Project Management in SAP

Project- and Project Portfolio Management with SAP
Mario Wolff Solution Management mySAP PLM und SAP xApps
Project Management Portfolio Management Idea & Concept Management ...with SAP
SAP Solution Portfolio
- Overview
Project Management with C-Projects - Components in Detail Portfolio Management with SAP xRPM
- Experiences at Federal Office for IT (BIT)
(Bundesamt fr Informatik & Telekommunikation)
- Overview
Pain points in Portfolio and Project Management

Portfolio Lifecycle
Initiating Planning Executing Controlling
Incomplete overview on planned and proposed projects and other activities Insufficient project registration
Lack of strategic alignment Underestimation of cost, time and capacity Incomplete statement of requirements Insufficient due diligence before development
Insufficient monitoring of primary key performance indicators across portfolio Lack of strategic alignment No clear responsibilities and commitments on project deliverables (e.g. tasks and due dates) Inefficient resource staffing process Slow reaction to unplanned events or scope changes
SAP AG 2002, Title of Presentation, Speaker Name 4
How Billions are Lost Annually on IT Projects

23%
28%
23% Successful projects 49% Challenged projects 28% Impaired/Cancelled projects
49%
Successful Projects (23%):

Project is completed on-time and on-budget With all the features and functions as initially specified
Challenged Projects (49%):

Project is completed and operational Over-budget (~180%, resulting in $55 billion in losses) Over the time estimate Offers fewer features and functions than originally specified
Impaired/Cancelled Projects (28%):

Project is canceled at some point during the development lifecycle Resulting in about $80 billion in losses
Source: The Standish Groups CHAOS 2001 Research
Why Implement a Comprehensive Solution

Portfolio Lifecycle
Initiating Planning Executing Controlling
Manage Portfolios Increase Visibility Enable Communication Enforce Governance
Aligned with strategy? Will meet business performance targets? What is the resource demand and what is the capacity? Aggregate information for Management Drill down to individual portfolio item (e.g. projects, operational services, concepts)
Top to bottom (strategy) or Bottom up (escalation) Exchange information with partners efficiently Registration and enforcing an enterprise decision-making process for approving portfolio items Standard compliance (process methodologies)
SAP Solutions: mySAP ERP Solution Map 2004

End-User Service Delivery Analytics Strategic Enterprise Management Financial Supply Chain Management Financial Analytics Operations Analytics Workforce Analytics
Financials
Financial Accounting
Management Accounting
Corporate Governance
Human Capital Management Procurement and Logistics Execution Product Development and Manufacturing
Talent Management
Workforce Process Management Inventory and Warehouse Management Enterprise Asset Management Professional-Service Delivery
Workforce Deployment
Procurement
Supplier Collaboration
Inbound and Outbound Logistics
Transportation Management Life-Cycle Data Management Incentive and Commission Management Quality Management
Production Planning
Manufacturing Execution Aftermarket Sales and Service Project Portfolio Management
Product Development
Sales and Service
Sales Order Management Real Estate Management
Global Trade Services
Corporate Services
Travel Management
Environment, Health and Safety
SAP NetWeaver
People Integration
Information Integration
Process Integration
Application Platform
Terminology
The planning, execution, and control of projects is commonly referred to as Project Portfolio Management. This is a subset of the SAP solution SAP tracks the entire portfolio (concepts, projects and operational services) for an area of business: R&D, IT, Professional Services, others. Strategic Portfolio Management from SAP provides the ability to better align activities with business priorities Operational Portfolio Management provides visibility into all portfolio items operations (services), projects, and concepts Operational Project Management supports all project-related activities Project and Portfolio Management from SAP is a comprehensive solution, which supports various scenarios (industry-specific, across industries and business areas)
Leveraging SAPs Solutions to Meet Business Needs

