1;T. If actual cost is less than target cost% entry would be reverse.
(ow does one &eactivate a ,ost ,enter (ow does one deactivate a ,ost ,enter? I can find a t.code to activate an Inactive one but how do I deactivate a ,,. 5r is it so simple I cannot see it... -o to :SJ4! ,hange ,ost ,enter. -o to the ,ontrol Tab. Tic" on the chec"bo3 for desired transaction activity you want to loc". Any postings made against the cost center under loc"ed activityBies will not be allowed Than" you% I "new I could bloc" the postings but I want to somehow ma"e the ,ost ,enter .oo" Inactive. To e3plain*
In transaction 5:15; #,hange Standard (ierarchy$ I have -reen &ots for Active ,,]s. The legend #attached$ says a )ed &ot is for Inactive ,,]s. (ow do you do that? (i Marios% if you want to change the status to inactive% the only option as far as my "nowledge is concerned is to change the validity period. 9hen you double clic" the cost centre% details of cost centre will be displayed at the bottom by T code 5:15; and you
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will find the status of cost centre there% 'ust right of that you will find button to change the validity period% change the period to some future date then it turns to inactive status. I had changed the 0alidity Period before but I set it to start right where the previous time horizon ended so loo"ing in the future this was always active. )e uires an Assignment to a ,5 5b'ect The first time Account I4J4KJ was only created in FI as a primary e3pense. After that this account was created in ,5 too as a secondary e3pense and any posting will appear an error* Account I4J4KJ re uires an assignment to a ,5 ob'ect Suestion* (ow to correct this account bac" to FI only and not to appear in co? ;ote* Account I4J4KJ re uires an assignment to a ,5 ob'ect Message no. :I 47A &iagnosis 8ou have not defined a ,5 account assignment for an account that is relevant to cost accounting. System )esponse Account I4J4KJ is defined as a cost element. This means that you must always specify a ,5 account assignment. Procedure
1nter one of the following ,5 account assignments 5rder Sales Pro'ect ,ost ;etwor"B +usiness Profitability )eal estate order ,ost item B ob'ect ;etwor" process segment ob'ect center #for B a cost pro'ect 9+S #Process centerB or activity cost element manufacturing$ activities type relevant$
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The
posting
row
affected
is
JJJ%
account
I4J4KJ.
First% if -B. account was created in FI% you can only create primary cost element in ,5. Secondary cost element can only be created if no account e3ists in FI. Second% if you created the primary or secondary cost element in ,5% you have to assign ,5 account assignment. 8ou can delete cost element in ,5 #:5J<$ if dependent ob'ects found. Third% when you create cost element in ,5% documents would be also created in P,ost center accounting2 and PProfit center accounting2 when posing in FI. If no cost element e3ists in ,5% no related documents would be created in ,,A and P,A. &ifference +etween Primary and Secondary ,ost 1lement 13plain the difference between primary and secondary cost element? 9ith an e3ample. Primary cost elements are li"e material costs% personnel costs% energy costs... where a corresponding -. account e3ists in FI to allow costs to flow... Secondary cost elements are li"e production costs% material overheads% production overheadsG they can be created and administered in only ,5. These are used in internal cost allocation% overhead calculation% settlement transactionsG it does not flow to FI... -eneral ! ,ost 1lement
+asically% cost element are carriers of costs.
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Primary ,ost 1lement 9hen cost element carriers cost between FI and ,5 they are called Primary% the lin" is established -. ABc T ,ost element#Primary$. A uestion may arise as to whether all -. accounts are cost element% it again depends upon the business re uirement% where ,5PA is active then revenue account #-.$ are also cost elements% where ,5PA is not active then revenue account #-.$ should not be made as an cost element. 13ample.... Again cost of goods sold particularly in 0AR #ma"e to stoc"$ is not an cost element% where the same ,5-S in 0A8 #ma"e to order$ is a cost element. Price &ifference account should not be made as cost element. 1ntry Travel 13penses while ABc ! with boo"ing ,ost ,entre e3penses &r. )s.88
#will be a -. ABc and cost element$ ! entries flows to ,5 thru FI To ,ash ABc ,r. )s.88 Secondary ,ost 1lement
9hen cost element carries cost with in ,5% then they are called secondary cost element. 13ample.... ! Ta"e Product ,osting
on manufacture of the goods the cost of the above product #production order$ is arrived at accumulating material cost L operational cost L overheads #V$% additive cost if any. The cost of operation is accumulated in cost centre be it production B production service B service cost centers% while boo"ing FI entries. Those operational costs have to be allocated to production order based on operational activities carried on and its cost involved in it. Those operation activities in ,5 are termed as activity types and have to lin" the same in :P4E with rates and cost centre #i.e. sender cost centre and receiver production order$.
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In order to find the production order cost% the allocation of cost from sender cost centre to production order for the operational activities carried on and its cost associated with it% have to be loaded% hence in ,5 the cost centre allocate that portion of operational cost to production order% and this cost is carried by a cost element #since there are no FI involvement and entries are flowing within ,5 by crediting sender cost centre and debiting receiver production order a cost element has to be created.... say \5perational ,ost ! Activity\ the entry will be 5perational To ,ost ! ,ost Activity ! #Production #,ost 5rder$ ,entre$ &r ,r )s.RR )s.RR
5perational
Activity
the entries are with in ,5. And the cost element created is secondary since it does not have a lin" with -. Account in FI correspondingly. In ,5 the production order and cost centre are co ob'ect including but not limited to. )e uires an Assignment to a ,5 5b'ect The first time Account I4J4KJ was only created in FI as a primary e3pense. After that this account was created in ,5 too as a secondary e3pense and any posting will appear an error* Account I4J4KJ re uires an assignment to a ,5 ob'ect Suestion * (ow to correct this account bac" to FI only and not to appear in co? ;ote Account I4J4KJ re uires an Message no. :I 47A &iagnosis 8ou have not defined a ,5 account assignment for an account that is relevant to cost accounting. System Account I4J4KJ is defined )esponse as a cost element. * assignment to a ,5 ob'ect
This means that you must always specify a ,5 account assignment. AE7
Procedure 1nter one of the following ,5 account assignments 5rder ,ost Sales Pro'ect ,ost ;etwor"B +usiness Profitability )eal The posting row estate affected is JJJ% center order item B ob'ect ;etwor" process segment ob'ect account I4J4KJ. B #for cost a centerB pro'ect 9+S #Process or activity cost element manufacturing$ activities type relevant$
First% if -B. account was created in FI% you can only create primary cost element in ,5. Secondary cost element can only be created if no account e3ists in FI. Second% if you created the primary or secondary cost element in ,5% you have to assign ,5 account assignment. 8ou can delete cost element in ,5 #:5J<$ if dependent ob'ects found. Third% when you create cost element in ,5% documents would be also created in P,ost center accounting2 and PProfit center accounting2 when posing in FI. If no cost element e3ists in ,5% no related documents would be created in ,,A and P,A. &ata 1ntry 1ntering Invoice )eceipts for P5
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The Invoice 0erification component is part of the Materials Management #MM$ system. It provides the lin" between the MM component and the Financial Accounting% ,ontrolling% and Asset Accounting components. Invoice 0erification in Materials Management serves the following purposes* ! It completes the materials procurement process ! which starts with the purchase re uisition% goods e3penses% continues receipt course and with ends costs% processed ! It allows credit memos to be processed% either as invoice cancellations or discounts Invoice 0erification does not handle the payment or the analysis of invoices. The information re uired for these processes is passed on to other departments. Invoice 0erification tas"s include* ! ! 1ntering invoices the and credit postings memos that have from been an received invoice with etc.$ purchasing the invoice to and receipt be
! It allows invoices that do not originate in materials procurement #for e3ample% services%
! ,hec"ing the accuracy of invoices with respect to contents% prices% and arithmetic 13ecuting account resulting ! 6pdating certain data in the SAP system% for e3ample% open items and material prices ! ,hec"ing invoices that were bloc"ed because they varied too greatly from the purchase order An e3ample on how to enter an Invoice )eceipts *! Transaction code M)() ! MM Invoice 0erification and Material 0aluation First Screen &ocument date* &ate of P5 ,ompany code *
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&ocument type* There are two standard document types in the standard system* )1 ! The invoice is posted gross ); ! The invoice is posted net Posting date * &ate of open period ,urrency *
Purchase 5rder * P5 ;umber Second Screen Posting Amount * 1nter the gross invoice amount 1nter and then clic" Simulate button ,lic" Ad'ustment onBoff button ,lic" 1dit !!Q ;ew item !!Q -B. Account a$ 1nter the -B. Account ;umber and clic" whether &ebit or ,redit b$ 1nter the Amount and ,ost ,enter )epeat Step a$ and b$ if you have additional -B. Account ;umber There must be no 0ariance and +alance must always be =1)5 before you can save the entries. Ta3es &ifference between 9ithholding Ta3es and 13tended Ta3es 9hat is the difference between 9ithholding Ta3es and 13tended 9ithholding Ta3es? Please read this for the same. I have mentioned prominent difference between the two. Ta3 code *
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9ithholding Ta3 ,lassic 9ithholding Ta3 #All release$ 13tended 9ithholding Ta3 #from release <$ &ifference between the two S.;o / 4 7 < A E Individual Function ,lassic 8es 13tended 8es 8es 8es 8es Several 8es 8es ! ;et mount 8es 8es
9ithholding Ta3 on 5utgoing payment T&S on Incoming T&S at the time of T&S on partial payment
;o. of withholding ta3 from each document ma3 / T&S basis !-ross amount !Ta3 amount 3
8es H I )ounding ,ash discount consideration )ule 8es 8es
K /J // /4
Accumulation MinimumBMa3imum ,ertification amt and 8es e3emption 8es 8es 8es cumbering
,alculation Formula
9ithholding ta3 is calculated and posted to the appropriate withholding ta3 accounts at different stages% depending on the legal re uirements in each country. As a rule% withholding ta3 is posted at the same time that the payment is posted% in other words the outgoing payment #Accounts Payable$ or incoming payment #Accounts )eceivable$% is reduced by the withholding ta3 amount.
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In certain countries% such as +razil% the Philippines% and Spain% withholding ta3 can or must be posted when the invoice is posted. This means that the amount receivable or payable is reduced by the withholding ta3 amount. 13tended withholding ta3 supports both concepts. The "ey concept in e3tended withholding ta3 is the distinction between withholding ta3 type and withholding ta3 code. 9hile withholding ta3 types represent basic calculation rules% specific features of these rules ! in particular the percentage rate ! are represented by the withholding ta3 code. 8ou can define any number of withholding ta3 codes for a given withholding ta3 type. If a particular transaction re uires more than one "ind of withholding ta3% this is covered in the SAP System by defining more than one withholding ta3 type. 9hen entering a line item% you can enter withholding ta3 data for each of these withholding ta3 types.
(ow to ,onfigure 9ithholding Ta3? Steps /. 4. 7. <. A. E. I. K. /J. //. &efine Formula Assign ,reate &efine Ma"e Maintain 13. Activate a AB, changes -B. for in ,ompany ,hec" 13. &efine for 13. 13. 13. aB, 13. for 9ithholding for e3tended withholding 9ithholding ta3 types 9ithholding 9ithholding ta3 types 13. to withholding ta3 for ta3 ta3 invoice ta3* countries postings codes calculation ,ompany ta3 9ithholding ta3 Settings* master ta3 #&+99$ #R:J4$ code
9ithholding 9ithholding 0endor ,ode
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Path* IM- !!Q .ogistic !!Q -eneral !!Q Ta3es on goods movement !!Q India !!Q Maintain company /4. Activate country code version for specific settings fiscal year position
Path* IM- !!Q FA !!Q !!Q FA-S !!Q Ta3es on sales purchases !!Q +asic Setting !!Q India !!Q Activate country specific for fiscal year position ,hange in Ta3 The transaction code to change your ta3 rate is FTRP. It is reference to your ta3 codes. Ta3 rates are always updated with reference to F)5M &AT1. 8ou need not specified the To &ate as the current From date becomes the To &ate for the earlier rate.
9hat is ,entral 0alue!added Ta3 and how it is configured? 9hat is ,1;0AT #,entral 0alue!added Ta3$ and how it is configured? Anil +efore I am going to e3plain what cenvat is% you have to under stand the Indian ta3 ,entral 13cise &uty #+1&$. It is called as basic e3cise duty. 1very manufacturer is liable to pay the e3cise duty in various "inds namely +asic 13cise &uty% Special 13cise &uty% Additional 13cise &uty etc.% >ust thin" over a product which is reached to a end user% how many manufacturing activities are done. So to reduce the ta3 burden of the end user% the -ovt. of India introduce the M5&0AT scheme which is now called ,1;0AT scheme. +ased on this% if any manufacturer purchased a material% which is duty paid% and if it is used for his further manufacturing activity% he can avail this as credit in his boo" based on the ,entral 13cise Invoice. At the time of selling his manufactured goods% he is AEK
liable to pay the e3cise duty. (e can ad'ust the credit which he has ta"en into his boo" and pay the rest. For e3ample* ,1;0AT availed at the time purchased various goods alone$ ,1;0AT payable for his product at the time sales )s.4A%JJJ (e will pay only )s.AJJJ through cash deposit in P.A. This customizing is in SAP ,I; Module. If you are having the ,I; ,&% go through. -ood 13planation. In addition to this. The ,1;0AT means% Ta3 on 0alue Addition on the goods manufactured according to ,entral 13cise @ ,ustoms Act &efinition. (ere the value addition means the Additional ServicesBActivities etc. which converts the Input in to 5utput% and the output is newly recognized as per the act as 13cisable goods. .i"e this the discussion is goes on for definition. In <.H SAP version% there is no ,I; version separately% it is available with Standard SAP it self. )s.4J%JJJ #13cise duty
Profit Accounting ,5!PA Transfer of Incoming Sales 5rders In /. 4. IM-% 0alue Suantity I fields fields assigned
and activated transfer of incoming sales orders for \,5!PA transfer of Incoming Sales 5rders\. In ,5!PA information system% I defined and e3ecuted a report #record type A% actual data$. The actual line item showed revenue amount 7E%JJJ. +ut when I drilled down to the value fields. The system showed revenue T J. &o I miss something in ,onfiguration?
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P.S As we are not implementing PPBP,% I do not maintain \valuation using product cost estimates\ in ,5!PA configuration. Sub'ect* )e* ,5!PA Transfer of Incoming Sales 5rders As the data is appearing in the PA tables but not on yr report. 5ne last thing that you can chec" is the whether the report is loo"ing at current data or a ]summarization level]. If you are only loo"ing at the data fm summarization levels% then you will need to refresh the data in the summarization levels by running transaction :1&6. 5therwise any new delta items will not appear in yr report. ,hec" this in )eport change B e3tras B performance #v<.Ja$ or summarization in 07. ! Sub'ect* )e* ,5!PA Transfer of Incoming Sales 5rders Is your operating concern costing based or account based?
I can]t thin" of anything else. >ust /. 4. there The :ey variables period PlanBact.ind. version applicable record type T A 7. 0alue and uantity fields were assigned in IM- under A,T6A. P5STI;- !!!Q S& I;T1)FA,1. T for to ma"e are report characteristic figure T T to T period sure is let2s go in created T revenue% T ,5-S% from T J not actual step the as customer order 33./KK3 ty 33./KK3 by step* system. follows*
transactions
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If all the above is true and it still doesn]t wor"% you should "ic" the computer in the b...Izi
Sub'ect* )e* ,5!PA Transfer of Incoming Sales 5rders 8ou mean% on your report % it also does not wor" with record type \A\? 5n my report% no matter with record type \A\ or \F\% it does not wor". For you information% I created a new report on I&1A #SAP demo system$ with the same settings% it wor"s with record type \A\ and \F\. So it might not cause by the record type. Sub'ect* )e* ,5!PA Transfer of Incoming Sales 5rders The problem lies in the way you created the report. It is obvious that the system wor"s. 8ou did pic" up the revenue. &id you create a basic report or a form report? If the problem persists% send me a detailed description of each line and each column and I]ll try to find the solution. 1rror Message
FI &ocument* .ist of 6pdate Terminations To analyze the FI update error posting% ma"e use of report )F0+1)JJ% FI &ocument* list of update termination. 13ecute the report with transaction code SA7I or S17I. Fi3ed Asset Posting to ,ost ,enter and Internal 5rder If you have added the field Internal order in the Asset Master as a statistical order and you want your depreciation posted not only to the cost center but also to this order.
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In transaction 5A8) in the IM- you define how depreciation posts to the depreciation posting rules ! there is a ,5 assignment bo3 where you have to tic" both cost centers and internal orders. Process Fi3ed Asset &epreciation 1very asset transaction immediately causes a change of the forecasted depreciation. (owever% it does not immediately cause an update of the depreciation and value ad'ustment accounts for the balance sheet and profit and loss statements. The planned depreciation is posted to the general ledger when you run the periodic depreciation posting run. This posting run uses a batch input session to post the planned depreciation for each posting level for each individual asset as a lump sum amount. The calculation and scheduling of depreciation% interest and revaluation are automatically controlled by "eys in the system% or you can control them manually using a special posting transaction. In both cases% planned depreciation from Asset Accounting must be periodically posted to the corresponding asset and e3pense accounts of the general ledger. 8ou carry out this posting using a batch input session. In addition to the various depreciation types% interest and revaluation% this batch input session also posts the allocation and writing off of special reserves. 9hen the system posts depreciation% it creates collective documents. It does not create separate documents for each asset. &epreciation Posting )un is done via transaction code ]AFA+]. The program creates batch input sessions for posting depreciation and interest to the -B. accounts in Financial Accounting andBor to ,ontrolling.
Fields &escription*! ,ompany code* 8our ,ompany ,ode
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Fiscal 8ear * 8our fiscal year Posting period* 8our depreciation period )eason for posting run #choose one$ Planned posting run* R #default$ .ist assets* #tic" if you want to see the detail$ Test run^* #tic" if you run in test mode else untic" for production run$ Main asset number* #you can specify certain asset number if you clic" repeat run or test run$ ;ote* ,lic" the e3ecute button if this is a test run. ,lic" the menu bar !!Q Program !!Q 13ecute in bac"ground if this is a production run. 8ou should get this message* and print out the output!
Background job was scheduled for program RABUCH
)elease and Process the +atch Input Session in transaction code ]SM7A]. Process R Additional R ! &ynpro standard size ,lic" the Process button If there is error% the system will pop up the error message. ,orrect the error and recreate the session in transaction ]AF+&]. Fields &escription*! ! Session &isplay errors functions )A+6,(JJ only
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,ompany code* 1nter your company code Fiscal year* 1nter your fiscal year Posting period* 1nter your posting period .ist assets* #tic" if you want to see the detail$ Test run* #tic" if you run in test mode else untic" for production run$ ;ote* ,lic" the e3ecute button if this is a test run. ,lic" the menu bar !!Q Program !!Q 13ecute in bac"ground if this is a production run. 8ou should get this message* and print out the output!
Background job was scheduled for program RABUCH
8ear!end ,losing The year!end closing enable the company to produced the final balance sheet and profit and loss statement for its annual report% which has to be created to meet the particular legal obligations in each country. 5nce the fiscal year is closed% you can no longer post or change values within Asset Accounting #for e3ample% by recalculating depreciation$. The fiscal year that is closed is always the year following the last closed fiscal year. 8ou cannot close the current fiscal year. A>A+ ! 8ear!1nd ,losing Asset Accounting ,ompany code * 8our ,ompany code Asset classed asset u. const. * 5ptional For fiscal year* .ast closed fiscal year
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6nchec" ]Test run] if this is a production run At menu bar% clic" Program !!Q 13ecute in bac"ground.
