MANUAL

EVENT
CORPORATE TOWNHALL
SEPTEMBER 23rd , 2022
GENERAL INFO

Event Name Event Date

CORPORATE Friday, September
TOWNHALL 23rd, 2022

Event Location Participant

Jakarta Palembang 2998 Participant
Bandung Medan
Semarang Makassar
Surabaya Balikpapan
Bali

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CONTENT
VENUES BALLROOM INFO

TRAFFIC FLOW INFO WAITING ROOM INFO

COUNSELING ROOM INFO EVENT RUNDOWN

COUNSELEE FLOW JOBDESK

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VENUES JAKARTA

Le Meridien Manhattan
218 Participant 218 Participant

Santika HW Swissbell-Inn Mangga Besar

312 Participant 312 Participant

Ibis Gajah Mada Pullman Thamrin

260 Participant 317 Participant

Ayana Midplaza Novotel Gajah Mada

Control Room 349 Participant

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VENUES REGIONS

Grand Mercure Medan The Zuri Palembang

141 Participant 88 Participant

Fox Harris Bandung Metro Park Semarang

142 Participant 142 Participant

The Alana Surabaya Four Star Bali

169 Participant 50 Participant

Swissbell-inn Balikpapan Santika Makassar

103 Participant 81 Participant

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 BALLROOM INFO
SET-UP LUNCH & COFFEE
Theatre Set-up BREAK
Served on box (Lunch Box and Snack Box)
- Early Snack box at 7 am
SWAB & ANTIGEN - Early Lunch box at 10 am (using bento box)
- Placed and set-up inside and outside the ballroom
Participants have to scan PeduliLindungi
QR Code, Those participants with
Yellow/Red Status should do Swab MUSHOLLA & MOSQUE
before get into the Ballroom
The hotel who have Musholla with
SCREEN & PROJECTOR distance more than 2 minutes by walk
should Add partition inside the ballroom.
For showing visual backdrop and film
while participants wait to be called into
the counseling rooms LAPTOP & CAMERA
Using Webcam as a hidden cam (can be
WORKING SPACE placed at the top of the screen or somewhere
Adding a working space station at the corner hidden) and displaying it into the zoom
of the ballroom with charging stations meeting using the Laptop

INTERNET
TV Using a LAN Cable for connecting The
For showing the titles and names of the Laptops for internet connections.
participants who will be called into the 6
counseling rooms
 TRAFFIC FLOW INFO
SIGNAGE FLOW
Set the signage at every needed place for All the participants who finished counseling should
showing ways into mushola, Counselling asked to go home and don’t stay in the hotel area.
Room, Toilets, etc.

TRAFFIC GUARD’S LOBBY GUARD’S TASK

TASK the participants who called for
Delivering Preventing the participants meet the other
doing the counselling participants who already finished the
counselling

ROOM GUARD’S TASK

Giving an infos into the helpdesk if theres
a space for other participants at the
waiting room

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 WAITING ROOM INFO
PLACE
Placed on the same floor with
Counselling Room with 1 (one) room gap
TV
Turning on the TV and play the discovery
channel or Nat-Geo Channel
SNACKS
Providing mineral waters at the waiting
room
SET-UP
Take out the bed, and replaced with sofa, chairs
with U-Shaped to make the participants
comfortable while waiting to be called for
counselling. And with the door opened
BATHROOM
Taking out all the amenities (soap, towel,
etc.), with the door closed.
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 COUNSELLING ROOM
INFO
PLACE SET-UP
Placed on the same floor with Waiting Take out the bed, and replaced with 3 Chairs and 2
Room and placed side by side with others Table (L-Shape) for Counselling with the door
counselling room opened.

TV BATHROOM
Turning off the TV Taking out all the amenities (soap, towel,
etc.), with the door closed.

STATIONARY
Preparing and providing the counsellor
for the stationary needs (ballpoint, pencil,
Ballpoint eraser, staples, etc.)

20XX Pitch deck title 9

 OTHERS INFO

DINNER ADDITIONALS
Providing dinner box for all counsellor Preparing vendor for the additional needs that can
and crews. be provided by Hotel (Screen, Projectors, TV,
CHECKLIST Partition, etc.)

