Introduction to SAP ERP

ADMS3510 June 2009

ERP
What are Enterprise Resource Planning (ERP)

Systems?
Incredibly large, extensive software packages used

to manage a firms business processes. Standard software packages that must be configured to meet the needs of a company Database programs with the following functions:
Input
Storage/Retrieval Manipulation
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28,610+ Tables in SAP

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ERP
Who are the big ERP vendors? SAP, the German juggernaut
Systeme, Anwendungen, Produkte in der

Datenverarbeitung, or Systems, Analysis and Products in Data Processing. Dont be a sap!

Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft) Microsoft Great Plains, aimed at smaller companies SAP Business One is competing product

2008 by SAP AG. All rights reserved.

SAP R/3 Enterprise

FI
Financial Accounting

QM
Quality Mgmt.

PS
Project System

PM
Plant Maint.

Workflow

PP
Prod. Planning

SD
Sales & Distrib.

MM
Materials Mgmt.

HR
Human Resources

AM
Asset Mgmt.

CO
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Controlling

SAP R/3 Enterprise

SAP can use a number of database programs to actually store the data.
Oracle DB2 MSSQL
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Configuration
Configuration is the process of making

standard software fit your business. SAP, as an example, has:

Over 8000 configuration decisions Data structuring Sales divisions, distribution channels Rewriting Code (Modifications) Not recommended because of compatibility problems when updated versions of the software are installed. Customization Writing code at SAP-specified user exits Third-party software solutions 2008 by SAP AG. All rights reserved.

A typical manufacturing company

CO
Calendars Currencies Inputs FI Manufacturing Process
Material Master
Basic Data

Outputs
Cust. Master Pricing

Vendor Master Pricing

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Three-tier Client/Server Architecture

USER PCs

Application Server Database Server

Application Server

USER PCs

Application Server

Application Server

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Two-tier Client/Server Architecture (configuration typical for training)

Database and Application Server User PCs

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SAP vs MS Office

Database and Application Server

Nothing is saved on your PC. Only things saved on our server in Missouri are saved, and they are saved for good.
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Saving in Windows vs SAP

In Window Applications, you save often so you dont lose everything when you get the Blue Screen of Death:

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Saving in Windows vs SAP ...2

In SAP, there are very few delete options:

Dont save if things dont look 100% correct! Exit the transaction and start over
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Clients in SAP R/3

What is a client?
A way to separate data in the system In some ways, a separate database Also, a table entry

Column (attribute)
Mandt

Field

Client

201 201 201 202 202

Row (Record)
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Client setup for a hypothetical company

SAP 5 Server
Client 501
01 Fitter Snacker

Client 502
01 Fitter Snacker

Client 503
01 Fitter Snacker

02 Fitter Snacker 03 Fitter Snacker

02 Fitter Snacker

02 Fitter Snacker 03 Fitter Snacker

03 Fitter Snacker

99 Fitter Snacker

99 Fitter Snacker

99 Fitter Snacker

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Data Set Number (##)

I am data set number 00, not you!

Enter Cred. Contr. area ##CR and Currency USD

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System landscape for student use

501 FS Student

502 FS Student

503 FS Student

201 Config.

202 CATT Test

203 FS Master

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Logging On SAP GUI

To log on to an R/3 system with the SAP Gui, you need the proprietary SAP Gui (Graphical User Interface) software loaded on your system and an internet connection

Internet Connection
Account on SAP R/3 System at hosting site
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PC with SAP Gui

SAP GUI Configuration

First, you need to tell the SAP Gui which system you want to log into:

If you dont have any systems defined, click on New Item

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System Definition (provided by UCC)

Text description (free) Address of system (e.g. sapd.umsystem.edu) SAP Router usually not required

System ID Logical name of system

System Number Frequently 00, but not always
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R/3 System Selected

Configured SAP Gui

Select System: double-click or Logon button

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Logging On

Enter Client Enter User (R/3 Account) Enter Password (R/3 Account) Dont worry about language English will default in

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SAP User-IDs and Passwords

SAPGUI - System ID
SAPGUI - Description

IS4
IS4 -SAP ERP 2005 (6.0)

SAPGUI - Application Server sbasap72.sba.uwm.edu SAPGUI - System Number Client Number Student Userids Student Passwords (case sensitive) 00 225 ... Will be advised ... Will be advised

Logging On ...2

On the first time logging in to a new account, you will have to change the passwordtry To remember your new Password WITHOUT WRITING IT DOWN! Then a message or two Then . . . .
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Success !!

SAP Easy Access Master Data Entry Transaction Data Entry

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Implementation Guide (IMG)

Where Configuration Takes Place

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Data Types
Master Data
Data that is relatively stable Materials, Customers, Vendors

Transaction Data
Data that is relatively temporary Stored at various stages of a business process Customer orders, purchase orders, production orders, customer payments

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Transaction Data

Transactions flow down the river of time

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