SAP Partner Only Use Internal ac200 Solution 18: Open Item Clearing Task 1; Answer the following question: 1. Name the two basic transactions that you can use to clear open items Answet + Account clearing + Post with clearing Task 2: ‘True or false? 1, Documents with open items cannot be archived because open items represent incomplete transactions, Answer: Truc 2. A clearing document must have at least two line items, Ans A clearing document may have no fine items. 3. “Posting with clearing” can be cartied out for several accounts simmltaneously. alse Answer: Truc The document must stay in the system until all open items are cleared. After that the document can be arcaived. 4, The automatic clearing progrim cannot carry out automatic postings. Answer: False As of R/3 Release 4.0, the attomatic clearing program can carry out ‘automatic postings. Continued on nest page ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Clearing Open items Task 3: Answer the following questions: 1 Clearing a credit memo with an open invoice is an example of account clearing, Answer: account clearing ‘The transaction “Accoun! Clearmng”1s one option for clearmmg open stems. Posting a payment for an open invoice with a resulting zero balance is an example of posting with clearing, Answer: posting with clearing The transaction “Post with Clearing” is the second option for clearing open items and is carried out éuring entry of the incoming payment. Task 4: Camy out the exercise for “Account Clearing” 1 Post a customer invoice for 5,500 units local currency. When you enter the customer invoice, change the proposed terms of payment key to "0001" (die immediately). Use the tax code 10 (output tax (course) 10%). Then clear the items with the credit memo that you created for the same amount and check the lin items in the customer account before and after clearing. £ Hint: All open iems have been selected for processing. There are several ways of deactivating each item, + Doublectick on cach item’s amount (Gross) + Choose HEEB select All" (in the lower part of the screen). ‘Then choose |8.82m2.] "Deactivate Items" to deactivate all items. Doubleclick on the amounts of the individual items that you ‘want fo clear together, + Process additional business transactions by choosing the button “Editing Options” Continued on next page ‘© 2005 SAP AG. All rights reserved. 281 SS JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing ac200 Select the indicator “Selected Items Initially Inactive” so that all items are deactivated the next time the business transaction is processed. £ ‘Hint: To clear the cash discount, enter the value 0 (zero) in the field “Cash Discount”. Customer Invoice SAP Easy Access ment: Accounting —» Financtal Accounting —> Customers + Documert Entry + Invoice Field Name or Data Type Values Basic Data Customer ‘Your customer Tavoice Date (Current date Posting Date Current date Amount 5500 Cumency Local currency Calculate Tax v Tax ID 10 (Output tax (course) 10%) ‘Terms of Payment (0001 Items — Ist detail line Document —» Simulate GIL Account ‘Your instructor will give you the revenue account. DIC Credit ‘Amount in Document Currency 5500 Tax ID 10 (Qutput tax (course) 10%) Check your document. Douibleclick on a line item to display or change daa, Choose "Post" to save ihe document, Document number: Display the line ifems in your customer account: Continued on nest page Ey 282 ‘©2005 SAP AG. All rights reserved i JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Clearing Open items SAP Easy Access menu: Aecounting > Financial Accounting > Customers + Account ~> Display/Change Line Items ‘Field Name or Data Type Values. GIL Account ‘Your customer ‘Company Code GR Line Item Selection. (Choose “All Ttems ‘Choose “Execute to display all the values posted {0 your customer account. Note that both the invoice for 10,000 units and the credit ‘memo are open items. Clear the account, SAP Easy Access men: Accounting — Financial Accounting —+ Customers Account —+ Clear Field Name or Data Type ‘Values “Account ‘Your customer ‘Company Code RHE ‘Choose the button “Fait Open Items, £ ‘Hint: All open items have been selected for processing, There are several Ways to deactivate each item, (except the clearing, invoice for 10.000 and credit memo): + Doubleclick on cach item’s amount (Gross). + Choose IE »setect Atl" (in the lower part of the screen) ‘Then choose Lt #2#"= | "Deactivate tems" to deactivate all items. Doubleclick on the amounts of the individual items that ‘you want ro clear together. + Process additional business transactions by choosing the buttor: “Editing Options” Continued on next page ‘© 2005 SAP AG. All rights reserved. 283 Sa” JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing ac200 Select the indicator “Selected Items Initially Inactive” so ‘tat all items are deactivated the next time the business ‘wansaction is processed. &P Hint: To clear the cash discount, enter the value eto) in the field “Cash Discount” Choose “Post to save the document, Document munber: Display the tine items in your customer account: SAP Easy Access menv: Accounting — Financial Accounting —> Customers —+ Account —+ Display/Change Items Field Name or Data Type Values ‘Account ‘Your customer ‘Company Code ‘RHE Line Item Selection ‘Choose “All Trems” Choose "Execute" to display all the costs posted to your customer account. Note that the invoice for 10,000 units and the credit memo are now cleared items. Ey 284 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 8 Lesson: Clearing Open items Lesson Summary ‘You should now be able to: Explain the clearing process Clear an account Post with clearing ‘© 2005 SAP AG. All rights reserved. 285 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing ac200 Lesson: Incoming and Outgoing Payments 8 oe Lesson Overview his lesson explains how to post nuanual incoming and outgoing payments, Lesson Objectives Aficr completing this lesson, you will be able to: + Post incoming and outgoing payments + Reset clearing Business Example Customers pay open invoices taking advantage of cash discounts, The cash discount is to be posted in the syst-m automaticaly. ZS post wit GY CLEARING ®& Document header 4. Payment header i 2. Bank data [B__ Process open items 3.Select openitems activate tems 2. Activate cash discount G Post 1, Display overview 2.Post Figure 123: The Manual Payment Process A manual payment i a transaction that clears an open item, typically an invoice, by manually assigning a clearing cocument ‘An incoming payment, typically wsed in Accounts Receivable, clears an open debit amount. An outgoing payment, typically used in Accounts Payable, clears an open credit amount Ey 286 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AjuoUse SAP Partner Only Internal ‘Ac200 Lesson: Incoming and Outgoing Payments A manual payment is processed in three steps’ + Data is entered in the document header. + Open items are selected to be cleared. + The transaction is saved. Possible payment differences will be dealt with in the next lesson. Figure 124: Document Header - Payment Header ‘The data entered in the document header is similar to the data entered when ‘posting invoices. The documeat header consists of three sections: The payment header, the bank data, and the open item selection. 2008/02, (© 2005 SAP AG. All ights reserved, 287 4euzy4e8d dWS 88M J[eUsazUY AjuoUse SAP Partner Only Internal Unit 5: Clearing ac200 Enter the following information in the payment header section of the document header: + Enter the document date. This isthe date on the physical document + The system proposes the docament type dependent on the transaction called (Gee lesson “Default Values”), + Ifthe company code is not proposed, you have to enter it (see lesson “Default Values”), + The period specifications inciude the posting date and the posting period, ‘The current date is defaulted as the posting date and the posting period is, derived from the posting date. + The currency specifications inchude the currency code, the exchange rate and the date for currency translation. Ifo exchange rate or translation date is entered, the exchange rate from the exchange rate table on the posting date is used. + Any references needed to identify the incoming payment may be entered in the reference document nuraber, document header text. and clearing text fields, jrer0z) 05-2000] Been 5 | ft a invoice Nav or Check Ne, I as Figure 125: Document Header ~ Bank Data Ey 288 (©2005 SAP AG. Allrighs reserved. 2005/02 4euz4ed dWS 88M J[eUsezUuY AiuoUse SAP Partner Only Internal Lesson: Incoming and Outgoing Payments Enter the following bank data in the next section of the document header: + The account is a general ledger account used for incoming or outgoing payments, + The payment amount is the total payment amount, + The bank may charge bank charges for its services, and these are posted automatically to a special expense account. With incoming payments, the system adds the bank charges to the payment amount fo form the clearing ‘amount. With outgoing payments, it subtracts the bank charges from the payment amount to determine the clearing amount. + The value date is the date used to evaluate the position in Cash Management, It may be defaulted by the system (see lesson “Default Values”) + The text is an optional description of the item. Start the Hine with, “*" to ‘enable the text to be prin‘ed on correspondence. You can also work with text ‘templates - the user can sclect an entry from a lst of standard texts, + The assignment number is either created by the system or you can enter it manually, ‘rocess Opn tems (er 062000 Penad 2 Vd _—— Figure 126: Document Header ~ Open Item Selection ‘© 2005 SAP AG. All rights reserved. 289 SS 4euz4ed dWS 88M J[eUsezUuY AiuoUse SAP Partner Only Internal Unit 5: Clearing ac200 Enter the following open item selection data in the next section of the document header: Account and account type: [n this area, “Account” refers to the account ‘number of the business partner and the account type for this account. The account and account type are required to determine the account that contains the open items. Normal open ilems and/or special G/L. trausactiouy: You cau select noua open items and/or special G/L transactions for processing. Payment advice note number: You can use the number of a payment advice note (either entered manually or created by the system) to select ‘the open items. Other accounts: You can select other accounts in FI to process their open items at the same time. Additional selections: You can use additional sclection criteria defined in. the configuration to select open items. You can use “Distribute by Age” or “Automatic Search’ to speed up the selection process. ‘Amount Entered _1 000 000, Assigned "1000 000- Difference Posting Not Assigned é Figure 127: Process Open items ‘The next sercen lists all of the unassigned, open items. These could be payments, debit or credit memos, or invoices, Depending on your settings al of the items ccan be active or inactive. ‘The fist step in processing open items isto activate the required line items before you can assign a payment. Ey 290 (©2005 SAP AG. Allrighs reserved. 2005/02 4euz4ed dWS 88M J[eUsezUuY AijuoSAP Partner Only Use Internal ‘Ac200 Lesson: Incoming and Outgoing Payments ‘The amount entered is assigned to the appropriate line items and their cash discount. ‘There are several options for activating or deactivating fine items: + Selection of editing options for open items: Select “Selected Item Initially Inactive”. + Doubleclick on the amount + Selection from action menus and fnction keys: There are different menus and keys available. ‘You can post the document if ‘he amount entered is the same as the amount assigned. ‘The cash discount granted is determined by the terms of payment of the line item. ‘The cash discount is taken inte consideration for calculating the assigned amount ‘You can change the cash disceunt by overwriting the absolute cash discount of by changing the cash discount percentage rate. It must not exceed the limits set in the tolerances. B® Display overview © Simulate to review automatically generated iteme © Correct any mistekes T° Post Post wit CLEARING >) ‘You can then check the document you have entered. ‘Via Document —> Simulate you can display all of the items including those created automatically Ifthe debits and the credits agree, you can post the complete document. you subsequently discover tut the document contains an error that has to be corrected, reset the cleared items and then reverse the document, You then have to re-enter the original posting correctly. Figure 128: Posting the Payment ‘© 2005 SAP AG. All rights reserved. 291 Sr JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal Unit 5: Clearing 8 ac200 &> © Cash discounts expense or revenue $ ‘© Cash discount clearing (net procedure) © Tax adjustments Tqanewas| © Exchange rate differences 2002 | 5000 © Bank charges thas © Clearing for cross-company code ‘cam be ceares payenents: © =Over- or underpayments within tolerances Figure 129; Automatic Postings for Clearing Open Items, If necessary, the system carries out automatic postings during clearing, We have already seen the configuration for most of these automatic postings in previous lessons. ‘You can enter bank charges wien you enter the bank data; they are automatically posted to the G/L account In order to perform cross-company code payments you have to assign a Clearing transaction (either “Incoming Payment” ot “Outgoing Payment”) to ‘the combination of paying compar code and the company code for which the payment is being madz. Then, when yon celect apen items, apen items are . ‘The treatment of over and underpayments is dealt with inthe lesson “Payment Differences” ‘Open item account pen item account ‘2000 1) 5000 | ancset, 2000 | 5000 3000 (| 1000 1) | “tome. \ 3000 | 1000 © Line items cleared in error ‘clearing : i @ semen © Cancel clearing by resetting ew clearing document and elesred reset, items - Figure 130: Resetting Clearing ‘Users can reset clearing for indivicual documents, When you reset clearing, the Clearing data is removed from the items, Ey 292 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ‘A200 incoming and Outgoing Payments ‘The changes are logged and cen be displayed in change documents. In Accounts Receivable, the payment history and the credit limit are corrected, if applicable. 2008/02 ‘© 2005 SAP AG. All rights reserved. 293 JeuzIe@d dVS 88M JeUse;UI Ajuoac200 Unit 5: Clearing Internal A1uo Jauzied dv¥S eSN Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved Ey 204SAP Partner Only Use Internal ‘Ac200 Lesson: Incoming and Outgoing Payments Exercise 19: Incoming and Outgoing Payments Exercise Objectives After completing this exercise, you will be able to: + Post am incoming paymeat with cash discount Business Example ‘Customers pay open invoices aking advantage of cash discounts. Task: ‘Cany out the following exercise for posting with cleating. 1. Your have received a payment of 213,400 units of local currency fom your customer to clear the open item of 220,000 units that you posted in the iesson “Simple Documents in mySAP ERP Financials”. If you did not grant cash, discount when you entered the invoice, enter 6,600 units cash discount manually. Use the bank eccount supplied by your instructor. ‘© 2005 SAP AG. All rights reserved. 295 Sa” JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing acz00 Solution 19: Incoming and Outgoing Payments Task: Camry out the following exercise for posting with clearing ‘Your have received a paymert ot 213.400 units of local currency trom your caistomer to clear the open item of 220,000 units that you posted in the lesson. “simple Documents in mySAP ERP Financials”. If you did not grant cash discount when you entered the invoice, enter 6,600 imits cash discount ‘manually, Use the bank accoumt supplied by your instructor, 1 a) Incoming Payments Application: Accounting > Financial Accounting — Customers Document Entry —> Incoming Payments Field Name or Data Type ‘Values Document Header. Document Date (Current date Document Type Dz ‘Company Code ‘Your company code Posting Date Current date Cumrency Local currency Bank Data ‘Account ‘Your instructor will give you this information. ‘Amount 213 400 Value Date Current date ‘Open Item Selection ‘Account ‘Your customer Choose the button “Edit Open Items". Select the invoice for 220,000 currency units. If necessary, enter cash discount for 6,600 units of currency. If the value “Not Assigned is zero, you can: Document —> Simulate Continued on next page Ey 296 ‘©2005 SAP AG. All rights reserved i JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Incoming and Outgoing Payments Check your document, Doubleclick on a line item to display or change data. Choose “Post* to save the document. Document number: =D Note: Youare now familiar wit two cleating options: + Account clearing: In the lesson “Clearmg Upen items ‘you ckared an open invoice with an open credit memo. + Posting with clearing: In this lesson you posted an incoming payment from a customer against an open invoice. ‘© 2005 SAP AG. All rights reserved. 297 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing 8 Lesson Summary ‘You should now be able to: Post incoming and outgoing payments Reset clearing ac200 Ey 298 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Acz200 Lesson: Payment Differences Lesson: Payment Differences Lesson Ovet ‘This lesson describes ways of posting in the context of payment differences we Lesson Objectives Afler completing this lesson, you will be able to: + Post payment differences + Describe tolerance groups and their role for posting payment differences + Post partial and residual payments + Create and use payment difference reason codes, Business Example ‘Customers often pay invoices with deductions that sometimes exceed the tolerance limits of the company. les that define acceptable differences during posting Tolerance group for employees 2. © Upper timits for hansactions GIMP © Permitted payment differences Tolerance group for G/L accounts * c ‘© Permited payment difterences yy > Tolerance group for customarsivendors ‘© Default values for clearing transactions Tolerances: BBS cerned pmo cron Egg « spectatns or posting vee toms om © Tolerances for payment advice notes Figure 131: Tolerance Groups In Fl there are three types of tolerances: Employee tolerance groups. G/L. account tolerance groups, and customer/vendor tolerance groups. ‘The employee tolerance group is used to control: + Upper limits for posting transactions (see lesson “Posting Authorizations”), + Pemnitted payment differences ‘© 2005 SAP AG. All rights reserved. 299 Sr JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ac200 ‘The GL. account toleranice group is used to control: + Permitted payment differences (for example, for automatic clearing procedures), ‘The customervendor tolerance gercups provide specifications for: + Clearing transactions + Permitted payment differences + Posting residual items from payment differences + Tolerances for payment advice notes Configuration of tolerance groups + Tolerance groups for employees, for example: = Accountant 1 = Accountant IT — Accounting manager + Tolerance groups for customers'vendors, for examp! = Good customers/vendors = Not so good customersivendors = Cash only customers/vendors + Tolerance groups for G/L. accounts, for example: — Clearing accounts (extemal procurement) = Clearing accounts (in-house production) Define permitted payment differences using tolerances. Assign the tolerance groups to + User master data + GIL account master records + Customerivendor master records ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoUse SAP Partner Only Internal ‘Acz200 Lesson: Payment Differences ‘You have to camry out two stefs to use tolerance groups: + Group definition = The tolerance group is defined by a group key, company code, and a currency code, = The group Key is four character alphamueric key. = The key"\__” (BLANK) is the standard tolerance group and is required a5 the min:mum tolerance group. + Group assignment — Employee tolerance groups may be assigned to employees. = GIL account foleravce groups may be assigned to G/L account master records = Castomerrvendor tolerance groups may be assigned to a customer or vendor master record. = Ifno tolerances are assigned, the default tolerance group * (blank) applies. e Tolerance Group fr Employees Figure 132: Permitted Payment Differences ‘The specifications for permitted payment differences can be found in both types of tolerance groups. They control the automatic posting of cash discount adjjustuseuts au unauthorized customer deductions. 2008/02 ‘© 2005 SAP AG. All rights reserved. 301 Sa” 4euUzIegd dVS ®SM JeusazUl AijuoSAP Partner Only Use Internal Unit 5: Clearing @ ac200 ‘The system takes the entries in both groups into account during clearing. The payment difference has to be within both tolerances to be handled automatically, for example: + A payment difference has to be lower than 3,00 and 2.00 currency units to be ‘written off automatically as a cash discount adjustment. + A payment difference has tobe lower than 200,00 and 100.00 currency units as well as lower than 2.5% aud 2.0% of xe ypeut ammount (o be wuitle off automatically as an unauthorized deduction, The “lower” of the two tolerances always applies: Fer an open amount of 1,000 currency units, that ‘would be an unauthorized customer deduction of 20 currency tnt; for an open amount of 100,000 currency tnits that would be an tmauthorized customer deduction of 100 currency units ‘The entries in the tolerance groups are always in local currency. Invoice(s) £1000: 1000 | 1000 Incoming payment p96, 967 949 Cash discount bf 30030 Difference A fs 21 ‘Cash discount: sz Unauth, Customer deductions: Eee ee Figure 133: Payment Differences ‘A payment difference normally occurs during the clearing of an open item. The difference is then compared to the tolerance groups of the employee and the ccustomer'vendor and is handled accordingly. + Within tolerances + Automatically posted as either cash discount adjustment or unauthorized deduction + Outside tolerances + Processed manually Ey 302 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoUse SAP Partner Only Internal ‘Ac200 Lesson: Payment Differences Processing payment differences Figure 134: Processing Payment Differences If the payment difference is immaterial, it may be processed automatically by allowing the system to adjust the cash discount up to certain amounts or to write it off toa special account. The limits to which a payment difference is considered to be immaterial are defined ir tolerance groups. Within the tolerance group for ‘an employee, you can allow an adjustinent of the cash discount (within. defined limits) so thatthe employee his the authorization to make the adjustment, the payment difference is too high to be immaterial, it must be processed ‘manually: The payment may be posted as: + Partial payment + The payment difference may be posted as a residual item + The payment difference can be posted to an account assigned to a reason code or written off by manually entering a new posting item. + Payment on account ‘© 2005 SAP AG. All rights reserved. 303 Sa” 4euzIegd dVS ®SNM JeuUsazUL AjuoSAP Partner Only Use Internal Unit 5: Clearing 8 ac200 Customer/Vendor © Partial payment = Partial 000° 5000 Payment _* ‘both items remain onthe account Invoice reference CustomeriVendor! © Residual tems parley f= Toes of payment Residual + From cleared item 9000) ito + New terms of payment ‘= New document with reference to original document CustomerlVendor| # Payment differences. 