)everse 8ear!end closing If you closed a fiscal year too soon% and still need to ma"e corrections% you can reset the last closed fiscal year in ,ustomizing for *! Asset Accounting #Periodic processing !!Q 8ear!end closing !!Q )everse$. 6sing this function% you can re!open the last closed fiscal year% either for selected depreciation areas in a company code% or for all depreciation areas in a company code. 8ou do this by changing the field for the last closed fiscal year. +e careful if you re!open a fiscal year only for certain depreciation areas% and you need to ma"e ad'ustment postings only in these areas. 8ou cannot use the standard transaction types for these postings% since the standard transaction types post to all depreciation areas. Instead% you have to define your own transaction types in ,ustomizing for Asset Accounting #Transactions$% limiting them to the re uired depreciation areas. 5AAS ! )everse year!end closing for depreciation area At the desired company code% change the fiscal year in ],losed fiscal year] column. Save entries and create a new re uest.
,hange Asset fiscal year A>)9 ! Asset fiscal year change ,ompany code* 8our ,ompany code ;ew fiscal year* .ast closed fiscal year
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6nchec" ]Test run] if this is a production run At menu bar% clic" Program !!Q 13ecute in bac"ground. Post ,apitalization #asset haven]t been post in closed fiscal year$ If you realized that there are some fi3ed assets that haven]t been post in a closed fiscal year% &o the following steps*! /. )everse fiscal year closed by following the ])everse 8ear!end ,losing] procedure. 4. 5pen the accounting fiscal year via transaction ]5+A4]. 7. Post the fi3ed asset ac uisitions in the re!open fiscal year. <. )epeat depreciation run for the last period of that closed fiscal year. A. )epeat depreciation run for the last period depreciation run of the current fiscal year. E. ,losed fiscal year by following the ]8ear!end closing] procedure. H. ,losed the accounting fiscal year via transaction ]5+A4]. Mass change for assets Sub'ect* Mass change for assets I am e3periencing problems in 5AJ4% Asset Mass ,hange. I am using <.E,. 9hat happened was that I created the Substitution% and then created the Step% and I then SA01&. I am not sure if I need to create a )6.1 or not. I have already defined in a ST1P% #using Formula +uilder$ that most assets belonging to a certain asset class% KJ// with a current ,ost centre%
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=J/% are to be assigned to another ,ost ,entre =J4% within the same ,o. ,ode. I then saved the Substitution% although I noticed that there was a \?\ Icon ne3t to the )6.1S folder. I am well aware that for Time &ependent &ata% we would need to specify a \0alid From\ date. #A&AT6% in Table A;.=$ +ut% do we need to specify a \0alid To\ date as well? My data is li"e this..... P)1)1S6ISIT1S* S6+STIT6TI5;* Asset ,lass T7& ]KJ//] 0alid From is substituted by ,onstant ]/K.JI.4JJ/]
,ost ,entre is substituted by ,onstant ]=+J4] If I need to create a )ule% 9hat would I need to enter? I then created a 9or" .ist% and assigned the Substitution to it. After this% I generated the 9or" list in +ac"ground using A)7/. 1verything seems o"% but when I chec" the Assets% I still see the old ,ost ,entre% ;5T the ;ew ,ost ,entre. Sub'ect* )1* Mass change for assets )ules finish. For a ,ost centre mass change% if you want to have it time dependent% you must specify ]valid from] is* and ]valid to] in the 8es substitution rule. In config you determine if you want to use the time dependency or not #default are not re uired.
8ou get a? +ecause you probably started to create one and did not
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Asset master data upload Any one could help me% pls? I am new to Asset accounting while I have a potential 'ob for mass upload of master data using transaction ASJ4. Focus is to convert the asset super number from an old reference to a new reference #to be determined by client$% plus some other field modifications included in the re uest. I would be using +APIUFIR1&ASS1TU,(A;-1 for instance. 9hat tableBs I shall loo" into to e3plore the system re uirements for this?
To ma"e a mass change% you have two options* /. If the change of the field can be put into an algorithm #e.g.% enter R8= as a super number for all assets in class /47<$% you can use a mass change rule. 8ou first define the mass change rule in the same way as you would define an asset substitution #IF something% T(1; something else$% then you go into the mass change transaction% select the right assets% the proper change rule ... and hit 13ecute. 4. 0ery often% it is easier to prepare the data in 13cel and use transaction ASJ4 for the upload. (ere% I can recommend transaction .SM9 ! you simulate #and record$ the ASJ4 transaction on one fi3ed asset master% then follow all the steps proposed by the system #define fi3ed values% variables% etc.$ and finally upload the 13cel #.csv$. System will automatically generate a batch input for all assets. It may ta"e some time for you if you do it for the first time% but it is the best way if you would otherwise need to define comple3 algorithms. So ! use option / if you have a simple algorithm for many assets% and option 4 if \each case is different\ or if you feel more comfortable in 13cel than A+AP. 5ption 4 is simple% but of course ta"es some time to generate the upload and then run the batch sessions #while option / changes everything instantly in a matter of seconds$. I2ve read you post re mass changes of the fi3ed assets and also interesting in the transaction code for the mass changes.
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Also I did not understand for .SM9 how to simulate #record$ ASJ4 transaction% could you pls describe clearer how to do it? 5r better send the ,S0 file as an e3ample_ (ere are the details* I. To use mass change* /. First% define a mass change rule in transaction 5AJ4 #Accounting ! Financial accounting ! Fi3ed assets ! 1nvironment ! Mass change rule$. For each company code% you can define one rule #or a se uence of them$. (owever% all of them will always be e3ecuted at the same time. Therefore% if you need to define different rules for different assets% you will have to do this repeatedly. Technically% this is done in the same way as AA substititution. 4. 5nce the rule is defined% you need to select assets for mass change. -o to transaction A)J/ #Accounting ! Financial accounting ! Fi3ed assets ! 1nvironment ! 9or" list ! -enerate$. 1nter selection criteria li"e on any standard AA report% and run 13ecute. I cannot simulate this now on my system #we do not have AA$% but it should as" what you want to do #mass change% mass retirement% etc.$ and as" for a name of the wor" list #write anything ! e.g.% Super number change$. The system will show you a list of selected assets in a report format. ,hec" it and ma"e sure that it is correct. 8ou may add or remove single assets from this #now cannot tell you how% but it is possible$. If you are happy with the list% save it. 7. The last step is e3ecution of the change. -o to transaction A)7/ #same path as above$% e3ecute the report and if you are happy with the list #same as in step 4$% press Save. System will show you a log of change #what went through% which errors occurred$. 8ou are done. II. #F+J/% F&J/% ASK/% etc.$. 8ou .SM9 do it in the following way*
.SM9 is a transaction% which will let you mass upload almost any other transaction /. 1nter into transaction .SM9 #no menu path$% possibly in a development B test system
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4. First% define a pro'ect% subpro'ect and ob'ect #relatively formal tas"$. 7. 5n the horizontal menu% go to -oto !!Q )ecordings. ,lic" on \,reate recording\. <. 1nter the name and description of recording #freely definable$. A. I cannot simulate this now in my system% but SAP will as" you about transaction code #ASJ4$ and will ta"e you into the ASJ4 transaction. In this step% do the change manually. Ma"e sure you \touch\ #change B write something$ in all fields which you want to update. E. 5nce you are done% save the recording and return on the start page of .SM9. ,lic" \13ecute\. H. 8ou will see a list of tas"s. &o them one by one. They should be relatively simple #and I cannot help you with them$. Important is step 7 #maintain source fields$ ! here you define the columns of your e3cel #,S0$ file in the particular order. In step A #field mapping and conversion rule$% you assign file columns to SAP fields #note that you will see only those fields which you \touched\ during recording$. 8ou need to go through all the steps. In the end% you get #and run$ a batch session. I. If you did this in a development system% transport the .SM9 ob'ect #menu 13tras ! 13port pro'ect% 13tras ! Import pro'ect$. 8ou have to do it via file% not via standard transports of configuration #it is perhaps more simple$. I cannot simulate it now #no AA module around$% so I hope it will wor". .et me "now if it does not. Ma"e sure you test it first in development or uality system[ And let us "now your feedbac"[ /. There is \company\ field in the ,ompany ,ode global settings. The )B7 help says that it is being used for consolidation. 9e can use -roup ,hart of account to do the same. 9hat is the significance of this field? A$. ,ompany is an organizational unit which is generally used in the legal consolidation to roll up financial statements of several company codes. A company can include one or more company codes. If we are going for ,onsolidation% we need to enter the E character alphanumeric company identifier that relates to this company code. ,ompany ,odes within a ,ompany must use the same chart of accounts and fiscal year.
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And for consolidation purpose we use -roup ,5A wherein we lin" the 5perating ,5A thru entering the -. account no. of the -roup ,5A in the -. Account of the 5perating ,5A. 4. 9hen we copy the ,5A% only one Fin Stat 0ersion is being copied. A ,5A can have many Fin Stat 0ersions. 9hy copying of ,5A allows only one Fin St 0er? A$. A financial statement version corresponds to the chart of accounts and wherein Individual #operational$ accounts are assigned to the corresponding FS item on the lowest level of this version. +ut as for the rollup of Accounts is not possible in all the FS0 which can be copied% n rather can update manually n create multiple FS0s if necessary depending on the Financial Statements which are necessary for the 5rganization. 7. 9hat are the information that are not copied to new company code when we copy company code? 7A$. All the 5rganizational units #-lobal &ata$ for a company code will b copied to new company code upon using the copy function e3cept for the transactional data. <. 9hether one group chart of account can be assigned to 4 5perational charts. For 1g. I;TA and I;T+ is being used by group of company as 5,A. 9hether -,A -)P can be assigned to I;TA and I;T+? <A$. 8es% -roup ,5A can be assigned i.e.% the -. ABc.;o. is lin"ed to the -. Accounts of the both 5perating ,5A . That means -roup ,5A consists of uni ue set of Accounts which can be lin"ed to 5p.,5A M/ and 5p.,5A M4. SAP FIB,5 Tips by* Ans* S.;o./. In the SAP system% consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes. For e3ample* ,ompany A have < company codes which is e3isting in different state and B or country. 9hen ,ompany A wants to consolidated the accounts% it will give the common list of accounts which in turn called group chart of accounts. -roup chart of account is used to defineB list the -. account uniformly for all company codes. AI4
Ans* S.;o.4. In SAP )B7 system% will allow only one financial statement version for single ,5A which you need to assign the same while copying the ,5A. T.code 5+8H Ans* S.;o.7. 9hen you want to create F80% PP0% ,5A etc for new company code which is as same as e3isting company code% then you can copy all the information from the source company code to the target company else whatever is re uired as per the new company code re uirement you can only copy the same% rest you can create as per the re uirement. for e3ample Fiscal year for new company code may be shortened fiscal year which is differ from the e3isting company code. In this case% fiscal year for new company code you have to create and assign it to company code.
Ans* S.;o.<. 5perational chart of accounts is something differ from the -roup chart of accounts but -roup chart of account can be assigned to 5perating chart of account / and 4 through -. account no. 5perating chart of accounts* The operating chart of accounts contains the -. accounts that you use for posting in your company code during daily activities. Financial accounting and controlling both use this chart of accounts. 8ou have to assign an operating chart of account to a company code. -roup chart of accounts* The group chart of accounts contains the -. accounts that are used by the entire corporate group. This allows the company to provide reports for the entire corporate group. (ow do I "now which target cost version we are using? To find out which version is used for your Target ,ost% try this menu path IM- Q ,ontrolling !!Q Product ,ost ,ontrolling !!Q ,ost 5b'ect ,ontrolling !!Q Product ,ost by 5rder !!Q Period!end ,losing !!Q 0ariance ,alculation !!Q &efine Target ,ost 0ersions #tcode 5:0E$. (ow do you change the \Input ta3 code ! Assets without input ta3\ value for a company
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in Asset Accounting? Technically% how do you change field M9S:=0A field in table TJK7,? TIA. 8ou can use transaction ]5+,.]. 0ia customizing* Asset accounting !!Q Integration with general ledger !!Q Assign input ta3 indicator for non!ta3able ac uisitions
)e uire -) @ I0 report Is there any report on -) pending for I0? 8ou could try e3ecuting program )F91)1JJ% without postings.
This is the same program which is used for period end closing! regrouping of -)BI)...but for only a report do not create postings. #5r$ May be transaction M+AS can help you out.
)etained Profit Account After you run the -. balance carry forward% you only manage to "now the balance carry forward for the retained profit account but you don]t how much is actually post to the particular account. 8ou have try almost all of the standard report but still can]t find any report that can show you the figure. The balance carried forward is only a ]calculated] figure and not a ]posted] figure. The brea"!up of the retained earnings figure is available when you run the balance carried forward report. 8ou can also derive the balance by selecting only the P@. Accounts for the relevant period. The net balance of these accounts should e ual the retained earnings account.
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A,( payment configuration +ased on <.J+. Is it possible to configure the system for A,( payments or do we need to upgrade? 8ou can use )FF56SUT to produce an A,( file. 8ou may have to use user e3its to write header and trailer records. Please read documentation on this program and it is self!e3planatory.
.oc"ing of Planning &ata in Profit ,enter Accounting (ow to loc" planning data in profit center accounting. In <.E b the transaction is SUA.)UIHJJ<7KA ! Maintain 0ersions you can loc" versions for each fiscal year
,hanges in vendor master Is there a report which shows changes in vendor master data?
;ot only for one li"e M:J< or R:J< but for a range li"e all changes in vendors per code. #Should be similar to customer master transaction 50A/$ 8ou can use report \)F:A+.JJ\. In the accounts payable reporting menu this program can be found via* Accounts payable !!Q Ade uacy and documentation !!Q Master data !!Q &isplay of vendor changes #&epending on your SAP version of course$
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+an" Statement 6pload (ow to use the program )F1+:ATR? This creates two files STAT1.TRT and IT1M.TRT. (ow are these files imported into SAP? Try using program )F1+:AJJ to upload the two files. ! one is the header file containing the (ouse ban" @ account information along with ! the the date other and is the statement the item number details
Suestion @ Answers for SAP FIB,5 ,ertification Sample Suestions 9hich of the following statements are correct? Answer* A More than one chart of accounts can be created for each client + The chart of accounts contains all the -B. accounts% vendor accounts and customer accounts , More than one company code can be allocated to the same chart of accounts & The chart of accounts controls all the customizing settings in the )B7 system 1 All accounts within a chart of accounts must have the same ta3 code Suestion* 9hat status reports does ,ash Management and forecasting include? Answer* A. ,ash +. .i uidity ,. ,redit limit management forecast report position
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&. -B. 1. +ill holdings Suestion*
account
balances
9hich of the following are clearing procedures in accounts receivable? Answer* A. Incoming +. &own ,. ,redit &. Transfer posting payment memo payment re uest
Suestion* 9hen creating an 5verhead ,ost 5rder% the first order information which must be entered is* Answer* A. 5rder +. 5rder ,. Settlement &. ,urrency 1. ,lassification code Suestion* 9hen creating an 5verhead ,ost 5rder% the settlement rule must be entered in the control data. 9hich settlement receivers are available for internal orders? Answer* A. ,ost +. 5rders AIH center status type type
,. -eneral &. Asset 1. 0endor Suestion*
ledger
accounts
In ,ontrolling% a distinction is made between master data% planning% actual data and the information system. 9hich of the following master data belongs to ,ontrolling? Answer* A. -B. +. ,. &. 1. Supplier Suestion* 9ithing 5verhead ,ost ,ontrolling activities are calculated. A SenderB)eceiver relationship e3ists. (owever% not all SenderB)eceiver combinations are allowed. 9hich of the following combinations ma"e business sense? Answer* A. Sender. )eceiver. +. )eceiver. ,. Sender. ,ost ,ost Sender. ,ost ,ost ,enter% ,enter% ,enter% 5rder% 5rder% 5rder Pro'ect ,enter Pro'ect Pro'ect 9or" ,ost Activity account center center type
)eceiver. ,ost ,enter% 5rder% Pro'ect% ,ost 5b'ect
Suestion* Period closing activities are also performed in ,ontrolling. This is dependent on certain
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prere uisites. 9hich of the following are MI;IM6M criteria before it ma"es sense to carry out period closing? Answer* A. The +. ,. &. posting Materials Personnel 5verhead period have costs has have been has been been been closed. withdrawn. incurred. incurred.
1. An order was closed. FIB,5 Interview Suestions 9hat is AP,? AP, stands for Ac uisition and Production costs. Ac uisition means any asset which you may ac uireB purchase e3ternally. It includes invoice price and other related e3p. Associated with it li"e customs% octroi% freight which you add and arrive at total cost of ac uisition for capitalization of the asset. For e3 Say a computer. The total cost which you incur for the ac uisition of the computer including installation will be your AP, Production cost means any asset which is created internally within the organization. This is normally created by means of A6, and you go on adding cost to the A6, as and when you incur e3p. for the same. For e3. say addition to the office building. Therefore AP, includes any e3ternal ac uisition or internal construction of e3p. which needs to be capitalized. In 5A&+ under J/ deprn area Ac uisition @ prod ,ost tic" is activated. This is umapathy% I have interview tomorrow% if anybody have ta"en interview with any company% "indly let me "now what the uestions they will be as"ing% how will be the interview. (ow the uestions will be on configuration% implementation side and other uestions plz.. Share with me. Pl. prepares yourself on the following broad lines*
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Implementation
e3p.*
+rief about the pro'ect you did* w.r.t. the main activity of the client% (ow many plants they had% 9hat modules were implemented% 9ho were the implementers% 9hat2s the implementation team size% (ow many were in your module team% 9hat2s your role in the pro'ect with respect to the activities you partoo" in the pro'ect% The 1nterprise Structure with regard to the no. of ,ompany ,odes% any +usiness Areas or Profit ,enters defined% ,ost ,enters defined% 9hat2s the period of the pro'ect% 9hen did they -o!.ive?% Any issues you2d solved during PSupport2 phase? Suestions a$ b$ c$ d$ e$ f$ g$ h$ i$ '$ "$ l$ m$ n$ o$ p$ $ r$ s$ t$ 5nly Important Posting 5rg. ;egative Special balances "eys for Assessment Structure in -B.% vs for AB)% &ocument ,lient B +usiness 9ith SAP P)eal )B7 time ASAP Solution ,ompany Area (olding B vs Ta3es ,ompany Profit vs on conceptual definition integration2 and advantage methodology Manager ,ode B +usiness Area Areas ,enter 13tended Approach 9(T understanding* 7!Tier Architecture of SAP
(ow effective will be the Financial Statements generated through +usiness
Field Status ,oncepts #-B. master fields controlled through Account -roup and entry through Field Status -roup set in the -B. master$ Special 5pen )econciliation Subsidiary Sort Postings periods local ABP% AA% currency Stoc" FI 1ntries &istribution -B. item transactions management Accounts .edgers "ey Allowed
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u$ v$
5rg.
Structure
for
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Product ,osting* (ow the values flow in the system ,onfiguration*
a$ b$ c$ d$ e$ f$
13tended 9ith (olding Ta3es configuration steps M right from creation of 9( Ta3 ,odes to Annual )eturn FI!MM Integration #5+8, configuration with particular reference to 5ff!Setting FI!S& &own Interest M Payments +alances B integration transactions Arrears
Types% entries$
Asset Accounting* Asset ,lass% Main Asset% Sub!Asset% -roup Asset% &ep. Areas%
&ep. :ey% Transaction ;o.s #/JJ! 13ternal ac uisition% 4/J M )etirement with )evenue% etc.$% Imp. Transaction ,odes. -eneral a$ b$ c$ d$ e$ Present Inclination to relocate SAF FI Technical Interview Suestions 4 /. (ow can be or in what way baseline date is important in Automatic 9hat 1ducational influenced you earnings to go vs in Functional uestions* +ac"ground for ,areer 13pected pay SAP career?