Scenarios (e.g. NPDI*) INVENT DEFINE DEVELOP LAUNCH
Strategic Portfolio Management Business Processes Resource Management Idea & Concept Management Operational Project Management (Planning, Execution, Accounting)
* NPDI = New Product Development and Introduction


Strategic Portfolio Management Business Processes Resource Management Idea & Concept Management Operational Project Management (Planning, Execution, Accounting) SAPs Solution for SAP Products & Components
Product Innovation Management (PIM) SAP xApp Resource and Portfolio Management (xRPM) + SAP xApp Product Definition (xPD)
* NPDI = New Product Development and Introduction ** SAP xRPM has connectivity to different SAP and non- SAP project management applications
SAPs Support for NPDI
Strategy
Portfolio Mgmt.
Control
Project, Resource and Cost Management
Execution
Product Development
Strategic Sourcing Supply Chain Planning
Prototyping Production Ramp-Up
Market Launch

Strategic Portfolio Management Business Processes Resource Management Idea & Concept Management Operational Project Management (Planning, Execution, Accounting) SAPs Solution for SAP Products & Components
Product Innovation Management (PIM) Project and Portfolio Management (PPM)
SAP xApp Resource and SAP xApp Resource and Portfolio Management (xRPM) Portfolio Management (xRPM)** + + SAP xApp Product Definition (xPD) cProject Suite / Project System (part of mySAP ERP)
Project Portfolio Management with SAP xRPM

Project Proposal High Level Project Planning Approval Creating Projects in underlying Project Management Systems
Time Planning Costs Planning Budget Planning Strategic Planning and Managing of Project Portfolios Material Planning Project Resource Planning Collaboration with Partners Simulate and Prioritize Portfolios
Aggregation Integration Analysis
Simulation Confirmation ...
Company wide Resource Planning
SAP xRPM
Project Management System

Scenarios (e.g. NPDI*) INVENT DEFINE DEVELOP LAUNCH CONTROL
Strategic Portfolio Management Business Processes Resource Management Idea & Concept Management Operations
Operational Project Management (Planning, Execution, Accounting) SAPs Solution for SAP Products & Components
Product Innovation Management (PIM) Project and Portfolio Management (PPM) Operational Portfolio Management
SAP xApp Resource and Portfolio Management (xRPM)** + + SAP xApp Product Definition (xPD) cProject Suite / Project System
(part of mySAP ERP)
mySAP ERP
Component View I
Strategic and Operational Portfolio Management SAP xRPM

programs projects services
Six Sigma Project Portfolio(s) Enterprise IT Portfolio Professional Services Portfolio(s)
R&D Portfolio(s)
Idea and Concept Management

SAP xPD
cProjects, Project System, 3rd party systems
Project Management
Service Management
(availability, skills, org str)

HR
(budget/actuals)
Financials/ Controlling
(time tracking)
Labor
Component View II
SAP SAP xRPM xRPM
Strategic Portfolio Management

SAP xPD
Registration Monitoring Governance
Alignment Simulation
cProjects Project System Operative Project Management

Planning Scheduling Execution Monitoring
Fac Mtc Plt Mtc Srv Mgr
Idea and Concept Management

Integration Legend
Delivered Custom Ideation Manage Funnel
Service Management
3rd party Project Management Systems (e.g. MS Project)
SAP NetWeaver
mySAP ERP Human Capital Mgmt Human Resource Management

Skills Availability Source Org Structure
mySAP ERP Financials
Financials
Planned/Actual Cost Centers IOs/POs/WBS
The Evolution of Project Management LEVERAGING EXISTING INVESTMENTS

Project Management Maturity Across Industries
YESTERDAY
TODAY
Project and Portfolio Management*
SAP NetWeaver xRPM**

Visibility and Collaboration
xRPM**
cProjects Project System Project System
cProjects Project System
Integrated processes
Business Application and Technology Advances

* SAPs Solution for Project Portfolio Management consists of the products xRPM and cProjects/Project System. SAP xRPM = SAP xApp Resource and Portfolio Management; cProjects = Collaboration Projects ** SAP xRPM has connectivity to different SAP and non- SAP project management applications
Supporting Various Business Scenarios