8000 | 50007 30007 artial and Residual Payments If the payment difference is outside of the tolerances it has to be processed ‘manually. The user can: + Post the payment as a partial payment, where all the documents remain in the account as open items + Post the payment difference as a residual item, whereby only the residual item remains in the account and the original document and the payment are cleared. A new document number is created with reference to the original documents, + Post the payment difference 10 a different account as a difference posting using reason codes and automatic determination. + Write off the difference (menual account assignment) ‘The customerivendor tolerance groups contain entries that control the residual items. These specify: + Whether the ferms of payment of a residual item are the same as those of the cleared item or whether the terms of payment are fixed + Whither cash discount is granted only partially and not for the whole amount + Bysspecifying a dunning key, whether the residual item has @ maximum ddunning level or is printed separately Ifyou know the reason for a payment difference, you can enter a reason code. Ey 304 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoUse SAP Partner Only Internal ‘Ac200 coal CC eee nT ee Tere Pay cry Poy Ceo Cua coat) COT Ce) Figure 136: Reason Codes Reason codes are used to describe the reason for the payment difference. To assign more than one reason code to a payment difference, click on “Distribute Difference”. Reason codes ean be assigned to: + Difference postings + Partial payments + Residual items ‘The reason code can be used 10 analyze and postprocess payment differences. Additional optional functions are: + Control of the type of payment notice which is sent to the customer + Control the account winee a residual item is posted + Automatic posting of a residual item to a specified G/L account. + Exclusion of residual items from credit limit checks because they are disputed ‘© 2005 SAP AG. All rights reserved. 305 Sa” 4Jeuzyse@d dWS 88M J[eUsazUY Aiuoac200 Unit 5: Clearing Internal A1uo Jauzied dv¥S eSN Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved Ey 306SAP Partner Only Use Internal ‘Acz200 Lesson: Payment Differences Exercise 20: Payment Differences Exercise Objectives After completing this exercise, you will be able to: Create a reason code for damaged goods Post an incoming payment with cash discount and a reason code Business Example Customers generally pay open invoices taking advantage of cash discounts Task: Answer the following questions: 1 A cleats the invoice and the payment to create a ‘neW open Tem. Fill n the blanks to complet the sentence. A results in the open invoice and the incoming payment remaining in the customer account as open items. Fill nthe Blanks to complete the seruence Customers are reducing theit payments as a result of damage to goods during transport. You want to record these amounts. You decide to create a reason code, “Goods damaged during transport, Z##” to write off this difference, ‘Your have received a payment of 250,000 units of local currency from your customer and you mst fost this against the open item for 300,000 units Your customer is requesting a price reduction for the remaining amount since the goods were damaged in transit. Post the difference as a residual item using the reason code that you created, Zit ‘© 2005 SAP AG. All rights reserved. 307 Sa” JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing ac200 Solution 20: Payment Differences Task: Answer the following questions: 1, A residual item clears the invoice and the payment to create a new open item, Answer: residual item A partial payment results in the open invoice and the incoming payment ‘remaining in the customer account as open items. Answer: partial payment Continued on next page Ey 308 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Acz200 Lesson: Payment Differences Customers are reducing their payments as a result of damage to goods during transport. You want to record these amounts. You decide to create a reason code, “Goods damaged during transport, Z##" to write off this difference. 8) IMG: Financial Accounting > Accounts Receivable and Accounts Payable ~+ Business Transactions > Incoming Payment —> Incoming Payment Global Setings + Overpayment/Underpayment -> Define Reason Codes ‘Field Name or Data Type ‘Values ‘Company Code GR Choose “Enters. Edit > New Entries Field Name or Data Type ‘Values RCA Zit Short Text ‘Damage in transit (for example) ‘GIL Account Long Text ‘Goods damaged in transit c ‘(Charge of difference via separate account) Choose “Save“. Define Accounts for Payment Differences IMG: Financial Accounting —» Accounts Receivable and Accounts Payable Accounting —> Business Transactions ~> Incoming Payment —> ‘Incoming Payment Global Setings —» Overpayment/Underpayment-> Define Accounts for Payment Differences Choose Chart of Accounts “INT”. Choose “Enter”. ‘Your have received a payment of 250,000 units of local currency from your customer and you must fost this against the open item for 300.000 units. ‘Your customer is requesting a price reduction for the remaining amount since the goods were damaged in transit. Post the difference as a residual item using the reason code that you created, Zt 8) Tncoming payment with difference SAP Easy Access menu: Accounting — Financial Accounting —> Accounts Receivable + Document Entry —> Incoming Payments Continued on next page ‘© 2005 SAP AG. All rights reserved. 309 Sa” JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal Unit 5: Clearing acz00 FieldName or Data Type | Values Document Header Document Date ‘Curent date Company Code Your company code Posting Date ‘Curent date Currency Course currency Bank Data ‘Account "Your house bank G/L account “Amount 250 000) Value Date Curent date ‘Open Ttem Selection ‘Account ‘Your customer Choose the button “Process Open Items“. In this exercise, clear the cash discount amounts by deleting them or entering 0% and pressing “Finter Create residual item: Choose the tab page “Residual Items", Enter the payment amount by entering the following values or doubleclicking on the fleld “Residual Ttems*. Field Name or Data Type ‘Values Residual Item 50.000 RCA itt Document —> Simulate Check your document, Doubleclick on a line item to display or change data, ‘Choose “Post” o save the document. Document number: =P Note: You have just. + Created a write-off reason code Continued on next page Ey 310 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: Payment Differences * Posted an incoming payment with a difference + Created a residual item + Assigned the write-off reason code. 2008/02 ‘© 2005 SAP AG. All rights reserved. 311 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing 8 ac200 Lesson Summary ‘You should now be able to: Post payment differences Describe tolerance groups and their role for posting payment differences Post partial and residual payments Create and use payment differeuve reasou codes Ey 312 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Acz200 Lesson: Exchange Rate Differences @ Lesson Overview Lesson Objectives After completing this lesson, you will be able to: + Explain the system treatment of exchange rate differences Business Example ‘Management is considering purchasing goods from a foreign country and would like o be able to post any exchange rate differences. Outgoing Payments Foreign Vendor open 2. Rate : 0.25 e ER ere EER sore | (EM orc | Kursdifferenzen e-- Figure 137: Realized Exchange Rate Differences ‘When clearing open items in a foreign currency, exchange rate differences may ‘occur due to fluctuations in exchange rates. ‘The system posts these exchange rate differences automatically as realized gains or losses, ‘The system posts the differences automatically to the revenuc/expense account for exchange rate differences that you defined during configuration, This prevents incomrect postings. ‘The realized difference is stored in the cleared line item. Exchange rate differences are also posted when open items are valuated for the financial statements, These exchange rate differences from valuation are posted to ‘another exchange rate difference account and to a financial statement adjustment ‘© 2005 SAP AG. All rights reserved. 313 Say JeuzIe@d dV¥S 88M [eUse;U AjuoUse SAP Partner Only Internal Unit 5: Clearing ac200 account. When clearing an open item that has already been valuated, the system. reverses the balance sheet correction account and posts the remaining exchange rate difference to the account for realized exchange rate differences. ‘Account Determination ‘Account Currency 8 I Qy, 160000 160000 USD 160000 DEM 10 Porro cinen Tey ttt Realized exchange rate difference |9gq020 Pam ee eed Prat Realized exchange rate difference | 280010 >= eae Pat Pon ee cert) Figure 138: Account Determination All reconciliation accounts and all G/L accounts with open item transactions in foreign currency must be assigned revenuie/expense accounts for realized losses and gains, One gainvloss account can be assigned: + Toall currencies and currency types + Per currencies and cumency type + Per currency + Per currency type Ey 314 (©2005 SAP AG. All rights reserved. 7200502 4euzy4e8d dWS 88M J[eUsazUY AijuoSAP Partner Only Use Internal ‘Acz200 Exercise 21: Exchange Rate Differences Exercise Objectives After completing this exercise, you will be able to: + Explain the basics of exchange rate differences Business Example Management is considering purchasing goods fiom a foreign country and would like to be able to post any exchange rate differences. Task 1: ‘True or False? 1. The mySAP ERP system generates the exchange rate differences automatically, Determine whether this stsement is rue or false. co Te 5 False 2. GéL-avcoumts must be defined for exchange rate losses or gains. Determine whether this savement is true or false 5 Tne 5 False Task 2: Answer the following question 1. List the number of ways the G/L account can be determined for exchange rate differences, ‘© 2005 SAP AG. All rights reserved. 315 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 5: Clearing ‘ac200 Solution 21: Exchange Rate Differences Task 1; ‘True or False? 1 ‘The mySAP ERP system generates the exchange rate differences automaticaly. Answer: Truc ‘When clearing open items in a foreign currency, exchange rate differences may occur due fo fluctuations in the exchange tate table. The system posts these differences automatically as realized gnins or losses. GIL accounts must be defined for exchange rate losses or gains. Answer: True The system posts the differences automatically to the revenme/expense account. Therefore, you have to define the accounts during the configuration. Task 2: Answer the following question: 1 List the number of ways the G/T. account can be determined for exchange rate differences, Answer: A single G/L account can be used for all currencies and currency types + Asingle G/L account can be used per currency and currency type. + A single G/L account can be used per currency. + Assingle G/L account can be used per currency type. Ey 316 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Acz200 8 Lesson Summary ‘You should now be able to: Explain the system teatraent of exchange rate differences (© 2005 SAP AG. All ights reserved, 317 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit Summary 8 ac200 Unit Summary ‘You should now be able to: + Explain the clearing process + Clear an account + Post with clearing + Post incoming and outgoing payments + Reset clearing + Post payment differences + Describe tolerance groups and thei role for posting payment differences + Post partial and residual payments + Create and use payment difference reason codes + Explain the system treatment of exchange rate differences Ey 318 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoInternal Use SAP Partner Only AjuQ 419U}1e8d dW¥S ESN JeusazuyInternal Use SAP Partner Only AjuQ 419U}1e8d dW¥S ESN JeusazuySAP Partner Only Use Internal 6 Cash Journal Unit Overview Unit Objectives After completing this unit, you witl be able 10: + Create a cash journal ang assign it to a general ledger account + Explain business transaction categories + Create business transactions + Save and post business transactions in the cash journal Unit Contents Lesson: Cash Journal Conf guration ............ Exercise 22: Setting Up the Cash Journal ....... Lesson: Cash Journal Transaction Exercise 23: Business Transactions in the Cash Journal 333 Exercise 24: Document Split. 337 Exercise 25: Posting to One-Time Accounts 344 ‘© 2005 SAP AG. All rights reserved. 319 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal ‘Ac200 Lesson: Cash Journal Configuration © @ Lesson Overview Lesson Objectives After completing this lesson, you will be able to: + Create @ cash joumal and assign i toa general edger account + Explain business transaction categories + Create business transactions Business Example ‘The accounting department requires special general ledger accounts to handle the cash journal. You want to be able fo post to this account automatically. We Company Gose HARK a ™ EUR Cash Journal 001 GBP Cash Journal 0003 USD cash Journal 0002 Figure 139: Cash Journal Assignment ‘The cash joumal is a tool for mansging cash in the ENJOY-Release 4.6. It supports posting cash receipts and payments. With this tool you can: + Create a separate cash journal For each currency + Post to customer. vendor. ané general ledger accounts + Rum several cash journals in each company code + Choose a random number for cash journal identification (a four-digit alphanumeric key) Ey 320 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 8 Lesson: Cash Journal Configuration LJ tl EUR cash Journal 0001 USD Cash Journs! 0002 EUR Petty Cash 100001 sD Petty Gash 100002 CRATEUAIIIY) cr acct document — iB) document typest ‘Outgoing payments (2) GA) Incoming payments (RA) (62) Figure 140: Setting Up the Cash Journal ‘To set up a new cash joumal fer a company code, you have to enter the appropriate ‘values for the following ficlds: The company code in which you want to use the cash journal The four digit cash joumal identification and name The G/L accounts to which you want to post the cash joumal business transactions The currency in which you want to run the cash journal The document types for: = GIL account postings — Outgoing payments to vendors — Incoming payments from vendors = Outgoing payments to customers — Incoming payments from customers ‘© 2005 SAP AG. All rights reserved. 321 Sy JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal ‘Ac200 8 cath Expense u Expense (E) Revenue Ey ever ro em Bank | cach teanefor trom ga ‘cash Journal to bank (B) —_ Cash transfer from ere ae AR customers-incomingloutgoing payment (D) Big #8 a Figure 14 o a By ets ettzelngincoming payment) jusiness Transaction Types ‘Within the cash journal you proces different transactions that you have to set up beforehand using business transaction categories. Below are standard business ‘transaction categories and their postings: + Expense (&) + Bxpense/Cash desk + Revenue (R) + Cash desk/Revenuc + Cash transfer: + From cash journal to bank (B) + Bank/Cash desk + From bank to cash joumal (©) + Cash desk/Bank + Accounts receivable (D) + Customer incoming payment Cash joumal/customer + Customer outgoing payment Customer/Cash journal + Accounts payable (K) + Vendor outgoing payment Veudor/Cash journal + Vendor incoming payment Cash joumal/Vendor Ey 322 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 ob is Lesson: Cash Journal Configuration “HS be * Cash Sale ‘company Code xxx Transactionnumber Revenue Account Tax Code Figure 142: Creating Business Transactions. ‘You can define new business transactions for the cash journal in two places: In ‘the cash journal itself or in the Implementation Guide (IMG), When you give the business transaction a name, you cant base it on the type of business transaction. For example, for the business cransaction for creating postings to cash sales, you ‘could assign the name “Cash Sale” ‘To create a business transaction, make the following settings: The company code in which the business transaction should be created The type of business tramactiou (uote, You cumot uuske entures au Use Like “G/L Account Number” Zor the cash journal business transactions D and K) Specify tax codes for the business transactions E (Expense) and R (Revente) For business transaction categories E, R. C, and B, you can set and indicator to enable the gencral ledzer account for the business transaction to be changed wien the document is entered. In this case, the general ledger account is only a default value For business transaction categories E and R, you can set and indicator to enable the tax code for the business transaction to be changed when the document is entered. If 10 tax code has been defined, you have to specify one (if required for the aecount) when you create the document. Once saved, the business transaction is assigned a number automatically. Daring document entry, the business transaction can be called up by its name or its number. ‘mySAP ERP Enterprise ‘eatures a new indicator that blocks the business transaction for further postings, ‘© 2005 SAP AG. All rights reserved. 323 ay JeuzIe@d dV¥S 88M [eUse;U Ajuoac200 Unit 6: Cash Journal Internal A1uo Jauzied dv¥S eSN Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved Ey 324SAP Partner Only Use Internal ‘Acz200 Lesson: Cash Journal Configuration Exercise 22: Setting Up the Cash Journal Exercise Objectives After completing this exercise, you will be able to: + Create a G/L account for the cash joumal + Set up your cash journal Business Example ‘The accounting department requires special general ledger accounts for the cash, joumal, Our department pays for some of the office supplies. for example, pens, ‘cash Cash expenses have to be saved locally and posted to the general ledger account every day. Task: ‘Carry out the Customizing for setting up a cash journal in your company code. 1. Create a GIL Account, 1002##, for the cash journal in your company code Create your G/L account using the reference account 100000. Make sure that the G/L account can only be posted to automatically and that the account currency isthe same as the company code currency. 2. Create cash joumal 20##, tor your company code using the course currency. Use document types “AB” for G/L account postings, for payments to/from, vendors “KZ”, for payments to/from customers “DZ”. Name your cash journal “Cash ##" and check if the number range 01 for your cash journal documents is predefined, ‘© 2005 SAP AG. All rights reserved. 325 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal acz00 Solution 22: Setting Up the Cash Journal Task: ‘Carry out the Customizing for setting up a cash journal in your company code. 1, Create a G/T. Account, 10024#, forthe cash joumal in your company code Create your G/L account using the reference secount 100000. Make sure that the G/L account can only be posted to automatically and that the account currency is the same as the company code currency. a) Create a GIL account fer your cash joumal. IMG: Financial Accourting > Bank Accounting —> Business Transactions —> Cash Journal —+ Create G/L Account for Cash Journal or: Application: Accounting > Financial Accounting ~» General Ledger —» Master Records -» G/L Accounts —sIndividual Processing = Centrally Or transaction code: FS00 Field Name or Data Type Values GIL Account 1002## ‘Company Code GRE Select the “Create with Template” pushbutton. Field Name or Data Type ‘Values GIL Accounts 100 000 ‘Company Code GR Choose “Enters, ‘Tab page: “Type/Deseription*: Field Name or Data Type ‘Values Short Text Petty Cash # GAL Account Long Text Petty cash for cash journal ‘Tab page “Create/Bank/Tnterest* Continued on next page Ey 326 ‘©2005 SAP AG. All rights reserved 4euUzIegd dVS ®SM JeusazUl AjuoSAP Partner Only Use Internal ‘Acz200 Lesson: Cash Journal Configuration [Hieta Name or Data Type ‘Values | Post Automatically Only Vv Delete the Alternative account no. on tabpage “controlData™”. Choose “Saves, 2. Create cash joumal 20##, for your company code using the course currency. Use document types “AB” for G/T. account postings, for payments tovfrom vendors “KZ”, for payments to/from customers “DZ”. Name your cash Journal “Cash #" and check if the number range 01 for your cash journal documents is predefined, 8) Create cash journal IMG: Financial Accounting -» Bank Accounting —» Business Transactions —» Cash Journal —+ Set Up Cash Journal Select the “New Entries pushbutton and enter the following information: ‘Field Name or Data Type Company Code Gah Journal Number Account Number Currency Local currency Document Type: G/L Account Posting | AB Document Type: Payment to Vendor KZ, Document Type Fayment from Vendor [KZ Document Type: Fayment from Customer | DZ. Document Type: Payment to Customer for [DZ GI Account Posting ‘Name Group ## Cash Journal 2o%H ‘Choose “Save”, Determine whether the number range interval 01 has already been predefined by the system, IMG: Financial Accounting —> Bank Accounting ~> Business Transactions —> Cash Journal + Define Number Range intervals for Cash Journal Documents Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 327 Say 4euUzIegd dVS ®SM JeusazUl AjuoSAP Partner Only Use Internal Unit 6: Cash Journal acz00 Field Name or Data Type Values ‘Company Code GRE Choose “Display Intervals”. Ifthe number range intervall 01 is not predifined: (Choose “Change Intervals” Choose “Insert Interval” Field Name or Data Type. ‘Values: Number on From 1.000 000 000) To 1.999 999 999, Choose “Insert™. Choose “Saves Select “Enter“ to confirm the information message about transporting number ranges. Ey 328 ‘©2005 SAP AG. All rights reserved 2005/02 4euUzIegd dVS ®SM JeusazUl AjuoSAP Partner Only Use Internal ‘Acz200 8 Lesson: Cash Journal Configuration Lesson Summary ‘You should now be able to: Create a cash joumal an assign it to a general ledger account Explain business transaction categories Create business transactions ‘© 2005 SAP AG. All rights reserved. 329 Sy JeuzIe@d dVS 88M JeUse;UI AjuoUse SAP Partner Only Internal Unit 6: Cash Journal ac200 Lesson: 8 @ Cash Journal Transaction Lesson Overview ‘This lesson describes how to post business transactions in the cash journal. Lesson Objectives Aficr completing this lesson, you will be able to: + Save and post business transections in the cash journal Business Example ‘Our department pays for some of the office supplies, for example, pens. cash. Cash expenses have to be saved locally and have to be posted transferred to the general ledger every day. Balance display fr splayed period orci ea “ee al paements Sore tere Business transactions (Payments / Receipts/Checks) Banko Journal Figure 143: Posting Business Transactions in the Cash Journal (ENJOY) The cash journal is one of the ENJOY business transactions that you can process on. ‘one screen: On this screen, you can enter, display, and change cash journal entries. ‘You can save cash journal entries locally in the cash journal subledger. and copy ordelete them. The cash journal entries saved are posted to the general ledger, for ‘example, at the end of the working day. ‘You can also print the cash journal entries you have saved (receipts) as well as the cash joumal entries posted in the time period displayed. The print forms are selected in Customizing. EX” 330 ‘©2005 SAP AG. All rights reserved 2005/02 4euzJIegd dVS eSM J|eusazUl AijuoUse SAP Partner Only Internal ‘Ac200 Lesson: Cash Journal Transaction The follow-on documents that are posted as a result of cash joumal entries are displayed. ‘You can also copy and delete cash journal entries saved and display the deleted cash joumal entries From Release 4.6C, you can also enter checks in the cash journal, ttem Tax code ‘es document 3 Vs 2000 vt 000, Figure 144: Cash Journal Document with Document Split, ALA (Cdocument 1 v6 1000 Document 4 2-vi 1000 Document 2 3 ve 2000 Document 3 poe tems + tom Up to now, if cash joumal transaction contained several items with different tax: codes and/or Controlling account assignments, a separate cash journal document had to be created for each item. These cash joumal documents Were then used 10 ‘create several Financial documents. In mySAP ERP Enterprise, you can enter a cash journal document with a document split. In otler words, a cash joumal ‘document can contain several items with different tax codes and/or Controlling ‘account assignments. When the cash journal document is forwarded to Financial, therefore, only one Financial document is created. (© 2005 SAP AG. All ights reserved, 331 4euzIegd dVS ®SNM JeuUsazUL AijuoSAP Partner Only Use Internal Unit 6: Cash Journal ‘Ac200 Customer/vendor posting with master record cash desk customer Cash desk Vendor Customer/vendor posting to one-time account —oTA__ EE (6 window tor address data oma TEL wincow tor asaress ata ‘ash Journal Document with One-Time Account Figure 14: Before mySAP ERP Enterprise, customer and vendor postings could only be made for customers and vendors with a master record. Now, postings can also be made to one-time customer or vendor accounts. When you enter a one-time account, dialog box is displayed for recording the address data Ey 332 (©2005 SAP AG. All rights reserved. 