Payment Program run? The +aseline date is used to calculate the due date by ta"ing into account the payment terms. 5n the APP% the baseline date helps to pic" the relevant invoices for payment. &uring the APP run when invoices are pulled into the run% the system chec"s the P;e3t Payment &ate2 before pic"ing the invoices to be paid. 4. Please tell me the procurement cycle how it wor"s? AK/
Procurement cycle M a sales order is placed on a re uirement made by a customer% after which it is passed on to create a purchase order #this could either happen based on the re uirements on the S5% or a planned S5$. the value flow gets passed on to FI at the time of goods movement. In the case of S&% the impact on FI happens only at the time of billing. 7. &ifference between &epreciation% Accumulated &epreciation and AP,? 9hat is AP,? &epreciation M a decrease in the value of an asset due to wear and tear Accumulated &epreciation M the total amount of depreciation calculated on a particular asset. AP, M refers to Asset transactions other than depreciation
<. 9hat is -)BI)? 9hat 'ournal entries we should pass for this? The -)BI) M the goods receiptBInvoice )eceipt account is used to post to whenever goods that are not yet invoiced have been received or when invoices arrive b< the delivery of goods. &uring the time between the invoice being created and delivery of goods% there can be a timing difference% in order to accommodate this timing differenceG a -)BI) account is maintained temporarily to record the flow. A. 9hat are the accounting entries ta"e place in MM and S&? 0alue from MM to FI is defined in 5+8,_. on the material master the flow of values are assigned on the ,osting% acctg% etc tabs where the system helps to post the necessary stoc" values into the appropriate -. accounts. (elps to determine% the -. accounts updated when there is a movement of goods. S&!FI ! 0:5A E. ,an we assign one ,ontrolling area to two different ,ompany ,odes #but the company codes having different fiscal yearsBdifferent currencies? AK4
,ompany code should have same financial year% may have different currencies. 8ou can assign 4 or more company codes to one controlling area as long as the chart of accounts is same. Furthermore% if you have different fiscal year variant in the company code% then ma"e sure that the number of period remains the same. H. 9hile posting transaction% can we give cost centre B production order at time. 8es it is possible% but in such situation cost centre will be real and production order is statically. If you assign both cost center and Prd 5rder then since Prod. 5rder are real co ob'ect% ,ost center entry would be statistical. I. 9hich Master data uploads will be done? The uestion is not very clear. If you are tal"ing about ,5 Master &ata. Then ,ost center need to be uploaded. 8ou can use &ata Transfer 9or"bench or write abap for it. K. ,an we run Payment Program giving #(&F, vendor details $ ,ity ban" in Payment run program?
8es can be possible% this can resolved through ran"ing order and ban" optimization in F+=P. 8ou use further selection in proposal parameter% if you would li"e to filter the open item based on the city /J. 9hat does document header control? Field status. //. After entering a document can you delete the entry? ,an you change the document? 9hich fields2 canBnot is changed? &ocument header cannot be changed% after posting the document you cannot change. 5nly if you want to change the document the reseversal entry.
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/4. 9hat is a special -. transaction? The transaction other than ABP and AB) is called the special gBl transaction for e3* +ills of e3change% Interest payable% ac uisition /7. (ow do you reverse cleared documents? +y doing reversal posting. /<. 9hat is base line date? 9hy is that used? ,an this be changed? For payment terms it is used. +ase line date is the due date. /A. (ow many statistical ob'ects can be selected in when you post an FI document? 9here ,,tr% P,tr% 5M are active? 5nly two
SAF FI Technical Interview Suestions / /. Ans* 5perating W ,ontrolling ,o. ,ode area/ / ,ontrolling W ,o. AK< ,ode 4 Area 4 Tell me about FI ,lient W ,oncern 5rganizational structure?
W +us area / +us area4 +us Area7 +us Area < 4. (ow many ;ormal and Special periods will be there in fiscal year% why do u use special periods? Ans* /4 ;ormal posting period and < special periods are in the fiscal year which can be used for posting ta3 and audit ad'ustments to a closed fiscal year. 7. 9here do you open and close periods?
Ans* PP0 is used to open and close the periods based on aBc types considering -. Accounts. Tr. ,ode. 5+A4. <. Ans* ;ame ,ity ,ountry ,urrency .anguage Address A.9hat transactions It It IT is can document be type% and what a part level of does it control? 13amples. type. 9hat < of do you enter digit the in ,ompany code -lobal "ey. company settings?
alphanumeric
Ans* &ocument type is nothing vouchers containing line items. Several business identified the the the line within document (eader item particular number of the document ranges. document document controls controls controls
(elps filing of physical document E. entry 9hat is of posting "ey and line what does items. it control?
Ans* These are special classification "eys. Two character numerical "ey it controls the Posting "ey determines Account typeG &ebitBcredit posting% Field status of transaction.
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H. displayed A ! ! ! )e uired
9hat when
is you
field post have
status business one
group%
what
does to a
it -B.
control? account. statuses.
Ans* FS- is mandatory field in -. ,reation. 8ou use this field to define which fields are transactions of % the field may following 5ptional
Suppressed &isplay
I. 9hat is chart of account and how many charts of accounts can be assigned to a company? Ans* ,hart of account is a list of all -B. accounts used by one or several company codes. For each -B. account% the chart of accounts contains the account number% account name% and the information that controls how an account functions and how a -B. account is created in a ,ompany code. 8ou have to assign a chart of accounts to each company code. This chart of accounts is the 5perating chart of accounts and is used for the daily postings in this company code. 8ou have the following options when using multiple company codes. 8ou can use the same chart of accounts for all company codes If the company codes all have the same re uirements for the chart of accounts set up% assign all of the individual company codes to the same chart of accounts. This could be the case if all company codes are in the same country. In addition to the operating chart of accounts% you can use two additional charts of accounts If the individual company codes need different charts of accounts% you can assign up to two charts of accounts in addition to the operating chart of accounts. This could be the case if company codes lie in multiple countries. The use of different charts of accounts has no effect on the balance sheet and profit and loss statement. 9hen creating the balance sheet or the profit and loss statement% you
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can choose whether to balance the co[ many codes which use different charts of accounts together or separately. K. Ans* ;ame Maintenance .ength ,ontrolling -roup +loc" Indicator /J. ,an one ,5A be assigned to several companies? chart of of the -. accounts language Account Integration #,onsolidation$ ;umber 9hat does chart definition of of a chart account of account contains? "ey
Ans* yes. 5ne ,5A can be assigned to several companies. //$ 9hat is account group and what does it control?
Ans* Account group determines which fields you can configure on the -B. master record. It is necessary to have at least two one for +BS and another one for P@. aBc. It controls the ;umber ranges of -. AB,. The status of fields of the master record of -. belongs to company code area.
/4$ 9hat is reconciliation accountG can you directly enter documents in that aBc? Ans* 9hen you p[ ost items to a subsidiary ledger% the system automatically posts the same data to the general ledger. 1ach subsidiary ledger has one or more reconciliation accounts in the general ledger. 9e can2t use reconciliation account for direct postings. /7$ (ow do you control field status of -. master records and from where do you control[ Ans* Field status variant is maintained all FS-s.
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/<$ Ans*! AB, ;ature Short -. Trading -roup ! Account Ta3
9hat
are
the ,5A
segments group
of
-. Segment account
master
record?
of te3t aBc Account ,ompany code currency aBc for long partner
te3t ;umber segment
)econciliation 5IM% .I&%FS-.
aBc
type
/A$ 9hat does Field status group assigned to a -. master record controls? Ans* It controls the account assignments that are made to the account. Specifically the field status group controls whether postings to cost centers% internal orders% profitability segments and so on are re uired% not allowed #suppressed$% or optional. /E$ 9hat is ,ountry and operational chart of account? 9hy do you use group chart of account? Ans* 5perational chart of account M &ay to day activities It is mandatory. ,ountry ,5A M It2s used for legal specific re uirement of each country. It2s additional and purpose. /H$ 9hat are all the segments in a ,ustomerB0endor master record? Ans* ! ! ! Segments -eneral ,ompany Sales area segment in &ata code ,ustomer segment segment Segments -eneral ,ompany in data code 0endor segment segment optional. -roup ,5A used for consolidation of ,ompany codes. This is for group consolidation
purchasing organization Segment
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/I$ 9hat is open line item management? 9hat do you mean by clearing open line items? Ans* 5pen item management is further reconciliation function. 5IM allows you to display the open and cleared items and amounts in an account. 5IM should be used if an offsetting entry is made for every line item posted in the account. The aBc is reconciled and cleared against another account. 13. Salary clearing account and -)BI) ,learing account. /K$ line 9hat item is for residual payment and outstanding part payment? amount.
Ans* )esidual payment it clears original invoice with incoming amount and create new remaining Partial payment it leaves the original invoice amount and creates new line item for incoming amount. 4J$ 9hat is internal and e3ternal number ranges?
Ans* Internal ;umber )anges* &oc. ;o will be provided by the system automatically in serial order allotting the ne3t available progressive number. The number must be in numerical. 13ternal ;umber ranges* &oc. ;o will be given manually by the end user. System will not loc" no automatically in this case. 6ser can pic" the number randomly. ;umber may be an alpha numeric. All SAP -urus% pls correct me if i am wrong. SAP FIB,5 Sample Suestions and Answers / /. About evolution in the world of business% we can affirmative that #Please choose the correct sentence$* a$ ` a The internet revolution could turn available to companies the use of 1)P functionality. b$ ` a The ne3t generation of Cnew dimensionalD products appeared ta"ing functionality out of the company% to bring value through e3tending the Internet )evolution. c$ ` a The internet has driven to a collaborative environment where value is created AKK
through
collaboration
within
business
communities.
d$ ` a In the first the companies were loo"ing at ,ost reduction and efficiency through integration of business communities. 4. About the definition of 1)P and e!business functionalities% we can say that #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$* a$ ` a 1)P offers enterprise centric functionality #general ledger% payroll% order entry$ b$ c$ ` ` a a to 1)P 1)P as integrated integrate is is my SAP SAP )B7% core% while internal and my is e!business and an open processes. SAP (). mySAP.com. Financials
d$ ` a About +usiness Model% 1)P can be considered as enterprise centric and e! business% as an e3tended system and collaborative. integration platform. e$ ` a About Architecture% 1)P can be considered as an integrated system and e!business% f$ ` a About Processes% 1)P can have them integrated% core within enterprises and collaborative% beyond company boundaries. 7. 9hat is a SAP +usiness 5b'ect #Please choose the correct sentence$? a$ b$ ` ` a a It It is is all the and the transaction instancied it is data generated of in the the invoice via transactions. ,lass ,lass and +uilder. )epository. so on.
class
c$ ` a It is composed of tables that are related in a business conte3t% including the related applications employee% programs sales maintained re uisition% d$ ` a It is the representation of a central business ob'ect in the real world% such as an order% purchase e$ ` a It is a se uence of dialog steps that are consistent in a business conte3t and that belong together logically. <. About +API #+usiness Application Programming Interface$% what is true #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$?
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a$ ` a It is a well!defined interface providing access to processes and data of business and c$ ` components a A +API is a application in assigned the systems. +usiness only Framewor". one business program. ob'ect. b$ ` a +APIs offer a stable% standardized interface for integrating third!party applications to one and
d$ ` a In the )B7 1nterprise version #<.H$ we can use +API to create an internal order inside customized A+AP e$ ` a A business ob'ect in the +usiness 5b'ect )epository #+5)$ can have many methods from which one or several are implemented as +APIs. A. 9hat can we say about A.1 #Application .in" 1nabling% ;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ tas"s c$ d$ ` ` a ` and a The The a +usiness areas processes with are are cannot tas"s integrated be that via via the distributed are a using A.1.
b$ ` a The A.1 concept is related to an enterprise structure with areas that have central decentralized. central message database. e3change. applications applications integrated
e$ ` a The A.1 concept supports the implementation and operation of distributed SAP applications. E. A company code is* a$ ` a an independent accounting entity #the smallest organization element for which a complete self!contained set of accounts can be drawn up$. b$ ` a an organizational unit in an enterprise that represents a closed system used for cost accounting of d$ ` a segment a dependent reporting% accounting entity% purposes. for according to e3ample. Fiscal 8ear. c$ ` a an organizational unit that provides an additional evaluation level for the purpose
e$ ` a the highest level in the )B7 system hierarchy. H. ,onsider the following sentences*
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H./. The variant principle is a three!step method used in )B7 to assign special properties properties% and to which assign are it one or more among the several )B7 )B7 ob'ects. ob'ects. H.4. 5ne of the disadvantages to use variants is that it can]t deal with the maintenance of common to business H.7. For using the variant principle% you must define the variant% populate it with values ob'ects.
H.<. This principle is used for Fiscal 8ears% Posting Periods and so on. 9hich a$ b$ c$ d$ e$ ` a H.7. I. ,onsider the following sentences* I./. A fiscal year has to be defined by means of separating business transactions into closing. dates. I.<. The Fiscal 8ear is defined as a variant% which is assigned to the chart of accounts. 9hich of them are true? a$ b$ c$ d$ ` ` ` ` a a a a I./ I./ I.4 I.4 and and and and I.4. I.7. I.7. I.<. In total% different /E special periods periods. can be used. I.4. Special periods are used for postings% which are related to the process of the year!end I.7. The Fiscal 8ear variant only defines the amount of periods and their start and finish ` ` ` ` of a a them H./ H./ a a is and and H./. H.4. false? H.4. H.7.
e$ ` a I.7 and I.<. EJ4
K. 9hat is an independent fiscal year variant #Please choose the correct sentence$? a$ ` a It is a variant which the postings periods are only e ual to the months of the year. b$ ` a It is a variant which you can define different number of periods% according to the year. c$ ` a It is a variant which each own fiscal year uses the same number of periods% and the postings periods always start and end at the same day of the year. d$ ` a It is a variant which allows the use of different number of posting periods. e$ ` a It is a variant not normally used because of its particularity. /J. ,onsider the following statements about currencies concepts* /J./. The currency code identifies each currency that will be used into )B7 system. /J.4. 8ou have to define the entire world2s currency into )B7 system /J.7. 13change rate types distinguish the e3change rates to be considered for various purposes% such as valuation% translation% conversion% planning% etc. 9hich of them is true #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ ` e$ ` a all of them. //. ,onsider the following sentences* //./. A base currency can be assigned to an e3change rate type. //.4. To deal with e3change rate spreads% two very efficient combinations of the e3change rate tools are using a base currency for the average rate #M$ and using the e3change rate spreads to calculate the buying and selling rates #+ and -$. //.7. A base currency can be used for an average% a buying or a selling rate. ` ` a ` a a none of a /J./. /J.4. /J.7. them.
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//.<. The relations between currencies have to be maintained per e3change rate type and currency pair in the translation factors. 9hich of these combinations is true? a$ b$ c$ d$ ` ` ` ` a a a a //./% //./% //.4% //./% //.7 //.4 //.7 //.4 and and and and //.<. //.<. //.<. //.7.
e$ ` a //./% //.4% //.7 and //.<. /4. ,onsider the following sentences about the direct uotation* /4./. currency. /4.7. For direct uotation% the prefi3 to indicate the rate is bCBbD. 9hat is the correct option? a$ b$ c$ d$ ` e$ ` a all of them. /7. ,onsider the following sentences about the indirect uotation* /7./. It is also "nown as volume notation. ` ` a ` a a none of a /4./. /4.4. /4.7. them. It is also "nown as price notation.
/4.4. The currency value is e3pressed in units of the foreign currency per unit of local
/7.4. The currency value is e3pressed in the local currency per unit of foreign currency. /7.7. For indirect uotation% there is no prefi3 to difference between direct uotation. 9hat is the correct option?
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a$ b$ c$ d$ e$ ` a /4./. `
` a ` `
a a a
all none
of of /4.7. /4.4.
them. them.
/<. 9hat of these alternatives are considered master data #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ e$ ` a Asset. /A. 9hat can we define into the chart of accounts customizing transaction #5+/7 transaction% ;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ ` ` a ` a ` a .ength .ength of of the a Maintenance the -B. &escription. language. company account code. number. ` ` ` a ` a a a ,hart -B. of Accounts. Accounts. 0endor. ,ustomer.
e$ ` a +loc"ing B unbloc"ing chart of accounts. /E. ,onsider the following sentences about the chart of accounts segment* /E./. It contains the ,ompany ,ode% Account number and the field status group. /E.4. 9henever you need to enter information for a company code for an account number% you have to type again the information related to chart of accounts segment. /E.7. Te3ts can be displayed using the program CAccount assignment manualD#)FS:T(JJ$. /E.<. :ey words facilitate the search for account numbers.
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9hich of these combinations are false #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ e$ ` a none of them. /H. True or false? /H./. 1very company code that needs to use an account from the assigned chart of accounts has to create its own company code segment. a$ ` a True b$ ` a False /H.4. For PL. statement accounts% the balance is carried forward to the same account. a$ ` a True b$ ` a False /H.7. In the chart of accounts segment% it is necessary to indicate whether the account will be a balance sheet or a profitLloss statement account. a$ ` a True b$ ` a False /H.<. ;umber intervals for -B. account master records can overlap. a$ ` a True b$ ` a False /H.A. It is not possible to influence the appearance of an account2s master data. a$ ` a True b$ ` a False /I. ,onsider the following sentences about field status* /I./. Fields which are UUUUUUUUUUUUU can be UUUUUUUUUUUU. ` ` ` ` a a a a /E./. /E.4. /E.7. /E.<.
/I.4. Fields which have an entry that UUUUUUUUUUUUUUUU can be set to UUUUUUUUU only #even in change mode$.
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9hich of the options below matches the blan" spaces of those sentences? a$ ` b$ ` a usedBsuppressed for /I./G must be changedBdisplay for /I.4.
a not usedBsuppressed for /I./G must be changedBdisplay for /I.4.
c$ ` a not usedBoptional for /I./G should not be changedBsuppressed for /I.4. d$ ` a not usedBsuppressed for /I./G should not be changed Bdisplay for /I.4. e$ ` a usedBoptional for /I./G must be changedBdisplay for /I.4. /K. ,onsider the following sentences about field status* /K./. Fields which UUUUUUUUUUUUU can be made UUUUUUUUUUUU.
/K.4. Fields that can be entered% but are not re uired% can be set to UUUUUUUUU entry. 9hich of the options below matches the blan" spaces of those sentences? a$ ` a must not have an entryBoptional for /K./G suppressed for /K.4. b$ ` c$ d$ ` ` a must have an entryBsuppressed for /K./G suppressed for /K.4. a a must must have have an an entryBoptional entryBre uired for for /K./G /K./G optional optional for for /K.4. /K.4.
e$ ` a must not have an entryBre uired for /K./G optional for /K.4. 4J. ,onsider the following sentences* 4J./. )econciliation accounts are general ledger accounts assigned to the business partner items 4J.7. master is The records stored account to record in currency a must all transactions special be in the in the sub!ledger. table. currency. 4J.4. For accounts without line item display% the most important data from the posted line inde3 local