Enterprise IT Portfolio Management (all industries):
Optimize base operations Align IT activities with corporate priorities Support IT projects and services Reduce overhead and administration associating with status reporting
Professional Services:
Handle complete lead-to-cash process Monitor performance of customer deliverables Forecast resource demand, match to supply
New Product Development & Introduction (all manufacturing industries):

End-to-end management of the product innovation lifecycle Select optimal portfolio Allocate resources to priority initiatives
Other (e.g. Six Sigma)

Improve resource allocation and information sharing across multiple portfolios (Six Sigma and non Six Sigma, etc.) Focus on process improvement as well as projects delivering change or new products
Benefits and Differentiators

Three reasons why comprehensive and enterprise-wide project and portfolio management is best from SAP: Reason 1: Higher portfolio and project visibility
Managing all portfolio items across enterprise with one solution Adressing all stakeholders from C-level to project/service team member Seamlessly integrating information from mySAP ERP (logistics, financials and human resources), analytical applications (e.g SAP BW), and user interface (SAP NetWeaver Portal)
Reason 2: Better cost control

Alignment with business strategy and portfolio optimization Efficient ressource allocation and support of sourcing strategies Compliance with standards, corporate policies, and best practises
Reason 3: Leverages existing IT investment

Open system architecture, supports heterogenous IT infrastructure Flexible and scalable solution Service Oriented Architecture powered by SAP NetWeaver
SAP xApp Resource and Portfolio Management (SAP xRPM)

SAP xRPM maximizes portfolio value and aligns it to organizational objectives by combining human, financial, and other operative aspects of your portfolio.
Align portfolio to organizational objectives through simulation and prioritization Forecast resource demand and match to supply Monitor portfolio performance through increased visibility into operations and sophisticated analytics Maximize return on existing investments in systems, skills, and people Identify and deploy the right resources to the right activities at the right time Pre-Integrated to SAP and 3rd party systems (Microsoft Project, Primavera,) Make fact-based decisions SAP xApps are composite applications that snap-on to an existing, heterogeneous IT environment to implement new, cross-functional business processes
Reference Customers
Colgate, Lilly, VW, Buehler, BIT, General Mills, Sun, Agile, Aepex
Availability
SAP xRPM v.2.0 generally available
SAP xApp Product Definition (SAP xPD)

SAP xPD addresses the inefficiencies of the critical frontend product development processes: idea and requirements management, product definition, and design evaluation processes
Capitalize on the best ideas Standardize the front-end process for optimal go/no-go decisions Decrease time-to-market through better managed pipeline Develop products that meet market needs and are in-line with strategy
Reference Customers
Kaeser, Kimberly Clark
Availability
Version 1.0 is generally available
Collaboration Projects (cProjects)

cProjects supports operative project management following the phase-based process methodology with a focus on deliverables, roles and commitments.
Flexible project structuring by phases with gates, tasks, checklists Standardizes processes by using templates Scheduling via interactive Gantt-Chart Multi-project management Project versioning, simulation and status reports Integration scenarios to Project System, mySAP ERP Financials, Document Management, Quality Management
Reference Customers
Freudenberg, ZF, Mahle, Boots, Gems, Ingenics, Altim, Artesyn, SupplyOn
Availability
SAP cProjects 3.1 generally available
Project System
SAP`s Project System application supports all project management processes that require a tight integration into logistics and financials to solve complex problems.
Structures based on templates Various scheduling techniques Capacity Planning based on work centers Cost and budget planning Project execution with strong logistics integration Time recording Milestone or resource-related billing Project progress tracking Analytics
Reference Customers
Airbus, Audi, Ericsson, Norsk Hydro, Brose, LSW,
Availability
Project system is included in mySAP ERP 2004 (general available)
cProjects and Project System: When to Use What ?