7200502 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Cash Journal Transaction Exercise 23: Business Transactions in the Cash Journal Exercise Objectives After completing this exercise, you will be able to: + Post an incoming paymeat + Control the balances calculated and displayed automatically + Check the follow-on documents Business Example ‘The accounting department requires a special general ledger account to handle the cash joumal. Our department pays for some of the office supplies, for example, pens, cash. Cash expenses have to be saved locally and have to be posted to the general ledger every day. Task: ‘Use the fimetions of the cash joumal that you have created for the frst time. 1, Create a business transaction for purchasing office supplies for your company code. To do this, nse the expense huisiness transaction, F, and the office supply account, 476000 with the appropriate tax code for your country. Create a “cash receipt” transaction, with business transaction category C, to record cash transfers fom your bank account to the cash joumal. Use GAL account 113100 as the bank account for the offSetting postings of G/L, account postings. 2. Use the ENJOY single screen transaction where you can enter al the data on one screen. Buy office supplies, worth 120 units local currency, and create a cash document. Do not forget: Before you buy the office supplies ‘yom also need some money in your new cash journal. Transfer 1,000 tnits Gocal currency) fiom the bank to the cash journal Save your cash journal eatries locally in your cash journal subledger. Check the balance display for displayed period. Post the saved cash journal entries to the general ledger and check the follow-on documents, 2008/02 ‘© 2005 SAP AG. All rights reserved. 333 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal acz00 Solution 23: Business Transactions in the Cash Journal Task: Use the fictions of the cash journal that you have created for the first time. 1. Create a business transaction for purchasing ottice supplies for your company code. To do this, use the expense business transaction, F, and the office supply account, 476000 with the appropriate tax code for your country. Create a “cash receipt” transection, with business transaction category C, to record cash transfers from your bank account to the cash joumal. Use YL account 113100 as the bank account for the offSetting postings of G/L, account postings 4) Create business transactions to use in your eash joumal IMG: Finaneial Accourting > Bank Accounting ~> Business Transactions + Cash Journal —» Create, Change, Delete Business Transactions Select the “New Entries pushbutton and enter the following information: Field Name or Data Type Values Business Transaction for Expenses ‘Company Code GRE Business Transaction Category E GIL Account £76,000 Tax ID Listed on the data sheet Transaction Name Office Supplies #8 Business Transaction for Cash ‘Company Code GR Business Transaction Category c GIL Account 113100 Transaction Name Bank to Cash Journal ## Choose “Saves, Continued on next page ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Cash Journal Transaction ‘Use the ENTOY single sereen transaction where you can enter all the data om one screen. Buy office supplies, worth 120 units local currency. and create a cash document. Do not forget: Before you buy the office supplies ‘you also need some money in your new cash journal. Transfer 1,000 units ocal currency) from the bank to the cash jourmal Continued on next page ‘© 2005 SAP AG. All rights reserved. 335 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal acz00 Save your cash joumal entries locally in your cash joumal subledger. Check the balance display for displayed period. Post the saved cash journal entries to the general ledger and check the follow-on documents ) Record business transactions in the cash joumal Application: Accounting + Financial Accounting — Banks + Input = Cash Journal Field Name or Data Type Values Company Code GR Cash Journal 20% Choose “Enters, Record the cash transfer to the cash journal: Select the “Cash Receipts tab and enter the following information Field Name or Data Type __| Values ‘Transaction Name ‘Bank to Cash Journal ## Amount 1,000 units local currency Text ‘Transfer cash to cash journal Choose “Save. Record the expense to the cash journal (only for company codes WITHOUT tax jurisdiction codes): Select the “Cash Payments“ tab and enfer the following information Field Name or Data Type _ | Values Transaction Name Office Supplies ## Amount 120 units local currency Text Cash for office supplies Choose “Saves. ‘To save your entries tothe subledger, select the “Post pushbutton. ‘To display the account documents, choose Goto — FI Follow-On Documents Ey 336 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Cash Journal Transaction Exercise 24: Document Split Exercise Objectives After completing this exercise, you will be able to: + Use the document split fametion in the cash journal Business Example ‘Our department wants to model the purchase of advertising articles from a major software company as a business transaction in the cash joumal. A colleague is to purchase the advertising artcles from the software maker’s sales stand while he attends a training course at the company in a small town in California, We iced to create a new transaction in our cash journal to reflect the purchase of office supplies with the softwere maker's logo and flower arrangements with the three initials of the group. Task: ‘Cash Joumal Document with Document Split 1. Inyour company code, c-eate a business transaction for the (cash) purchase of advertising articles. Create this business transaction as part of the business transaction category for expenses, E. To do this. use the office supply account 476000 with the appropriate tax code for your country. Note that the scenario described above requires that you enter a further expense account anda firther tax code, 2. Enfera business transaction for purchasing advertising articles with a value of 100 currency units. The transaction involves the purchase of office supplies, and a flower arrangement (sce scenario). Use the business transaction yout just created. Assign the ransaction to accounts 476000 (office supplies) and 47100 (advertising articles). Make sure you use different tax codes. First save the business transaction in the cash journal. Then post the business ‘transaction in the general ledger and take a look atthe accounting document. ‘© 2005 SAP AG. All rights reserved. 337 Sa JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal ‘Ac200 Solution 24: Document Split Task: Cash Joumal Document with Document Split 1, Tn your company code, create a business transaction for the (cash) purchase of advertising articles. Create this hnciness transaction as part af the hnsiness, transaction category for expanses, E. To do this, use the office supply account 476000 with the appropriate tax code for your country. Note thatthe scenario described above requires that you enter a further expense account anda further tax code, a) Create the new business transaction in Customizing, IMG: Financial Accouming —> Bank Accounting —> Business ‘Transactions — Cash Journal —> Create, Change, Delete Business Transactions Eat + New Entries Field Name or Data Type Values Company Code GR Transaction Type E (Expense) GIL Account 476000 Tax Code WN Cash Journal Business Transaction _[ Advertising articles ‘Account Modifiable Select Tax Code Select Choose “Save” 2. Enter business transaction for purchasing advertising articles with a value of 100 currency units, ‘The transaction involves the purchase of office supplies and a flower arrangement (see scenario). Use the business transaction you just created, Assign the transaction to accounts 476000 (office supplies) and ‘477100 (advertising articles). Make sure you use different tax codes. First save the business transaction in the cash journal. Then post the business transaction inthe general ledgcr and take a look at the accounting document. a) Enter the business transaction Application: Accounting —» Financial Accounting Banks > Ouagoings —> Cash Jownal Continued on next page Ey 338 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: cash Journal Transaction Field Name or Data Type Values ‘Company Code GRHF Cash Journal 20% ‘Choose ENTER. Choose the Cash Payments tab page. Field Name or Data Type ‘Values Business Transaction Cash purchase of advertising articles ‘Amount 100 ‘Choose the Split Cash Journal Document pushbutton, Item 1 Field Name or Data Type ‘Values Business Transaction Cash purchase of advertising auticles “Amount 30 “Tax Code WN ‘General Ledger 476000 Item 2 Field Name or Data Type Values Business Transaction Cash purchase of advertising articles ‘Amount 20 “Tax Code v2 General Ledger 47100 Choose the COPY pushbutton. Choose the SAVE pushbutton ‘Choose the POST pushbutton ‘Sclect the item you just posted, click the FOLLOW-ON DOCUMENTS pushbutton, and choose the accounting document. 2008/02 ‘© 2005 SAP AG. All rights reserved. 339 Say 4euUzIegd dVS ®SM JeusazUl Ajuoac200 Unit 6: Cash Journal Internal A1uo Jauzied dv¥S eSN Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved Ey 340SAP Partner Only Use Internal ‘Ac200 Lesson: Cash Journal Transaction Exercise 25: Posting to One-Time Accounts Exercise Objectives After completing this exercise, you will be able to: + Post cash joumal documents to one-time accounts Business Example ‘Our customers enjoy the candy we provide in our reception area. To make sure that we never run out, we constantly buy more stock at various weekly markets. ‘Our department wants to record a transaction in the cash journal for cash purchases cof candy fom small suppliers as one-off business partners. Task: ‘Create a one-time account and post a business transaction 1. Create an account for one-time vendors in your company code, Use vendor 1960 from company code 1000 as a template 2. Entera business transaction for a cash purchase of candy with a value of 50 currency unit. The transaction involves cream dalights of quality class A from a traveling salesperson Mr. S. Ugar with an address in Sweet Street 11, Candytown (zip code 12345). Use an existing business transaction, First save the business transaction in the cash journal. Then post the business transaction and take a look at the accounting document, ‘© 2005 SAP AG. All rights reserved. 341 Sy JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal acz00 Solution 25: Posting to One-Time Accounts Task: Create a one-time account and post a business transaction 1. Create an account for one-time vendors in your company code. Use vendor 1960 fiom company code 1000 as a template a) Create your one-time vendor. Application: Accounting + Financial Accounting —» Vendors —> Master Records — Create Field Name or Data Type ‘Values Vendor 1960 ‘Company Code GR Reference Field Name or Data Type Values ‘Vendor 1960 ‘Company Code 1000 ‘Accept the data from the template vendor and choose SAVE. 2. Enter a business transaction for a cash purchase of candy with a value of $0 currency units, The transaction involves cream delights of quality class A from a traveling salesperson Mr. S. Ugar with an address in Sweet Street Continued on next page Ey 342 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal Ac200 Lesson: cash Journal Transaction 11, Candytown (zip code 12345), Use an existing business transaction, First save the business transaction in the cash journal. Then post the business transaction and take a look at the accounting document. a) Enter the cash payment for candy. Application: Accounting > Financial Accounting —+ Banks —» ‘Outgoings —» Cash Journal Field Name or Data Type ‘Values: ‘Company Code GR# Cash Journal 20% ‘Choose ENTER. Choose the Cash Payments tab page. ‘Field Name or Data Type. ‘Values ‘Business Transaction payment fo vendor Amount 50. Text Candy, Vendor 1960, ‘Choose ENTER. Enter the address 07 Mr. S. Ugar. Field Name or Data Type Values Title Mi ‘Name ‘Ss. Ugar Street ‘Sweet Street 11 ZAP code RMS cay Candyiown ‘Choose ENTER. Choose the SAVE pushbutton Choose the POST yushbutton ‘Choose the FOLLCW-ON DOCUMENTS pushbutton and select the accounting document. 2008/02 ‘© 2005 SAP AG. All rights reserved. 343 Sy JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 6: Cash Journal © Lesson Summary You should now be able to: Save and post business transections in the cash jourmal ac200 Ey 344 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 8 Unit Summary ‘You should now be able to: + Create cash joumal an¢ assign it to a general ledger account + Explain business transaction categories + Create business transactions + Save and post business ttansactions in the cash journal Unit Summary (© 2005 SAP AG. All ights reserved, 345 JeuzIe@d dVS 88M JeUse;UI AjuoInternal Use SAP Partner Only AjuQ 419U}1e8d dW¥S ESN JeusazuyInternal Use SAP Partner Only AjuQ 419U}1e8d dW¥S ESN JeusazuyAc200 Unit 6; Cash Journal Internal A1uo Jauyied dvS asn Use SAP Partner Only jeusajzuy (© 2008 SAP AG. Al rights reserved. 346 2008/02SAP Partner Only Use Internal 6 Logistics Integration Unit Overview Unit Objectives After completing this nit, you will be able to: + Describe the central mySAP ERP objects in Logisties + Describe how a basic procurement process is handled in mySAP ERP + Discuss the configuration of the account determination with the Purchasing management project tearm + Describe how a basic sales process is handled in mySAP ERP + Discuss the configuration of the account determination with the sales project team Unit Contents Lesson: Logistics - General ........... eoseeene 348 Exercise 26: Logistics - General... : 353 Lesson: Procurement Process... : ce 356 Exercise 27: Procurement Process ........... 381 Exercise 28: Purchase Order Processing..... 385 Exercise 29: Goods Receipt Processing ........ vee 391 Exercise 30: Invoice Verification. 397 Lesson: Sales Order Management Process, 403 Exercise 31: Sales Process. 423 ‘© 2005 SAP AG. All rights reserved. 347 Sy JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Lesson: Logistics - General 8 @ Lesson Overview Lesson Objectives Aficr completing this lesson, you will be able to: + Deseribe the central mySAP ERP objects in Logistics Business Example ‘The customer installs Sales Order Management and Purchasing Management in the second phase of the implementation project and wants to check the integration between Purchasing and Financials and Sales and Financials. ial Company code 1000 wih be Plant 1000 Plant 2000 ‘Plant 3000 Plant 4000 Figure 146: Plants ‘The most important organizational unit in Logistics isthe plant. A plant must always be assigned to exactly one company code. Ey 348 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Logistics - General Valuation Level ‘Company Code Level Plant Level Material Stock |, || material stock Materia stock Plant 10002000 Plant 1000, Plant 2000, cere, |] | sell | some se a — ee Valuation Areas = Plants Figure 147: Valuation Levels -> Valuation Areas ‘The valuation level can either be at the level of the company code or the plant. ‘This setting is valid for the whole client. Once you have defined the valuation level you can no longer change it. If it is absolutely necessary to subsequently change the valuation level, contact your SAP constant since this requires conversion of data, ‘The valuation level defines the valuation ares. + If the valuation level is the company code level, then the valuation arca is the company code. + Ifthe valuation level isthe plant level, the valuation area is the plant. ‘The valuation area controls material valuation postings: + If the valuation area is the company code all plant stocks of a material are managed in a joint stock account. The unit price is identical for all plants + If the valuation area isthe plant, the material stocks for each plant can be managed in different accounts. The price can be different for each plant ‘We recommend that you use valuation at plant level. ‘© 2005 SAP AG. All rights reserved. 349 Sy JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration e i=/—| gy =—— [Work schedulin« Sea Pes (Costing? Basic data2 een; ave ee =e oo a) Sa fanatic —| -Sewas aaa rarer ee ey ee erie ac200 fue | [ue 2) [ue 3) [ae « [Storaset | [Storage] [Storage lection sock | k Pl ‘Storage location [sales: Gen.Piant | [Foreign trade: Expo (Sales: Sales ora. 1 ‘Salas: Sales org. 2 Figure 148: Views of the Material Master Record ‘This graphic shows the views of the material master record and the levels at which they can be maintained ‘The views Accounting 1 + 2 are maintained at valuation level, that is, either at plant or company code level. These views contain the data forthe link'to mySAP ERP Financials. If parts of a material stock are to be valuated differently than other parts, you can use separate valuation, Each part of a material stock is assigned to a valuation type. and the views Accounting 1 + 2. which contain the valuation data, can be ‘maintained differently for each valuation type. rec penta [Basic asta 1 Division x Level: Client Figure 149: Division The division is an organizational unit that is used in Sales Order Management to assign sales or profits from salable materials or services to areas of responsibilty In addition, the division is used for the automatic business area assignment for Logistics transactions in Financials, Ey 350 ‘©2005 SAP AG. All rights reserved JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Acz200 Lesson: Logistics - General ‘You assign each material to a division by entering the division in the material ‘master record ‘© 2005 SAP AG. All rights reserved. 351 Say JeuzIe@d dVS 88M JeUse;UI Ajuoac200 Unit 7: Logisties Integration Internal A1uo Jauzied dv¥S eSN Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved Ey 352SAP Partner Only Use Internal ‘Ac200 Lesson: Logistics - General Exercise 26: Logistics — General Exercise Objectives After completing this exercise, you will be able to: + Check your knowledge about mySAP ERP objects that are important for both Logistics applications, Purchasing Management and Sales order Management Business Example ‘The customer installs Sales Order Management and Purchasing Management in the second phase ofthe impleraentation project and wants to check the integration between these modules and FL Task: ‘True or false? 1. A plant can be assigned to several company codes, Determine whether th stacement is rue oF fats. 5 Tne 5 Fake 2. Material valuation always takes place at plant level Determine whether ths staement i true or false. 5 Tne oO Palse 3. Material master records contain a view of different organizational levels Determine whether this statement is tue or ats. o Tne 5 False 4. A material can be assigned to several divisions, ‘Determine whether th staement is true or false. o Tne oO False 2008/02 ‘© 2005 SAP AG. All rights reserved. 353 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Solution 26: Logistics - General Task: ‘Truc or false? 1 A plant can be assigned to several company codes. Answer: False A plant must be assigned to exactly one company code, Material valuation always takes place at plant level, Answer: False Material valuation takes plac: at valuation area level. The valvation arca can be a plant or a company 2ode. Material master records contain a view of different organizational levels, Answer: False “Material master records consist of several different views of different organizational levels A material can be assigned to several divisions. Anewer= False A material can only be assigned to one division. Ey 354 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Acz200 8 Lesson: Logistics - General Lesson Summary ‘You should now be able to: Describe the central mySAP ERP objects in Logistics ‘© 2005 SAP AG. All rights reserved. 355 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Lesson: 3 Procurement Process Lesson Overview ‘This lesson gives you an overview about the basic procurement process in the mySAP ERP System, Lesson Objectives Aficr completing this lesson, you will be able to: + Describe how a basic procurement process is handled in mySAP ERP + Discuss the configuration of the account determination with the Purchasing ‘management project team Business Example ‘The customer wants to make sure that his knowledge about the integration between Materials Management ard Financial Accounting is sufficient for him to hold discussions with experts from Materials Management. a dump ‘Company Plant Code Purchasing. ‘Organization A Figure 150: Plant-Speeific Purchasing Procurement for a plant is carried out by purchasing organizations which are assigned to the plant. Ph {-specific purchasing A purchasing organization is assigned to only one plant. The purchasing ‘tansactions have to be posted in the company code that is assigned to this plant. ‘One or more purchasing organizations can be assigned to one plant. Ey 356 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Lesson: Procurement Process ‘Company Code purchases for purchases for purchases for Purchasing Organization A Figure 151: Company Code-Specific Purchasing ‘Company Code-Specific Purchasing A purchasing organization is assigned to several plants that arc all assigned to the same company code. For the purchasing transaction posting to happen. ‘automatically, the purchasing onganization has to be assigned to this company code, ig tet, a Company cede must be entered when posting purchasing transaction Purchasing Organization A Figure 152: Group-Wide Purchasing purchases for purchases for purchases for Group-Wide Purchasing A purchasing organization is assigned to several plants that are assigned to different company codes. Tn his case the correct company code mst be entered ‘mannally when the purchasing transaction is posted. ‘The three organizational structures shown in the last three graphics can be ‘combined as required, ‘© 2005 SAP AG. All rights reserved. 