4J.<. Items in accounts with open item management means the -B. accounts should have a offsetting posting for a given business transaction. 9hich of these are true #Please choose the correct sentence$? a$ b$ ` ` a a 4J./ 4J.4 and and 4J.7. 4J.<.
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c$ d$ e$
` ` `
a a a
4J./ 4J.4 4J./
and and and
4J.4. 4J.7. 4J.<.
Answers* /. 4. 7. <. A. E. A Item Item Item bC+bD bC,bD bC&bD is is is the the definition definition not of of any controlling business definition. area. area. A% +% +% A% ,% & ,% &% &% 1. 1. , &% 1.
Item bC1bD is the definition of client. H. &
In fact% the main advantage of using variants is that it is easier to maintain properties% which are common among several business ob'ects. I. K. /J. A% , ,. +
Most of the world2s currencies are already defined into )B7 system. //. buying rate. /4. /7. /<. +% ,% EJI 1 &% 1. A +
+e careful* A base currency can only be used for an average rate% not for a selling or a
A chart of accounts is a variant% which contains the structure and the basic information about general ledger accounts. /A. /E. /H. True or false* /H./. earnings /H.7. /H.<. the field status. /I. /K. 4J. 1 SAP FIB,5 Sample Suestions and Answers 4 /. Since the line item display ta"es up additional system resources% you should only use it if there is no other way of loo"ing at the line items. So% you should not activate the line item display for the following accounts #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$* a$ b$ c$ d$ e$ ` a Ta3. 4. ,onsider the following statements* ` ` ` a ` a a Material a PL. Statement. )econciliation. )evenue. Stoc". & & account and the PL. True. statement True. True. account is set to zero. A% A% +% &% +. 1.
/H.4. False. For PL. statement accounts the balance is carried forward to a retained
/H.A. False. It is possible to influence the appearance of an account2s master data using
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4./. Accounts with open item management must have line item display activated. 4.4. 8ou can activate or deactivate open item management every time% even if the account hasn2t a zero balance. 4.7. 8ou can select both local and foreign currencies as account currency. 4.<. If the account is the local currency% the account can only be posted to this currency. 4.A. 9hen using the C5nly +alances in .ocal ,urrencyD indicator in the master data record% transaction figures are only managed for amounts translated into local currency. 9hich of the above statements are true #;ote* we can have more than one correct sentence. a$ b$ c$ d$ e$ ` a 4.A. 7. True or false? 7./. The C5nly +alances in .ocal ,urrencyD indicator must not be set in reconciliation accounts for customers or vendors. a$ ` a True. b$ ` a False. 7.4. The C5nly +alances in .ocal ,urrencyD indicator is usually set in balance sheet accounts that are not managed in foreign currencies and not managed on an open item a$ ` a True. b$ ` a False. 7.7. Accounts with a foreign currency as an account currency can be posted to any currency. a$ ` a True. b$ ` a False. 7.<. 8ou can use a group chart of accounts for internal purposes. a$ ` a True. b$ ` a False. basis. Please select ` ` ` ` the sentences a a a a you thin" they 4./. 4.4. 4.7. 4.<. are correct$?
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7.A. The usage of a financial statement version for the group chart of accounts is optional. a$ ` a True. b$ ` a False. <. 9hat is the disadvantage of using the group chart of accounts #Please choose the correct sentence$? a$ ` a +ecause changes to e3isting -B. Accounts are effective as soon as they have been to carry accounts. e$ ` a +ecause you must enter the group account number in the chart of accounts segment of the operational account. A. ,onsider the following statements* A./. 8ou cannot use the country chart of accounts if you desire to use the cross! company code controlling. A.4. The disadvantage of using country chart of accounts is the accounting cler"s who may be familiar with the country chart of accounts first have to get used to using the operational chart of accounts. A.7. )econciliation accounts are updated on a daily basis. 9hich of them are false #Please choose the correct sentence$? a$ b$ c$ d$ ` ` ` ` a a a a A./ A./ A.4 all and and and of A.4. A.7. A.7. them. out saved and this could have local cross!company code e3tensive conse uences. b$ ` a +ecause accounts with the account currency as local currency can only be posted currency. controlling. c$ ` a +ecause the company codes use different operational chart of accounts% you cannot d$ ` a +ecause the group chart of accounts must be assigned to each operational chart of
e$ ` a none of them. E//
E. 9hich are the segments of the S& view of the customer account master data #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ ` ` ` ` a a a a ,ompany ,ontrolling Sales ,lient. ,ode. Area. Area.
e$ ` a Purchasing 5rganization. H. 9hich are the segments of the MM view of the customer account master data #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ ` ` ` ` a a a a ,ompany ,ontrolling Sales ,lient. ,ode. Area. Area.
e$ ` a Purchasing 5rganization. I. 9hat is the segment that ma"es complete both customer and vendor accounts #Please choose the correct sentence$? a$ b$ c$ d$ ` ` ` ` a a a a ,ompany ,ontrolling Sales ,lient. ,ode. Area. Area.
e$ ` a Purchasing 5rganization. K. 9hat characteristics are configured as standard for every customerBvendor account #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$?
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a$ b$ c$ d$ e$ ` ` `
` ` a a
a a
.ine ,ompany a 5pen Item Purchasing
Item ,urrency.
&isplay. ,ode. Management. 5rganization.
/J. ,onsider the following statements* /J./. rarely ;umber ranges do for customerBvendor accounts can overlap.
/J.4. An one!time account is a special customerBvendor master record which a company business. /J.7. The account group is used to control the fields displayed in the master record. /J.<. If you enter an alternative payer% the amount to clear the open items due in the account is paid by the alternative payer. /J.A. 5ne number range can only be assigned to one account group. 9hich of the above statements are true #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ e$ ` a /J.A. //. True or false? //./. For every ban" that is used in the system #for e3ample% as a house ban" or as a customerBvendor ban"$ you have to create a ban" master record. a$ ` a True. b$ ` a False. //.4. +an"s that are used by your company are defined as house ban"s.a$ ` a True. b$ ` a False. ` ` ` ` a a a a /J./. /J.4. /J.7. /J.<.
E/7
//.7. 8ou cannot create ban" master data when entering ban" information in the customer or vendor master record. a$ ` a True. b$ ` a False. //.<. +an" Account and -B. Account are the same master data ob'ect. a$ ` a True. b$ ` a False. //.A. ,ustomers that use the loc"bo3 function can create a batch input session that automatically updates customer ban"ing information in the master record. a$ ` a True. b$ ` a False. /4. ,onsider the following statements* /4./. The system can assign the document numbers or the user can assign the /4./. /4.7. defined A number business types by &ocument during transaction are the defined document creates at only one company entry. document. code types. level.
/4.<. ;umber ranges for document numbers and account types defined for postings are document /4.A. &ocument types also define whether invoices are posted with the net procedure. ,hoose the correct option* a$ b$ c$ d$ ` ` ` ` a a a a /4./% /4.4% /4.7% /4./% /4.< /4.< /4.< /4.7 and and and and /4.A /4.A /4.A /4.< are are are are correct. correct. correct. correct.
e$ ` a /4./% /4.4 and /4.A are correct. /7. 9hat do the posting "eys specify #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ ` a 9hether the line item is connected to a payment transaction or not. b$ ` a 9hether the posting is sales!relevant and the sales figure of the account is to be updated by the transaction% for e3ample% by the posting of a customer invoice. E/<
c$
9hether
the
line
items
contain
CcreditD
or
CdebitD
values.
d$ `
a 9hether the line items are valid for a business transaction.
e$ ` a 9hether the accounts are allowed for posting. /<. ,onsider the following statements* /<./. A company code must be assigned to a posting period variant to have the control for posting periods. /<.4.PL2 symbol represents all account types in the posting period customizing screen. /<.7. The account interval in the posting period customizing screen can be both -B. and sub ledger accounts. /<.<. The ma3imum amounts are defined per company code in Ctolerance groupsD. /<.A. It is not possible to assign tolerance groups to user logon I&2s. ,hoose the correct option* a$ b$ c$ d$ ` ` ` ` a a a a /<./% /<.4% /<.7% /<./% /<.< /<.< /<.< /<.4 and and and and /<.A /<.A /<.A /<.< are are are are correct. correct. correct. correct.
e$ ` a /<./% /<.4 and /<.A are correct. /A. 9hat fields of a FI &ocument (eader section can be changed after a document has already been posted #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ b$ c$ d$ ` ` ` ` a a a a Fiscal )eference Te3t (eader 8ear. ;umber. fields. te3t.
e$ ` a Posting date.
E/A
/E. About the change control% what conditions below are applicable #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? /E./. /E.4. /E.7. /E.<. The The The The line document document is is not posting item a a period is credit credit is not memo memo from already yet for a an down closed. cleared. invoice. payment.
/E.A. The line item is either a debit in a customer account or a credit in a vendor account. a$ b$ c$ d$ e$ ` a /E.A. /H. 9hat are the prere uisites to enable negative postings #;ote* we can have more than one correct sentence. Please select the sentences you thin" they are correct$? a$ ` b$ ` d$ a 8ou have to define reversal reasons for negative reversal. ` ` ` ` a a a a /E./. /E.4. /E.7. /E.<.
a 8ou have to ensure company code permits negative postings. ` a 8ou have to use cleared items.
c$ ` a 8ou have to define the document type that e3plicitly allows negative postings. e$ ` a 8ou have to reset cleared items. /I. 9hat is the purpose of the terms of payment #Please choose the correct sentence$? a$ b$ c$ d$ ` ` ` ` a a ,alculate a 1nable a a the &efine cash discount the cross!company the and ta3 code baseline invoice due amounts. transactions. date. date.
,alculate
e$ ` a ,alculate only the re uired conditions for S& invoices.
E/E
/K. ,onsider the following statements* /K./. Terms of payments are copied from invoice to credit memos when they are lin"ed terms of payment are credit any done the change terms in the of to. activated in memos. term of payment. the /K.4. Inserting a bC0bD in the invoice reference field during document entry means the non!invoice!related separately% define to it prevent in
/K.7. The account type field in terms of payment basic data screen should be defined /K.<. The system cannot define the splitment of an installment paymentG at least you payment. /K.A. The day limits define the dates of the cash discount periods. 9hich of the statements above is false #Please choose the correct sentence$? a$ b$ c$ d$ e$ ` a /K.A. 4J. withholding a$ 4J.4. a$ ` 5nly ` ta3 a national a True as level ta3 True. of True. or systems b$ ta3ation b$ is for ` allowed ` in a false? different a the countries. False. )B7 system. False. ` ` ` ` a a a a /K./. /K.4. /K.7. /K.<.
4J./. SAP supports ta3 on sales and purchases% 6S sales ta3% additional ta3es and
4J.7. A ta3 calculation procedure is assigned to every company code for carrying out ta3 calculations. a$ ` of a a goods True. and True. b$ use b$ E/H ` their ` a own a ta3 False. rates. False. 4J.<.A 'urisdiction code is a combination of the codes of ta3 authorities that ta3 movements a$ `
4J.A. If you desire to post manual ta3 postings% you have to flag the CPost Automatically 5nlyD a$ ` field a of the True. account b$ ` master a record. False.
Answers* /. 4. A% ,% 1. 7. 7./. 7.4. in 7.<. this True or True. True. foreign True. currency. false* +% ,% &% 1.
7.7. False. Accounts with a foreign currency as an account currency can only be posted to
7.A. False. 8ou must use a financial statement version for the group chart of accounts. <. ,.
Item CaD is related to ,ollective Processing for -G. Accounts Master &ata. Item CbD is not true for the )B7 system concept. If the account currency is the local currency% the account can be posted to in any currency. Item CdD and CeD are some actions to be done for using group chart of accounts% so% they are not the disadvantage. A. +.
In fact% since all company codes use the same operational chart of accounts for postings% you can carry out cross!company code controlling. About )econciliation accounts% they are updated real time. E. H. I. A% +. A% &. 1.
E/I
K. /J. +% ,% &.
A%
&.
;5T1* A number range can be assigned to several account groups. //. True or false? //./. //.4. information in the customer True. True. or vendor master record.
//.7. False. In fact% we can create ban" master data when entering ban" //.<. False. 1ach ban" account is reflected in the SAP System by a combination of house ban" I& and account I&. This combination is entered in a -B. account that represents the ban" //.A. True. /4. /7. /<. /A. /E. /H. /I. /K. 1. The day limits are used to store several versions of terms of payment under the same terms of payment "ey. 4J. 4J./. national calculations. E/K level and ta3ation True or True. at regionalB'urisdiction level. false* +% A% +% &% +% A. A% +% &. ,. 1. ,. A. ,% 1. accounting the general ledger.
4J.4. False. Two types of ta3ation can be represented in the )B7 system* ta3ation at 4J.7. False. A ta3 calculation procedure is assigned to every country for carrying out ta3
4J.<.
True
4J.A. False. If you have selected this field% no manual ta3 postings are allowed. FI!A)!A) #F+&$ Accounts )eceivable* +asic Functions ! ,ustomers ,ustomer Master ,redit Management* ,entral &ata :;:: :6;;) B ::+1) :6;;)
,ustomer Master ,redit Management* ,ontrol Area &ata :;::F/
,redit Management * FI Status data )1-6. )F)) Accounting &ata M AB) and ABP Information System FI!+.!PT
.5-S8S B :6;;) B ::+1) B
)1.I& B S)TF& B S)TF4
+an" Accounting* Payment #+FI+.U,(1,:U&$ Transactions M -eneral Sections PA8) )=A91 B ,(1,T P,1, STAP. FI!+.!PT!AP #FM=A$ +an" Accounting* Payment Transactions M Automatic Payments -lobal Settings for Payment Program for MA;&T Payment )e uests F&=A Pre!numbered ,hec" =+6:) B (+:I& B (:TI& B Payment Medium File =+6:) B (+:I& B (:TI& B
E4J
As Management .ine Items in Payment :18;5 )e uests PA8)S :18;5
Payment )e uests
Important Tables in SAP ,5 ,ontrolling Table ;ame A6SP AT=(. ,5!:+AS A/74 :5:)S A/7E :5:)S A/7H :5:)S ,5S, S,T8P B 01)S; ,SS: ->A() ,ost ,enter B ,ost 1lement MA;&T B 01)S; B :5:)S B ,5 5b'ects* Assignment of 5riginal MA;&T B 5+>;) B Price per ,ountry B )egion MA;&T B :APP. B :S,(. B Price per ,ontrolling Area MA;&T B :APP. B :S,(. B 5verhead ,ost ,ontrolling Price per ,ost ,enter MA;&T B :APP. B :S,(. B &escription ,haracteristic 0alues Important Fields MA;&T B 5+>1: B ATI;; B
E4/
,SS. .STA) :APS 01)S;
,ost ,enter B Activity Type
MA;&T B :5:)S B :5ST. B
,5 Period .oc"s
MA;&T B :5:)S B ->A() B
,5!:+AS,5)1 ,S:A ,S:+ :STA) B &AT+I ,S:S &AT+I ,S.A
5verhead ,ost ,ontrolling* -eneral Services
,ost 1lements #&ata &ependent on MA;&T B :T5P. B :STA) ,ost 1lements #&ata &ependent on MA;&T B :5:)S B
,ost ,enter Master &ata
MA;&T B :5:)S B :5ST. B
Activity Master
MA;&T B :5:)S B .STA) B &AT+I
,5!5M #:A,,$ ,5+: ,51> +6=1I ,51>. +1.;) B +6=1I ,51>) B +6=1I ,51>T +6=1I ,51P +6=1I
5verhead ,ost ,ontrolling ,5 5b'ect* &ocument (eader MA;&T B :5:)S B +1.;)
,5 5b'ect* .ine Items #by Fiscal MA;&T B :5:)S B +1.;) B
,5 5b'ect* .ine Items for Activity MA;&T B :5:)S B
,5 5b'ect* .ine Items for S:F #by MA;&T B :5:)S B +1.;)
,5 5b'ect* .ine Items for Prices MA;&T B :5:)S B +1.;) B
,5 5b'ect* .ine Items #by Period$ MA;&T B :5:)S B +1.;) B
E44
,51P. +1.;) B +6=1I ,51P) B +6=1I ,51PT +6=1I ,5:A :STA) ,5:. ->A() ,5:P ->A() ,5:) ->A() ,5:S ->A()
,5 5b'ect* .ine Items for Activity MA;&T B :5:)S B
,5 5b'ect* .ine Items for S:F #by MA;&T B :5:)S B +1.;)
,5 5b'ect* .ine Items for Prices MA;&T B :5:)S B +1.;) B
,5 5b'ect* ,ontrol &ata for ,ost MA;&T B 5+>;) B ->A() B
,5 5b'ect* ,ontrol &ata for Activ MA;&T B .1&;) B 5+>;) B
,5 5b'ect* ,ontrol &ata for Prima MA;&T B .1&;) B 5+>;) B
,5 5b'ect* ,ontrol &ata for Stati MA;&T B .1&;) B 5+>;) B
,5 5b'ect* ,ontrol &ata for Secon MA;&T B .1&;) B 5+>;) B
,5!5M!,1. #::A.$ ,5FIJ/ ,5FIJ4 ,5FIP ,5FIS ,5!5M!,,A 9hat is ):!S
,ost 1lement Accounting #)econciliation .edger$
5b'ect Table for )econciliation . MA;&T B 5+>;) Transaction &ependent Fields for MA;&T B 5+>;) Single Plan Items for )econciliation ),.;T B -.USI)I& Actual .ine Items for )econciliation ),.;T B -.USI)I& ,ost ,enter Accounting #,ost Accounting Planning ):!S$ M
E47
A/7I :5:)S A/7K :5:)S
Price per ,ompany ,ode
MA;&T B :APP. B :S,(. B
Price per Profit ,enter
,5!5M!5PA #:A+)$ Accounting Settlement A6AA .F&;) A6A+ +6)1- B .F&;) A6AI AFA+1 A6A: A6A5 .F&;) A6A0 ,5+)A ,5+)+ .F&;) ,5!5M!5PA #:A6F$ A6F: A6F.A8J 1,!P,A #:1/$
5verhead 5rders* Application &evelopment )B7 ,ost
Settlement &ocument* )eceiver Seg MA;&T B +1.;) B
Settlement &ocument* &istribution MA;&T B +1.;) B
Settlement )ules per &epreciation MA;&T B +1.;) B .F&;) B
&ocument (eader for Settlement
MA;&T B +1.;)
&ocument Segment* ,5 5b'ects to b MA;&T B +1.;) B
&ocument Segment* Transactions
MA;&T B +1.;) B .F&;)
Settlement )ule for 5rder Settlem MA;&T B 5+>;) &istribution )ules Settlement )ul MA;&T B 5+>;) B +6)1- B
5verhead 5rders* ,ost Accounting 5rders MA;&T B A6F;) MA;&T B .A856T
5rder Master &ata
1ntity Table* 5rder .ayouts Profit ,enter Accounting
E4<
,1P, :5:)S ,1P,T &AT+I ,1P,U+6:)S P),T) B +6:)S -.P,A -.P,, -.P,5 -.P,P
Profit ,enter Master &ata Table MA;&T B P),T) B &AT+I B
Te3ts for Profit ,enter Master &a MA;&T B SP)AS B P),T) B
Assignment of Profit ,enter to a MA;&T B :5:)S B
1,!P,A* Actual .ine Items 1,!P,A* Transaction Attributes
),.;T B -.USI)I& MA;&T B 5+>;)
1,!P,A* 5b'ect Table for Account MA;&T B 5+>;) 1,!P,A* Plan .ine Items ),.;T B -.USI)I&
1,!P,A +S #:1/,$ Accounting A/</ :5:)S A/<4 91):S A/<7 91):S
P,A +asic Settings* ,ustomizing for Profit ,enter
&ependent on Material and )eceive MA;&T B :APP. B :S,(. B
&ependent on Material
&ependent on Material -roup
Important Tables in SAP AA FI!AA!AA #AA$ Asset Accounting* +asic Functions M Master &ata
E4A
A;:A A;:P
Asset ,lasses* -eneral &ata
A;.:.
Asset ,lasses* Fld ,ont &pndnt on ,hart A;.:. B AFAP. of &epreciation
A;:T A;:0 A;.A A;.+ AFA+1
Asset ,lasses* &escription Asset ,lasses* Insurance Types Asset Master )ecord Segment &epreciation Terms
SP)AS B A;.:. A;.:. B 0)S.F& +6:)S B A;.;/ B A;.;4 +6:)S B A;.;/ B A;.;4 B
B +&AT6 A;.T A;.6 A;.;/ BA;.;4 A;.9 B 0)S.F& B ->A() A;.R A;.= A;.;4 B +&AT6 FI!AA!AA #AA4$ Asset Accounting* +asic Functions M Master &ata 4.J Asset Master )ecord Segment +6:)S B A;.;/ B A;.;4 +6:)S B A;.;/ B Insurable 0alues #8ear &ependent$ +6:)S B A;.;/ B A;.;4 Asset Te3ts SP)AS B +6:)S B A;.;/ B A;.;4 .I;,.6&1 B +6:)S B
Asset Master )ecord 6ser Fields
Time &ependent Asset Allocations
E4E
A;A) A;AT
Asset Types Asset Type Te3t
A;.A) SP)AS B A;.A)
FI!AA!AA #A+$
Asset Accounting* +asic Functions M
Asset Accounting A;1: A;.;4 B ->A() B .;)A; A;1P ->A() B .;)A; B AFA+1 A;10 ->A() B .;)A;S A;:+ +&AT6 A;., ->A() B AFA+1 A;.( A;.P AF+;) B A;.;/ B A;.;4 B AFA+1) Main Asset ;umber Asset Periodic 0alues +6:)S B A;.;/ +6:)S B ->A() B P1)AF B Asset value Fields +6:)S B A;.;/ B A;.;4 B Asset ,lass* &epreciation Area A;.:. B AFAP. B AFA+1 B Asset &ownpymt Settlement +6:)S B A;.;/ B A;.;4 B Asset .ine Items +6:)S B A;.;/ B A;.;4 B &ocument (eader Asset Posting +6:)S B A;.;/ B
E4H
FI!S.!0S) #-0A.$ Special Purpose .edger* 0alidation% Substitution and )ules
-+J7 -+K4 -+K7
0alidation B Substitution 6ser Substitutions 0alidation
0A.6S1)
S6+STI& 0A.I&
SAF FI Fre uently As"ed Suestions / /. 9hether any FI document will be created during P5#Purchase order$? If please mention the entry also. 4. 9hat factors differentiates from one dunning level and other dunning level? 7. APP There will be many ban"s in a house ban". If the payment should be maid from particular <. A. i. ii. iii. E. H. Ma3imum In how no. 9hat ,an ban" are anybody -. account. me 9here of FI!MM it is servers integartion.pl class types dunning ways levels APP is are created? configured need in types to configure. SAP in )B7 detail various e3plain types
e3plain
Movement Account Material of many
I. 9hat is diff between AAM% )ecurring entries% Sample document? Find here with the answers for your uestions /. 9hether any FI document will be created during P5 #Purchase order$? If Pl mention the entry also? Ans* There is no document that is created in FI side during P5. +ut in controlling there can be a commitment posting to a ,ost ,enter. The offsetting entry is posted at the time of -).
E4I
4. 9hat factors differentiates from one dunning level and other dunning level Ans* The most important thing that differentiates the dunning levels is the dunning te3ts. The dunning te3t defines the urgency of the dunning notice. The other things can be the dunning charges% minimum @ ma3imum amounts etc. 7. APP There will be many ban"s in a house ban". If the payment should be maid from particular ban" -. account. 9here it is configured. Ans* There can be several accounts in the same house ban". 9e should assign the -. accounts e3clusively at the time of creating the +an" master data and the ban" accounts. Accordingly we can do the ban" determination in F+=P for the individual ban"s and the corresponding sub accounts. Tr code for &efining ban"* FI/4. <. 9hat are various types of servers in SAP )B7? Ans* The Typical SAP landscape loo"s something li"e figure /.< below*
A. ,an anybody e3plain me FI!MM integartion.pl e3plain in detail i. Movement types* ,lassification "ey indicating the type of material movement #for e3ample% goods receipt% goods issue% physical stoc" transfer$. The movement type enables the system to find predefined posting rules determining how the accounts of the financial accounting system #stoc" and consumption accounts$ are to be posted and how the stoc" fields in the material master record are to be updated. ii. 0aluation class Assignment of a material to a group of -B. accounts E4K