SAP xRPM Strategic and Operational Portfolio Management Operational Project Management
Collaboration Projects
n Sc Integratio enarios
Project System
Phase-based process methodoloy
Logistic Integration
Collaboration with partners
Tight Financial Integration
cProjects support collaborative phase-based processes especially in IT, R&D, and Professional Services. Project System offers project accounting and logistical capabilities and is primarily used for project manufacturing, utilities, and engineering & construction industries. Integration scenarios between cProjects and Project System are possible.
Project Portfolio Management - Customer Successes 1/2

Freudenberg Seals / Vibration Control Tech. Germany Universal Pictures Media and Entertainment UK Boots Retail Chemists & Healthcare UK InGenics Consulting Germany Artesyn High-Tech US ZF Automotive Supplier Germany
Gems Consulting US Mahle Automotive Supplier Germany Altim Service Provider Spain SAP IT Germany KaVo Equipment for Dentists Germany
Project Portfolio Management - Customer Successes 2/2
Volkswagen AG, Germany
Buehler Group, Switzerland
Agile Solutions, Brazil
BIT, Federal Office for IT, Switzerland Whirlpool, USA
SBC, USA
AEPEX, Netherlands
Bristol-Myers Squibb, USA
Sercon, Germany
Linklaters, UK General Mills, USA Arla Foods, DK Pecaso, Germany
- Overview
cProject Suite
The cProject Suite consists of two web-based applications:
cFolders for design collaboration
cProjects for phase-based project management
cProjects in a Nutshell
Clear definition of deliverables and responsibilities Flexible project structuring by phases with gates, tasks, checklists Standardizes processes by using templates Scheduling via interactive Gantt-Chart Multi-project management Project versioning, simulation and status reports Project Resource Planning Collaborative work on tasks with external partners using cFolders Various integration scenarios, f.ex. integration to: Project System, mySAP ERP Financials, business objects via links, Document Management (DMS), Quality Management, etc. WebServices enablement
cProjects supports operative project management following the phase-based process methodology with a focus on deliverables, roles and commitment management.
Key Elements of cProjects

cProjects
Structuring Scheduling Resource Management Reporting Integration Scenarios

xRPM/xPD Project System Cost Management (mySAP ERP Financials) Object Links Document Management System Quality Management cFolders WebServices Windows File Explorer
Structuring
Project templates for methodology based development processes Phase-based structure and deliverables defined by checklists Planning of approvals (Quality Gates) to guarantee project progress Tasks with e.g. duration, responsibilities, and relationships Task hierarchies to break down work packages
Multi-Project Management
Master project
Project 1
Subproject
Project 2 Mirrored Task
Projects can be divided into subprojects Tasks from other projects can be used for information and scheduling Programs can be set up to manage multiple projects Scheduling does not affect other projects directly -> only alerting
Project Versions & Simulations 1/2
Project versions allow the user to collect a snapshot of the project at a certain point in time The user can then perform comparisons
Comparisons between 2 versions Comparisons between the current operative project and a version
Project Versions & Simulations 2/2
Project simulation allows the user to capture a version of the operative project that can be manipulated and changed. In this way, it is possible to perform what-if analysis regarding:
Allocation of resources Changes to schedule Changes to structure
After completing the simulation, it is then possible to apply these changes to the operative project via reconciliation
Easy Task Entry
It is now possible to quickly enter Phase-related tasks in cProjects which will expedite data entry
Customer Fields
New tab and customerSpecific fields
It is now possible to append tables in cProjects which will allow the use of customer-defined fields and tabs Development work is performed in the backend WAS using SE38 and instructions available in the IMG
Scheduling
Graphical maintenance of dates and relationships Manual or system supported scheduling of phases and tasks Visualization of critical path
Microsoft Project up- and download
Exchange cProject data with Microsoft Project (supported releases MS Project 2000 and XP) Use MS Project for
Offline viewing (travel) and offline presentations Printing the GANTT chart*
* With cProjects 4.0 it is planned to enable Gantt chart printing
Resource Management 1/2