357 Sa JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration ‘Ac200 8 sono —s eEUEEER puss oder 2 == Purchase 7 — — MM Fl — oka nc a ™ — Nodocument | invoice ai ‘tte | heme en | oe, ° Figure 153: Standard Three-Step Reconciliation ‘The three-step reconciliation is the standard procedure for posting procurement transactions, ‘The three steps are: Purchase order ‘This transaction takes place exclusively in Purchasing Management, Nothing, is posted in mySAP ERP Financials. Goods receipt In order to update the inventory, a material document is created in Purchasing Management, Simultaneously an mySAP ERP Financials document is created which posts the valuated goods to the material stock or consumption account (debit) and to a goods receipt/invoice receipt account (credit) Invoice receipt The vendor invoice is posted in Purchasing Management and simultaneously an mySAP ERP Financials document is created which posts the invoice amount to the Goods receiptinvoice receipt account (debit) and the vendor account (credit). ‘The two last steps may be processed in reversed order depending on the sequence ‘of incoming goods and incoming invoices. ‘The goods receiptiinvoice receipt (GR/IR) account is managed on an open item basis. Tis used to ensure that a goods receipt exists for every invoice and vice versa. Ey 358 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process ‘The document types of the mySAP ERP Financials documents can be assigned in Customizing Purchase Goods Inyolee order —— receipt, —— receipt Transaction Transaction Transaction MEZIN miso MIRO 7 ‘© Navigation ‘© Navigation ‘© Navigation ‘© Movement types @ Purchase order history @ Purchase order history Figure 154: Basics of Procurement: Overview ‘The graphic shows a simple procurement process with purchase order, goods receipt, and Invoice receipt ‘The system has Enjoy interfaces for the three transactions for purchase order, ‘goods receipt, and invoice receipt. @ bewimenont |) BANE Determination of ‘source of supply Purchase order Purchase order monitoring 9 ——_handli Figure 155: Procurement Cycle Delermluatiow of requirements: The department responsible can manually send a requirement for materials to the purchasing department using a purchase requisitio 2008/02 ‘© 2005 SAP AG. All rights reserved. 359 Say JeuzIe@d dVS eSN J[eUse;uU] AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Determination of the source of supply: The system helps the buyer determine possible sources of supply. You caa use the determination of the source of supply {o create requests and then enter the quotations. You can also access existing purchase orders and conditions in ‘he system. ‘Venclor selection: The system simplifies the selection of vendors by making price comparisons between the various quotations. It automatically sends rejection eters Purchase order processing: The system provides you with entry help when you are creating purchase orders. Purchase order monitoring: The buyer can monitor the processing status of the purchase order in the system. For example, you can determine at any time whether «goods receipt or invoice receipt has taken place for the corresponding purchase order item, The system also supports duuming procedures. Goods receipt: The system compares the goods receipt quantity with the purchase order quantity, Invoice verification: content. The system checks the vendor invoices for accuracy and Payment processing: The vendor payment normally takes place in Financial Accounting mam AN «> = Purchase _ a ss = = 2 dep Other plant : Purchase Order ‘The purchase order is a formal request to a vendor to supply certain goods ‘or services under the conditions stated. In the purchase order, you also define ‘whether the material is to replenish your inventory or whether you need the EX” 360 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process ‘material for immediate consumption (for example, cost center, asset, or project). ‘The goods receipt aud the invoice verification usually take place based on the purchase order. ‘You can save time entering data if you create purchase order items with reference to an existing purchase order or purchase requisition, quotation, ot contract. £ Hint: You can of couse enter a purchase order in the system with no reference to previous transaction documents. When you enter purchase order data, the system suggests default values. For example, it suggests ‘the ordering address aad the payment and freight terms from the vendor master record. Ifa material master record already exists, the material short text and the material group are proposed from this master record. If there is already a purcasing information record in the system, the system copies a price proposal into the purchase order. ‘You either send the purchase order to a vendor or carry out a stock transport order in another plant belonging to your company ot group. (For more information about stock transport orders, see the documentation for Materials Management, topics Inventory Management, Special Stocks. and Special Forms of Procurement.) Cee) Purchase ‘Document number + Vendor order sTems of payment + Currency — * Order date : 40 2 [oer] 20 MAM tom: 20 Hem: 30 ‘= Material number «Delivery dete| 1 short text + Order price Order quantity « Figure 157: Structure of a Purchase Order ‘The purchase order. just like other purchasing documents in the SAP System, consists of a document header and one or more items. ‘The document header contains information relevant for the whole purchase order. For example, the document currency, the document date or the terms of payment ‘© 2005 SAP AG. All rights reserved. 361 Sa” JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 The item part of the document contains data that describes the material or services ordered. For each item, you can maintain additional information, for example, delivery schedule lines or item-specific texts, Ina purchase order, you can procure materials or services for all plants connected to your purchasing organization, (DL (a) AED ety (EPs. Seto i | Document ‘overview Ey od Detailed Data for item ycLiviim — ME21N/ME22NIMEZ3N Figure 198: Purchase Order Tri ‘The purchase order transaction (ME21N) isa single screen transaction. This ‘means that you can enter all relevant data on one centtal screen. The single screen transaction is divided into four screen areas: Header: Here you can enter all data that is relevant for the whole purchase order, fot example, vendor address or the organizational levels, Item overview: Here you can enter your items and the most important data for them, for example, Material, Quanilty, Price Item detail: Here. if required, you can enter additional data for a certain ifem, for example, texts, account assignment specifications, and confirmations. Document overview: In the docunent overview, you can display different purchasing documents, for example, purchase orders, requests for quotations, and purchase requisitions ‘Ihe personal settings enable you 70 take account of user-specific requirements ‘There is also a help function that you can display, just like the document overview. You cat hide or display this help area. If you have accessed the help, ‘you can work in the transaction af the same time. Ey 362 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process 1 ee t [oles Figure 159; Purchase Order Transactions ~ Navigation In the purchase order transaction, you can collapse and expand all screen areas individually, and therefore influence the size ofthese individual screen arcas. For ‘example, if you close the header and item detail, the item overview is larest. ‘This applies for the purchase order header, item overview, item details, document overview, and the help. Ifyou close and then re-enter the purchase order transaction, the screen appears ‘with the same layout as when you exited the transaction. Ifthe document overview and header were closed and te item overview and item detail open, this same screen format appears It does not matter which functon you use to access the purchase order (create change, display). Using the icons “Create” or “Change/Display”, you can switch between the functions. You caf also use the icon “Other Purchase Order” to go directly to another purchase order or purchase requisition ‘© 2005 SAP AG. All rights reserved. 363 Say JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration Ac200 8 lonliena eee || serrate LseelecL dlieplayed from the elected documents? ‘Change brkdwn! ‘Which documents should be displayed In the How are the document - ocuments overview? a SS rt pec?§ $$ Figure 160: Document Overview in ME21N (and MES1N) In the document overview you caa display different purchasing documents that ‘you need for your daily work, for example, purchase requisitions, requests for ‘quotations, purchase orders, and scheduling agreements, ‘You use the selection variant to decide which documents you select. For example, via the selection screen, you can restrict the vendor, material, and period forthe purchase order creation. Ifyou only want to select the purciase orders or purchase requisitions that you created, you can use the selection variants “My Purchase Orders” or “My Purchase Requisitions”. You do not have to euter any additional selection values here. You specify the selection period for both of these variants in your personal settings. ‘You specify the criteria for sorting the selected documents via the breakdown list. In the example a20ve, the purchase orders are grouped by ‘vendor/plant/material/purchase orcet ‘The data to be displayed for the documents is determined by the Layouts. ‘To display a purchase order or a purchase requisition from the document overview, all you have to do is doubleclick on the required item, However, if, for example, you want to convert a purchase requisition or a request for a quotation into a purchase order, select tie document or the line item and choose “Transfer” Altematively you can simply drag the document into the shopping cart Ey 364 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Hide selected Sica) ‘Spallenatswat Pareten ty oe Which data is displayed from the selected documents? Display selocted vex rh Figure 161: Layout or Display Variant ‘Using display variants or layouts you can change the display of your list. You can display additional fields from the column set or hide fields that you do not require from the column selection, Tn addition, you display the fields in the order ‘tat you require and create totals. You can also adjust the size of the column, You can then save these changes as your own layout, (wn variants can be for several users or user-specific ‘Whether or not display varian's or layouts are used in a list depends on the individual list (© 2005 SAP AG. All ights reserved, 365 7 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration Ac200 Bier, settings +90 VendoREE8. cheaso| oe. Bate (0.12204) 7 00 ats Y Purchasing Ora. [7000] 1pes Usa Purchasing Grp. [O19] Pacers ‘Company Code DES USA ere sore ren ory [6 [ot oer cure. fo] wat [cnr [9 |e azo] om [unt | 156 [Keyboard | v6 [Pe fo.rz01] #0 UN Figure 16: urchase Order Entry Before you start entering your purchase order data, you should maintain your personal settings if you have not already made appropriate entries in your user parameters). There you can enter default values for the organizational data and the items, for exampie, the purchasing organization and the purchasing group. It ‘you do this you do not have to enter these values for each purchase order. The personal settings have priority over the user parameters, ‘Choose the purchase order type (1) and specify the vendors from whom you ‘want to order (2). Ifthe system cannot determine the organizational data from ‘the defanit values or the user master record, yout have to enter these manually in the header data (3) ‘Now you can enter the individual items (4). To do this you have to specify the ‘material, the required quantity, the required delivery date, and theprice. You also have to enter the plant, for which the goods arc being required at item level If there is a purchasing information record for the material and the vendor, the net price is proposed from this record, If you have not entered a detivery date, this is calculated from the planned delivery time in the information record. When you subsequently save, the system assigns a number for the purchase order (5) P saat tae veto, mate plant, material group, and storage location fields, you can work with the names and keys. This means that when you enter part of the name, the system automatically determines the existing ‘vendors with the corresponding name part, for example. Ey 366 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Mater! do, eae foron Delivery note Ext. Vendor or other plant. Figure 163; Goods Receipt If goods are delivered on the basis of a purchase order, it is very important forall ‘departments that the goods receipt refers to this purchase order. When you enter the goods receipt, the system proposes all of the open items from the purchase order. This simplifies the entry and the goods receipt check. You can therefore check, for example, whether the correct material has been delivered in the comect quantity. ‘The goods receipt posting with purchase order reference nntomatically upvlates the purchase order history fora purchasing document item This cnables the buyer to recognize outstanding deliveries and to send dunning notices if necessary ‘You can enter several goods receipt items for one purchase order item at once. ‘This is useful, for example, ifthe material is delivered in batches or is distributed ‘over several storage locations. The goods receipt data is entered in one single ‘material document, ‘When you post the goods rece:pt to the warehouse, the system creates a material document. Tt contains information about the material and quantity delivered. ‘The storage location of the plant at which the material is stored is also noted in the document. Ifthe goods receipt is valuated, an accounting document is also created. This document contains the accounting effecis ofthe material movement, ‘© 2005 SAP AG. All rights reserved. 367 Sa JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration Ac200 a Document Movement Execute Overview off 10) Header Data ‘Overview Tree Detalled Data for item Figure 164: Goods Movement - Transaction MIGO ‘The goods movement transaction (MIGO). like the purchase order (ME2IN), is also a single screen transaction. The subdivision into four screen arcas (header data, item overview, item detail, document overview) and the navigation options are the same as for the purchase order. You can also maintain personal default vallucy it hy tasaction Uy selecting Settings —» Defeat Fale, ‘You control whether you are entering a goods receipt, goods issue, return, or a ‘cancellation via the transaction field, Which documents you can refer to when ‘you are enfering a goods movement or whether you need a reference at all depends ‘on the transaction you select, Ifyou use the document overview, make sure that this cannot be influenced by ‘the user. The documents displayed in the overview are added automatically by the system. These are documents (purchase orders, orders, reservations) that you have referred to during posting of 4 goods movement and the material documents, ‘thus created. ‘The document overview in transaction MIGO does not support a document search. If you do not know the number of a document, use the icon Find Document. To terminate processing in MIGO, you do not have to leave the transaction. Just choose Restart and yost ean start nin. Ey 368 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Overview On js) Jeera 7 a Doc. Date [T5103 Del, Note G Stor Lac] MvT | Plant 401 | 1000, 404 [ [Material [OK 1 | Monitor 2 | Keyba Figure 165: Entry of Goods Receipt for Purchase Order, ‘The most important steps for entering the goods receipt are shown in the graphic. ‘Choose Goods Receipt (1) as the transaction and Purchase Order (2) as the reference document. Before you enter the purchase order number, check the ‘default value for the movement type (3). You can enter the purchase order directly ‘or via the Search (binoculars) (4). When you choose Execute (5), the items are ‘moved fiom the purchase ordet tothe item overview. Enter the document date ‘and the delivery note mumber the header data (6). Then process the items. Select the items that were delivered with the OK indicator. Ifnecessary, change ‘the proposed quantity and enter the storage location (7). Finally post the goods receipt (8) & Hint: Via the personal default values, you can have the OK indicator proposed for all items. In this case, you have to deselect it for items not detivered in a goods receipt. =D Note: iryou have opened the detailed data for an item, you can only enter changes to this item in the detailed data! 10 display a material document, change the transaction to display and choose the material document. Enter the number of the material document and choose Execute. ‘© 2005 SAP AG. All rights reserved. 369 Sa” JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration ‘Ac200 Material Invoice document Invoice receipt document forck In Materials Management, the procurement process is completed by the invoice verification. Here, invoices and credit memos are entered and checked for accuracy. However, payinent and evaluation of the invoices are not part of invoice verification, The relevant information is passed on to other departments. The invoice verification is the connection between Materials Management and external ‘and tnremal accounting. ‘When you enter an invoice with a reference to a purchase order, the system proposes data from the purchase o:der and the goods receipts for the purchase ‘order, for example, vendor, material, quantity still to be invoiced, terms of payment, and s0 on. Ifthere are variances between the purchase order or goods receipt and the invoice, ‘the system wams the user, and depending on how the system is configured, blocks the invoice for payment ‘The posting of the invoice completes the invoice verification process. The purchase order history is updated. Financial Accounting initiates payment of the open invoice items Ey 370 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Purchase order (er delivery note Sensor Invoice number Document date specification of material, quantity, PRY, unit of quantity, amount [Amount per item Tax rate wn wuid a Invoice amount Terms of payment PR Bank details Figure 167: Information in an Invoice In invoice verification, you frst enter all the relevant data for the vendor invoice (2103s amount, proportionate tax on sales/purchases, invoice date, and so on) ‘The system checks this data in subsequent processing steps and compares it with data that already exists in the system (for example, purchase order document and goods receipt document). at pa oii Purchase ‘order Hem: —| <— tom: 1 2____ a 3 4 L EISiE ns Figure 168: Invoice Verification with Purchase Order Reference If possible, invoices should be posted with reference to a purchase order. The advantage of this is that the system proposes the order prices from the purchase ‘order document and the goods receipt quantities from the existing goods receipts documents for the purchase order ‘You can alse sosiga the invuic: items fo a purchase order via the number of the delivery note or bill of lading sf these numbers have been entered in the goods. receipt. Ifthe invoice values exceed the expected values, the system can block the invoice for payment if the defined tolerances have been exceeded (if the invoice price is ercatly different to the purchase order price) ‘© 2005 SAP AG. All rights reserved. 371 Say JeuzIe@d dVS eSN J[eUse;uU] AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 POStuctue on) (el Diep Trans. ‘©00 Ba. yy Po Header Data eee re ee Invoice Items Figure 169: Invoice Entry - Transaction MIRO Invoice entry is also a single screen transaction. Its subdivided into the following. sereen areas: ‘Transaction: Here you can determine the type of incoming invoice. You can choose between sn invoice. credit memo, or subsequent debit or credit Header: Here you enter the beader data for an invoice, for example, invoice number and date, invoice and tax amount, the issuer, and the terms of payment. Assignment: Here you assiga an ordering transaction to the invoice so that the system proposes the invorce items to be processed. Invoice items: Here you can check the proposed invoice items and change the invoice accordingly. You can use the display variant to change the columns displayed and their order. Vendor data: Here tne detailed data forthe invoice issuer is displayed from the vendor master record and you can branch straight to the master record. Balance: Here the balance and the invoice status are displayed, for example, ‘whether an invoice can be posted (green light) or whether the invoice was blocked for payment during posting (yellow light) Purchase order structure: Here the purchase order histories of the order items are displayed from rhe item overview. Ey 372 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Lesson: Procurement Process Po sive On 0 Gag = o 5 G Tene Cinveice (060 Bal 0.90 JUNI a Date 810200] CEB Eoin Reterence So an Amount UNI ppt fs] POrder/Sch. Aor || 4500007 Amount] [Qty [Un |()| Material [POrder 1 +| 10 |ST|_| Monitor | 45000074 750 15/87) Figure 170: Entry of Invoice for Purchase Order ‘The most important steps for entering the invoice are shown in the graphic. ‘Choose the invoice transaction (1). In the document header, enter the document ‘date, the invoice number of the vendor invoice (reference) the gross invoice amount, and the tax amount with tx code (2), Then define the assignment (© & procurement transaction, You can refer to purchase orders and delivery notes for goods receipts (3). In the item list, the system proposes all purchase order items that fulfill the assignment criteria concemed (4). Compare the proposed. invoice items with the items oa the vendor invoice and if necessary. correct the proposed values. The items to be posted must be highfighted (yellow). If the ‘valance is zero (5) the invoice can be posted (6). £ Hint: The indicator Posting OK in the invoice (MIRO) is not the same as the OK indicator for the goods movement (MIGO). You use this indicator to select items that have already been checked and processed. It has no effect on whether the item is considered for the invoice posting. ‘© 2005 SAP AG. All rights reserved. 373 Say JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration ‘Ac200 8 [PV (tMoving Average Price) = Total Value Total Stock StockiConsmpt. rar 250) 250 (Accounting 1 Price 4 *— purchase order amount — Control L_> s (standard Price) = fixed price per unit ror Stockiconsmpt. GRAR cree 200 ean + Standard price * quantity Purchase order amount Price Ditferen 50) faluation of Goods Receipt Figure 171: Goods receipts nmst be valuated before they are posted in FI. The type of valuation. is defined by the entry in the price control indicator in the material master record. The price control indicator can be + Vi Moving average price ‘The goods received are valuated based on the purchase order price. ihe moving average price is calculated by dividing the total value by the total inventory. Itis used as the cleating price for goods issues +S: Standard price ‘The standard price is entered in the material master record. The goods received are valuated with the standard price. Any differences between ‘the valuated goods received and the purchase order amount is posted to a price difference account. Ina case where goods arrive after ‘he invoice, they can be valuated directly with the invoice amount. Planned delivery costs are posted in one ofthe following ways: + Moving average price V: They are added to the inventory/consumption posting (debit) and posted toa clearing account (credit) + Standard price $: They axe arded to the price differences (debit) and posted. to clearing account (credit) Ey 374 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process [PY (Moving Average Price) = Total Valu Total Stock Stoskiconsmpt ORI 250| 10 250 | 250 (Accounting 1 * hoa Invoke diference Tender Controt 2 tno amount Ls (standard Price = fxed price per unit Material rani stoskiConsmpt oR 200 250 | 250 Price Dtference vendor 50) 10 249 ' + Involee diference ‘voice amount Figure 172: Invoice Receipt An invoice receipt can be posted with reference to a purchase order, goods receipt, or vendor. ‘The invoice receipt is posted to the GR/IR account (debit) and the vendor account (credit). The invoice receipt posting does not clear the goods receipt posting in the GRAR account. Invoice verification is carried out forall invoice receipts. Invoices are blocked for payment if data conceming quantity, price, purchase order price, or delivery date is not within tolerances defined for the purchase order or the goods receipt. Blocked invoices can be released manually or automatically ifthe blocking reason. is no longer valid. When the iavoice is released, the baseline date for payment ‘may be changed. ‘AS long as the variances are within tolerance limits the invoice is not blocked. “Any variance is posted to one of the following accounts: ‘Moving average price V: Ma‘erial inventory account. The moving average price is recalculated. Standard price S: Price difference account Credit memos are handled the same way. Faint voices can decane in MM. In this ase, the invoice in Fis also reversed: clearing must take place, ‘© 2005 SAP AG. All rights reserved. 