Along with other factors% the valuation class determines the -B. accounts that are updated as a result of a valuation!relevant transaction or event% such as a goods movement. The valuation class ma"es it possible to* ! Post the stoc" values of materials of the same material type to different -B. accounts ! Post the stoc" values of materials of different material types to the same -B. account iii. TransactionB1vent :ey :ey allowing the user to differentiate between the various transactions and events #such as physical inventory transactions and goods movements$ that occur within the field of inventory management. The transactionBevent type controls the filingBstorage of documents and the assignment of document numbers. iv. Material Type -roups together materials with the same basic attributes% for e3ample% raw materials% semi finished products% or finished products. 9hen creating a material master record% you must assign the material to a material type. The material type you choose determines* ! 9hether the material is intended for a specific purpose% for e3ample% as a configurable material ! ! ! The number range screens user or from which process the and data material in you material number what may is drawn enter ! 9hether the material number can be assigned internally or e3ternally 9hich 9hich appear department se uence
! 9hat procurement type the material hasG that is% whether it is manufactured in!house or
E7J
procured e3ternally% or both Together with the plant% the material type determines the material]s inventory management re uirement that is* ! 9hether changes in uantity are updated in the material master record
! 9hether changes in value are also updated in the stoc" accounts in financial accounting E. Ma3imum no. of dunning levels is created? Ans* K levels ma3imum. H. In how many ways APP is configured? Tr ,ode* F+=P I. 9hat is diff between AAM% )ecurring entries% Sample document? Account Assignment Model* A reference for document entry that provides default values for posting business transactions. An account assignment model can contain any number of -B. account items and can be changed or supplemented at any time. In contrast to sample documents% the -B. account items for account assignment models may be incomplete. )ecurring 1ntries* A periodically recurring posting made by the recurring entry program on the basis of recurring entry original documents. The procedure is comparable with a standing order by which ban"s are authorized to debit rent payments% payment contributions or loan repayments. Sample &ocuments*
E7/
Special type of reference document. &ata from this document is used to create default entries on the accounting document entry screen. 6nli"e an accounting document% a sample document does not update transaction figures but merely serves as a data source for an accounting document. SAF FI Fre uently As"ed Suestions 4 /. 9here to assign activity type in cost centers? 5) how to lin" cost centers @ activity types? QQ There is no direct assignment. 8ou plan the output for a cost center first in "p4E. Then you]ve to plan the value of that cost center which you budget for a period in "pJE. Planned Activity e3penditure B Planned Activity ty gives yia planned act rate which you can use to valuate your activity confirmations in mfg orders. 8ou can also define your own prices% but you have to run the price revaluation if you want to revaluate your actual activity prices. 4. For stat. "ey figure what is the significance of sender @ receiver cost elements @ cost centers? QQ Stat "ey fig are not real account assignments. In simple traditional terms it is the base to allocate or define proportions with which the cost is allocated. S:Fs are used to calculate the debit on a receiver ob'ect. These values can be used for assessing common costs which are used by all the other cost centers. 7. (ow S:F wor"s... :indly give me T ,odes Also. QQ 8ou create @ plan S:F.
,reate using ::J/ @ P.A; the parameters of S:F in :P<E /. &oes any one "now what is Software life cycle% it was a uestion as"ed in an interview.
E74
4. In -. master we have a option \+alance in local currency\ and \Account currency\. 9hat does it mean? 7. In movement type#MM$% what is value @ uantity string I "now it updates values and uantities in -. with mi3 of valuation class% transaction "ey modifier and -. ABc. +ut how does it wor" when doing a mvt type? <. In FI when doing Special -. transaction what determines the fields2 statues of the screen and why do we have so many screens followed by it. Is it determined by posting :eys? is it to determine Account type for which we are using the Special -. and debit and credit? S* Software .ife ,ycle% Ans* it is nothing but )oad Map ! five phases li"e% Pro'ect Preparation% +lue print% )ealization% Final preparation and -o!live support. S* In -. master we have a option \+alance in local currency\ and \Account currencyD. 9hat does it mean? Ans* Account currency is that the -. account in which currency do you want to maintain. if you decided that you want maintain in company code currency% you can post any currency in that account. If not% you want to maintain separate currency for that -. then e3change rate difference will come because the conversion rate. +alance in local currency ! some -. account can]t be maintain on open item basis and can]t in foreign currency li"e clearing account and discount account etc.% in such case you can assign this indicator to show the balance in local currency. S. In movement type #MM$% what is value @ uantity string I "now it updates values and uantities in -. with mi3 of valuation class% transaction "ey modifier and -. ABc. +ut how does it wor" when doing a mvt type?
E77
Ans* +asically% the system does not "now which -. has to be updated with what. here% we are giving a direction to the system to update the data. 9hat you said is correctG the system will update the value and ty in the material master. 8ou would have seen some more fields also% li"e Movement indicator% consumption% value string and transaction event "ey etc.% 9hile creating a P5% the system will ta"e the Movement type as a base% with MT% it will identify the MI#movement indicator ! used to define whether it is goods movement for production order% purchase order% delivery note etc$% and it will identify the consumption%# li"e it is assets% or consumption or sales order$ and it will identify the value string # it is must to assigned to movement type% through allocation of value string to movement type% system will automatically identify the -. $ and it will post the entry #drBcr$in the -. based on the transaction and event "ey figure which is used to determine the debit and credit entry of a -. <. In Field Status -roup there are options li"e Suppress% optional% )e uired% &isplay. So that it is followed by so many screens and it is determined by posting "ey. Its both debit #or$ #+oth$ credit. Suestionnaire with Answers for SAP FI 9hat financial is the difference of between company and company company code?
A company is the organizational unit used in the legal consolidation module to roll up statements several codes. The ,ompany ,ode is the smallest organizational[ 6nit for which a complete self! contained set of accounts can be drawn up for purposes of e3ternal reporting. (ow many chart of accounts can be attached to a company code? 5ne or more 5perative ,hart of Accounts can be assigned to a company code. A ,5A must be assigned to a company code. This ,5A is the operative ,5A and is used in both FI and ,5. 5ne ,hart of Account can be assigned too many ,ompany codes i.e.% multiple company codes can either share the same or have separate ,5A. +ut a company code #,ountry specific ,ompany code or International ,ompany code$ can have a E7<
country specific ,5A also along with 5perative ,5A. The lin" between the regular ,5A and the country ,5A appears in the alternate number field of the -B. master record. 1g* If a company]s subsidiaries are located in both 6S @ Me3ico. 9e need to configure 4 ,ompany codes ! one for 6S and another for Mc3ico% for eg 6/JJ and M/JJ. The same way we create 4 ,5A]s one for 6S @ one for Me3ico% 6S,A and MR,A. Me3ico has different govt reporting re uirements than the 6S so we will need to define a company code specific to ,ountry Me3ico and also create a country specific ,5A to be used% in addition to normal ,5A. In tcode 5+8E#,omp ,ode -lobal Parameters$ of ,, M/JJ we define normal ,5A i.e.%6S,A in ,hart of Accounts field and MR,A in ,ountry ,hartBAccts field. 9hat condition are substitutions is and validations? 9hat met. is the precedent?
0alidations are used to chec" settings and return a message if the prere uisite chec" Substitutions are similar to validationsG they actually replace and fill in field values behind the scenes without the user2s "nowledge unli"e validations that create on!screen msgs to the user. 9hat is a controlling area?
The ,ontrolling Area is the central organizational unit within ,5 module. It is representative of a contained ,ost Accounting envt where costs and revenues can be managed. &efine relationship between controlling area and company code?
A controlling area may include one or more company codes which must use the same operative chart of accounts as the controlling area. A ,ontrolling Area can contain multiple company code assignments but a single company code can be assigned to only one controlling area. 9hat is a fiscal year variant?
Fiscal 8ear is a period of /4 months and SAP provides < special periods to posting
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ad'ustment 1ntries. Fiscal year determines posting periods. Posting periods are used to assign business transactions. Fiscal year may be year dependent or year independent. 9hat are special periods used for?
The Special periods in a fiscal year variant can be used for things li"e posting audit or ta3 ad'ustments to a closed fiscal year. 9hat &ec do you posting mean by year and dependent the in fiscal months year are variants? e ual$
8ear &ependent* the financial year is same as calendar year. Starting from /st >an to 7/st #where periods calendar 8ear Independent* the financial year is different from calendar year Starting from /st April to 7/st March #where the posting period months are not e ual to calendar year months$ 9hat are shortened fiscal year? 9hen are they used?
Shortened Fiscal 8ear* a financial year% which has less than /4 periods. 9hat are posting periods?
The Posting period variant controls which posting periods% both normal and special% are open for each company code. It is possible to have a different posting period variant for each company code in the organization. The posting period is independent of the fiscal year variant. 9hat are document types and what are they used for?
&ocument type is the identifier of different account transactions li"e SA for -B.%AA for Asset Accounting etc.The doc. Types controls things li"e type of the account that can be posted to% the number range assigned to it% and re uired doc header fields. (ow are tolerance group for employees used?
Tolerance group stores Posting amount defaults. Tolerance groups are assigned to 6ser I&2s that ensures only authorized persons can ma"e postings. 9hat are posting "eys? State the purpose of defining posting "eys? Posting "eys determine whether a line item entry is a debit or a credit as well as the
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possible field status for the transaction. Posting "eys are SAP delivered. If u want changes li"e ma"ing additional fields optional on payment type posting "eys then the best possible action is to copy the posting "ey that needs to be modified and then modify it. 9hat are field status groups?
Field status groups control the additional account assignments and other fields that can be posted at the line item level for a -B. account.
Suestions and Answers for SAP Financial S/!9hat are ad'ustment postings and its use? -ive t.codes and paths if possible? Answer* fbAJ%f!J4 and others could be used for ad'ustments. These ad'ustments are to correct any financial representation that has already been boo"ed into the accounts. S4!Suppose I have purchased goods of /J units #raw materials or semi!finished goods$ worth )s/JJJJ from vendor A #suppose$ and also made payment for the same. ;ow during the manufacturing process% it was observed that 7 units are defective% now my uestion is how do we deal with the defective units in SAP as I have already made payment for the /J units#i.e )s/JJJJ$. Answer* If you have a -); against these materials% then the same can be return delivered. An appropriate movement type needs to be configured for the same. As for the payment% raise a credit note on the vendor. N 6sing &ebit Memo you can get the money for defective 7 units. N!! -nan 1swari S.7!9e always copy company code or we can create manually also? If possible give reasons also. Answer* There are loads of tables that get copied over when copying co codes. This might be incomplete in a manual copy% and hence the manual route is not advisable.
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S.<!In case of APP% when ban" master data updated? S.A!Suppose in 4JJ< I have depreciation "ey ]A+@in 4JJA depreciation "ey I have changed to\,&\. In what way my balances would be affected li"e balances of depreciation% accumulated depreciation% assets etc. Answer* The difference in the depreciation that is posted already and what should be posted with historical effect will be posted in the current accounting period. S.E (ow many chart of accounts can be assigned to company code we can assign company code to chart of account through 5+E4? ;ow my uestion is in what way we can assign three types of chart of account to company code in one transaction code #I might be wrong plz correct me$ Answer* Three% although the group and country chart of accounts are optional. The group chart of accounts is assigned to the operational chart of accounts% and the only mandatory ,o is the 5perational ,o S.H (ow many financial statement versions can be assigned to co. code? Answer* As many FS0s as you want can be assigned to the co code i.e. /*n as of ,o ,ode* FS0.
I have created ,ompany ,ode and all other configuration related to the , ,ode. Also in MM I have created purchase order% created vendor% material etc. I couldn]t activate the P5 due to the following error messages in red* /. MAI;TAI; T5.1)A;,1 .IMITS F5) T5.1)A;,1 :18 P1 A,,56;T ASSI-;M1;T 4. ,5;T)5. I;&I,AT5)S F5) ,5;T)5..I;- A)1A &5 ;5T 1RIST. I have assigned controlling area to company code and I could see the controlling area in e3istence via master file and gl verification.
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/. MAI;TAI; T5.1)A;,1 .IMITS F5) T5.1)A;,1 :18 P1 A,,56;T ASSI-;M1;T !!!!!Q Please follow this lin" !!!Q SP)5 !!!!Q MM!!!!Q Purchasing !!!Q Purchase 5rder !!!Q Set Tolerance limits for price variance !!!Q (ere you have to set for Tolerance "eys P1 and S1. >ust copy them from std co. code.
4. ,5;T)5. I;&I,AT5)S F5) ,5;T)5..I;- A)1A &5 ;5T 1RIST. !!!!!Q In ,ontrolling !!!Q -eneral ,ontrolling !!!Q Maintain ,ontrolling Area !!!Q Maintain ,ontrolling Area !!!Q Activate ,omponentsB,ontrol Indicators !!!Q 8ou need to chec" if you want to activate the order managementBactivity based costingBcommitment management etc. SAP FI FAS /. There is \company\ field in the ,ompany ,ode global settings. The )B7 help says that it is being used for consolidation. 9e can use -roup ,hart of account to do the same. 9hat is the significance of this field? 4. 9hen we copy the ,5A% only one Fin Stat 0ersion is being copied. A ,5A can have many Fin Stat 0ersion. 9hy copying of ,5A allows only one Fin St 0er? 7. 9hat are the information that are not copied to new company code when we copy company code? <. 9hether one group chart of account can be assigned to 4 5perational charts. For 1g. I;TA and I;T+ is being used by group of company as 5,A. 9hether -,A -)P can be assigned to I;TA and I;T+? /A$. ,ompany is an organizational unit which is generally used in the legal consolidation to roll up financial statements of several company codes. A company can include one or more company codes. If we are going for ,onsolidation % we need to enter the E character alphanumeric company identifier that relates to this company code. ,ompany ,odes within a ,ompany must use the same chart of accounts and fiscal year. And for consolidation purpose we use -roup ,5A wherein we lin" the 5perating ,5A E7K
thru entering the -. account no. of the -roup ,5A in the -. Account of the 5perating ,5A. 4A$. A financial statement version corresponds to the chart of accounts and wherein Individual #operational$ accounts are assigned to the corresponding FS item on the lowest level of this version. +ut as for the rollup of Accounts is not possible in all the FS0 which can be copied% n rather can update manually n create multiple FS0s if necessary depending on the Financial Statements which are necessary for the 5rganization. 7A$. All the 5rganizational units #-lobal &ata$ for a company code will b copied to new company code upon using the copy function e3cept for the transactional data. <A$. 8es% -roup ,5A can be assigned i.e.% the -. ABc.;o. is lin"ed to the -. Accounts of the both 5perating ,5A . That means -roup ,5A consists of 6ni ue set of Accounts which can be lin"ed to 5p.,5A M/ and 5p.,5A M4. Ans* S.;o./. In the SAP system% consolidation functions in financial accounting are based on companies. A company can comprise one or more company codes. for e3ample* ,ompany A have < company codes which is e3isting in different state and B or country. 9hen ,ompany A wants to consolidated the accounts% it will give the common list of accounts which in turn called group chart of accounts. -roup chart of account is used to defineB list the -. account uniformly for all company codes. Ans* S.;o.4. In SAP )B7 system% will allow only one financial statement version for single ,5A which you need to assign the same while copying the ,5A. T.code 5+8H Ans* S.;o.7. 9hen you want to create F80% PP0% ,5A etc for new company code which is as same as e3isting company code% then you can copy all the information from the source company code to the target company else whatever is re uired as per the new company code re uirement you can only copy the same% rest you can create as per the re uirement. for e3ample Fiscal year for new company code may be shortened fiscal year which is differ from the e3isting company code. In this case% fiscal year for new company E<J
code
you
have
to
create
and
assign
it
to
company
code.
Ans* S.;o.<. 5perational chart of accounts is something differ from the -roup chart of accounts but -roup chart of account can be assigned to 5perating chart of account / and 4 through -. account no. 5perating chart of accounts* The operating chart of accounts contains the -. accounts that you use for posting in your company code during daily activities. Financial accounting and controlling both use this chart of accounts. 8ou have to assign an operating chart of account to a company code. -roup chart of accounts* The group chart of accounts contains the -. accounts that are used by the entire corporate group. This allows the company to provide reports for the entire corporate group
(ow do I "now which target cost version we are using? To find out which version is used for your Target ,ost% try this menu path IM- Q ,ontrolling !!Q Product ,ost ,ontrolling !!Q ,ost 5b'ect ,ontrolling !!Q Product ,ost by 5rder !!Q Period!end ,losing !!Q 0ariance ,alculation !!Q &efine Target ,ost 0ersions #tcode 5:0E$.
(ow do you change the \Input ta3 code ! Assets without input ta3\ value for a company in Asset Accounting? Technically% how do you change field M9S:=0A field in table TJK7,? TIA. 8ou can used transaction ]5+,.]. 0ia customizing* Asset accounting !!Q Integration with general ledger !!Q Assign input ta3 indicator for non!ta3able ac uisitions
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)e uire -) @ I0 report Is there any report on -) pending for I0? 8ou could try e3ecuting program )F91)1JJ% without postings.
This is the same program which is used for period end closing! regrouping of -)BI)...but for only a report do not create postings. or May be transaction M+AS can help you out.
)etained Profit Account After you run the -. balance carry forward% you only manage to "now the balance carry forward for the retained profit account but you don]t how much is actually post to the particular account. 8ou have try almost all of the standard report but still can]t find any report that can show you the figure. The balance carried forward is only a ]calculated] figure and not a ]posted] figure. The brea"!up of the retained earnings figure is available when you run the balance carried forward report. 8ou can also derive the balance by selecting only the P@. Accounts for the relevant period. The net balance of these accounts should e ual the retained earnings account.
A,( payment configuration +ased on <.J+. Is it possible to configure the system for A,( payments or do we need to upgrade? 8ou can use )FF56SUT to produce an A,( file. 8ou may have to use user e3its to write header and trailer records. Please read documentation on this program and it is
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self!e3planatory.
.oc"ing of Planning &ata in Profit ,enter Accounting (ow to loc" planning data in profit center accounting. In <.E b the transaction is SUA.)UIHJJ<7KA ! Maintain 0ersions you can loc" versions for each fiscal year
,hanges in vendor master Is code. #should be similar to customer master transaction 50A/$ 8ou can used report \)F:A+.JJ\. In the accounts payable reporting menu this program can be found via* Accounts payable !!Q Ade uacy and documentation !!Q Master data !!Q &isplay of vendor changes #&epending on your SAP version of course$ there a report which shows changes in vendor master data.
;ot only for one li"e M:J< or R:J< but for a range li"e all changes in vendors per c
+an" Statement 6pload (ow to use the program )F1+:ATR? This creates two files STAT1.TRT and IT1M.TRT. (ow are these files imported into SAP? Try using program )F1+:AJJ to upload the two files.