1
Skills Availability Organization
3
Project Team
Clear responsibility for each project element, e.g. phase, task, or checklist item Cross department project teams with roles Role assignment with search functions based on skills Flexible ressource planning based on availability (with WFM)
Resource Management 2/2

Work list for Resource Manager: Resource Managers get a work list with project roles that need to be staffed. The work list includes filter mechanisms. Staffing Process: Resource management supports a multi-level staffing process. Resource managers receive personalized information telling which project roles need to be staffed. You are able to delegate the responsibility for project staffing to other resource managers within the company, e.g. in case where a regional resource manager is only allowed to search locally and hands over to a global resource manager for staffing on an international base. Alerts for Resource Management: Exception-based alerts inform resource managers in their inbox or on their mobile device in case a threshold value was exceeded, e.g. a resources availability is exceeded or a project role is not fully staffed. Enhancements in search result list: In the search result list (table view) for each candidate the location and cost rate will be displayed.
Note: Use of WFM required
Groupware Integration
Only available when cProjects is installed on a CRM platform
Integration into MS Exchange and Lotus Domino

Assigned resources receive appointments in groupware application Availability based on HR master data + appointments in groupware
Hard- and soft booking

Soft book a resource for a project which is in scope but not 100% confirmed
Resources - Reporting
Provide a complete picture of Resource demand & allocation Booked and available resources Capacity Periodic date planning for role & resource (e.g. every Monday)
Reporting
Flexible reports inside cProjects including threshold values Full BW connection for
Multi-Project Reporting Reporting across cProjects & R/3 Project System BW reports e.g.:
Role assignment to tasks Project dates and effort - and much more
Project Status Report
Automatic creation of Project Status Reports Possible to add comments into the report Distribution of Status Report to multiple receivers Persistent storage of reports directly in the project
cProjects - Integration Scenarios

Automatic replication into Project System Logistic integration Hierarchical project controlling
2
Account assignment of internal order Collects all project costs on one object
cProjects
SAP PS
Object Links Link carries dates, costs, budget
1
Document
ECC* or R/3
WBS element Project definition Inspection Plan Material Network Network activity
Only available when cProjects is installed on a CRM platform
*ECC (ECC 5.0) stands for ERP Central Component and is the technical successor of SAP R/3 Enterprise.
Cost Management - Planning

cProjects
CO
Easy Cost Planning: Project Lead 20 Days Engineer Travel 10 Days 20.000 10.000 5.000 35.000
Full project costing functionality Automatic cost element planning based on resource assignments Template-based cost planning for additional expenses Leverage proven mySAP ERP Financials controlling functionality for costing Account assign any project related business activity to incorporate cost in project cost plan Assign budget to project
Cost Management - Tracking

CO
cProjects
Phase X Check List
SCM
CO
Time Tracking CATS II Target Task A M T W T F 6 8 2 3 8 4 5 4
Item 1 confirmation Item 2
Execution within SAP applications
Task B
Seamless Integration into mySAP ERP Financials
Task
Task Task
Seamless integration into time confirmation (released tasks show up in CATS worklist) Costs are determined and posted to CO, times into cProjects Complete reporting capabilities Budget / plan / actual comparisons Cost element reporting Cross project reporting
Microsoft File Explorer Integration
Integration of Project Structures into Windows File Explorer Enables e.g. save to task in Microsoft Word Seamless Easy check in / check out of documents using standard functions such as double click, drag & drop etc
Document Management System (DMS) Integration
Use of SAP Document Management System as storage for documents Create, Change and Access to documents directly from cProjects Transfer of documents to and from cFolders possible
cProjects for Advanced Product Quality Planning (APQP)

cProjects APQP Methodology
Object links ECC or R/3
Control Plan
Plan Generation
Q-Notifications (create, change, display)
Inspection lot Document Insp. plan
BOM
Routing Insp. plan
Problem Mgmt. 8D processing
FMEA PPAP
Statistical Process Control
Quality assurance agreements, technical delivery terms, specifications, etc.
QM plan
FMEA = Failure Method & Effect Analysis PPAP = Production Part Approval Process
Central Alert Server