375 Say JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 8 © tem j= ‘Account assignment category 4 ™ 2 | a Stock Material ‘Consumable Material Automatic ‘AutomaticiMtanual Account Account Assignment Assignment Stock Account ‘Consumption Account + Cost Object Figure 173: Stock Materialiconsumable Material ‘The account for stock material is determined by automatic account assignment. ‘The consumption account for consumable material can be assigned manually. ‘The standard consumption account is proposed automatically. Furthermore, consumable material must always be assigned to a cost object (cost center, order, and so on.) ‘The account assignment category tells the system whether the material is @ stock ‘material or constumable material. Ifno account assignment category is assigned to the item in the purchase order ‘the material is handled as stock material. The material inventory account is assigned automatically fan account assignment category is assigned to the item the material is handled as consumable material, The acc2unt assignment category determines which kind of cost object iss to be entered. Goods receipt to warehouse =n OF ee Return delivery to vendor Figure 174: Movement Type: Examples EY 376 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 @ Lesson: Procurement Process ‘The movement type isa three digit key for differentiating between goods movements in the SAP Systein, Goods receipts, goods issues, or stock transfers ‘are examples of goods movenrents, In inventory management, the movement type has important control fictions. Tt plays a central role in the automatic account determination in the SAP System. ‘Together with the other influencing factors, the movement type determines, for example, which stock or consmmption acronnts are ypvlaed in Financial Accounting. The movement type also controls the screen layout for document ‘entry or the update of the quantity fields, ee Movement Type —> Item Generalized posting items BSX_ Stock account WRX. GRIIR clearing account Valuation’Transaction keys. Figure 175: Movement Types -> Transaction Key Every time a goods movement is posted, you have to enter a movement type for ‘each item. The movement type contains MM and Fl-specific information about the type of movement, ‘A general posting document is assigned to each movement type. This posting ‘document is a kind of template for FI documents that are created by the goods ‘movement. It does not contain any accounts, but contains a transaction key that is used to camry out the automatic account determination Since frequently, different charts of accounts are used, general posting records ‘are assigned to each transactcn in a value string. This Value string does not contain any fixed G/L account numbers. Instead it contains the transaction key for each posting transaction (posting to an inventory account BSY, price difference account PRD, GHVIR clearing account FRX, and so on), ‘© 2005 SAP AG. All rights reserved. 377 Sa JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration Ac200 8 cH] ee |v | ME | volcme | GL AMIDERIT [Gt Aor OREDT er | ex | co) =) em | ooneno mond oo) wr | wee | co) =| sem | aan too wi ao) wT | PRD | oo | = | em | aaneoo 200 ao) wt | ose) coor) ve | scm | a00e00 “0000 Figure 176: Overview of Automatic Account Determination Dependent on the different influencing factors, that is, + The chart of accounts assigned + The commercial transaction + The plant in which this transaction is posted + Possibly the material itself the program determines to which G/L accounts postings have to be made, =D Note: For each possible combination ofthese influencing factors, GL. accounts have to be assigned for DEBIT and CREDIT postings. AX Caution: the ontine documentation forthe Inplementaion Gide (IMG) contains an exact description of the account determination: IMG: Materials Management — Valuation and Account Assignment —» ‘Account Determination —+ Account Determination without Wizard —» Configure Automatic Postings Valuation grouping coles Valuation Valuation Valuation Valuation reat area 2 area 3 aread /aluation Grouping Code Figure 177: => Note: The valuation grouping code is a tool for configuring the automatic account determination withthe least possible effort. Within a chart of accounts, valuation areas with the same account assignment are assigned to the same valuation grouping code. Ey 378 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ‘Ac200 © Lesson: Procurement Process The valuation grouping code (specific to the valuation area) isthe key for the account determination. It enables a differentiation for the G/T. account assignment within a chart of accounts according to valuation areas ‘By activating/deactivating the valuation grouping codes, you can activate or deactivate the dependency of the account determination from the valuation area If the valuation grouping code is active, a valuation grouping code must be assigned to each valuation ares. Valuation areas that have the same account assignment (the valuation area is the level at which the material valuation is, ‘carried out - corresponds to a pant or all plants of a company code) are assigned to the same valuation grouping code. For each valuation grouping cade within a chart of accounts, the automatic account determination must 3¢ configured separately. Material master [Accounting 1 Valuation class 3000 =P Note: ‘The valuation las isa key for grouping matcrals with the same account determination, If, in a transaction, postings are to be made to different accounts depending on the valuation class, the account determination for this transaction must be configured dependent on the valuation class. ‘The valuation class enables you to differentiate by material for the G/L account assignment. ‘You assign materials to a valuetion class per valuation area in the accounting view, ‘Via the assignment of the permitted valuation classes to a material type, you can indirectly make restrictions to the permitted valuation classes for the material. The valu Classes peunitted depend on the material type, Several valation classes ‘can be permitted for one matecial type. ‘The relationship between valuation classes and material types is established using the account class reference. The account class reference is a summarization of valuation classes. A material type is assigned to only one account class reference. ‘© 2005 SAP AG. All rights reserved. 379 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 @ ‘You lave several options for grouping: 1. Configure the determination of G/L accounts uniformly forall materials of a iaterial type (or several material types). 2. Define the determination of efferent G/L accounts for different materials of a material type. Assign different G/L accounts to different materials within a group of ratcrial types. £ Hint: The account class reference is the grouping term for the account determination dependent on the material type. Each material type for which a quentity- and value-based inventory management is supported is assigned to an account class reference. ‘When you maintain the accounting data for a material, you can select one of the ‘valuation classes supported for the corresponding account class reference, = | > —_ aesignment Division Figure 179: Automatic Business Area Assignment ‘The division is used for automatic business area assignment. A business area can be assigned toa combination of valuation area and division, Ey 380 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: Procurement Process Exercise 27: Procurement Process Exercise Objectives After completing this exercise, you will be able to: + Demonstrate your knowledge about the standard procurement process in Purchasing Management and its link to mySAP ERP Financials. Business Example ‘The client wishes to ensure that you have enough knowledge about the link between Purchasing Management and mySAP ERP Financials to discuss its configuration with the Purchasing Management team. Task: ‘Truc or false? £ Hint: If false, correct the sentence! 1. A purchasing organization must be assigned to exactly one plant. Determine whether dhs staxemont is tue or fas. o Tne oc False A purchasing organization must be assigned to exactly one company code. Determine whether dhs statements true or fas. o Tre oO False 3. AGRVIR account is used for the reconciliation to ensures that a goods receipt exists for every incoming intvoice and vice versa. Determine whether this staiement is true or false. = Tne oa False 4. Price differences between the order price and invoice price are always posted (oa price difference account. Determine whether thus staiement is tre ofl. = Tne oO False Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 381 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit : Logistics Integration ac200 ‘The account assignment category classifies a purchased material as stock raterial or consumable material and always requires a manual account assignment Determine whether this statement ts rue or false. ome 0 Fabe ‘The automatic account deterraination must be defined per valuation area Determine whether this statement is true or false Ey 382 a Ine a False ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: Procurement Process Solution 27: Procurement Process Task: ‘True or false? 1. A purchasing organization must be assigned to exactly one plant. Answer: False ‘A purchasing organization can be assigned to several plants. 2. A purchasing organization must be assigned to exactly one company code. Answer: False A purchasing organization does not have to be assigned to a company code. This makes only sense, for example, if the purchasing organization does the central procurement for several plants that are assigned to different company codes, 3. AGRVIR account is used for the reconciliation to ensues that a goods receipt exists for every incoming invoice and vice versa. Answer: Ime The GR/IR clearing account is analyzed in the closing preparations with program RFWERE00 so that you can display goods that have not been. invoiced or not yet delivered properly in the financial statements. 4. Price differences between the order price and invoice price are always posted to a price difference accennt Answer: False If the moving average price valuation is used, price differences are usually ‘posted to the material account. ‘The account assignment category classifies a purchased material as stock ‘material or consumable material and always requires a manual account assignment. Answer: False The account for stock nuterial is determined by automatic account assignment, you can only assign the account for consumable material manually. ‘Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 383 Sa JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit : Logistics Integration ac200 ‘The automatic account deterraination must be defined per valuation area Answer: False ‘The automatic account determination is defined per valuation grouping code, A valuation grouping code can determine the automatic account determination for several valuation areas. Ey 384 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘A200 Lesson: Procurement Process Exercise 28: Purchase Order Processing Exercise Objectives After completing this exercise, you will be able to + Create and process purchase orders for stock material + Display the purchase order form and print it Business Example ‘The procurement process for stock material in your company consists of purchase order, goods receipt, and invoice verification. The purchasing department procures all materials required. Familiarize yourself with the purchase order processing for stock material Task: 1. Maintain Personal Settings Before you create a purchase order you should maintain your personal default values inthe ordering transaction, since you will alway’ work with cestain data, Cal up the transaction Greate Purchase Order (Vendor/Supplying Plant Known) and choose 8 Pe™!S*89° On the tab page Default Values, tab page Purchase Order Header, define the following values for the organizational data Pin sou som mba! ‘Purchasing organization IDES Deutschland (1000) Purchasing group Corporate Purchasing ‘Company Code DES AG Save your default values 2. Create Purchase Order Onder 100 units of material V10 (cylinder head) from your vendor 1006 (Blacks AG) for immediate delivery. Note the following details Continted on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 385 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Delivery date’ ‘Current date 1000 (Hamburg) O00 Matera TOD is ol ny Purchase order number: Display the Purchase Order Display your purchase order again and check whether you have entered all the data comely. Work with the document overview and via the icon [8898 choose the selection variant "My Purchase Orders" Issue Messages Display your purchase order in the print preview: Once you are sure that you have selected the correct purchase order and the data is correct, print your purchasing document “Maintain Favorites Since you frequently work with purchase orders, it makes sense to include this transaction in your list of favorites. ‘Note that depending on the procedure you use, you may get a different list of ‘your favorite entries. If you want to rename your fivorites, use the right mouse button (Change Favorites) to change the text. Ey 386 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI Ajuo‘Ac200 Lesson: Procurement Process Solution 28: Purchase Order Processing Task: SAP Partner Only Use Internal ‘Maintain Personal Settings ‘Before you create a purcase order you should mantain your personal default values inthe ordering transaction since you will always work with certain data. Call up the tausaetion Create Purchase Order (Vendor/Supplying Plant Knovin) and choose 2 Ps S809 On tne tab page Default Values, tab page Purchase Order Header, define the following values forthe organizational dat: P wm +##~ Your group number! Purchasing organization IDES Deutschland (1000) Parchasing group Corporate Purchasing ‘Company Code IDES AG. Save your default values 8) Maintain Personal Settings (Logistics —+ Materials Management ~> Purchasing) —+ Purchase Order—> Create ~> Vendor/Supplying Plant Known | Pesenal Senos Tal page Default Values, then tab page Purchase Order Header: ‘Purchasing organization 1000 (DES Germany) Purchasing group 100 ‘Company Code 1000 (DES AG) save you econst deta vats. These vss ae wed in the purchase order unti, you change them. Create Purchase Order Order 100 units of matcrial V10 (cylinder head) from your vendor 1006 (Blacks AG) for immediate delivery. Note the following details: Continued on neve page ‘© 2005 SAP AG. All rights reserved. 387 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties integration acz00 [Pow | 1000 tary 001 (Matera soci) 100 unis local ewrency Purchase order number: 2) Create Purchase Order (Logistics + Materials Management — Purchasing) + Purchase Onder ~» Create —+ Vendor/Supplying Plant Known Purchase order type ‘Standard purchase order Vendor 1006 In the item overview: Item Data: Item 10 Material vio Onder quantity 100 Net price (proposed) Plant 1000 (Hamburg) Storage location’ ‘0001 (Material stock) Net price 100 3. Display the Purchase Order Display your purchase order again and check whether you have entered all the data conrectl. Work withthe document overview and via the icon [$8 choose the selection variant "My Purchase Orders" ) Display the Purchase Order Once you have saved your purchase order, remain in the ordering transaction and open the document overview. {As selection variant, choose "My Purchase Orders” (icon [§%), ‘You can display your documents by doubleclicking on the purchase order number. Continued on next page Ey 388 (©2005 SAP AG. All rights reserved. 7200502 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Issue Messages Display your purchase order in the print preview. Once you are sure that you have selected the correct purchase order and the data is comtect, print your purchasing document a) Issue Messages (Logistics —+ Materials Management —> Purchasing) —+ Purchase Order —+ Messages —+ Print/iransmit Messages (Transaction code MESF) | Nachricht anzeigen Select your document and choose the buttons ‘and Nachricht ausgeben ‘Maintain Favorites Since you frequently work with purchase orders, it makes sense to include this transaction in your Ist of favorites. Note that depending on the procedure you use, you may get a different list of your favorite entries. If you want to rename yeur favorites, use the right mouse button (Change Favorites) to change the tex. a) Maintain Favorites Her you have the following options: 1) “Drag and Drop”: Drag the required transaction from the ment to your lst of favorites using the mouse 2) With the right mouse button: With the right mouse button, click on the required transaction and choose “Add to Favorites” 3) Using the button #4 in the tootban Press this icon to inchude the selected entry in the favorites. 4) Using the transaction code: Using the right mouse button, click on the favorites folder; choose “Add “Transaction” and exter the transaction code (purchase order: ME2IN). ‘© 2005 SAP AG. All rights reserved. 389 Sa” JeuzIe@d dVS 88M JeUse;UI Ajuoac200 Unit 7: Logisties Integration Internal A1uo Jauzyied dvs asn Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved EX” 390SAP Partner Only Use Internal Ac200 Lesson: Procurement Process Exercise 29: Goods Receipt Processing Exercise Objectives After completing this exercise, you will be able to: + Enter goods receipts for existing purchase orders + Check the purchase order update as a result of the goods receipt Business Example ‘As an employee in the warehause you enter goods receipts in the mySAP ERP ‘System. In order to compare whether the delivery matches the purchase order, you enter the goods receipt with re‘erence to its purchase ordcr, Since this also updates the purchase order history, this enables the buyer to gt information about the status of the delivery direct from the purchase order document. Task: 1. Post Goods Receipt The cylinder heads that you ordered are delivered complete and undamaged. Post the goods receipt with reference to its purchase order in the consumable. inventory of storage location 0001 (material warehouse) in plant 1000 (Hamburg). Note the details ofthe delivery note on the following page. Post the goods receipt and make a note of the material document number. ‘Note that the purchase order number is not displayed in the document overview of the goods receipt transaction. If you want to find your purchase order, use the search fimetion | For cxample, scarch for your vendor 1006 and/or material V10. Material document number: Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 391 Sy JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal Unit 7: Logisties integration 2. acz00 Delivery note Blacks AG Mainzer Sur. 97 (66000 Frankfurt/Main, Delivery note number: LS-Al## IDES ‘Hamburg plant Old Village Street 13 22299 Hamburg delivering the following materials: ‘With reference to your purciase order number 450000xxxx, We are Frankfurt, [today’s date] Item | Material number [Name Quantity/Unit 10 [vio Cylinder head 100 units Blacks AG Display Material Document Display the material document created by posting the goods receipt. Continued on next page Ey 392 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Display the Purchase Order Display your initial purchase order again and check whether the purchase order history was updated by the goods receipt. Display the accounting document for the goods receipt Expand Favorites Add the goods receipt trnsaction to your list of favorites ‘© 2005 SAP AG. All rights reserved. 393 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Solution 29: Goods Receipt Processing Task: 1. Post Goods Receipt ‘The cylinder heads that you ctdered are delivered complete and undamaged, Post the goods receipt with reference to its purchase order in the consumable inventory of storage location 0001 (material warehouse) in plant 1000 (Hamburg) ‘Note the details of the delivery note on the following page. Post the goods receipt and make a note ofthe material document number ‘Note that the purchase order number is not displayed in the document overview of the goods receipr transaction. If you want to find your purchase order, use the search fumetion For example, search for your vendor 1006 and/or material V0. Material document number: Delivery note Blacks AG Mainzer Stu, 97 66000 Frankfurt/Main Delivery note number: LS-Al## IDES. Hamburg plant Old Village Street 13 Frankfurt, [today’s date] 22299 Hamburg, With reference to your purciase order number 45000030, we are delivering the following materials: Continued on next page Ey 394 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Tem_| Material mmber [ Name Quantity Unit 10 [vo Cylinder head 100 units Regards, Blacks AG a) Post Goods Receipt (Logistics ~+ Materials Management — Inventory Management) = Goods Movement —» Goods Receipt > For Purchase Order > Purchase Order Nuanber Unknown Sclect your purchase order by using the search function (QQ) (Find Purchase Order) or enter the purchase erder number. Enter Delivery Note Git (## = Groupno Select iem OK (beneath the detailed data), And post the goods receipt bby choosing the POST pushbutton, Display Material Document Display the material document created by posting the goods receipt. 8) Display Material Darumer ‘Switch from the goods receipt entry screen to display mode, To do this, change the trassaction from Goods Receipt to Display. The last ‘material document that you posted is displayed automatically, confirm it with Enter. ‘You can choose an earlier material document by double-clicking in the document overview oF you can search for it via Continued on next page ‘© 2005 SAP AG. All rights reserved. 