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! one is the header file containing the (ouse ban" @ account information along with the date and the statement number ! the other is the item details Integration of FI,5 with 5ther Modules 9hat are the steps for integration of FI,5 with other modules S&% MM etc.? Some basic information* FI!MM* The integration between FI!MM happens in T!code 5+8,. /. 9hen P5 is created* !!!! ;o 1ntry !!!!! 4. 9hen -) is posted Inventory Account dr #Transaction :ey +SR in 5+8,$
To -)I) account #T.:ey 9)R in T!code 5+8,$ 7. 9hen Invoice is posted -)I) 0endor account ,r. <. Payment made to 0endor 0endor To +an" ,learing ABc ,r. Points to "now * Movement Types% Assignment of Movement types to T!"eys #T! code 5M>>$% 0alue string #I also need some information on this$ % 5M9; and 5M9+ transactions. !!! ABc &r account &r.
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There is a close integration bBw FI @ MM% actually document flows from MM to FI in /. the following Movement areas such Types* as%
6sed to enable the system to find the predefined posting rules determining how the accounts of financial accounting system are to be posted @ to update the stoc" fields in the 4. matrl master data.#-oods 0aluation )eceipt% -oods ,lass* Issue% etc$
Assignment of material to grp of gl account% used to determine the gl accounts that are updated 7. as a result of goods "ey* movement.
TransactionB1vent
6sed to control the storage or filing of documents @ assignment of documents. 6sed to differentiate bBw various transactions such as goods movement that occur in inventory. <. Material Type*
1ach material should assign mtrl type in mtrl master record used to update whether changes made in ty are updated in material master record @ change in value also updated in stoc" account.
FI!S& Integration* The integration is done in T!code 0:5A /. Sales 5rder ,reated !!!;o 1ntry!!! 4. P-I done #-oods issue$
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,ost of -oods Sold To Inventory Account
&r #,onfigured in 5+8, -++ T!:ey$
7. +illing document released to Accounting ,ustomer Account &r.
To Sales )evenue Account #1). T!"ey in Pricing procedure$ ;ote * The -. account is assigned to this 1). in 0:5A <. Payment )eceived +an" ,ustomer ABc ,r. Points to :now * -ood to understand the pricing procedure and how the different transaction "eys are used li"e 1).% 1)S etc. 1ntering 13change )ate 8ou used 5+JI to enter the e3change rate ratio #from$ and ration #to$. There are three type of 13change rate *! /. 16)5 1uro &ollar 4. M 7. ) Standard translation at average rate 13change rate for currency revaluation ,learing ABc &r
Some Important Tcodes for FI -. A) AP Asset T ,odes &etails Financial Accounting SP)5 1nter IM-
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5RJ4 ,ompany ,ode ! ,reate% ,hec"% &elete 5RJ7 ,reate +usiness Area 5:+& Functional Areas
5+<A ,reate ,redit ,ontrol Area 5+4K Maintain Fiscal 8ear 0ariant 5+7H Assign ,o. ,ode to Fiscal 8ear 0ariant 5+/7 ,reation of ,hart of Account #,oA$ 5+8H ,opy ,hart of Account #,oA$ 5+8K Transport ,hart of Account 5+&< &efine Account -roup 5+84 ,opy -. Accounts from the ,hart to ,o. ,ode 5+A7 &efine )etained 1arnings 5+AI Maintain Financial Statement 0ersions 5+,< Maintain Field Status 0ariant 5++5 &efine Posting Period 0ariant
5+AH &efine &ocument Type @ ;umber )anges 5+</ Maintain Posting :eys 5+A< ,reate Tolerance -roups F+;/ 5+./ ,reate -. ;umber )anges Automatic Posting &ocumentation
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F+:P 5+8,
Automatic Account Assignment MM Automatic Account Assignment
5+8E 1nter -lobal Parameters FSJJ ,reation of -. Master )ecords
#F!J4$ Posting of -. Transactions #F+J7$ &isplay of -. &ocument #FS/J;$ &isplay of -. Accounts 5+<E &efine Interest ,alculation Types 5+&7 &efine 0endor Account -roup #R:J/$ ,reation of 0endor Master #F!<7$ Purchase Invoice Posting #F:/J;$ &isplay 0endor Account F//4 &efine (ouse +an"
5++I Maintain Terms of Payment #ToP$ 5+&4 ,reation of ,ustomer Account -roup 5+A7 ,ustomer Tolerance -roups #R&J/$ ,reation of ,ustomer Master #F&/J;$ &isplay ,ustomer Account #F!4I$ Incoming Payment Posting 5+E/ &efine &unning Area
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1,JI 5A&+ 5A5+ 5A5A
,opy )eference ,hart of &epreciation #,o&$ &efine &epreciation Area Assign ,hart of &epreciation to ,o. ,ode &efine Asset ,lass
A5KJ Assignment of Account in Asset ,lass 5A84 &etermination of &epreciation Area in Asset ,lass #ASJ/$ ,reation of Asset Master #AS//$ ,reation of Sub Asset #F!KJ$ Asset Purchase Posting #AFA+$ &epreciation )un #F!K4$ Asset Sale Posting #A9J/;$ Asset 13plorer
SAP FI Transaction ,ode .ist / (ow /. items )eset the ! to cleared T. reverse document code cleared and reverse * documents? the document. F+)A
The following procedure is to be followed to reverse the cleared document. Path d Accounting !!!Q financial Accounting !!!Q ,B. !!!Q &ocument!!!Q )eset ,leared In this screen select resetting and reverse radio button and give the reversal reason. * J/ and save the settings. F!J/ 1nter Sample &ocument
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F!J4 F!J7 F!J< F!JA F!JE F!JH F!/I F!/K F!4J F!4/ F!44 F!47 F!4A F!4E F!4H F!4I F!4K F!7J F!7/ F!74
1nter -B. Account Posting ,lear -B. Account Post with ,learing Post Foreign ,urrency 0aluation Post Incoming Payments Post 5utgoing Payments Payment with Printout )everse Statistical Posting )everse +ill .iability 1nter Transfer Posting 1nter ,ustomer Invoice )eturn +ill of 13change Pmt )e uest )everse ,hec"B+ill of 13ch. Incoming Payments Fast 1ntry 1nter ,ustomer ,redit Memo Post Incoming Payments Post ,ustomer &own Payment Post with ,learing Post 5utgoing Payments ,lear ,ustomer
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F!77 F!7< F!7A F!7E F!7H F!7I F!7K F!<J F!</ F!<4 F!<7 F!<< F!<E F!<H F!<I F!<K F!A/ F!A4 F!A7 F!A<
Post +ill of 13change 6sage Post ,ollection Post Forfaiting +ill of 13change Payment ,ustomer &own Payment )e uest 1nter Statistical Posting ,lear ,ustomer &own Payment +ill of 13change Payment 1nter 0endor ,redit Memo 1nter Transfer Posting 1nter 0endor Invoice ,lear 0endor )everse )efinancing Acceptance &own Payment )e uest Post 0endor &own Payment ,ustomer ;oted Item Post with ,learing Post Incoming Payments Post 5utgoing Payments ,lear 0endor &own Payment
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F!AA F!AE F!AH F!AI F!AK F!EJ F!E4 F!E7 F!E< F!EA F!EE F!EH F!KJ F!K/ F!K4 F.J/ F.J4 F.J7 F.J< F.JA
1nter Statistical Posting )everse Statistical Posting 0endor ;oted Item Payment with Printout Payment )e uest Maintain Table* Posting Periods Maintain Table* 13change )ates Par" 0endor Invoice Par" ,ustomer Invoice Preliminary Posting Par" 0endor ,redit Memo Par" ,ustomer ,redit Memo Ac uisition from purchase w. vendor Asset ac uis. to clearing account Asset )etire. frm Sale wB ,ustomer A+APB< )eport* +alance Sheet ,ompact >ournal )econciliation -B.* ,reate Foreign Trade )eport Foreign ,urrency 0al.* 5pen Items
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F.JE F.JH F.JI F.JK F.JA F.J+ F./J F.// F./4 F./7 F./< F./A F./E F./H F./I F./K F./A F./+ F.4J F.4/
Foreign ,urrency 0aluation*-B. Assts -B.* +alance ,arried Forward -B.* Account +alances -B.* Account .ist -B.* FT) )eport on &is" -B.* ,reate =4 to =< -B.* ,hart of Accounts -B.* -eneral .edger from &oc.File Advance Ta3 )eturn A+APB< )eport* Automatic ,learing A+APB< )eport* )ecurring 1ntries A+APB< )eport* .ist )ecurr.1ntries A+APB< )eport* -B. +al.,arried Fwd A+APB< )eport* ,ust.+al.,onfirmation A+APB< )eport* 0end.+al.,onfirmation -B.* -oodsBInvoice )eceived ,learing ,ustomerB0endor Statistics (ead 5ffice and +ranch Inde3 AB)* Account .ist AB)* 5pen Items
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F.44 F.47 F.4< F.4A F.4E F.4H F.4I F.4K F.4A F.4+ F.4, F.4&
AB)* 5pen Item Sorted .ist AB)* Account +alances AB)* Interest for &ays 5verdue +ill of 13change .ist AB)* +alance Interest ,alculation AB)* Periodic Account Statements ,ustomers* )eset ,redit .imit AB)* Set 6p Info System / ,alc.cust.int.on arr.* Post #wBo 5I$ ,alc.cust.int.on arr.* Post#with 5I$ ,alc.cust.int.on arr.* wBo postings ,ustomrs* FI!S& mast.data comparison
F.41 )econciliation +twn Affiliated ,omps F.4F F.4F.7J F.7/ F.74 F.77 F.7< Management Acct -roup )econciliation ,reate Account -roup )econcil. -B. AB)* 1valuate Info System ,redit Management ! 5verview ,redit Management ! Missing &ata ,redit Management ! +rief 5verview ,redit Management ! Mass ,hange
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F.7A F.7E F.7H F.7I F.7K F.<J F.</ F.<4 F.<< F.<A F.<E F.<H F.<I F.<A F.<+ F.<, F.AJ F.A/ F.A4 F.A7
,redit Master Sheet Adv.)et.on SlsBPur.Form Printout#&1$ Adv.rept.t3 slsBpurch.form print #+1 Transfer Posting of &eferred Ta3 , FI Maint. table TJ<4= #+ill13cTyp$ ABP* Account .ist ABP* 5pen Items ABP* Account +alances ABP* +alance Interest ,alculation ABP* Set 6p Info System / ABP* 1valuate Info System 0endors* calc.of interest on arrears 0endors* FI!MM mast.data comparison ,alc.vend.int.on arr.* Post #wBo 5I$ ,alc.vend.int.on arr.* Post#with 5I$ ,alc.vend.int.on arr.* wBo postings -B.* Profitability Segment Ad'ustmnt -B.* 5pen Items -B.* Acct +al.Interest ,alculation -B.* Account Assignment Manual
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F.A< F.AE F.AH F.AI F.AK F.AA F.A+ F.A, F.A&
-B.* Structured Account +alances &elete )ecurring &ocument -B.* &elete Sample &ocuments 5I +al.Audit Trail* fr.&ocument File Accum.,las.Aud.Trail* ,reate 13tract Accum.,las.Aud.Trail* 1val.13tract Accum.5I Aud.Trail* ,reate 13tract Accum.5I Audit Trail* &isplay 13tr. -B.* 6pdate +al. Sheet Ad'ustment
F.A1 -B.* Post +alance Sheet Ad'ustment F.AF F.AF.AI F.E/ F.E4 F.E7 F.E< F.EA F.EE F.HJ -B.* +alance Sheet Ad'ustment .og -B.* Subse .Ad'ustment#+ABP,$ Sp.1rA -B.* Adv.)ep.f.T3 on SlsBPurch.w.>ur ,orrespondence* Print )e uests ,orrespondence* Print Int.&ocuments ,orrespondence* &elete )e uests ,orrespondence* Maintain )e uests ,orrespondence* Print .etters #,ust$ ,orrespondence* Print .etters #0end$ +illB13change Pmnt )e uest &unning
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F.H/ F.HA F.HH F.HI F.HK F.IJ F.I/ F.KJ F.K/ F.K4 F.K7 F.KH F.KI F.KK FB.A FB.+ FB., FB.& FJJ FJJJ
&M1 with &is"* +B13cha. Presentation 13tended +illB13change Information , FI Maintain Table TJ<A& , FI Maintain Table TJ<A+ , FI Maintain Table TJ<AMass )eversal of &ocuments )everse Posting for Accr.B&efer.&ocs , FI Maintain Table TJ<AF , FI Maintain Table TJ<A. , FI Maintain TJ/4: #+illB13ch.$ Maintain +ill .iability and )em.)is" -eneral .edger* )eport Selection 0endors* )eport Selection ,ustomers* )eport Selection ,reate Pricing )eport ,hange pricing reports &isplay pricing reports 13ecute pricing reports SAPoffice* Short Message Accounting
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FJ/J FJ/; FJ/5 FJ/P FJ/S FJ/) FJ/S
A+APB< )eporting* Fiscal 8ear ,hange &ebit position )A single reversal 0acancy )6 single reversal AccrualsBdeferrals single reversal &ebit position M, single reversal M, settlement single reversal )everse Periodic Posting
FJ/T )everse Acc.B&ef. -eneral ,ontract FJ<J FJ</ FJ<4 FJ<7 FJ<< FJ<A FJ<E F/J/ F/J7 F/J< F/JH F//J )eorganization +an" Master &ata Archiving -B. Accounts Archiving ,ustomer Archiving 0endor Archiving &ocument Archiving Transaction Figures Archiving A+APB< )eporting* +alance Sheet Ad'. A+APB< )eporting* Transfer )eceivbls A+APB< )eporting* )eceivbls Provisn FI 0aluation )un Parameters for Automatic Payment
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F///
Parameters for Payment of P)e uest
F/71 A+APB< )eport* Automatic ,learing F/AJ F<IA FA7A FA70 FAEA FAIA FE/A FE<A FEEA &unning )un &ocument Archiving Archiving of -B. Accounts Management of -B. Account Archives ,ustomer Archiving Archiving of 0endors +an" archiving Transaction Figure Archiving Archiving of +an" &ata Storage
FILJ &isplay FI Main )ole &efinition FIL/ Maintain FI Main )ole &efinition FIL4 &isplay FI Amount -roups FIL7 Maintain FI Amount -roups FI+< , FI Maintain Table T+:&,
FI+E; , FI Maintain Table T+:P0 FI+, FI+F FI+, FI Maintain Table T+:F: , FI Maintain Table TJ<48 Maintain -lobal &ata for F///
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FI+( FI+> FI+: FI+M FI+; FI+5 FI+) FI+S
Inconsistencies TJ<4I and TJ<48 Maintain ,learing Accts #)ec.+an"$ Maintain A.1!,ompatible Pmnt Methods Maintain numb.range* Payment re uest ,orr.Acctg &ocuments Payment +loc" Payment re uest archiving .evels for Payment )e uests &etail display of payment re uests
FI+T &isplay Payment )e uests FI+6 FI+0 ,reate payment runs automatically )eversal of +an"!to!+an" Transfers
FI+9 )eset ,leared Items* Payt )e uests FI+= F/// ,ustomizing FIRR FA7K FA:A FA:P Payment )e uest ;o. )anges :I7!FI+M ,all up report with report variant ,onfig.* Show &isplay Format ,onfig.* Maintain &isplay Format
FA)/ S FI!A)I Maint. table TJE/A FA)A FA)+ S FI!A)I Maint. table TJE/PBS , FI!A)I Maint. table TJE/)
EEJ
FA)I FA)8 FA)= FAR/ FAR4 F+JJ F+J/ F+J4 F+J7
A) Interface* Third!party applicatns Table TJE/S Table TJE/0 +, sample SAP &1 4./ +, sample 4 SAP &1 4./ Accounting 1diting 5ptions Post &ocument ,hange &ocument &isplay &ocument
F+J7= &isplay &ocumentBPayment 6sage F+J< F+JA &ocument ,hanges Post with ,learing
F+JAU5.& Post with clearing F+JH F+JI F+JK F+/J F+// F+/4 F+/7 ,ontrol Totals )everse &ocument ,hange .ine Items InvoiceB,redit Fast 1ntry Post (eld &ocument )e uest from ,orrespondence )elease for Payments
EE/
F+/& F+/: F+/S F+4/ F+44 F+7/ F+</ F+AJ F+EJ F+EA F+HJ F+HA F+KK F+A/ F+A4 F+A7 F+AE F+AH
,lear ,ustomer ,lear 0endor ,lear -B. Account 1nter Statistical Posting )everse Statistical Posting 1nter ;oted Item Post Ta3 Payable -B. Acct Pstg* Single Screen Trans. 1nter Incoming Invoices 1nter Incoming ,redit Memos 1nter 5utgoing Invoices 1nter 5utgoing ,redit Memos ,hec" if &ocuments can be Archived ,ustomer &own Payment )e uest Post ,ustomer &own Payment ,lear ,ustomer &own Payment 0endor &own Payment )e uest Post 0endor &own Payment
F+AHU5.& Post 0endor &own Payment F+AI ,lear 0endor &own Payment
EE4
F+AIU5.& ,lear 0endor &own Payment F++/ Post Foreign ,urrency 0aln F++A F++P F+,> &isplay Acct &etermination ,onfig. Maintain Acct &etermination ,onfig. ,ash >ournal
F+,>,J , FI Maintain Tables T,>U,U>56);A.S F+,>,/ ,ash >ournal &ocument ;umber )ange F+,>,4 , FI Maint. Tables T,>UT)A;SA,TI5;S F+,>,7 , FI Maintain Tables T,>UP)I;T F+,5P8 ,opy Function Module F+&/ F+&4 F+&7 F+&< F+&A F+&K F+&F F+1/ F+14 F+17 1nter )ecurring 1ntry ,hange )ecurring 1ntry &isplay )ecurring 1ntry &isplay )ecurring 1ntry ,hanges )ealize )ecurring 1ntry 1nter )ecurring 1ntry Menu +an ue de France ,reate Payment Advice ,hange Payment Advice &isplay Payment Advice
EE7
F+1E F+1H F+F/ F+F4 F+F7 F+F< F+FA F+FE F+FH F+FI F+FT
&elete Payment Advice Add to Payment Advice Account ,IJ )eporting Minus Sp.-B. Ind. Financial Transactions ,ontrol )eport &ownload &ocuments )eports Minus 0endor Accounts &ocument ,hanges ,IJ )eports Minus Sp.-B. Ind. ,I< )eports ,ustomizing +&F
F+IP6 Maintain ban" chains for partner F+:A F+:F F+:P F+./ &isplay Accounting ,onfiguration F+:PB,arry 5ut Function #Internal$ Maintain Accounting ,onfiguration &isplay 0endor .ine Items
F+./; 0endor .ine Items F+.4 ,hange 0endor .ine Items
F+.4; 0endor .ine Items F+.7 &isplay -B. Account .ine Items
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F+.7; -B. Account .ine Items F+.< ,hange -B. Account .ine Items
F+.<; -B. Account .ine Items F+.A &isplay ,ustomer .ine Items
F+.A; ,ustomer .ine Items F+.E ,hange ,ustomer .ine Items
F+.E; ,ustomer .ine Items F+M/ F+M4 F+M7 F+M< F+MA F+M1 F+MP F+;/ F+;4 F+P/ 1nter Sample &ocument ,hange Sample &ocument &isplay Sample &ocument &isplay Sample &ocument ,hanges &isplay &unning Procedure +an"s Maintain &unning Procedure Accounting &ocument ;umber )anges ;umber )ange Maintenance* FIUP85)& 1nter Payment )e uest
F+)/ Post with )eference &ocument F+)4 Post &ocument F+)A )eset ,leared Items
EEA
F+), F+S/ F+TA F+TP F+64 F+67 F+6I F+0J F+0/ F+04 F+07 F+0< F+0A F+0E F+0+
)eset ,leared Items #Payment ,ards$ 1nter AccrualB&eferral &oc. &isplay Te3t &etermin.,onfiguration Maintain Te3t &etermin.,onfiguration ,hange Intercompany &ocument &isplay Intercompany &ocument )everse ,ross!,ompany ,ode &ocument Post Par"ed &ocument Par" &ocument ,hange Par"ed &ocument &isplay Par"ed &ocument ,hange Par"ed &ocument #(eader$ &ocument ,hanges of Par"ed &ocuments Par"ed &ocument X Post Par"ed &ocument
F+9/ 1nter +ill of 13change Pmnt )e uest F+94 Post +ill of 13ch.acc.to Pmt )e uest F+97 Post +ill of 13change 6sage F+9< )everse +ill .iability F+9A ,ustomer ,hec"B+ill of 13change
EEE
F+9E 0endor ,hec"B+ill of 13change F+9H +an" file to file system #for F+9&$ F+9I File to +an" #for Transaction F+9&$ F+9K , FI Maintain Table TJ<A&TA F+9A F+9& , FI Maintain Table TJ<Ea )eturned +ills of 13change Payable
F+9&4 Parameter Transaction for F+9& F+91 +illB13ch.Presentatn ! International F+9S F+9) F+9S F+=J F+=/ F+=4 F+=7 F+=< F+=A F+=I F+=A F+=, FI Maintain Table TJ<AT , FI Maintain Table TJ<A9 , FI Maintain Table TJ<Es &isplayB1dit Payment Proposal Post Incoming Payments Post 5utgoing Payments Incoming Payments Fast 1ntry Payment with Printout Print ,hec" For Payment &ocument &isplay Payment )un &isplay Pmnt Program ,onfiguration Failed ,ustomer Payments
EEH
F+=P F,/J F,// F,IJ F,I4 F,AA
Maintain Pmnt Program ,onfiguration Financial Statements ,omparison &ata 13tract for FI Transfer &ocument ,IJ &ocument ,I4 ,hec" Archiving
F,,/ Payment ,ards* Settlement F,,4 Payment ,ards* )epeat Settlement F,,7 Payment ,ards* &elete .ogs F,,< Payment ,ards* &isplay .ogs F,,) F,(/ F,(4 F,(7 F,(< F,(A F,(E F,(H F,(I F,(K Payment ,ard 1valuations &isplay ,hec" Information &isplay Payment &ocument ,hec"s 0oid ,hec"s )enumber ,hec"s ,reate ,hec" Information ,hange ,hec" InformationB,ash ,hec" )eprint ,hec" )everse ,hec" Payment 0oid Issued ,hec"
EEI
F,(A F,(+ F,(& F,(1 F,(F F,(F,(I F,(: F,(; F,() F,(T F,(6 F,(0 F,(R
,hec" archiving ,hec" retrieval &elete Payment )un ,hec" Information &elete 0oided ,hec"s &elete Manual ,hec"s &elete cashingBe3tract data ,hec" .ots ,hec" Tracing Initial Menu ,hec" )egister 5nline ,ashed ,hec"s ,hange chec"Bpayment allocation ,reate )eference for ,hec" , FI Maintain Table T05I& ,hec" 13tract ! ,reation
F,I9,6 +9 ,ustomizing for ,S F,I9&JJ &ownload Info5b'ect te3t F,I9&/J &ownload Info5b'ect hierarchies F,:) F,MM F,M; International cashed chec"s , FI Preparations for consolidation FI Initial ,onsolidation Menu
EEK
F,0/ F,04 F,07
,reate AB) Summary &elete AB) Summary 1arly 9arning .ist +usiness 13plorer Analyser +9 Administrator 9or"bench
F,U+9U+1R F,U+9U)SA/
F,U+9U)S=&1.1T1 &elete +9 Suery 5b'ects F,U+9U)S=0 F&!/ F&J/ F&J4 Maintain +9 0ariables
;umber range maintenance* F00&U)A;. ,reate ,ustomer #Accounting$ ,hange ,ustomer #Accounting$
F&J4,5)1 Maintain customer F&J7 F&J< F&JA F&JE F&JI F&JK F&/J &isplay ,ustomer #Accounting$ ,ustomer ,hanges #Accounting$ +loc" ,ustomer #Accounting$ Mar" ,ustomer for &eletion #Acctng$ ,onfirm ,ustomer Individually#Actng$ ,onfirm ,ustomer .ist #Accounting$ ,ustomer Account +alance
F&/J; ,ustomer +alance &isplay F&/J;A ,ustomer +al. &isplay with 9or"list
EHJ
F&// F&/A F&/E F&4< F&74 F&77 F&7H F&,6 F&F& F&IJ F&I/ F&I4 F&I7 F&I< F&IA F&IE F&I+ F&I, F&I: F&IM
,ustomer Account Analysis Transfer customer changes* send Transfer customer changes* receive ,redit .imit ,hanges ,hange ,ustomer ,redit Management &isplay ,ustomer ,redit Management ,redit Management Mass ,hange .oans customizing menu ,ash Management Implementation Tool 13ecute )eport ,reate )eport ,hange )eport &isplay )eport ,reate Form ,hange Form &isplay Form +ac"ground Processing Maintain ,urrency Translation Type Maintain :ey Figures )eport Monitor
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F&I5 F&IP F&IS F&I) F&IT F&I0 F&IR F&I8 F&I=
Transport )eports Transport Forms Import )eports from ,lient JJJ Import Forms from ,lient JJJ Translation Tool ! &rilldown )eport Maintain -lobal 0ariable )eorganize &rilldown )eports )eorganize )eport &ata )eorganize Forms
F&:<7 ,redit Management ! Master &ata .ist F&M; F&55 F&TA F&TT F1+A F1+, +orrower]s notes order overview TemSeB)1-6T &ata Administration Treasury &ata Medium Administration Postprocess 1lectronic +an" Statmt -enerate Multicash format
F1+MS- &isplay Internet Messages F1+5AS )e uest Account Statement via 5FR F1+5FR 5FR Functions F1+P Post 1lectronic +an" Statement
EH4
F1+STS Search String Search Simulation F1S) F16+ F16I FFX7 FFX< FFXA FFXE FFXH FFXA FFX+ FFX, FFX& FFX. FFXS FFXR FF!/ FF!4 FF!7 FF!< Importing of P5) File #Switzerland$ Ad'ust 0I+1PP after 16)5 conversion )eal 1state Implementation -uide Send planning data to central system )etrieve planning data )etrieve transmission results ,hec" settings ,hec" all e3ternal systems Maintain T)!,M subsystems ,onvert Planning -roup ,onvert planning level ,onvert business areas &isplay transmission information &isplay transmission information ,onfigure the central T)!,M system 5utstanding ,hec"s 5utstanding +ills of 13change ,ash Management Summary )ecords ,MF &ata In Accounting &ocuments
EH7
FF!A FF!E FF!H FF!I FF!K FF./ FF.7 FF.< FF.A FF.E FF.H FF.I FF.K FF.& FFB/ FFB4 FFB7 FFB< FFBA FFBE
,MF )ecords fr.Materials Management ,MF )ecords from Sales Forecast Item >ournal Payment Advice >ournal >ournal Standard -B. Account Interest Scale -B. Account ,ashed ,hec"s 0endor ,ashed ,hec"s Import 1lectronic +an" Statement &isplay 1lectronic +an" Statement Payment Advice ,omparison Print Payment 5rders Post Payment 5rders -enerate payt re . from advices ,ompare +an" Terms ,ompare value date Archive advices from ban" statements Import electronic chec" deposit list Post electronic chec" deposit list &epositBloan mgmt analysisBposting
EH<
FFBH FFBI FFBK FFE7 FFEA FFEH FFEI FFEA FFE+ FFHJ FFH/ FFH4 FFH7 FFH< FFHA FFH+ FF*/ FF+< FF+A
&epositBloan management int accruals Import +an" Statement into ,ash Mgmt ,ompare Advices with +an" Statement ,reate Planning Memo )ecord .ist of ,ash Management Memo )ecords Manual +an" Statement Manual ,hec" &eposit Transaction 1dit ,ash Mgmt Pos Payment Advices 1dit li uidity forecast planned item ,ash Mgmt Posit.B.i uidity Forecast ,ash Position .i uidity forecast ,ash ,oncentration 6se Program to Access ,ash ,oncntn ,ash Position .i uidity forecast Maintain e3change rates Import electronic chec" deposit list Post electronic chec" deposit list