Make sure all the checklist are done ANTIGEN FOR

STATIONARY REGIONS
30% of the total participants with budget
60.000/pcs + 200.000 for Antigen man
Preparing all printing needs (manual power
absence, etc), BallPoint, Eraser, Staples,
etc.
NURSERY ROOM
Set up with 3 chairs and providing
MEDICAL KIT mineral waters
Panadol, Betadine, Obat sakit perut,
Promaag, Minyak kayu putih, Hansaplast,
Pembalut, Tisu Basah

20XX Pitch deck title 10

JOBDESK
COORDINATOR
- Koordinasi dengan FM untuk waktu dimulai
- Time Keeper
- Make Sure and lead the process
LOBBY GUARD
- Mengarahkan peserta yang datang ke
ballroom yang disediakan
- Mengarahkan peserta yang telah
selesai counselling untuk langsung
pulang
ROOM GUARD
Menjaga dan menginformasikan kondisi
di Waiting Room kepada Traffic Guard
dan Lobby Guard dan Helpdesk untuk
info pemanggilan peserta selanjutnya
TECHNICAL SUPPORT
Setting up keperluan untuk stream dan kabel kabel di ballroom, memasang
hidden webcam dan standby untuk Streaming
HELPDESK
Membantu peserta untuk melakukan registrasi
sebelum acara dimulai, mengcompile dan mengatur
data data yang akan dipakai untuk counselling
TRAFFIC GUARD
Mengantar peserta yang dipanggil dari
ballroom menuju ke Lantai ruangan yang
akan dipakai untuk counselling, list
peserta uuntuk dipanggil dipegang oleh
traffic guard.
MEDICAL TEAM
Melakukan Antigen kepada peserta yang
belum melakukan booster vaksin, lalu
standby untuk melakukan tindakan ketika
ada peserta yang jatuh sakit.
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 EVENT RUNDOWN

PIC make sure all needs 1st half Councelling 2nd half Councelling
are done and Stand-by Session Started Session Started

7 .00 9.00 13.30

8.00 11.30 18.00

Speaker do chit-chat with ISHOMA Compile all the data needed
the participants after counselling

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EVENT FLOW
SEMINAR SESSION
MC Welcome Speech kepada peserta, lalu
Mempersilahkan kepada pengisi materi untuk
Waktunya.
Memanggil Nama-nama peserta yang akan masuk
KEPULANGAN PESERTA
Councelling Room by data. Peserta yang melakukan
Live Streaming sudah ON sebelum peserta Councelling tidak boleh
PESERTA DATANG memasuki ruangan (visual & audio). masuk kembali ke Ballroom
TV sudah menyala sebelum peserta datang. MAKAN SIANG
Peserta hadir langsung diarahkan ke selasar
Trafficker Ballroom Koordinasi dengan Trafficker
/ Meeting Room.
ballroom untuk melakukan registrasi Peserta makan siang dan istirahat ALL Crew Clear Up Peserta
Councelling Room. serta melaksanakan Sholat Jumat
Pastikan agar Peserta tidak salah ruang
Counselling.

COUNSELLING 1st SESSION COUNSELLING 2nd SESSION

REGISTRASI Peserta masuk ke ruang Councelling yang sudah
Peserta yang sudah ditentukan.
hadir dapat langsung Peserta yang akan memasuki ruang Councelling,
Registrasi akan menunggu di Waiting Room yang telah
(Helpdesk) disediakan sampai peserta di Counselling Room
telah keluar ruangan.
Pastikan peserta yang sudah selesai keluar/pulang
dengan akses yang berbeda dengan peserta yang
akan masuk ruang Councelling.
Pastikan peserta tidak bersinggungan.
Peserta masuk ke ruang Councelling yang sudah
ditentukan.
Peserta yang akan memasuki ruang Councelling,
akan menunggu di Waiting Room yang telah
disediakan sampai peserta di Counselling Room
telah keluar ruangan.
Pastikan peserta yang sudah selesai keluar/pulang
dengan akses yang berbeda dengan peserta yang
akan masuk ruang Councelling.
Pastikan peserta tidak bersinggungan.

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THANK YOU
Admin;
Bambang Triwibowo / Raihan Achmad
+62 813-8275-8626 / +62 812-1071-7507
bambangtriwibowo98@gmail.com