395 Sa JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Display the Purchase Order Display your initial purchase order again and check whether the purchase order history was updated by the goods receipt. Display the accounting document for the goods receipt Answer: Display the Purchase Order ‘You can display the purchase order from the material document. Doubleclick on the pusehase order numie: in the item overview or on the purchase order data om the item detail tab page. In the purchase ordet, open the details for the required item and display the detail tab page Purchase Order History. ‘You can also display the purchase order history for an item direct from the item detail of the material document. Open the tab page Purchase Order Data an lick onthe icon LB cision). You can display the accounting documents from the material document In the document header you will find the button ACC Documents on the ‘ab page Doctument Info. Use this button to display an overview of the accouiting documents, Selec the accounting doctiment ‘Expand Favorites ‘Add the goods receipt transaction to your list of favorites. Auswer: Expand Favorites ‘Use one of the options + “Drag and Drop” + Right mouse button + Switeh in the toolbar + Transaction code Ey 396 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: Procurement Process Exercise 30: Invoice Verification Exercise Objectives After completing this exercise, you will be able to: + Enter an invoice in the mySAP ERP System using the Logistics invoice verification and check that it is correct + Explain the effects of the invoice verification on the update of the purchase order data Business Example In the invoice verification, enter the invoice from your vendor. Compare the invoice price withthe purchase order price and the voiced quantity with the ‘quantity already delivered. Task: 1. Enter Vendor Invoice D> sae: 44-08 gop amber ‘Vendor 1006 sends you an invoice for the delivery of the cylinder heads V10. Enter the invoice using the Logistics invoice verification with the current date Take the required data from the vendor invoice on the following page Compare the invoice price and quantity with the data proposed by the system from the purchase order and the goods receipt. Post the invoice. Invoice Blacks AG Mainzer Str, 97, 66000 Frankfurt/Main Invoice mumber: RE-ALH IDES ‘Hamburg plant Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 397 Sy JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Old Village Street 13 Frankfurt, [today’s date] 22299 Hamburg ‘With reference to your purchase order mumber 4S0000xxxxx, we are invoicing the following items: Quan- [Material — [Name Price tity’Unit 10 100 units Cylinder head 10 000 EUR Total net value 10.000 FUR Pus 10% tax on 1,000 EUR sales/purchases Invoice amount 11,000 EUR ‘The payinent terms agreed epply. Regards, Blacks AG Invoice document number: Display the Invoice Document Display the invoice document created by the invoice posting. Analyze the purchase order history and make sure that this has been updated comectly. Also display the accounting document that arose from the invoice verification ‘Expand Favorites Ada the transactions for invoice entry and invoice document display from ‘the Logistics invoice verificalion to your list of favorites. Ey 398 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: Procurement Process Solution 30: Invoice Verification Task: 1. Enter Vendor Invoice & Hint: ## = Your group number! ‘Vendor 1006 sends you an invoice for the delivery of the cylinder heads V10. Enter the invoice using the Logistics invoice verification withthe current date Take the required data from the vendor invoice on the following page. Compare the invoice price and quantity with the data proposed by the system from the purchase order and the goods receipt. Post the invoice. Invoice Blacks AG Mainzer St. 97 66000 Frankfurt/Main Invoice number: RE-Al### IDES Hamburg plant Old Village Street 13 Frankfurt, [today’s date] 22299 Hamburg With reference to your purchase order number 450000xxxxx, we are invoicing the following items: Kten} Quan- Material ‘Name Price tity/Unit [number 10 100 units VIO Cylinder head 10 000 EUR Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 399 Sa” JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration Regards, Blacks AG Invoice document number: 8) Enter Vendor Invoice (Logistics -» Materials Management) —+ Logistics Invoice Verification ~+ Doctment Entry —+ Enter invoice Total net value 10 000 EUR Plus 10% taxon ‘1,000 EUR sales/purchases Invoice amount 11,000 EUR The payment terms agreed «pply. ac200 Invoice Date Current date Reference ‘From invoice Amount i 000 Tax Amount 7000 Tax ID II (input tax - course 1026) Choose your purcliase erder document via the F4 help for the vendor 1006 or enter the purchase order number. Post the invoice. 2. Display the Invoice Document Continued on next page EX” 400 (©2005 SAP AG. All rights reserved. JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Procurement Process Display the invoice document created by the invoice posting, Analyze the purchase order history and make sure that this has been updated correctly. Also display the accounting document that arose from the invoice verification, a) Display the Invoice Document You have different options for displaying the document. ‘You can display the invoice dircet from the transaction Enter Incoming Invoice (MIRO) by choosing Invoice Document ~+ Display from the ment, You can also click onthe icon and then enter the invoice mer on the screen that axpears (the number of your last invoice is always Proposed). ‘When you exit the MIRO transaction, choose the following to display an invoice document: —+ Logistics Invoice Verification —> Further Processing — Display Invoice Document (MIR4) In the purchase ordsr structure - open it via _Bestelistrultur you can see the purchase order history or you can branch straight to the purchase order. Choose the accounting document via the button Follow-On Documents in the accounting documents displayed. Expand Favorites Add the transactions for invoice entry and invoice document display from the Logistics invoice verification to your list of favorites a) Expand Favorites Use one of the standard options. ‘© 2005 SAP AG. All rights reserved. 401 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration @ Lesson Summary ‘You should now be able to: + Describe how a basic procurement process is handled in mySAP ERP ac200 + Discuss the configuration of the account determination with the Purchasing management project team, Ey 402 (©2005 SAP AG. All rights reserved. 7200502 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process Lesson: Sales Order Management Process Lesson Ove! ‘This lesson gives you an overview about the basic sales process in the mySAP ERP System. we e Lesson Objectives ‘After completing this lesson, you will be able to: + Describe how a basic sales process is handled in mySAP ERP. + Discuss the configuration of the account determination with the sales project, team Business Example ‘The customer wants fo make stre that his knowledge about the integration between Sales Order Management and Financials is sufficient for him to hold discussions with experts from Sales Order Management e ik Company Code Sales Organization Sales Organization JN EN A A A Distribution Distribution Distribution ‘Channel A Channel B ‘Channel Figure 180: Sales Organizations, Distribution Channels A sales organization is the organizational unit that sells and distributes products, negotiates terms of contract, and is responsible for these transactions. Every sales organization represents a selling unit inthe legal sense. being responsible, for example, for product liability and other recourse claims made by customers. Each Sales order management business transaction is processed within a sales organization. 2008/02 ‘© 2005 SAP AG. All rights reserved. 403 Sa” JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 A sales organization must be assizned fo exactly one company code, Several sales organizations can be assigned to the same company code. Goods are sold by sales organizations using different distribution channels (for example, retail, wholesale, direct merchandising). A distribution channel can be used by several sales organizations. ‘osting Company code Company code 1000 2000 frosts in Sales Organization sells sells from | from =“, — Pant 1000 A Plant 2000, Distribution Channel Distribution Chain Figure 181: Distribution Chains > Plants ‘A sales organization and a distribution channel form a distribution chain, A distribution chain can be assigned to one or more plants. The sales organization sells goods from these plants using the distibution channel of the distribution chain. ‘The material master record contsins sales data that is defined per distribution chain. Sales transactions are posted automatically in the company code assigned to the sales organization. Ey 404 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process ‘Sales Organization Sales Organization _Sales Organization I SAH | =) 4 Division 2 Distribution Division 4 Distribution Channel A Channel B Figure 182: Sales Areas Divistons can be assigned to sales organizations. A sales organization, a distribtion channel, and a division can make up a sales area, The division specifies which products can be sold by the assigned distribution chain. For every sales area you can negotiate customer-specific agreements on, for ‘example, partial deliveries of pricing und verms of payment, Widhin a sales area ‘you can create statistics or carry out separate marketing activities. ah 7 100 & ‘sales Area 2 I (oSeserean cone ana st Company Code "2000 (© 2005 SAP AG. All ights reserved, 405 7 JeuzIe@d dVS eSN J[eUse;uU] AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 A credit control area is an organizational unit that defines and checks credit Units for customers. ‘The credit control area is either determined by sales areas or company codes. Several sales areas or company codes can be assigned to one credit control area This enables you to check the avaiable credit of customers on a high level. Procurement & Payment Dispat Bang Figure 184: Overview of Sales Processes. Effective sales order processing links all sales activities in a chain of closely integrated processes. The mySAP ERP application component Sales and Distribution makes this sales order processing possible. The individual steps in a sales process are reflected by electfonically linked documents. ‘The mySAP ERP sales process begins with establishing and maintaining customer relationships and ends with billing for goods delivered or services provided to ‘customers. The posting of customer incoming payments is part of the mySAP ERP application component Financial Accounting, Sales order processing can begin with presales activities. Example: In response to a customer request, you create and send a quotation. As part of order processing you create a sales document During procurement, the system uses the data defined to determine the supplier of the goods. As part of shipping processing, you organize and execute the goods delivery. In the billing process, you create the invoice and send all the required data to accounting, As part of payment processing you check the open items and post incoming payments Ey 406 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process ‘Warehouse transfer order Delivery a Picking Goods 80 Mw. FL ‘3D FL Baing Bailing | decument Figure 185: Sales Process “The basis ofthe sales process isthe sales order. After receiving an inquiry from a customer you have to create a sales order to start the process. The sales order is generated atthe distribution chain level. The ordered items may belong to different divisions. “The sales order 1s an Sales order Management document and docs not Iead to posting in Financial Accounting. ‘Once you have entered the sales order, the system performs an availability check for the desired delivery date. (On the day of shipping, a delivery document is created. The detivery can only be billed once the goods have been picked from the warehouse inventory and posted as a goods issue. For the picking process, you can use the warehouse management functions. You have to create a transport request that then generates the picking request. The requested goods are taken from the warehouse and prepared for the delivery. A goods issue document is created in Purchasing Management and an accounting ‘document is created in Financial fo post the goods issue to the correct G/T. accounts, ‘The last step in Sales and Distibution is billing. A billing document is created in Sales order Mangement and a printed invoice is sent to the customer. Simultaneously, an Financial document is created to post the receivables and revenues to the correct accounts. ‘© 2005 SAP AG. All rights reserved. 407 Sa” JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Unit 7: Logistics Integration ‘Ac200 8 Presates cont 7 4 1 centne: | aoten Hen gen a — HN Order t Processing a Procurement " aa Day foment Gentle n SS A "sr" | von 4 | it Billing suing i H oman a }ocuments in the Sales Processes Figure 18 ‘The above graphic represents the relationship between the processes in sales order processing in mySAP ERP. From tap to bottom, the sequence represents the order of events in the sales process, Sales activities and promotions are documents for sales support in pre-sales. Sales documents are documents entered during pre-sales and order processing, Examples of sales document types are inquiries, quotations, contracts, scheduling agreements, and standard orders. Deliveries, transport requests, and transports are documents within 1 processing ‘The goods issue document contains the stock changes and is the basis for the relevant accounting documents. ‘The billing document is @ document in billing and is the basis for the relevant accounting documents. Ey 408 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 onsen Tasra2 Figure 187: Creating an Order Lesson: Sales Order Management Process ‘You always create a sales document within a sales order An order can however refer to an existing business transaction. For example, one ‘or more inquiries and quotations can be reference documents. Tn this case, the mySAP ERP system copies the relevant data into the order. A quotation can also result in several sales orders. This enables you to summarize ‘quotations for cach customer individually. Header Item 4 ‘Schedule line 1 Position 2 ‘Schedule line 1 Schedule line 2 ‘Standard order Ordering party 2387 Shipto party 4376 lim, Material ty 10 1400-100 20 Pc. 1 01Nov _20Pc. 20 1400-200 50 Pe. 1 O1Nov _20Pe. 2 Ot Jan 30Pe, EEE Figure 188: Sales Document Structure A sales document has three levels: Header, item, and schedule line, The data is split over these levels. 2005/02, (© 2005 SAP AG. All ights reserved, 409 ES JeuzIe@d dVS eSN J[eUse;uU] AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Sales document header ‘The data in the document header is valid forthe entire document, This includes, for example, customer-specific data Sales document items ach item in the sales document can contain its own data. This includes, for ‘example, material-specific informition and details shont the quantities ordered Each sales document can have several items, whereby the individual items can be controlled differently. Examples include material items, service items, free of charge items, or text items. tem schedule lines Schedule lines contain information about the delivery, for example the quantity ‘and date. This information belongs specifically to one item. Each item that has a delivery in the subsequent Sales arder management process must have at least ‘one schedule line. It can have several schedule lines, for example. if the quantity purchased isto be delivered in several partial deliveries on different dates, To process the sales documents efficiently, the data can be displayed and processed. in different views. The views are grouped into overview. header, and item screens. ‘You generally enter a new sales document on an overview screen. Sizomat | isomer eat Shipping point? Detivey date? Ships party? pene atnery? atneny3 Lr soerse MOE Luraonosess | ur soorse2 Delivery note Figure 189: Creating a Delivery ‘You create deliveries for orders thet are due for delivery in a shipping point. The mySAP ERP system copies the relevant data from the order into the delivery. Ey 410 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process ‘You can create one of more deliveries from the order. You can also combine items from several orders in oae delivery. To combine them successfully, the ‘orders tus all have the saime charactersties that are essential forthe shipping process, for example + Shipping point + Due date + Ship-to address, ‘The mySAP ERP system can create deliveries either onfine or, for example. as a background job to be execute¢ outside of normal working hours, Header Delivery Shipto party 4876 Item 1 lim, Material Del. Qty Item 2 | 19 1400-100 20 Pc. tem |} aa ano soe 30 1400-300 10 Pc. Figure 190: Delivery Document Structure ‘A delivery document has two levels: Header and item. The data is split over these levels, Delivery document header ‘The data in the document heacer is valid for the entire document. This includes, for example, data forthe ship-o-party and the schedules for shipping processing. Delivery document item Each item in the delivery document contains its own data. This includes, for ‘example, data about the materal, the quantities and weights to be delivered, and stock information. Each delivery document can have several items, whereby the individual items can. be controtted differently. Exaraples include material items, free of charge items, or text items. ‘© 2005 SAP AG. All rights reserved. 411 Say JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Tn contrast to the sales the document, the delivery document does not contain any schedule lines. Each schedule line in a sales document can become an item in the delivery document. To process delivery documents effciently, the data can be read and processed in ifferent views, The views are grouped into overview, header, and item screens. eters Detier2 ‘Shiptoparty 1 Ship pary2 Warehouse | ruber? Tuanspot ‘Tamport >) Tampot ieauest eauest2 | teauest2 Taam m~m Tat Figure 191: Picking ‘You create a transport request fora delivery ‘A transport request is created for a warehouse number, Only the deliveries due for picking are selected, The mySAP ERP system copies the relevant data from the delivery. ‘The mySAP ERP system can summarize several deliveries in a group of transport requests, as long as these deliveries have the same warchouse number, You can restrict the selection of deliveries further, for example via the picking date and specific shipping points In order to optimize picking, you can create picking lists which include all relevant . Sa a Pi Assignment tems 02 Assignment Figure 198: Billing Documents When an invoice 1s posted in Sales Order Management, an accounting document is created in Financials, The accounting document has a document number that is normally different to the number of the Sales Order Management invoice. You ccan use the reference and the assignment fo trace which document in Sales Order ‘Management the accounting docurnent is based on, Ey 418 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process ‘The reference number and assignment number in the Financials invoice are copied from the reference number and the assignment number in the Sales Order Management billing document, ‘You can specify which numbers are copied to the Sales Order Management document as reference or assignment mimbers and then passed on to Financials. + Customer purchase ordet nnmber + Sales order number + Delivery number + Extcmal delivery mumbe: + Billing document number ‘When a posting block is set in the Sales Order Management invoice. the system does not create the Financials document immediately. The invoice must be released manually or automatically for the Financials document to be posted. For each Sales Order Management billing document type you can specify an Financials document type. If you do not specify a document type, the system uses document type RV. Caleulation procedure Account key Price ——————> RL. J. Discounts ————> ERS. + Surcharges ———> ERS Criteria for automatic account determination + Freight —————> ERF + Taxes ————> ws Total ——————+ Posted to customer account Figure 199: Account Keys ‘The amounts for gross prices plus surcharges and deductions (charges, discounts), freight costs, and taxes are calculated in Sales order management using a calculation procedure. AS a criteria for the automatic account determination, account keys are assigned to these amounts to differentiate between the ‘transactions and assign them to different G/L accounts. ‘© 2005 SAP AG. All rights reserved. 419 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit @ : Logistics Integration ac200 ‘The following account keys are predefined inthe standard mySAP ERP System: + ERF Freight revenues + ERE Revenues + ERS Sales deductions + EVV Cash settlement + MWS Tax on Sales and Purcaases Table with... Criterla-dependent revenue accounts, Seniteria | 2enteria | Figure 200: Automatic Account Assignment ‘You can set up posting to revenue accounts using various criteria which are fined in @ field catalog. One important criteria 1s the account Key introduced earlier Furthermore, in the standard system, the following additional criteria are used: + Sales Organization The sales organization is assigned to a company code which determines the chart of accounts used. + Customer Account Assignment Group You can use the account assignment group to group customers for the ‘account assignment. + Material Account Assignment Group You can use this group to group materials for the account assignment. Ey 420 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process Several tables contain G/L accounts that are dependent on different criteria. The system checks the tables in a defined sequence. If t finds an account that is assigned to a combination of criteria that agrees with the Sales Order Management invoice, this account is used for the posting. Ifthe system does not find an account, it checks the next table wich is based on less criteria ‘How the account assignment procedure is set up is covered in the course Losis. = Business area Division assignment sales area Business area assignment / sats area /a and = i db distribution ine ss aren channel “assignment Figure 201: Automatic Business Area Assignment ‘The automatic business area assignment can be set up as follows’ + Per combination of plantivision + Per sales area + Persales organization, distribution channel, and item division For each sales arca, you decide which procedure isto be used. ‘© 2005 SAP AG. All rights reserved. 421 Sa JeuzIe@d dV¥S 88M [eUse;U Ajuoac200 Unit 7: Logisties Integration Internal A1uo Jauzied dv¥S eSN Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved Ey 422SAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process Exercise 31: Sales Process Exercise Objectives After completing this exercise, you will be able to: + Demonstrate your knowledge about the standard sales process in Sales order imianagement and its link to FI Business Example ‘The client wants to ensure that your knowledge about the link between Sales order ‘management and FLis sufficiest for you to talk to the Sales order management ‘eam about the configuration Task 1; ‘Truc or false? 1. A sales organization can be assigned to several company codes. Determine whether this staiement is true or fats. 5 Te D False 2. The combination of sales organization and distribution channel is called sales area Determine whether this staiement ts true or false 5 Tne Db False 3. A distribution chain mus: be assigned to exactly one plant, Determine whether this statement i tue or fats. 0 Te 5 False 4, A sales area consists of several sales organizations, one distribution channel, and one division. Determine whether this statement ts true or false. o Tne False Continued on next page ‘© 2005 SAP AG. All rights reserved. 423 Sy JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 5. The credit control area only permits company code-specific credit control. Determine whether this statement is true or false 5 Te 0 Fale 6, The Sales Order Management invoice and the Financial invoice have the same document number. Determine whether this statement is true or false o Tne 3 Fale Task 2: Standard order ‘The sales organization in Frankfart (1000), which is assigned to company code 1000, receives an order from the company Baker with the customer number ‘CUSTOMERY## (## = your group number!). The company orders two pumps of cast steel IDESNORM 170-230. The material has material number P-109. ‘The purchase order number is 1244, the order date is today. 