Checklist Item marked as not ok! Your Task is due in 10 days! Alert Inbox Enterprise Portal Phase due date can not be reached! Approval declined!
Event
Alert Push
Push
SAPconnect: E-Mail, Fax, SMS, Pager, ...
NetWeaver cProjects 3.1 Central Alert Server
Alerts can be sent anytime in project execution based on custom defined formulas.
WAP Alert Inbox
- Overview
SAP xRPM -- Introduction

SAP xApp Resource and Portfolio Management (SAP xRPM) delivers the foundation of strategic portfolio management by enabling portfolio planning and giving visibility into the execution from a financial, strategic and operational angle across the entire portfolio. SAP xRPM enables you to:
Align your entire project portfolio with corporate objectives through simulation and prioritization Monitor the performance of your portfolio through increased visibility into projects across the entire enterprise Forecast resource demand Identify and deploy the right resources Enforce governance Make fact-based decisions Maximize return on existing assets
Project Portfolio Management with SAP xRPM

Project Proposal High Level Project Planning Approval Creating Projects in underlying Project Management Systems
Time Planning Costs Planning Budget Planning Strategic Planning and Managing of Project Portfolios Material Planning Project Resource Planning Collaboration with Partners Simulate and Prioritize Portfolios
Aggregation Integration Analysis
Simulation Confirmation ...
Company wide Resource Planning
SAP xRPM
Project Management System
SAP xRPM - Benefits

Portfolio Transparency and Forecasts Easier Resource Forecasting Demand / Supply Balance Avoidance of Bottlenecks Validate Planning Model Collaboration, Workflows & Process Automation Portfolio Prioritization Increased Expected Value of Portfolio Scenario Modeling / What-If Analysis Reduced Decision Time Faster Execution Faster Resource Allocation Time To Market
Business Alignment
Higher Data Quality / Consistency Increased Data Visibility/ Transparency & Availability Timely Monitoring of Project Performance IT Infrastructure / Data Integration (HR, Financials, Project Management)
Earlier Stop Decisions, FactBased Decision Support Cost Savings Alerts Less Overspends Leverage IT Investment
SAP xRPM -- Key Capabilities
Projects
Portfolio Management Resource Management
BU Div Dep Project Team Role
Financials
SAP xRPM
Skills
Program Monitoring
Expertise Management
Skill-based Project Opportunities
Collaboration
Key Capability: Portfolio Management

Portfolio Management
Portfolio Inventory Scenario Modeling Portfolio Monitoring
Align your entire project portfolio with corporate objectives through simulation and prioritization. Monitor the performance of your portfolio through increased visibility into projects across entire enterprise.
Projects and Proposals Dashboards

View information about projects and proposals:
Budget Schedule Cost Expected benefits Risk Priority Dependencies Resource demand Available and qualified resources
Portfolio Prioritization
Define critical success factors (objectives) for your business. Determine the potential impact of each proposed and active project on achieving the objectives. Receive a ranked list of proposed and active projects and proposed distribution of scarce financial and human resources.
What-If Analysis
Define unique business case scenarios. Perform simulation by varying resource demand and allocation, budget allocations and time frames. Make educated decisions regarding which projects to fund more or less, which ones to cancel, continue or to postpone.
Project Dashboard
Centrally view all relevant project data including key performance metrics on budgets, schedules and staffing. Personalization allows to easily add customer specific KPIs.
Portfolio Reports
Evaluate the entire portfolio or individual projects using various key performance indicators, such as: Expected Commercial Value Risk Project Costs Spending Levels
Key Capability: Resource Management

