Minutes of JCC Meeting for EE Contact Midway Site Held 27th September 20 !

"resent# Mary Welsh Andrzej Lizut Kevin oon #ean $ardoe Mike $raser Matt Watts ,osia 'mith -ane Weston Kamil Cygan Andrzej Lizut

Chairman Build & Pre-kit Apologies !! "eturns %nventory Main& 'ims& Lit ()'! * 'ite 'ervi+es Admin & 'ystems )ot staging& rails & Com Car Kits ,oods %n & est Build & Pre-kit

$pologies 'am -e..s /ote taker /igel )enman Warehouse Manager !d0ard Anna-Baidoo Matters $rising%&utstanding Lo+ations +he+ks strings la1els are due to arrive ne2t 0eek3 * Arrived and on maintenan+e s+hedule to ere+t * A0ait instalation % phone update& all 0ent 0ell although e2pe+ted volumes 0ere not re+ognised& a 1ig thank you to everyone .or 'tirling e..orts3 #omini+ !dmonds has 1een promoted to Lon "L Pre.erred Language in the 0orkpla+e& /oti+es to 1e pla+ed on Boards regards poli+y3 !mployee engagement - 'urvey results 0ill 1e issued out& 0ith everyone taking part in a .eed1a+k session over the ne2t 4 56 0eeks3 hese sessions 0ill in+lude a Premiere 'ho0ing o. the ne0 e+hnology 7ideo3 K/P' * "e.resher training .or ,reen Belts +ommen+es 0eek 89 & 0ith :;s proje+ts to +ommen+e Week 8<584 $eed1a+k on /e0 rial sa.ety shoes& positive MW 0ill endeavour to have them added to the te+hnology list via pro+urement

'i(isional "erformance he result .or Period = >August 49<6? and the year to date .or the #ivision at /P< level 0as as .ollo0s@ Period A+tual "esults rading "esults P= >August? 493==A A1ove arget 493==A A1ove arget B # <3:CA A1ove arget 93<= Belo0 arget Employment Matters 'i+kness A1sen+e "eriod $rea August "eturns August $ul.ilment August "eturns August $ul.ilment Sic) $bsence 8D #ays <9C #ays 43D:A 434EA &ther $bsence Certified Sic) 84 #ays 8E #ays <6E #ays DE #ays

'ta.. urnover "eriod August August September +SHE $udit Minimum target is E:A

$rea "eturns $ul.ilment

Starters 9 9

*ea(ers 4 6

,!-./0 reduction due to no MHE assessments and compactor area issues

1ew +uestions 2aised AL We kno0 some part o. the 0arehouse does operate during the 0eekend due to the 8days on and 8o.. shi.t3 What has 1een noti+ed is the amount o. e2tra 1reaks that are taken during this period& +an 0e get a +lari.i+ation on thatF /ot a -CC MW 0ill ask the 'haz& the "eturns Manager to pi+k this up3 Can 0e please have guidelines on 0hat part o. the premises ele+troni+ +igarettes +an 1e smokedF As per the smoking poli+y in the designated smoking areas3 Whilst on this su1je+t please in.orm all smokers that smoking to and .rom the +ar park is not 0ithin designated smoking area& anyone .ound doing so 0ill 1e su1je+t dis+iplinary pro+edure3 Gn this site are reHuired to 0ear sa.ety shoes provided 1y the +ompany& 1ut o. re+ent it has 1een noti+ed that some o. the sta.. do 0ear their o0n3 Can 0e please have an e2planation on thatF 'a.ety shoes are issued and paid .or 1y K/ & and +omply to reHuired sa.ety standard& anyone 0earing their o0n are not .unded 1y K/ 1ut MI' +omply to reHuired 'tandard& Matt Watts to ensure all personnel not 0earing +ompany issue shoes have relevant do+umentation to +on.irm they are o. the +orre+t sa.ety standard3 here has 1een a +omplaint regarding the smell in an area o. the lo+ker room& spe+i.i+ally around lo+ker E=3 he smell is apparently making sta.. un+om.orta1le and is thought to 1e +aused 1y rotten .ood or un0ashed uni.orm3 MW to ask /) to invoke lo+ker sear+hes 0eekly& as .or area around lo+ker E= 0e 0ill investigate to try and resolve3 here is an issue regarding +ar parking on site3 Many +ars are either parked over t0o spa+es or are parked so +lose to the lines that i. you parked ne2t to it you 0ouldn;t 1e a1le to open your door3 Anyone parking a+ross 1ays on over the lines please report the vehi+le registration to se+urity 0ho have a list o. 0ho is 0ho and they 0ill ask them to move the vehi+le3 Gne o. the +omputers in the +anteen > he one .urthest .rom the door? +annot +onne+t to internet3 %;m not <99A sure 0hether this is an intermittent pro1lem3 PB has 1een advised3 his .inal point may 1e more o. an operational issue& 1ut 0hen pi+kers are pi+king sto+k .rom the ra+king they are leaving a lot o. empty 1o2es and pa+kaging in the lo+ations a.ter their pi+ks3 operational issue ask shi.t managers to pi+k this up as part o. housekeeping and K/P' :;' proje+ts 0ill also +apture this ongoing Could 0e please have a look at 1anked hours 1eing given 1a+k 1y the leaders in 1oth "! A%L and MA%/ #!'PA C)3 %t has proved di..i+ult to ,%7! BACK 1anked hours due to operational demands&