1. Create a sales order Create the sales order as standard order. ‘The distribution channel used is the end customer sale. Selert crnss-ivisian sale ac the division The customer wants delivery one week after purchase order date, ‘Make a note of the number of the standard order: Task 3: Delivery (On the required delivery date of ‘he customer, shipping point 1000 (shipping point Hamburg) creates the delivery. the goods are taken from the warehouse (picking), and the goods issue is posted, Carry out this process. £P Hint; The following documents are nonmally created and processed in productive operations using collective transactions, For clarification, execute the individual processing steps here. 1. Create a delivery Create the delivery. Make a note of the mumber of the delivery: Continued on next page Ey 424 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process 2. Carry out picking Pick the delivery by creeting a transport request for warehouse ‘management. The goods are in the Hamburg warehouse (warehouse 010). The process flow should be controlled hy the eystem ‘Make a note of the number of the transport request Post the goods issue Go back to the delivery and post the goods issue, Via Environment > Document Flow go to the document flow to find out the number of the goods delivery document. Make a note of the number of the goods delivery document: Display the goods delivery document. From there, go to the related accounting document and make a note of the posting record: Task 4: Billing ‘Now you have to bill the customer for the delivery. Bill the delivery 1. Make a note of the mumiber of the billing document: Display the billing docuvrent and from there, go to the related accounting document. What is the posting record? Task 5: ‘Transfer the billing data to Accounts Receivable 1, Check whether you can display the billing document from the customer items. Continued on next page ‘© 2005 SAP AG. All rights reserved. 425 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration Display the line items for customer Customert# ac200 Ey 426 (©2005 SAP AG. All rights reserved. JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: Sales Order Management Process Solution 31: Sales Process Task 4: ‘True or false? 1. A sales organization can be assigned to several company codes. Answer: False A sales organization must be assigned to exactly one company code. 2. The combination of sales organization and distribution channel is called a sales area. Answer: False This combination is called a distribution chain. 3. A distribution chain mus: be assigned to exactly one plant. Answer: False A distribution chain can 3¢ assigned to several plants, 4. Asales area consists of szveral sales organizations, one distribution channel, and one division. Anower: False A sales area consists of onc sales organization, onc distribution channel, and one division. 5. The credit control area only permits company code-specific credit control. Answer: False The credit control area allows cross-company code credit control. 6. The Sales Order Management invoice and the Financial invoice have the same document number. Answer: False The Sales Order Management invoice and the Financial invoice are two different documents which can have different document numbers. Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 427 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Task 2: Standard order ‘The sales organization in Frankfurt (1000), which is assigned to compar 1000, receives an order from the company Baker with the customer number ‘CUSTOMER## (#= your group number!). The company orders two pumps of cast steel IDESNORM 170-230. The material has material number P-109. ‘The purchase order number is 12. the order date 1s today. 1. Create a sales order Create the sales order as standard order. The distribution channel used is the end customer sale. Sdlect cross-division sale as the division, The customer wants delivery one week after purchase order date. ‘Make a note of the number of the standard order: Continued on nest page Ey 428 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Ac200 Lesson: Sales Order Management Process a) Create a sales order Application: Logistics + Sales and Distribution > Sales —> Order = Create Field Name or Data Type ‘Values ‘Onder Type, TA (standard order) Sales Organization 1000 ‘Distribution Channel 10 Division, 7 Continue Field Name or Data Type ‘Values ‘Ondering Party Customer Purchase Order Number itt Purchase Order Date Current date ‘Required Delivery Date Current date +7 days Material P09 ‘Onder Quantity 2 SAVE Confirm the message about the billing document date with ENTER. ‘Make a note of the number of the standard order: Go back to the SAF Easy Access menu using the green arrow. Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 429 Sr JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 Task 3: Delivery (On the required delivery date of ‘he customer, shipping point 1000 (shipping point Hamburg) creates the delivery, the goods are taken from the warehouse (picking), and the goods issuc is posted. Carry out this process. £ ‘Hint: The following documents are normally created and processed in productive operations using collective transactions. For clarification, execute the individual processing steps here. 1, Create a delivery Create the delivery. ‘Make a note of the number of the delivery: a) Create a delivery Application: Logistics -> Sales and Distribution —> Shipping and Transport —> Delivery + Create + Single Document — With Reference to Sales Order Field Name or Data Type __[ values Shipping Point 1000 (Hamburg) Selection Date ‘Required delivery date (one week from today) Contine ‘The delivery is displayed, SAVE Make a note of the number ofthe delivery: Before you can post the goods issue, the goods have to be picked. This takes place in the next step. Go back to the SAP Easy Access menu using the green arrow. 2. Carry out picking Pick the delivery by creating a transport request for warehouse ‘management ‘The goods are in the Hamburg warehouse (warehouse 010). The process flow should be controlled by the system. Continued on next page Ey 430 (©2005 SAP AG. All rights reserved. 7200502 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Lesson: Sales Order Management Process Make a note of the number ofthe transport request: a) Carry out picking Application: Logistics —» Sales and Distribution —> Shipping and Transport — Pickirg —> Create Transport Request —» Single Document ‘Field Name or Data Type Values ‘Warehouse Number a0 Delivery Delivery number that you noted (should be proposed automatically Process Flow ‘System guided ENTER The transport request is displayed. Save. Make a note of the number of the transport request: Go back to the SAF Easy Access menu using the green arrow. Post the goods issue Go back to the delivery and post the goods issue. Via Environment Document Flow go to the document flow to find out the number of the goods delivery document, ‘Make a note of the number of the goods delivery document: Display the goods delivery document. From there, go to the related accounting document and make a note ofthe posting record: 8) Post the goods issue Application: Logistics — Sales and Distribution — Shipping and Transportation —» Post Goods Isste + Outbound Delivery Single Document Continued on next page ‘© 2005 SAP AG. All rights reserved. 431 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 [Fi Nome or Data ype [Values Delivery Delivery number that you noted (should be proposed automatically) A ‘The system issues a message telling you that the delivery has been saved, ‘aution: Buttcn Post Goods Issue P Hint: This is the modified detivery for which you now have the goods isstie On the sereen Change Delivery, follow the menu pa Environment — Document Flow ‘The document flow is displayed. Make a note ofthe number of the goods delivery document Select the goods delivery document Button: Display Document =P Notes t'you can select a year: Current year ‘The material document is displayed. Button; Accounting Documents Click on Accounting Decument ‘The posting record is as follows Cost of goods manufactured: Sales Finished Products Pram rhe goods issue amount was taken from the material ‘master record aad calculated by the product cost calculation there. The amo displayed may be different under certain, circumstances, Retum to the SAP Easy Access menu, Continued on next page Ey 432 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 Lesson: Sales Order Management Process Task 4: Billing Now you have to bill the custemer for the detivery. Bill the delivery 1. Make a note of the number of the billing document: Display the billing document and from there, go to the related accounting document, What is the posting record? Continued on next page 2008/02 ‘© 2005 SAP AG. All rights reserved. 433 Sa JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration ‘Ac200 2) Billing Application: Logisties + Sales and Distribution — Billing —» Billing Document + Create Field Name or Data Type ‘Values Document Delivery number that you noted (should be proposed ‘automaticalty) SAVE Make a note of the number of the billing document, Application: Logisties + Sales and Distribution — Billing —+ Billing Document -+ Display Field Name or Data Type ‘Values Billing Document Billing document number that ‘you noted (should be proposed automatically) ENTER ‘The billing document is displayed. Click on Accounting. Click on Accounting Decument ‘The accounting document is displayed. The posting record is as follows Customer Sales revenue Output tax Task 5: ‘Transfer the billing data to Accounts Receivable Check whether you can display the billing document from the customer items. Continued on next page Ey 434 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Lesson: Sales Order Management Process Display the fine items for customer Customert# a) Transfer the billing data to Accounts Receivable Check whether you can display the billing document from the customer items. Application: Accounting + Financial Accounting —+ Customers —> Account —+ Display’Change Items ‘Field Name or Data Type Values ‘Customer Account Customeritt ‘Open at Key Date (One week fiom today Execute Doublectick on the document with document type RV. Follow the menus path Environment —+ Original Document The billing document is displayed Follow the path: Evironment —> Display Document Flow ‘© 2005 SAP AG. All rights reserved. 435 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Unit 7: Logisties Integration @ Lesson Summary ‘You should now be able to: + Describe how a basic sales process is handled in mySAP ERP ac200 + Discuss the configuration of the account determination with the sales project team, Ey 436 (©2005 SAP AG. All rights reserved. JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Unit Summary Unit Summary You should now be able to: Describe the central mySAP ERP objects in Logistics Describe how a basie procurement process is handled in mySAP ERP Discuss the configuration of the account determination with the Purchasing management project team Describe how a basic sales process is handled in mySAP ERP Discuss the configuration of the account determination with the sales project team ‘© 2005 SAP AG. All rights reserved. 437 Sa JeuzIe@d dVS 88M JeUse;UI AjuoInternal Use SAP Partner Only AjuQ 419U}1e8d dW¥S ESN JeusazuyInternal Use SAP Partner Only AjuQ 419U}1e8d dW¥S ESN JeusazuySAP Partner Only Use Internal Course Summary 8 ac200 Course Summary You should now be able to: Create organizational units for Financial Accounting Maintain master data Influence the entry of posting transactions Analyze and explain posting transactions Ey 438 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal New General Ledger Accounting ‘This appendix contains additional material to the New General Ledger Accounting ‘This material is not part of the standard course AC200. ‘The following slides provide a brief summary of the main advantages offered by new General Ledger Accountig in mySAP ERP. With mySAP ERP Central Component, the SAP Systemidelivers an interesting, alternative solution for General Ledger Accounting in the Financials application: NEW GENERAL LEDGER ACCOUNTING (New o1) Crucial question: Do companies have to use new General Ledger Accounting? ~ Customers already using classic General Ledger Accounting can ‘choose whether or not fo switch to new General Ledger ‘Accounting. Such customers therefore do not have fo activate new General Ledger Accounting, After release upgrade, classic General Ledger Accounting (> totals table GLTO) still remains active. There are, of course, several advantages to activating new General Ledger Accountingt «= Inthe case of new installalions, new General Ledger Accounting is activated as standard in mySAP ERP. Figure 202: New General Ledger Accounting (New GL) SAP Note 756146 also provides an overview of the advantages presented by new General Ledger Accounting If you would like to experience new General Ledger Accounting in an SAP ‘training course, please attend AC210. ‘© 2005 SAP AG. All rights reserved. 439 Sa JeuzIed dV¥S 88M [eUse}zU] AjuoSAP Partner Only Use Internal ‘Appendix 1: New General Ledger Accounting ac200 Note for customers currently using classic General Ledger Accounting: If you perceive the advantages outlined in the following slides as decisive for your ceniterprise, you can switch to new General Ledger Accounting in a follow-up project tothe upgrade to mySAP ERP. Planned “General Availability”: April 1,2005 New General Ledger Accounting is fully integrated with all subledgers (=> FLAP, FI-AR. and FI-AA)! New General Ledger Accounting in mySAP ERP offers the following advantages when compared against classic General Ledger Accounting in R03 Enterprise: = tn the standard delivery, new General Ledger Accounting has an oxtened dat Furthermore, you can inelude <8 fells in new General Ledger Accounting! + With (rea-time) document siting => Online Slit ts possible to create financial statements for enliies such 28 "Segment™ = Management Accounting (2 €O) ard Financial Accounting (> Fi) can be reconciled in real time using ion CO» Fr Ths tenders time- Consuming reconciliation tasks obsolete! = New GL gives you the option of managing cov2ra losos"= within General [Leder Accounting. This allows you to portray pera el accounting in the SAP ‘Sretem! Figure 203: Advantages of New General Ledger Accounting - Overview ‘The following slides describe the individual advantages in detail Ina nutshell, new General Ledger Accounting comprises functions combining classic General Ledger Accounting With the Special Purpose Ledger component. AS caution: 10 spite of all the innovations mentioned so far, the “user interfaces” for entering data or postings remain virtually identical to those of the previous release from the user’s point of view! Ey 440 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIe@d dV¥S 88M [eUse;U AjuoUse SAP Partner Only Internal ‘Ac200 Appendix 1: New General Ledger Accounting, [lance a the database tables clearly illustrates how considerably the standard ‘la structure has been enhanced: Figure 204: Advantages in Cetail - Extended Data Structure ‘The Functional Area field is now stored in General Ledger Accounting as well. ‘This means that you no longer ave to activate the cost of sales ledger OF to create a profit and loss statement for cost of sales accounting, ‘The Profit Contcr field (like the Partner Profit Conter field) is also managed in General Ledger Accounting. In this way, you can tse General Ledger Accounting to perform management analyses. With mySAP ERP Central Component, you can also use General Ledger Accounting to portray a lean version of management accounting (-> “CO light”). Cost centers and (primary) cost elements are now available as objects. A new entity (characteristic / category) that is now available is the Segment field, With the addition of this new entity, you are now able to perform segment reporting. Innew General Ledger Accounting, the structure of the tables can be extended ‘flexibly with the addition of ewstom fields and the related totals for those fields. Standard reports can be used forall of the above purposes. ‘© 2005 SAP AG. All rights reserved. 441 Sy JeuzIe@d dV¥S 88M [eUse;U AijuoUse SAP Partner Only Internal ‘Appendix 1: New General Ledger Accounting ac200 ‘The following business transaction demonstrates the advantages: ‘= There is a vendor invoice forthe amount of € 41,600. ‘= However, these expenses need to be assigned to two segments (andlor Wo cost Centers, pot centers or business areas), The entry view appears a follows: isp De. mb: 100088 Congr Ce 1om2 Floor YY eee wuDorrr Pong at HMDOIYYY Prrat [acc [eon |Foekn [oC ‘eR ato eo] ER oo roma Figure 205: Advantages in Detail - Document Splitting (Online Split) | ‘The appearance of the interface as well as the way users enter financials documents remain exactly the same as in previous releases. An input tax rate of 16 % is taken as the norm, Currently, SAP supports derivation of the segment from the profit center Trowever, the profit center itself ean be derived from a cost center, a CO order, oF a project, for example, sy er foe nsbe: om Tee oi oo ‘S am | afa_[rner te Despina tee ri nn be grins Figure 206: Advantages in Detail - Document Splitting (Online Split) Ey 442 ‘©2005 SAP AG. All rights reserved 2005/02 4euzJIegd dVS eSM J|eusazUl AijuoUse SAP Partner Only Internal ‘Ac200 Appendix 1: New General Ledger Accounting, Tis necessary to activate document splitting to ensure thatthe characteristic Segment (ot indeed any other entity) is split consistently. Uniform segmentation ‘means that a “zeto balance” is achieved for each document for the relevant entity. ‘The display clearly represents not only how the entity Segment is split but also how itis inherited to the vendor line items and tax line items of the document. With the ontine split (and the inheritance), the period-end closing activities “Balance Sheet Adjustment” (=> SAPF ISU) and “Profit and Loss Adjustment (© SAPFISI) are no longer required. AX canton: Document splitting can also be applied to “subsequent processes”, such as payments. Cash discount received or cash discount paid are distributed to the entities according to the amount of the original ‘postings to the expense account (in the case of an original vendor invoice) ‘Customer invoices in which the revenues are distributed across different entities are treated in the same way as the vendor invoices referred to in the above note. ‘pg a > ‘aie a na en cn 0 ‘The following occurs in real time: cy eo ee <= eens The lo ot cnt 1 ora 2 cca sys pening CO) abet eotr Naomi oes ow ered ea Figure 207: Advantages in Detail - Real-Time Integration CO > FI ‘This slide demonstrates real-time integration of CO and FT using the characteristic/riterion Functional Area by way of example, However, you can also set up real-time integation for the criteria Company Code, Business Area, Profit Center, Segment, Fund. and Receivable. ‘the selection 1s not an “either/or decision” - you cai also activate real-time integration forall of these characteristics at once! ‘© 2005 SAP AG. All rights reserved. 443 Jeuzysed dWS 88M [eUsezUY AijuoSAP Partner Only Use Internal ‘Appendix 1: New General Ledger Accounting ac200 ‘Special fearures of the Financial Accounting (FI) document (=> 2b.): + Postings are made in real time (per document). There is no longer any need for reconciliation (=> [cnly] aggregated for each expense account/cost element) with the reconciliaton ledger in Cost Element Accounting (transaction KALO), + The FT document does not require clearing accounts. However, clearing accounls are still required in mySAP ERP fox cross-coupany code transactions! + Users can access the FI document gencrated in real-time from the ‘management accounting document (=> 22a.) and vice versa, thereby guaranteeing transparency of the accounting documents! ‘The documents in real-time integration CO > FI ean be logged using a trace for subsequent analysis. 1 Ineach client, there is only one leading ledger. ‘= However, you can also have nondeading ledgers (within General Ledger Accounting) alongside the leading ledgert ‘= The leading ledger generally reflects the set of accounting principles used to create group financial statements (leading valuation) Example: Figure 208: Advantages in Detail - Parallel Accounting ‘One of the ledgers in new General Ledger Accounting is designated as the “leading ledger”. The leading ledger is generally used to portray group accounting, Other ledgers can also be used for parallel accounting in new General Ledger ‘Accounting. + This isthe ledger appraach in new General Ledger Accounting delivered with mySAP ERP. LS canton: ese ae notte same ledgers as those in the Special Purpose Ledger component in Release RJ/3 Enterprise! Ey 444 ‘©2005 SAP AG. All rights reserved 2005/02 JeuzIed dV¥S 88M [eUse}zU] AijuoSAP Partner Only Use Internal ‘Ac200 Appendix 1: New General Ledger Accounting, Nevertheless, itis still possible to portray parallel accounting using additional accounts (> account approach). With the account approach, you only use one ledger in General Ledger Accounting, and that ledger is taken as the leading ledger. AS of mySAP ERP. the ledger approach (in new General Ledger Accounting) and ‘the account approach are generally given equal importance. For more information, see SAP Note 779251 ‘You can continue to use the display options from earlier releases - such as the special purpose ledger approach or the company code approach - provided that these approaches have alteady been set up prior to mySAP ERP. However, ‘enhancements to such approaches are not included in mySAP ERP. ‘© 2005 SAP AG. All rights reserved. 445 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Appendix 1: New General Ledger Accounting ac200 Ey 446 (©2005 SAP AG. All rights reserved. JeuzIe@d dVS 88M JeUse;UI AjuoOnly SAP Partner Use Internal AC200 Data Sheet Basic settings ‘Your data ‘Organizational units + _ Reference company code 1000 Fiscal year variants, + __ Fiscal year variants “Master records ‘General ledger accounts, INT + Chart of accounts ERG. + Reference account groups for expenses + Account groups for expenses 400000 + _ Reference account for expenses + Entertainment expenses + Expense for sports car cent SAKO + Reference account groups for cash expenses + Account group for cash expenses 2005/02, (© 200 SAP AG. Al rights reserved. 447 JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal Appendix 2: AC200 Data Sheet acz00 113100 + Reference account for cash expenses + Cash disbursements ‘Castomer/Vendor account + Reference account group for KUNA customers + Account group for customers RED + Reference account group for vendors + Account group for vendors 140000 + Reconciliation account customers) 160000 + Reconciliation account (vensors) + My customer account +_ My vendor account Bank master data 1234568 + Bank key of house bank +House bank 1D Tit + Bank account number + Account ID 113100 + General ledger bank account Document Control FT document G/T account posting FI document, first vendor invoice FI document, second vendor invoice FI document, customer invoice FI document, customer credit memo Ey 448 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ac200 Appendix 2: A200 Data sheet 700000 + cash account + Bank account 4113100 rm + Incoming tax code 10% + Outyoing tax code 10% lo 300000 + _ Revenue account Posting Control Tax + New tax code (output tax) # 175000 +Tax account + _ Revenue account 500000 ‘Gross-company code transactions Toda + _ New clearing account ; 194500 + Reference account for cross-company code trasaction 194002 CoC + Accouut/company code for toon cross-compaay code transaction of trainer 7700000 + Trainer's expense account WN + _Inputias code CC00CCE + Cost Center ‘000 ‘Clearing ‘Open item clearing 10 + Output tax account 16% + _ Revenue account S00000 zoosiaa © 2008 SAP AG. Al rights reserved 449 EX 4euUzIegd dVS ®SM JeusazUl KiuoOnly SAP Partner Use Internal Appendix 2: AC200 Data Sheet acz00 Incoming and outgoing payment + Incoming tax code 10% 113100 + GA eccount bank Payment differences + Account for payment differences | 881000 + cash journal 1 Logistics integration ‘Procurement process Purchase order + Storage location 1000 + Purchasing organization 100 + Purchasing group . 1000 . 