FF.U5.& &isplay Transmission Information
EHA
FFSU5.& &isplay Transmission Information FFT. FF9/ FF9) Telephone list 9ire Authorization Post Payment )e uests from Advice
FF9)U)1S61STS ,reate Payment )e uests from Advice FFU/ FFU7 FFU< FFUA FFUE Standard -B. Account Interest Scale -B. Account ,ashed ,hec"s 0endor ,ashed ,hec"s Import 1lectronic +an" Statement &isplay 1lectronic +an" Statement
SAP FI Transaction ,ode .ist 4 F-KK F-IJ F-I/ F-I4 F-I7 F-I< F-IA F-IE F-I+ Fle3ible -B.* )eport Selection 13ecute )eport ,reate )eport ,hange )eport &isplay )eport ,reate Form ,hange Form &isplay Form +ac"ground Processing
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F-I, F-I: F-IM F-I5 F-IP F-IS F-I) F-IT F-I0 F-IR F-I8 F-I=
Maintain ,urrency Translation Type Maintain :ey Figures )eport Monitor Transport )eports Transport Forms Import )eports from ,lient JJJ Import Forms from ,lient JJJ Translation Tool ! &rilldown )eport. Maintain -lobal 0ariable )eorganize &rilldown )eports )eorganize )eport &ata )eorganize Forms
F-MJ Special Purpose .edger Menu F-)P )eport Painter
F-)9 )eport 9riter Menu FIJ/ FIJ4 FIJ7 FIJ< FIJE ,reate +an" ,hange +an" &isplay +an" &isplay +an" ,hanges Mar" +an" for &eletion
EHH
FIJH FI/4
,hange ,urrent ;umber )ange ;umber ,hange (ouse +an"sB+an" Accounts
FI/4,5)1 ,hange (ouse +an"sB+an" Accounts FI/7 FI++ FI+, FI+& FI+F &isplay (ouse +an"sB+an" Accounts +an" chain determination Scenarios for +an" ,hain &etermine. Allocation client Maintenance transaction +T1
FI+(S &isplay ban" chains for house ban"s FI+(6 Maintain ban" chains for house ban"s FI+./ ,ontrol 5rigin Indicator FI+.4 Assign 5rigin FI+.7 -roup of (ouse +an" Accounts FI+PS &isplay ban" chians for partners FI+P6 Maintain ban" chains for partner FI+TS &is. ban" chains for acct carry over FI+T6 Main. +an" chains for acct,arry over FI(, ,reate In house ,ash ,enter
FI.A6FU9FU,6ST Store 5rder* 9or"flow ,ustomizing FI.1 ,ross!,lient File ;amesBPaths
EHI
FI.I;0U9FU,6ST Store Inventory* 9or"flow ,ustomizing FI;A FI;F FI;P +ranch to Financial Accounting Info System 1vents Info System Processes ,ontact Partner )esponsibilities
FITPU)1SP5
FITPUS1TTI;-S Settings for Travel Planning FITPUS1TTI;-SUT)11 FIT0F1.& Tree Tree Maintenance ,urrent Settings
F>A/ Inflation Ad'ustment of -B. Accounts F>A4 )eset Transaction &ata -B. Acc.Infl. F>A7 +alance SheetBP@. with Inflation F>A< Infl. Ad'ustment of 5pen Items #F,$ F>AA Infl. Ad'. of 5pen )eceivables #.,$ F>AE Infl. Ad'. of 5pen Payables #.,$ F>11 F:J/ F:J4 13ercise Subscription )ight ,reate 0endor #Accounting$ ,hange 0endor #Accounting$
F:J4,5)1 Maintain vendor F:J7 F:J< &isplay 0endor #Accounting$ 0endor ,hanges #Accounting$
EHK
F:JA F:JE F:JI F:JK F:/J
+loc" 0endor #Accounting$ Mar" 0endor for &eletion #Acctng$ ,onfirm 0endor Individually #Acctng$ ,onfirm 0endor .ist #Accounting$ 0endor Account +alance
F:/J; 0endor +alance &isplay F:/J;A 0endor +alance &isplay F:/A F:/E F:IJ F:I/ F:I4 F:I7 F:I< F:IA F:IE F:I+ F:I, F:I: F:IM Transfer vendor changes* receive Transfer vendor changes* receive 13ecute )eport ,reate )eport ,hange )eport &isplay )eport ,reate Form ,hange Form &isplay Form +ac"ground Processing Maintain ,urrency Translation Type Maintain :ey Figures )eport Monitor
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F:I5 F:IP F:IS F:I) F:IT F:I0 F:IR F:I8 F:I= F:M;
Transport )eports Transport Forms Import )eports from ,lient JJJ Import Forms from ,lient JJJ Translation Tool ! &rilldown )eport. Maintain -lobal 0ariable )eorganize &rilldown )eports )eorganize )eport &ata )eorganize Forms
F:MT FI Acct Assignment Model Management F.+/ F.+4 F.+P F.,0 Post processing .oc"bo3 &ata Import .oc"bo3 File Post .oc"bo3 &ata ,reateB1dit &ocument Template 9F
FMLJ &isplay FM Main )ole &efinition FML/ Maintain FM Main )ole &efinition FML4 &isplay FM Amount -roups FML7 Maintain FM Amount -roups FML< &isplay FM +udget .ine -roups
EI/
FMLA Maintain FM +udget .ine -roups FMLE &isplay FM &ocument ,lasses FMLH Maintain FM &ocument ,lasses FMLI &isplay FM Activity ,ategories FMLK Maintain FM Activity ,ategories FMLA FML+ &isplay &oc.,lass!!Q&oc.,at. Assgmt Maintain &oc.,lase!!Q&oc.,at.Assgmt
FMJ7 &isplay FM &ocument FM4/ ,hange 5riginal +udget FM44 &isplay 5riginal +udget FM4A ,hange Supplement FM4E &isplay Supplement FM4H ,hange )eturn FM4I Transfer +udget FM4K &isplay )eturn FM4& FM41 FM4F FM4FM4( &isplay Funds ,enter (ierarchy ,hange +udget &ocument &isplay +udget &ocument Funds ,enter (ierarchy Maintain Funds ,enter (ierarchy
EI4
FM4I FM4S FM4T FM46 FM40 FM7& FM7FM7( FM7I FM7; FM7S FM76
,reate Funds ,enter &isplay Funds ,enter ,hange )eleases ,hange Funds ,enter &isplay )eleases &isplay ,ommitment Item (ierarchy ,ommitment Item (ierarchy Maintain ,ommitment Item (ierarchy ,reate ,ommitment Item ,ommitment Items for -B. Accounts &isplay ,ommitment Item ,hange ,ommitment Item
FM<I ,hange Financial +udget* Initial Scn FM<IU/ PS!,M* ,reate Planning .ayout FM<IU4 PS!,M* ,hange Planning .ayout FM<IU7 PS!,M* &isplay Planning .ayout FM<K &isplay Financial +udget* Init.Scrn FM<FMAI FMAS +udget Structure 1lement (ierarchy ,reate Fund &isplay Fund
EI7
FMA6
,hange Fund &elete fund preselection
FMAU&1.
FMAU&ISP &isplay fund preselection FMAUS1. FMEI FMES FME6 Preselection Fund
,reate Application of Funds &isplay Application of Funds ,hange Application of Funds
FMH/ Maintain ,over Pools FMH4 Assign FM Acct Asst to ,over Pool FMHI ,haract.-roups for ,over Pools FMHK -rouping ,hars for ,over Pool FMHA FMHI FMHP FMHS FMH6 FMK+ FMK, FMK& FMK1 &isplay ,over 1ligibility )ules ,reate Attributes for FM Acct Asst Maintain ,over 1ligibility )ules &isplay ,over 1ligibility )ules Maintain ,over 1ligibility )ules ,opy +udget 0ersion Plan &ata Transfer from ,5 .oc" +udget 0ersion 6nloc" +udget 0ersion
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FMKF FMKFMK( FMKI FMK> FMK: FMK. FMKM FMK; FMKP FMKS
&elete +udget 0ersion )oll 6p Supplement )oll up 5riginal +udget )oll 6p )eturn )oll 6p )eleases ,hange +udget Structure &isplay +udget Structure &elete +udget Structure -enerate +udget 5b'ect )econstruct +udget &istrbtd 0alues Total 6p +udget
FMK9 Ad'ust Funds Management +udget FMA/ Matching* Totals and +alances #,+M$ FMA4 Matching* ,+M .ine Items and Totals FMA7 Matching* FI .ine Items #,+M$ FMA< Matching* FI +an" .ine Items #,+M$ FMAA FMA+ FMA, FMA& Matching* .ine Items and Totals #FM$ Matching* FI FM .ine Items .eveling* FM ,ommitment .ine Items .eveling* FI!FM Totals )ecords
EIA
FMA1 &isplay ,hange &ocuments FMAF .evel .ine Items and Totals Items
FM+J ,5 &ocument Transfer FM+/ &isplay Security Prices!,ollect. FM+I 6se )evenues to Increase 13pend.+dgt FM+6&JJA FIFM +udget &ata 13port FM+6&JJE FIFM +udget &ata Import FM+0 Activate Availability ,ontrol
FM,4 ,ustomizing in &ay!to!&ay +usiness FM,+ FM,, FM,& FM,FM,; FM,) FM,T )eassignment* &ocument Selection )eassignment* FM!,5 Assignment )eassignment* &elete 9or" .ist )eassignment* 5verall Assignment )eassignment* Supplement.Acct Assgt )eassignment* &isplay 9or" .ist )eassignment* Transfer
FM&/ ,hange ,arry forward )ules FM&4 &isplay ,arry forward )ules FM&M FM&S Monitor ,losing 5perations ,opy ,arry forward )ules
EIE
FM&T &isplay ,arry forward )ules FM1/ FM14 FM17 FM1< FM1A FM1E FM1H FM1I FM1K FM1+ FM1( FM1: FM1. FM1M FM1; FM15 FM1P FM1S FM1) Import Forms from ,lient JJJ Import )eports from ,lient JJJ Transport Forms Transport )eports )eorganize Forms )eorganize &rilldown )eports )eorganize )eport &ata Maintain +atch 0ariants Translation Tool ! &rilldown Structure )eport +ac"grnd Processing SAP!1IS* (ierarchy Maintenance FM,A* ,reate &rilldown )eport FM,A* ,hange &rilldown )eport FM,A* &isplay &rilldown )eport FM,A* ,reate Form FM,A* ,hange Form FM,A* &isplay Form FM,A* )un &rilldown )eport FM,A* &rilldown Tool Test Monitor
EIH
FM16)5/ ,reate 1uro FM Area FM16)54 )efresh 1uro Master &ata FM16)57 &isplay 1uro FM Areas FM16)5< &eactivate 1uro FM Areas FM10 FMFJ FMF/ Maintain -lobal 0ariable Payment Selection )evenue Transfer
FM-/ FM* ,reate ,ommitment Item -roup FM-4 FM* ,hange ,ommitment Item -roup FM-7 FM* &isplay ,ommitment Item -roup FM-< FM* &elete ,ommitment Item -roup FM-A -enerate +S 5b'ects fr.,mmt Item -rp FM(, FM(,hec" +udget Structure 1lements in () -enerate +udget Struc 1lements in ()
FM(-- -enerate +S 1lements f. Several Funds FM(( Master &ata ,hec"
FM(IST Apportion &ocument in FM FM(0 FMIA FMI+ +udget Memo Te3ts &isplay )ules for )evs.Incr.+udget Increase +udget by )evenues
EII
FMI, FMI. FMIP FMIS FMI6
-enerate Additional +udget Incr.&ata &elete )ules for )evs Incr. +udget Maintain )ules for )evs.Incr.+udget &isplay )ules for )evs.Incr.+udget Maintain )ules for )evs.Incr.+udget
FM>/ Fiscal 8ear ,lose* Select ,ommitment FM>/UT) Settlement* Select ,ommitment FM>4 Fiscal 8ear ,lose* ,arr.Fwd ,ommts FM>4UT) Settlement* Transfer ,ommitment FM>7 )everse ,ommitments ,arry forward FM>A +udget Fiscal 8ear ,lose* Prepare
FM>AUT) +udget Settlement* Prepare FM>+ &etermine +udget 8ear!1nd ,losing
FM>+UT) +udget Settlement* &etermine FM>, +udget Fiscal!8ear ,lose* ,arry Fwd
FM>,UT) +udget Settlement* Transfer FM>& FM.& FM.F )everse Fiscal 8ear ,lose* +udget .edger &eletion ,lassify Movement Types
FM;J Subse uent Posting of FI &ocuments
EIK
FM;/ Subse uent Posting of MM &ocuments FM;4 Subse uent Posting of +illing &ocs FM;7 Transfer Purchase )e . &ocuments FM;< Transfer Purchase 5rder &ocuments FM;A Transfer Funds )eservation &ocuments FM;I Simulation .ists &ebit Position FM;IU5.& Simulation .ists &ebit Position FM;K Posted &ebit Position .ist FM;KU5.& Posted &ebit Position .ist FM;A FM;P FM;) FM;S FM;6 FMPJ FMP/ FMP4 &isplay ,+A )ules Maintain ,+A )ules Assign S;!+6ST. to ,+A &isplay ,+A )ules Maintain ,+A )ules Maintain Financial +udget &isplay Financial +udget &elete Financial +udget 0ersion
FM)J )econstruct Par"ed &ocuments FM)/ ActualB,ommitment )eport FM)4 ActualB,ommitment per ,ompany ,ode
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FM)7 PlanBActualB,ommitment )eport FM)< PlanB,ommitment )eport w.(ierarchy FM)AA /4 Period Forecast* Actual and Plan FM)EA Three Period &isplay* PlanBActual FM)A FM)+ Access )eport Tree Access )eport Tree Archive 1armar"ed Funds
FM)1UA),(
FM)1U196J/ 1armar"ed Funds* 1uro Preprocessing FM)1U196J4 1armar"ed Funds* 1uro Post processing FM)1US1).: ,lose 1armar"ed Funds FM)P/I ,lear Subse uent Postings FMSS FMS6 &isplay Status Assignment ,hange Assigned Status
FM6J &isplay Funds )eservation &oc.Types FM6/ Maintain Funds )eservation &oc.Types FM64 &isplay Funds )eservtn Fld 0ariants FM67 Maintain Funds )esvtn Field 0ariants FM6< &isplay Funds )eservation Fld -roups FM6A Maintain Funds )eservatn Fld -roups FM6E &isplay Funds )eservtn Field Selctn
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FM6H Maintain Funds )esvtn Field Selection FM6I &isplay Template Type for Fds )esvtn FM6K Maintain Template Type for Fds )esvn FM6A FM6+ FM6, FM6& &isplay Fds )es.Template Type Fields Maintain Fds )es.Template Type Fields &isplay Funds )es. )eference Type Maintain Funds )es.)eference Type
FM61 &isplay Funds )es.)ef.Type Fields FM6F FM6FM6( FM6I FM6> FM6: Maintain Fds )svtn )ef.Type Fields &isplay )easons for &ecision Maintain )easons for &ecisions &isplay -roups for 9or"flow Fields Maintain -roups for 9or"flow Fields &isplay Fields in -roups for 9F
FM6. Maintain Fields in -roups for 9F FM6M FM6; FM60 &isplay Field Select !!Q0ariantB-roup &isplay Field Seln!!Q0ariantB-roup Funds )esvtn Field Status 0ar.Asst
FM0/ ,reate Forecast of )evenue FM04 ,hange Forecast of )evenue
EK4
FM07 &isplay Forecast of )evenue FM0< Approve Forecast of )evenue FM0A ,hange FM Acct Asst in Fcst of )ev. FM0E )educe Forecast of )evenue Manually FM0I FM05 FM0S ,reate Summarization Item Fund +alance ,arry forward &isplay Summarization Item
FM0T ,arry Forward Fund +alance FM06 ,hange Summarization Item
FM9/ ,reate Funds +loc"ing FM94 ,hange Funds +loc"ing FM97 &isplay Funds +loc"ing FM9< Approve Funds +loc"ing FM9A ,hange FM Acct Asst in Funds +l"g FM9A ,reate Funds Transfer
FM9A= Payment Transfer FM9+ FM9, FM9& FM91 ,hange Funds Transfer &isplay Funds Transfer Approve Funds Transfer ,hange FM Acct Asst in Funds Trsfr
EK7
FMR/ ,reate Funds )eservation FMR4 ,hange Funds )eservation FMR7 &isplay Funds )eservation FMR< Approve Funds )eservation FMRA ,hange FM Acct Asst in Funds )esvn FMRE Funds )eservation* Manual )eduction FM8/ ,reate Funds ,ommitment FM84 ,hange Funds ,ommitment FM87 &isplay Funds Pre commitment FM8< Approve Funds Pre commitment FM8A ,hange FM Acct Asst in Funds Prcmmt FM8E )educe Funds Pre commitment manually FM=/ FM=4 FM=7 FM=< FM=A FM=E ,reate Funds ,ommitment ,hange Funds ,ommitment &isplay Funds ,ommitment Approve Funds ,ommitment ,hange FM Acct Asst in Funds ,ommt )educe Funds ,ommitment Manually
FM=+0T ,arry Forward +alance FM== )evalue Funds ,ommitments
EK<
FMU&.JH FMU&.FI FMU&.FM FMU&.5I
&elete 9or" list &eletes FI &ocuments Transferred from &eletes all FM &ata #fast$ &eletes ,mmts Transferred from FM
FMU16)5UM Parameter maintenance for euro conv. FMU),JE )econcile FI Paymts!!Q FM Totals Items FMU),JH )econcile FI Paymts!!Q FM .ine Items FMU),JI )econcile FM Paymts !!Q FM .ine Items FMU),// Select 5ld Payments FMUS/47 FMUS4J/ FMUS&JH F;!/ F;!< F;!A F;!E F;JK F;// F;/4 F;/7 -)BI)* Post 5Is to FM Again Post Payments on Account to FIFM &isplay 9or" list
;o. range* F00&U)A;. #.oan number$ ;umber range maintenance* F00&UP;;) ;umber range maintenance* F00&US;+;) ;umber range maintenance* F00&U)P;) ,reate +orrower]s ;ote 5rder ,hange borrower]s note order &isplay borrower]s note order &elete borrower]s note order
EKA
F;/A F;/E F;/H F;/I F;/K F;/A F;/0 F;4J F;4/ F;44 F;47 F;4< F;4A F;40 F;7J F;7/ F;74 F;77 F;7< F;7A
,reate borrower]s note contract ,hange borrower]s note contract &isplay borrower]s note contract Payoff borrower]s note contract )everse borrower]s note contract ,reate other loan contract ,reate other loan contract ,reate borrower]s note offer ,hange borrower]s note offer &isplay borrower]s note offer &elete borrower]s note offer Activate borrower]s note offer ,hange other loan application ,hange other loan contract ,reate policy interested party ,hange policy interested party &isplay policy interested party &elete policy interested party Policy interested party in applic. Policy interested party in contract
EKE
F;7H F;7A F;70 F;<J F;</ F;<4 F;<7 F;<< F;<A F;<A F;<0 F;AA F;A0 F;E/ F;E4 F;E7 F;HJ F;H4 F;IJ F;I/
.oan )eversal ,hain &isplay other loan application &isplay other loan contract ,reate other loan interested party ,hange other loan interested party &isplay other loan interested party &elete other loan interested party 5ther loan interest. Party in applic. 5ther loan interested prty in cntrct &elete other loan application &elete other loan contract 5ther loan application in contract Payoff other loan contract ,reate collateral value ,hange collateral value &isplay collateral value .ist 4A .ist A< 1nter manual debit position ,hange manual debit position
EKH
F;I4 F;I7 F;I< F;IA F;IE F;IH F;II F;IA F;I+ F;I, F;I& F;AJ F;A/ F;A4 F;A7 F;A< F;AA F;AE F;AH F;AI
&isplay manual debit position ,reate waiver ,hange waiver &isplay waiver 1nter debit position depreciation ,hange debit position depreciation &isplay debit position depreciation Manual 1ntry* 6nsched. )epayment Manual 1ntry* 5ther +us. 5perations Manual 1ntry* ,harges Post Planned )ecords Policy application in contract ,reate mortgage application ,hange mortgage application &isplay mortgage application ,omplete mortgage application Mortgage application in contract ,reate policy application ,hange policy application &isplay policy application
EKI
F;AK F;AA F;A+ F;A, F;A&
&elete policy application )eactivate deleted mortgage applic. )eactivate deleted mortg. int.party )eactivate deleted mortgage contract )eactivate deleted policy applicat.
F;A1 )eactivate deleted policy contract F;AF;A( F;AI F;A: )eactivate deleted other loan applic )eactivate del. other loan int.party )eactivate deleted other loan cntrct Select file character
F;A. )eactivate deleted +;. contract F;AM )eactivate deleted policy contract
F;AS. .oans* Account Analysis F;+/ Transfer to a .oan F;+4 Transfer from a .oan F;+7 &ocument )eversal ! .oans F;+I +A0 Information F;+K +A0 transfer F;+& F;+.oans!Automatic bal. sheet transfer -uarantee charges list
EKK
F;+6 F;,&
&A)9I;! .oans accounting menu Transfer ,ustomizing for &unning
F;,9/ Maintain Standard )ole F;,94 Transaction )elease* Ad'ust 9or"flow F;&& F;1; ,onvert &unning &ata in &unn. (istory ,reate .oan
F;1;A.- ,reate -eneral .oan F;1;(8P ,reate Mortgage .oan F;1;P5. ,reate Policy .oan F;1;SS& ,reate +orrower]s ;ote .oan F;F/ F;F4 F;F7 F;F< F;FK F;F5 F;FP F;FS F;F) )ollover* ,reate file )ollover* ,hange file )ollover* &isplay file )ollover* Fill file )ollover* 1valuations ISIS* ,reate file ISIS* ,hange file ISIS* &isplay file ISIS* Fill file
F;FT )ollover* File evaluation
HJJ
F;F6 F;-4 F;-7 F;I/ F;I4 F;I7 F;I< F;IA F;IE F;IA F;I+ F;I, F;I& F;I1 F;I( F;I> F;I: F;I. F;I; F;I5
)ollover* 6pdate file Total .oan ,ommitment Total ,ommitment ,reate mortgage application ,hange mortgage application &isplay mortgage application &elete mortgage application Mortgage application to offer Mortgage application in contract ,reate interested party ,hange interested party &isplay interested party &elete interested party )eactivate interested party &ecision!ma"ing ,reate credit standing ,hange credit standing &isplay credit standing ,reate collateral value ,hange collateral value
HJ/
F;IP F;:J F;:/ F;:5 F;./ F;.4 F;.7 F;.< F;.A F;.E
&isplay collateral value Multimillion .oan &isplay #-+A/<$ .oans to Managers #-+A/A$ ,ond.types ! ,ond.groups allocation )ollover* ,reate Main File )ollover* ,hange Main File )ollover* &ispl. Main File Structure ;ew business ;ew business ;ew business
F;M/ Automatic Posting F;M/S Automatic Posting ! Single F;M4 +alance sheet transfer F;M7 .oans reversal module F;M< 6ndisclosed assignment F;MA Automatic debit position simulation F;ME Post dunning chargesBint.on arrears F;MH .oan reversal chain F;MA F;M& Partner data* Settings menu Submenu -eneral .oans
HJ4
F;M1 .oans management menu F;M1, .oans Management Menu F;M( F;MI F;M5 F;MP F;MS F;;< F;;A F;;E F;;H F;;I F;;K F;5/ F;54 F;57 F;5A F;5E F;5H F;5I .oans management menu .oans information system .oans Menu Policy .oans )ollover .oans Menu +orrower]s ;otes &isplay general file 1dit general file &isplay general main file 1dit general main file &isplay general main file 1dit general overall file ,reate 5b'ect ,hange 5b'ect &isplay 5b'ect ,reate collateral ,hange collateral &isplay collateral ,reate 5b'ects from File
HJ7
F;5K F;PJ F;P< F;PA F;PE F;PH F;PI F;PK F;S4 F;S7 F;S< F;SA F;SE F;SH F;SI F;SK F;SF F;S-
,reate ,ollateral from File 1dit rollover manually )ollover* &isplay file )ollover* 1dit File )ollover* &isplay main file )ollover* 1dit main file )ollover* &isplay overall file )ollover* 1dit overall file ;ew +usiness Statistics Post processing IP re'ection ,ustomer Inc. Payment Post processing Transact. Type ! Acct determination. ,ompare Flow TypeBAccount &etermine. -enerate flow type Automatic ,learing for 5verpayments Int. ad'ustment runs Swiss interest ad'ustment runs Swiss special interest runs
F;)J .oans* Posting >ournal F;)E Insur.prtfolio trends ! ;19
HJ<
F;)H Totals and +alance .ist F;)I Account statement F;)K Planning list F;)A F;)+ F;), F;)& F;)1 F;)I F;)S F;S/ F;S< F;SE F;SH F;SA F;S+ 5ther accrualsBdeferrals Memo record update AccrualsBdeferrals reset &isplay incoming payments )everse incoming payments Portfolio Analysis &iscountBPremium )eversal AccrualB&eferral ,ollateral number range ,ust. list parameters for loan order Installation parameter lists .oan Portfolio Trend ,ustomizing Foreign currency valuation Master data summary
F;S. +alance reconciliation list F;TJ F;T/ F;T4 .oan correspondence #Switzerland$ Autom. deadline monitoring ,opy te3t modules to client
HJA
F;6+ F;0J F;0/ F;04 F;07 F;0< F;0A F;0E F;0H F;0I F;0K F;0A
Treasury transfer Payoff policy contract ,reate mortgage contract ,hange mortgage contract &isplay mortgage contract &elete mortgage contract Payoff mortgage contract ,reate policy contract ,hange policy contract &isplay policy contract &elete policy contract ,reate paid off contracts
F;0,5MP)1SSI5; .oans* &ocument &ata Summarization F;0& F;0I F;0M F;0) F;0S &isburse ,ontract .oans* -eneral 5verview ,hange ,ontract )eactivate ,ontract &isplay ,ontract
F;09 9aive ,ontract F;9F 9F .oans )elease* .ist of 9or" Items
HJE
F;9FU)1P )elease 9or"flow* Synchronization F;95 F;9S F;R/ F;R4 F;R7 F;RE F;RH F;RI F;R& F;RF;R6 F;8/ F;84 F;87 F;8E F;8H F;8I F;=J F;=/ .oans* Fast Processing (ousing statistics )ollover* ,reate Table )ollover* ,hange Table )ollover* &isplay Table )ollover* &elete Table )ollover* &eactivate Table )ollover* Print Table T)!1&T* &ocumentation .ist of +us. Partners Transferred .ist of Imported .oans ;ew +usiness* ,reate Table ;ew +usiness* ,hange Table ;ew +usiness* &isplay Table ;ew +usiness* &elete Table ;ew +usiness* &eactivate Table ;ew +usiness* Print Table )e'ections report Postprocessing payment transactions
HJH
F;=A F;U/ F;U4
Account &etermination ,ustomizing Table maint. transferred loans Table maintenance transf. partner
F;U6P&UF1.&A6S9 6pdate Program for Field Selection Tcodes for ,onfiguring Assets Accounting S.;o / 4 7 < A E H I K /J // /4 /7 /< T,5&1 PA)TI,6.A)S 1,JI FTRP 5+,. 5A5+ ,5P8 ,(A)T 5F &1P)1,IATI5; ,)1ATI5; 5F JV TAR ,5&1S ASSI-; TAR ,5&1S F5) ;5;!TARA+.1 T)A;SA,TI5;S ASSI-; ,(A)T 5F &1P. T5 ,5MPA;8 ,5&1
SP1,IF8 A,,56;T &1T1)MI;ATI5; ,)1AT1 S,)11; .A856T )6.1S 5A5A ASJI &1FI;1 ASS1T ,.ASS1S &1FI;1 ;6M+1) )A;-1S F5) MAST1) ,.ASS1S
A5KJ I;T1-)ATI5; 9IT( -. 5A8= &1T1)MI;1 &1P)1,IATI5; A)1AS I; ASS1T ,.ASS1S &1FI;1 S,)11; .A856T F5) ASS1T MAST1) &ATA A54/ &1FI;1 S,)11; .A856)S F5) ASS1T &1P. A)1AS F+;/ 5A8) &1FI;1 ;6M+1) )A;-1S F5) &1P. P5STI;-S SP1,IF8 I;T1)0A.S A;& P5STI;- )6.1S
HJI
/A /E /H /I /K 4J 4/ 44 47 4< 4A 4E 4H 4I 4K
5A85
SP1,IF8 )56;& 6P ;1T +55: 0A.6ATI5;
&1P)1,IATI5; :18S &1FI;1 +AS1 M1T(5& AFAM& &1FI;1 &1,.I;I;- +A.A;,1 M1T(5&S AFAMS &1FI;1 M6.TI .101. M1T(5&S AFAMP &1FI;1 P1)I5& ,5;T)5. M1T(5&S AFAMA &1FI;1 &1P)1,IATI5; :18 ASJ/ AS// F!KJ ASS1T MAST1) ,)1ATI5; ,)1ATI5; 5F S6+!ASS1T ASS1T P6),(AS1 P5STI;-
A9J/ ASS1T 1RP.5)1) AFA+ F!K4 &1P)1,IATI5; )6; SA.1 5F ASS1T
A+6M; T)A;SF1) 5F ASS1T A+A0; S,)APPI;- 5F ASS1T
HJK
H/J