Resource Management
Demand Definition Project Staffing Capacity Management
Forecast resource demand Identify and deploy the right resources at the right time.
Resource Management
Demand Definition
Define high level resource demand on project level before approval of resource assignments. Planned resource demand is considered in What-If Simulations.
Resource Management
Project Staffing
Automated workflows for staffing projects. Project Managers define project roles based on time demand and qualifications profile. Resource Managers assign resources to roles according to their availability and qualifications.
Resource Management
Capacity Management
Create role-based resource forecasting. Report and consolidate demand for resources across multiple projects via global roles. Provide complete picture of:
Resource demand and allocation Booked and available resources Total workload Capacity
Key Capability: Expertise Management

Skills Management Project Opportunities
Discover organizational expertise
Skills Management
Managers locate skills and knowledge across the organization. Employees maintain up-to-date information on skills and expertise.*
* Available through usage of standard SAP Employee Self-Service (ESS) within SAP Enterprise Portal
Project Opportunities
Team members can apply for new projects. They can search for projects by category, subcategory, location, and through profile matching. They can view a list of roles and apply for open project opportunities.
Key Capability: Program Monitoring

Program Monitoring
Project Definition Project Planning Project Management
Attain visibility into all projects of your portfolio Make informed decisions
Program Monitoring
Project Definition
Create proposal Review project Approve project
Program Monitoring
Project Planning
Upload project plans from heterogeneous project management systems. Consolidate planned cost and budget information from financial systems.
Program Monitoring
Task Dashboard
Complete overview of all project tasks. Manage task status and % complete.
Project Dependencies
Create and manage project dependencies (project/milestone/task level. Example: Starting a task in one project depends on the outcome of a task in a different one.
Program Monitoring
Project Collaboration
Create a shared workspace for each project. Project team members can share documents and project information and have threaded discussions.
Time Reporting
Project members record their time they have been working on projects.*
* Available through usage of standard SAP Employee Self-Service (ESS) within SAP Enterprise Portal
Outline
Challenges Facing Project Organizations SAP xRPM Product Overview SAP xRPM Business Scenarios SAP xRPM 2.0 Whats New SAP xRPM Architecture SAP xRPM Shipment SAP xRPM Customer Successes Information and Contacts
SAP xRPM Business Scenarios

SAP xRPM focuses on three primary business scenarios:
Scenario 1: Enterprise IT Portfolio Management Complete management and strategic alignment of the IT portfolio including projects, programs, and baseline IT services. Scenario 2: Product Innovation Management (PIM) End-to-end management of the product innovation lifecycle. Collection of product ideas and product enhancements during product definition. Product concepts to be commercialized are delivered to the portfolio - leveraging strategic planning and analytical capabilities. Scenario 3: Portfolio Management for Professional Services Complete visibility across the operational portfolio of projects and services.
Scenario: Enterprise IT Portfolio Management

Define Strategic Objectives / Policy Propose Project Idea
Resource Management
Project Management
Build Business Case
Prioritize Approve Initiate Project*
Resource Leveling
Allocate Project Resources**
Create Project Schedule
Assign Tasks
Monitor Portfolio
Manage Project
Scenario: Product Innovation Management (PIM)

Idea Management
Assess Opportunity Submit Idea Assess Idea Relate Ideas Draft Concept Screen Concepts Initiate and Work on Business Case Propose Project Enhance Business Case Prioritize Approve* Initiate Project** Resource Leveling Allocate Project Resources*** Create Project Schedule Assign Tasks Manage Project
Concept Development
Define Strategic Objectives / Policy
Resource Management
Project Management
Monitor Portfolio
Scenario: Professional Services Portfolio Management

Opportunity Management Portfolio Management Resource Management
Resource Leveling Initiate Project Opportunity Allocate Project Resources** Initiate Project*
Project Management
Create Project Schedule
Assign Tasks
Monitor Portfolio
Manage Project
SAP xRPM -- Architecture SAP xRPM