1006 vi0 + Material 1000 + Plant (0001 + Storage location + Purchase order munber ‘Goods receipt 1006 + Vendor vi0 + Material 1000 + Plant (0001 + Material document number Invoice verification Ey 450 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Ac200 ‘Appendix 2: AC200 Data Sheet + Material + Invoice document number Sales process ‘Standard order + Sales organization + Distribution channel 00 + _ Division Customer? +Customer P-109 + Material ‘Number of standard order Delivery 1000 + __hipping point +Delivery number 010 Storage + Number of transport recuest + Goods issue mumiber Billing + Billing document number 2008/02 © 2005 SAP AG. All ights reserved. 451 JeuzIe@d dVS 88M JeUse;UI Ajuoac200 Appendix 2: AC200 Data Sheet Internal A1uo Jauzyied dvs asn Use SAP Partner Only peusozuy ‘©2005 SAP AG. All rights reserved Ey 452Only Use SAP Partner Internal Menu Paths Unit: Basic Settings “Transaction Codes Implementation Guide for n Customizing (IMG) > Gen = Currencies Sample Organizational Units — Bnterprise Structure —> Definition > Financial Accounting Y Check Currency Codes ‘OY03 Set Decimal Places for Currencies [ OYO4 Define Standard Quotation for Exchange | ONOT Rates 1 Enter Prefixes for Direct/ladirect OPRF Quotation Exchange Rates 1 Check Exchange Rate Types 0807 Define Translation Ratios for Cureney | OBBS ‘Translation Enter Exchange Rates (B08 Maintain Exchange Rate Spreads OBDE Define Rounding Rules for Currencies _| OB90 — Enterprise Structure —> Localize (0035 [— 2005/02, (© 200 SAP AG. Al rights reserved. 453 JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Appendix 3: Menu Paths. acz00 Unit: Basic Settings “Transaction Codes Code \ Define Business Area Edit, Copy, Delete, Check Company | ECOL = Financial Accounting — Finacial, Accounting Global Settings — Fiscal Year + Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year) (0829 Assign Company Code to a Fistal Year Variant (OB37 Unit: Master Data ‘Transaction codes (or transaction ‘SMB3O, then Table/View) Implementation Guide for mySA? ERP Customizing (IMG) — Financial Accounting + General Leilger Accounting > G/L Accowns ‘Master Data — Preparation V Define Screen Layout for Each Transact ‘Edit Chart of Accounts List OBIS Assign Company Code to Chart of | ©B62 Accounts Define Account Group OBD4 Define Retained Eamings Account| OBS3 = Financial Accounting — General Ledger Accounting —- General Ledger Accounts —» Master Data + Preparation —+ Additional Activities (OB26 = Financial Accounting — General Ledger Accounting > G/L Accounts Master Data + GIL Accounts Creation and Processing Ey 454 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Ac200 Appendix 3: Menu Paths Unit: Master Data \ Create G/L Accounts with Reference \ Data Transfer Workbench ‘Transaction codes (or transaction SMB30, then Table/View) (OB _GLACCOL SXDA = Financial Accounting > General Ledger Accounting > G/L Accounts —> Master Data — G/L Account Creation ‘and Processing —» Change General Ledger Accounts Collectively ‘Change Chart of Accounts Data ‘OB_GLACCII Change Company Code Data ‘OB _GLACCI2 ¥ Change Account Name — Financial Accounting — General Ledger Accounting > General Ledger Accounts —> Master Data — Create and Edit General Ledger Accoun's — Edit General Ledger Accounts (Individual Processing) ec (OB _GLACCI3 Bait GIL Account Centrally S00 \ Edit Chart of Accounts Data FSPO Edit Company Code Data FSS0 — Financial Accounting — General Ledger Accounting > General Ledger Accounts —> Master Data — GIL Account Greation and Processing —> Alternative Methods + Copy G/L Accounts ‘Copy Chat of Accounts ‘OBY7 Copy Company Code oBY2 Financial Accounting — Accounts Receivable and Accounts Payable Customer Accounts > Master Data => Preparation for Creating Customer Master Dara 2005/02, (© 200 SAP AG. Al rights reserved. 455 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Appendix 3: Menu Paths. acz00 Unit: Master Data ‘Transaction codes (or transaction SMBO, then Table/View) (Customers) 1 Define Account Groups with Screen | OBD2 Layout (Customers) \ Define Screen Layout per Company | OB21 Code (Customers) Define Screen Layout per Activity | B20 (Customers) +1 Change Message Control for Customer | (V_T100C) Master Data ‘(Enter Accounting Clerk Identification | OBO Code for Customers Define Industries OB V Create Number Ranges for Customer | XDNI Accounts V Assign Number Ranges to Customer | OBAR Account Groups \ Define Sensitive Fields for Dual Control | (V_TOSSF) — Financial Aecounting > Acceunts Receivable and Accounts Payable Accounting —> Customer Accou Master Data —> Request to Charge Master Data + Maintain Users and Accounts for Internet Services (¥_FDKUSER) {Define Own Scenarios for Request for ‘Change to Master Data (V_SCENARIO) — Financial Accounting — Aeccunts Receivable and Accounts Payable Accounting > Vendor decounts ‘Master Data —» Prepare Creation of Vendor Master Data ‘Define Account Groups with Seen ‘OBD3 Layout (Vendors) Ey 456 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Ac200 ‘Appendix 3: Menu Paths Unit: Master Data “Transaction codes (or transaction SMBO, then Table/View) Define Sereen Layout per Company | OB24 Code (Vendors) Y Define Screen Layout per Activity | OB23 (Vendors) 1 Change Message Control for Vendor | (V_T100C) Master Data 4 Define Accounting Clerks OBS Define Industries B44 ¥ Create Number Ranges for Vendor XKNI Accounts Assign Number Ranges to Vendor [ OBAS Account Groups 1 Define Sensitive Fields for Dual Controt | (V_TOSSF) (Vendors) — Financial Accounting > Accounts Recewable and Accounts Payable Accounting — Vendor Accounts Master Data —» Request to Change Master Data ¥ Maintain Users and Accousts for (V_FDKUSER) Intemet Services Define Own Scenarios for Request to | (V_SCENARIO) Change Master Data = Gross-Application Components > Bank Directory > Bank Directory Data Transfer V Transfer Bank Directory Data - BIC Tternational ‘Transfer Bank Directory Data - BAUP Country-Specific oosa2 "© 2008 SAP AG. All ighis reserved. 457 Sa” 4euUzIegd dVS ®SM JeusazUl KiuoOnly Use SAP Partner Internal ‘Appendix 3: Menu Paths. acz00 Ey 458 ‘Unit: Master Data “Transaction codes (or transaction SMBO, then Table/View) —+ Financial Accounting —> Bank Accounting — Bank Accounts {Define House Banks FIZ ‘Unit: Document Control “Transaction codes (or transaction SM30, then Table/View) Implementation Guide for mySAP ERP Customizing (IMG) —> Financial Accounting > Finanetal Accoun'ing Global Sertings + Document —» Posting Periods Define Vasiants for Open Posting | OBBO Periods -V Open and Close Posting Periods OBS? Assign Variants to Company Code __| OBBP. — Financial Accounting > Financial Accounting Global Settings —+ Document ~> Document Number Ranges \ Define Document Number Ran FBNI 1 Copy to Company Code OBE V Copy to Fiscal Year OBR, — Financial Accounting > Financial Accounting Global Settings —» Docwment = Document Header Define Document Types ‘OBA7 [Define Text IDs for Documents OBIS — Financial Accounting — Financial Accounting Global Settings —» Document = Line Item = Control {Define Posting Keys OB4I (© 2005 SAP AG. Al ighs reserved 7200502 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 ‘Appendix 3: Menu Paths Tif: Document Controt ‘Transaction codes (or transaction ‘SM30, then Table/View) \ Define Field Status Variants (V_T004F) ¥ Assign Company Code to Field Status | OBCS Variants — Financial Accounting — Financial Accounting Global Settings -* Document Line Item \ Define Tolerance Groups for Employees | OBA4 ¥ Assign Users/Tolerance Groups OBS7 — Financial Accounting —» decounts Receivable and Accounts Payable > Business Transactions — Incoming Invoices/Credit Memos —» incoming Invoices/Credit Memos - Enjay ¥ Define Document Types fer Enjoy ‘OBZO_ Transaction Define Tax Code per Transaction OBZT Y Define Posting Key for Incoming | OBXY Invoices/Credit Memos — Financial deconning — Accounts Receivable and Accounts Payable > Business Transactions > Outgoing Invoice! Credit Memos Enjoy Define Document Types fer Enjoy ‘OBZO ‘Transaction Define Tax Code per Transiction oazt Define Posting Key for Outgoing OBXI Tnvoices/Credit Memos 2008/02 ‘© 2005 SAP AG. All rights reserved. 459 Say JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Appendix 3: Menu Paths. acz00 Unit: Posting Control Implementation Guide for mySAP ERP Customizing (IMG) — Financial Accounting + Financial Accounting Global Settings —+ Document —> Document Header ‘Transaction codes (or transaction ‘SMBO, then Table/View) 1 Document Change Rules, Document Header (W_TBAER) = Finanetal Accounting + Financial Accounting Global Settings —» Document —+ Document Header —» Maximam Exchange Rate Difference Define Maximum Exchange Rate Difference per Company Code OB64 \ Define Maximum Exchange Rate Difference per Foreign Currency (W_TCURD) = Financial Accounting — Finacial Accounting Global Settings + Decument > Line liem Define Texts for Line Items (OBS6 ~V Document Change Rules, Line trem (W_TBAER) — Financial Accounting > Finacial Accounting Global Sertings —+ Document + Default Values for Document Processing \\ Define Default Values oBUL {Enable Fiscal Year Default (ORGS 1 Default Value Date ORGS V Change Message Control for Document Processing, —+ Finanetal Accounting + Financial Accounting Global Sertings —+ Tex on Sales/Purchases ~> Basie Setting: [ (v_T1000) Ey 460 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal Ac200 ‘Appendix 3: Menu Paths nif: Posting Controt ‘Transaction codes (or transaction ‘SM30, then Table/View) Check Calculation Procedure OBQ3 Y Assign Country 10 Calculation (W005) Procedure {Check and Change Settings for Tax | OBCN Processing - Specify Structure for Tax Jurisdiction | OBCO Code \ Define Tax Jurisdiction Code oBcP —> Financial Accounting > Financial Accounting Global Settings > Tax on Sales/Purchases ~» Calculation Y Define Tax Codes for Sales and FIXP Purchases - Assign Company Code to Document | (V_001_Z) Date for Tax Determination \ Spectty Base Amount (Tax Bwisy [R96 — Financial Accounting — Financial Accounting Global Settings —* Tax on Sales/Purchases -» Posting Define Tax Accounts ‘oB40 \ Define Account for Exchange Rate ‘OBYY Difference Posting ¥ Assign Tax Codes for Non-Taxable | OBCL Transactions = Financial Accounting — General Ledger Accounting —» Business Transactions ¥ Prepare Cross-Company Code OBYA, ‘Transactions 2008/02 ‘© 2005 SAP AG. All rights reserved. 461 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Appendix 3: Menu Paths. acz00 Unit: Posting Control — Financial Accounting > Accounts Receivable and Accounts Payable Accounting > Business Transactions + Incoming Invoice/ncoming Credit Memo Maintain Terms of Payment OBES ‘Transaction codes (or transaction ‘SMBO, then Table/View) Installment Payments ‘Define Terms of Payments for OBB Incoming Invoices Define Cash Discount Base for ‘oB70 \ Define Account for Net Procedure ‘OBXA — Financial Accounting + Accounts Receivable and Accounts Payable > Business Transactions — Incoming Invoice/Credit Memo — Incoming Invoice — Invoice/Credit Memo Enjoy 1 Detine Document Types tor Enfoy ‘Transactions ‘OBZ {Define Tax Code per Transaction ‘OBZT \ Define Posting Key for Incoming Invoices/Credit Memos OBXT — Financial Accounting — Aeceunts Receivable and Accounts Payable Business Transactions + Ouigo#"g Payments —> Outgoing Payments Global Seatings Define Accounts for Cash Discount Taken OBXU < Define Accounts for Lost Cash Discount OBXV, = Financial Accounting — Accounts Receivable and Accounts Payable > Business Transactions + Oulgoing Tnvoice/Credit Memo Ey 462 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Appendix 3: Menu Paths Unit: Posting Control Maintain Terms of Payment V Define Terms of Payment fer Installment Payments, ‘Transaction codes (or transaction SMB30, then Table/View) ‘OBBS ‘OBB ~/Define Cash Discount Base for Outgoing Invoices B70 \{ Define Tax Accounts for Cutgoing Invoices ‘OB40 — Financial Accounting > Accounts Recetvable and Accounts Payable Aecounting > Business Transactions > Outgoing Invoice/Outgoing Credit Memo — Outgoing Invoice/Outgoing Credit Memo Enjos Define Document Types for Enjoy ‘Transaction ‘OBZO ¥ Define Tax Code per Transaction Define Posting Key for Outgoing Invoices(Credit Memos OBZT, ‘OBXT — Financial Accounting —> Accounts Receivable and Accounts Payable Business Transactions — Incoming Payments —> Incoming Payments Global Settings ¥ Define Accounts for Cash Discount Granted ‘OBXI “> Financial Accounting > decounts Receivable and Accounts Payable > Business Transactions —» Adustment Posting/Reversal “{Pennit Negative Postings (V_001_NP) \ Define Reasons for Reversal (oo) | 2005/02, (© 2005 SAP AG. All ights reserved, 463 C7 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Appendix 3: Menu Paths. acz00 Unit: Clearing Implementation Guide for mySA? ERP Customizing (IMG) > S4P NerMeaver + Financial Accounting + General Ledger Accounting —+ Business Transactions —» Open tiem Clearing ‘Transaction codes (or transaction ‘SM3O, then Table/View) {Define Posting Keys for Clearing OBXH \ Define Accounts for Exchange Rate Differences; ‘0B09 {Define Clearing Rules (W_TFAG) Assign Clearing Rules to Aecamt Types (W_TFAGM) {Prepare Automatic Clearing (W_IFI23) — Financial Accounting —> General Ledger Accounting + Business Transactions —» Open Tiem Clearing > Differences from Clearing Define Tolerance Groups for C/L Accounts (T0438) (Define Tolerance Groups for Employees (T0857) 1 Assign Users to Tolerance Groups: (1083) 1 Create Accounts for Clearing Differences OBXZ — Financial Accounting — Aeceunts Receivable and Accounts Payable Business Transactions — Ouigoig Payments —+ Outgoing Payments Global Seatings Define Accounts for Overpayments/Un- derpayments ‘(Define Accounts for Exchange Rate Differences OBXL (OB09 Define Accounts for Rounding Differences ‘OB00 Ey 464 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Ac200 Appendix 3: Menu Paths Unit: Clearing Define Accounts for Bank Charges (Vendors) Transaction codes (or transaction SMB3O, then Table/View) OBXK \ Define Posting Keys for Clearing OBXH = Financial Accounting — Accounts Receivable and Accounts Payable — Business Transactions —+ Outgoing Payments —> Manual Outgoing Payments ¥ Define Tolerances (Vendors) ‘OBA3 1 Prepare Cross-Company Code Mantal Payments ¥ Check Payment Block Reason (v_TOAIB) (v_T008) — Financial Accounting — Accounts Receivable and Accounts Payable > Business Transactions —+ Outgoing Payments —> Manual Outgoing Payments = Overpayment/Underpayment Define Reason Codes (Manual Outgoing Payments) {Define Accounts for Payrnent Differences (Manual Outgoing Payment) (_TOS3R) OBXL — Financial Accounting — Accounts Receivable and Accounts Payable Accounting —> Business Transactions = Incoming Payments = Incoming Payments Global Settings ‘Define Accounts for Overpayments/Un- derpayments {Define Accounts for Exchange Rate Differences (B09 Y Define Accounts for Rounding Differences ‘B00 \ Define Accounts for Bank Charges (Customers) OBXK 2005/02, (© 2005 SAP AG. All ights reserved, 465 7 JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Appendix 3: Menu Paths. Unit: Clearing {Define Posting Keys for Clearing ‘Transaction codes (or transaction ‘SM3O, then Table/View) OBXH, — Financial Accounting — Accounts Receivable and Accounts Payable Accounting + Business Transactions —» Incoming Payments —> Incoming Payments Global Settings + rverpayment/Underpayment {Define Reason Codes Define Accounts for Payment Differences W_1053R) OBxL — Financial Accounting — Accounts Receivable and Accounts Payable > Business Transactions + Incomtg Payments — Manual Incoming Payments {Define Tolerance Groups for Employees (v_T048T) "(Assign Users Tolerance Groups (W103) \ Define Tolerances (Customers) ‘OBA3 \ Prepare Cross-Company Code Manual Payments Wt0iB) — Financial Accounting —> Accounts Receivable and Accounts Payable — Business Transactions > Open Tem Clearing {Define Accounts for Exchange Rate Differences ‘B09 + Define Posting Key for Clearing Open Items OBXH “Prepare Autom Clearing (W_TFI23) —> Financial Accounting —> Accounts Receivable and Accounts Payable —» Business Transactions > Open Tem Clearing -+ Clearing Differences Ey 466 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoOnly Use SAP Partner Internal ‘Ac200 Appendix 3: Menu Paths Unit: Clearing Transaction codes (or transaction SMB3O, then Table/View) Y Define Accounts for Clearing Y Define Tolerances for OBA Customers/Vendors Define Tolerance Groups for Employees | (V_T043T) Assign Users to Tolerance Groups | (¥_TO#3) ‘OBXL Unit: ‘ash Journal Transaction codes (or transaction SMBO, then Table/View) Implementation Guide for mySAP ERP Customizing (IMG) — Financial Accounting —> Bank Accounting — Business Transactions —> Cash Journal + Set Up Print Parameters for Cash Journal Create G/L Account for Cash Journal | FSOO Y Define Document Types for Cash | OBAT Jounal Docutents V Define Number Range Intavals for | FBCICI Cash Journal Documents Set Up Cash Journal FBCICO ¥ Create, Change, Delete Business FBCIC2 ‘Transactions FBCICS Unit: Logisties Integration ‘Transaction codes (or transaction ‘SMB30, then Table/View) Implementation Guide for mySAP ERP Customizing (IMG) — Financial Accounting > General Ledger Aecounting > Business Transactions —» Integration ~» Materials Management \ Define accounts for Materials ‘Management ‘OBYC 2005/02, (© 200 SAP AG. Al rights reserved. 467 ES JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Appendix 3: Menu Paths. ac200 Unit: Logistics Integration ‘Transaction codes (or transaction ‘SMBO, then Table/View) — Financial Accounting —> General Ledger Accounting — Business Transactions + Integration — Sales and Distribution Determination V Prepare Revenue Account VKOA Ey 468 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal A account assignment category. 316 account assignment manta 44 account class reference, 379 account eurrency, $4 account determination exchange rate difference, 314 account group, 48 Account Group, 80 account key, 234, 419 see also transaction key acquisition tax code EU, 241 assignment, 418 assignment field, 274 ‘see also sort key automatic account determination, 378 B balance sheet account, 47 bank charge, 289 bank data, 289 bank directory, 107 bank master record, 106 base amount tax, 230 base currency, 30 baseline date, 212 hilling document, 407, 414 Dilling document type, 419 branch, 87 business area, 4 business area assignment 380, 421 business transaction types, 322 business transactions create, 323 c calculation procedure, 419 cash discount goss procedure, 216 (vendor) net procedure, 217 cash discount adjustment, 301 cash discount base, 215 cash discount period, 213 cash journal, 320 configuration, 321 postings in. 330 central maintenance, 75-76 ‘see also customer account; vendor account chart of accounts, 41 chart of accounts segment, 43 check indicator, 237 clearing account, 271-272 ‘automatic posting, 292 post with, 271 reset, 292 clearing account, 254 clearing accounts, 255 clearing document, 271 clearing open items, 85 clearing program, 273 client, 3 collective processing, 57 company code, 4 company code segment, 45 company code-specific purchasing, 357 condition type, 234 ‘© 2005 SAP AG. All rights reserved. 469 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal see also tax type consumable material, 376 country template, 7 creation of invoice for purchase order, 373 credit control area, 406 credit limit, 406 credit memo invoice-related, 209 other, 209 currency key, 27 customer account, 72 company code segment, B general data, 73 sales area segment, 72 search term, 78 customer deduction ‘unauthorized, 301 D day limit, 210, 213 decentral maintenance, 75-76 see also customer account; vendor account default value, 182 delivery, 410 delivery document, 407, 411 direct quotation, 31 distribution chain, 404 distribution channel, 403 division, 350 Document, 119 document change, 189 document change rules, 190 document field status, 124 document flow, 417 document header, 119 document number, 122 document type. 120 ual control principle, $4 E editing option, 182 Enjoy posting screens, 164 exchange rate, 28 exchange rate difference, 183, ac200 realized, 313 exchange rate spreads, 29 exchange rate type, 27 F field status, 49-50, 83 field status group. 125 field status variant, 125 fiscal year, 17 fiscal year proposal, 183 fiscal year variant, 18 foreign currency, 54, 56 S ‘goods issue, 407, 413 ‘goods issue valuation, 418 goods movement, 367 g00ds receipt, 358 00d receiptiinvoice receipt account, 358 ‘group chart of accounts, 58 ‘group-wide purchasing, 357 H head office, 87 house bank, 107 1D, 107 see also bank master record ' indirect quotation, 31 input tax, 231 installment payment, 214 inversion, 28 invoice receipt, 358 invoice verification, 370 item open, 270 J jurisdiction code, 235 L line item, 119 line item display, 52 local currency, 6, $4 Logistics invoice entry, 372 Ey 470 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal ‘Ac200 Index mM plant-specific purchasing, 356 material master record, 350 posting authorization, 156 material stock account, 376 tolerance group, 156 material type, 379 posting Key, 123 movement type. 377 posting period moving average price, 374 authorization group, 147 posting period variant, N 146 negative posting, 199 two period intervals, 147 number range. 80 posting petiods, 17, 145 extemal number price control, 374 assignment, 81 procurement process, 358 intemal number profit and loss statement assignment, 81 account, 47 ° purchase order, 358 ‘one-time account, $1 purchasing organization, 356 ‘one-time customer, 81 R see also one-time account reason code, 304 ‘one-time vendor, 81 reconciliation account, 51 see also one-time account reference, 418 only balances in local residual item, 304 currency, $5 retained earnings account, 47 ‘open item management. 53 revennie arconnt origin principle, 208 determination, 420 ‘output tax, 231 reversal, 198 ‘output tax code reversal reason, 199 EU, 241 s P sales area, 405 parameter ID:, 181 sales document, 409 partial payment, 304 sales order, 407 payee sales organization, 403 alternative, 86 sales process, 417 payer sales tax, 232 alternative, 86 search term, 78 payment advice mumber, 299 see also customet account; payment difference vendor account outside tolerance, 302 sensitive fields, 84 permitted, 301 ssee also dual control ‘within tolerance, 302 principle payment header, 287 sort key, 274 payment process see also assignment field ‘manual, 286 special periods, 17 payment term, 207 standard order, 409 picking, 407, 412 standard price, 374 plant, 348 stock material, 376 2008/02 ‘© 2005 SAP AG. All rights reserved. 471 Say JeuzIe@d dVS 88M JeUse;UI AjuoSAP Partner Only Use Internal T tax account determination, 238 tax calculation procedure, 234 tax category, 239 tax code, 236 EU, 240 split, 237 tax payable, 231 tax posting, 238 see also tax account determination tax rate, 237 tax type, 234 ‘see also condition type taxable entity, 255 terms of payment, 207 block key, 211 payment method, 211 tolerance group ‘customer and vendor, 300 employee, 299 G/T account, 300 tolerance groups, 299 transaction figures, 52 ac200 transaction key, 377 ‘transaction number cross-company code, 254, 256 translation ratios, 27 ‘transport request, 412 type of taxation, 230 u use tax, 233 v valuation, 374 valuation area, 349 valuation class, 379 valuation grouping code, 379 valuation level, 349 value string, 377 variant principle, 15 vendor account, 72 company code segment, "4 general data, 74 purchasing organization segment, 73 search term, 78 Ey 472 ‘©2005 SAP AG. All rights reserved JeuzIe@d dVS 88M JeUse;UI AjuoUse SAP Partner Only Internal Feedback SAP AG has made every effort in the preparation of this course to ensure the accuracy and completeness of the materials. If you have any corrections or suggestions for improvement, please record thein in the appropriate place in the ‘course evaluation, ‘© 2005 SAP AG. All rights reserved. 473 a 4euUzIegd dVS ®SM JeusazUl Ajuo