Sap Fico Beginners

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Sap Fico Beginners

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What is the SAP FI Module- Introduction?

Special Purpose .edger Travel Management

,lient ,ompany ,ompany ,ode +usiness Area

,ompany ,ode ;ame! identifies the name of the business organization

within your organizational structure.

code created. This information is also used on correspondence and reports.

,ountry! identifies the country to which your business is based. ,ountry

codes within SAP are based on IS5 Standards.

you have defined.

,hart of Accounts#,5A$ Fiscal 8ear 0ariants. ,urrencies

,ontrol data of the -. Account is where currency is specified% Ta3 category

Mar"ing the -B. Account as a CreconciliationD account allows for postings to an

,onfiguration prevents direct postings to reconciliation accounts thereby

assisting in maintaining integrity of the data.

Areas to be covered under FIB,5

-eneral ledger accounting Accounts payable Account receivable Asset accounting

In all the module systems gives around 4JJJ reports

8ou can attach the reports to favorites

,ross company code transactions*

India version* T. &. S% 13cise and sales ta3.

-roup ,ompany / (yd 6nit

,ompany 4 +angalore unit

Mumbai 6nit Serv. dept

Fiscal 8ear* Indian companies April to March L < special periods

13ample* Account year April 4JJA to March 4JJE

4ABJ<BJE M Profitability by Account dept M /7

/JBJABJE M Profitability by Management M /<

JABJEBJE M Profitability finalized by Auditors M /A

,ustomization with different scenarios

SM+ #Small and medium business companies$

(ow to 5pen SAP

5pen* &ouble clic" on SAP .ogon Icon

Then double clic" on SAP class

First field* ,lient* 4 clients

&evelopment ,lient Production ,lient

In the Implementation SAP

,onsultants ,ompany Staff #,ore Team Members$

The consultants they do the customization in development client.

The company staff will do the testing.

The customization will be transferred to client through transport re uests.

In the production client you enter your day to day transaction.

Some companies they will give 7 clients

&evelopment client Testing client Production client

,lient* IJJBJJJBI/J M 8ou can copy and give any number.

6ser* ,ost of Pac"age will depend on the ;o. of users .icenses.

Password* The length of password M Min7 M Ma3I.

#It can be ;umeric% Alpha ;umeric% Alphabets% and special characters.

.atest A passwords can not be used

Password can not be restored.

N Money is the password.

If the language not given or 1; M &efault 1nglish

If you give &1 M all fields on screens in -erman.

5nce you complete press 1nter.

5ne user can wor" in ;umber of sessions at a time #window$

Ma3imum is si3 #E$

/st )ow is called Menu +ar

4nd )ow M standard tool bar.

7rd )ow is called Title bar.

<th )ow is called Application tool bar

.ast )ow is called Status bar

O #Tic"$ is called 1nter.

+eside Tic" there is +o3 called command field.

To move from one session to another session