All components in this box get shipped to the customer.
SAP Enterprise Portal 6.0

JCO/RFC http
http
SAP xRPM Core on WAS 6.20
BW 3.5
ALE / BAPI
SAP XI 2.0 (optional)
SAP Financials 4.6B
Base Systems
SAP Human Resources 4.0B
SAP xApp Product Definition 1.0
Project Management*
Time**
*SAP Project System 4.6B; SAP cProjects 3.1; Microsoft Project 98, 00, 02; Microsoft Project Server 2002/2003 ** SAP LO CATS 4.6B
SAP xRPM Customer Successes
Volkswagen AG, Germany Buehler Group, Switzerland
Agile Solutions, Brazil
BIT, Federal Office for IT, Switzerland Whirlpool, USA
SBC, USA
AEPEX, Netherlands Bristol-Myers Squibb, USA
Sercon, Germany
Linklaters, UK General Mills, USA

Arla Foods, DK
Pecaso, Germany

Project Management in SAP

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Project Management in SAP

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Project- and Project Portfolio Management with SAP

Mario Wolff Solution Management mySAP PLM und SAP xApps

Pain points in Portfolio and Project Management

SAP AG 2002, Title of Presentation, Speaker Name 4

How Billions are Lost Annually on IT Projects

23% Successful projects 49% Challenged projects 28% Impaired/Cancelled projects

Successful Projects (23%):

Challenged Projects (49%):

Impaired/Cancelled Projects (28%):

Why Implement a Comprehensive Solution

Manage Portfolios Increase Visibility Enable Communication Enforce Governance

SAP AG 2002, Title of Presentation, Speaker Name 6

SAP Solutions: mySAP ERP Solution Map 2004

Inbound and Outbound Logistics

Manufacturing Execution Aftermarket Sales and Service Project Portfolio Management

Sales and Service

Sales Order Management Real Estate Management

Global Trade Services

Environment, Health and Safety

SAP AG 2002, Title of Presentation, Speaker Name 7

Leveraging SAPs Solutions to Meet Business Needs

* NPDI = New Product Development and Introduction

Leveraging SAPs Solutions to Meet Business Needs

SAPs Support for NPDI

Project, Resource and Cost Management

Strategic Sourcing Supply Chain Planning

Prototyping Production Ramp-Up

SAP AG 2002, Title of Presentation, Speaker Name 12

Leveraging SAPs Solutions to Meet Business Needs

Project Portfolio Management with SAP xRPM

Aggregation Integration Analysis

Simulation Confirmation ...

Company wide Resource Planning

Project Management System

Leveraging SAPs Solutions to Meet Business Needs

Strategic and Operational Portfolio Management SAP xRPM

Idea and Concept Management

cProjects, Project System, 3rd party systems

(availability, skills, org str)

Strategic Portfolio Management

Registration Monitoring Governance

cProjects Project System Operative Project Management

Fac Mtc Plt Mtc Srv Mgr

Idea and Concept Management

3rd party Project Management Systems (e.g. MS Project)

mySAP ERP Human Capital Mgmt Human Resource Management

mySAP ERP Financials

SAP AG 2002, Title of Presentation, Speaker Name 17

The Evolution of Project Management LEVERAGING EXISTING INVESTMENTS

SAP NetWeaver xRPM**

cProjects Project System Project System

cProjects Project System

Business Application and Technology Advances

Supporting Various Business Scenarios

New Product Development & Introduction (all manufacturing industries):

Other (e.g. Six Sigma)

Benefits and Differentiators

Reason 2: Better cost control

Reason 3: Leverages existing IT investment

SAP AG 2002, Title of Presentation, Speaker Name 20

SAP xApp Resource and Portfolio Management (SAP xRPM)

SAP xApp Product Definition (SAP xPD)

Collaboration Projects (cProjects)

SAP AG 2002, Title of Presentation, Speaker Name 23