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and un.ortunately this has had a negative impa+t and has +reated un0illingness 1y +olleagues to 0ork additional hours 0hen +alled on3 MW We monitor 1anked hours and +an only give 1a+k in relation to 0ork load in these departments against +ustomer demand& it is not our intention to at the end o. any Huarter have 1anked hours outstanding /) to look at these areas to ensure s+heme is +omplied to and anyone re+eiving more than 6 o++asions may appeal to the shi.t Manager .or +lari.i+ation on the de+ision ver1ally3
!MPLGB!! 'I"7!B3 )as the prize dra0 taken pla+e and is there a list o. 0innersF A post +ard 0ill 1e posted out to all employees; home address detailing the 0inners3 RATCHET STRAPS for use when transporting empty retail totes on pallets from GOODS I ! "HS through to #oth retail pi$% fa$es& they are #eing transporte' #y the han' pallet tru$%s an' are prone to falling off the pallet Operational an' shoul' #e highlighte' to the rele)ant shift (anager!s* (att to 'o a ris% assessment an' re$ommen' appropriate a$tion*

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Pro1lem 0ith +leaning agents here in the 0arehouse all +leaning agents are lo+ked 1y +leaning team and no one& apart .rom them has got a++ess3 he pro1lem is that dust +olle+ts on our desks very .ast in 0arehouse environment3 3e li)e to as) for access to cleaning agents so we can periodically clean our des)s by oursel(es- Grdinary so.t +leaner agents& like sur.a+e +leaning spray and +leaning paper should 1e availa1le to everyone3 We 0ere provided 0ith multi purpose +leaning 0ipes 1ut size o. this 0ipes is too small and pro1a1ly to e2pensive .or everyday use3 We removed a++ess to the +leaning agents as this produ+t is supplied 1y the outsour+ed +leaning +ompany and 0e have a 1udget e2pe+tation& previously the produ+ts 0ere taken in high volumes and also ) & ' issues may arise 0ith allergi+ rea+tions i. used in+orre+tly3 Cleaning 0ipes .or desks and s+reens are +urrently on trial3 'ome issues 0ith toilets maintenan+e Matt Watts to ensure pi+ked up on his +leaning audit3 "aised Huestion as to 0hether there are any maintenan+e agreement .or the printers Will ask PB i. 0e have servi+e +over3 %ssue regards apparent dispensation .or !! 'ta.. going through IK Mail +aged area and then straight into ,oods in loading area& ie toilet 1reaks et+3 Matt Watts to investigate and +on.irm risk assessment out+omes3

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1e4t meeting 'ate 5hursday &ctober 26th

7enue M3 &ffice 8irst 8loor