Document Type Listing

SAP DOCUMENT TYPE INVENTORY
DOC TYPE
DESCRIPTION
FUNCTIONAL TEAM(S)
PURPOSE OR TRIGGER
SAP TRANSACTION
DOC NUMBER RANGE
DOCUMENT RANGE FROM
DOCUMENT RANGE TO
IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT?
REAL FM POSTING YES / NO
REVERSING DOC TYPE
AUTH GROUP
DEBIT / CREDIT ENTRIES
GL ACCT CODE ITEM CAT (CONFIG)
DOCUMENT TYPES IN PRODUCTION Asset Posting AA AB Accounting Document
Fixed Assets Various
Any asset transaction with the exception of depreciation.
AF AM
Depreciation Posting Adjustment Memo
Fixed Assets Cash Management
SAP invoice documents posted via payroll system in SAP. For auditing of payments in payment program, the payroll system triggered invoices are required to be separated. Also reverses ZT documents. Also clearing documents for some OIM G/L accounts. Any asset depreciation transaction. AFABN
Many Fixed Assets transactions codes. FBS1, FB08 and auto program
01 01
0100000000 0100000000
0199999999 0199999999
NO NO No Sometimes
None AB KR01
D - Asset C - Expense
1900000 series
03 00
0300000000 0088000000
0399999999 0088999999
NO
No
AF AM
KR01 RV01
Adjustment Memo postings in SAP. SAP prints paper form FB50, FV50 to send to Treasury.
YES, paper AM YES document sent to Treasury from SAP with SAP reference #. NO NO YES No
D - Expense C - Accum. Dep. D/C - Expense D/C - Revenue
1900000, 3100000 and 6800000 series Any Expense or Revenue accounts
AZ BA
Advancement Account Invoice Reversal BAI File Replenishment
Accounts Payable Cash Management
Reverse Document Type for ZA (Advancement Account) Cash replenishment to Advancement Account.
FB08 FB50
17 01
1700000000 0100000000
1799999999 0199999999
AZ BA
ZA01 KR01
CC
Cash Clearing
Cash Management
Post cash clearings based on file received from Treasury
FB50
01
0100000000
0199999999
NO
No - cash to cash or cash to cash-intransit postings only No
CC
N/A
D - Vendor C - Expense D - Adv. Acct C - Cash Replenish. Adv. Acct. D - Cash C - Cash or Cash-InTransit D - Vendor C - Vendor
Any Vendor or Expense Account D - 104xxx0 C - 1000001 Cash Account
CK
Vendor Clearing
Grants; Procurement; Accounts Payable Accounts Receivable
Clear open vendor items
F.13, F-44, etc.
10
1092000000
1099999999
YES
CK
N/A
DA
Customer Document
Accounts Receivable Customer adjustment document, includes transfer postings/clearing, reversal and write-off transactions. Manual Accounts Receivable write offs
FB08, FBRA, F-30
16
1600000000
1699999999
NO
YES
DA
ZA01
DB
Cust Write Off Doc
Accounts Receivable
FB05, FB08, FB75
16
1600000000
1699999999
NO
YES
DB
ZA01
DC
GM Federal Billing
Grants
Resource Related Customer invoices posted in SAP for the custom transaction Grants Federal Billing process. calling VF01 Resource Related Customer invoice offset and clearing posted in SAP for the Grants Federal Billing process. Accounts Receiveable Customer invoices posted in SAPfor Payroll Employee Recivables (BCPO use only). Accounts Receivable Federal Surplus Property customer invoices which are not generated from SAP, but the receivable information is stored and managed in SAP. Accounts Receivable Credit memos. FB05
23
2300000000
2399999999
NO
YES, but offset immediately by DD YES, but offset immediately by DD YES
DC
DD
GM Offset Fed Billng
Grants
23
2300000000
2399999999
NO
DC
DE
Payroll Receivables
Accounts Receivable
FB70
18
1800000000
1899999999
NO
DA
ZA01
2100300, 2100400, 2100500, 2100600, 2100700, 2100800 D - Customer (Trade Various Revenue or receivables) Expense Accounts C - Customer (Trade receivables) D - Rev or Expense Various Revenue or C - Customer (Trade Expense Accounts receivables) D - Customer D - 1300510 (recon (Grantor) acct.) C - Grant Revenue C - 4000250 D - Customer D - 1300510 (recon (Grantor) acct.) C - Grant Revenue C - 4000250 D - Customer Various Expense C - Expense accounts D - Customer (Trade C - 4435720 receivables) C - Revenue D - Revenue D - Any Revenue C - Customer (Trade Account receivables)
DF
FSP Customer Invoice
Accounts Receivable
FB70
18
1800000000
1899999999
NO
YES
DA
ZA01
DG
Customer Credit Memo
Accounts Receivable
FB75
16
1600000000
1699999999
NO
YES
DA
ZA01
5/7/2012
2:42 PM S:\Finance\FI_COMMON\Doc Types\Old Document Type for Web Version\Document Type Listing for WEB 05072012 Page 1 of 9
DOC TYPE DI
DESCRIPTION Customer Loxkbox Payment w/o Remit
FUNCTIONAL TEAM(S) Accounts Receivable
PURPOSE OR TRIGGER
SAP TRANSACTION
DOC NUMBER RANGE 14
DOCUMENT RANGE FROM 1400000000
DOCUMENT RANGE TO 1499999999
IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, Related Revenue Transmittal generated in SAP goes to Treas
REAL FM POSTING YES / NO YES
REVERSING DOC TYPE DI
AUTH GROUP ZA01
DEBIT / CREDIT ENTRIES
Accounts Receivable customer payments for the Insurance ZFLBMAIN Lockbox payment process. These types of payments require a unique Revenue Transmittal document, 'Transmittal without Remittance'. The program that automatically creates the Revenue Transmittal document needs a way to identify a Transmittal Without Remittance versus a Transmittal With Remittance (checks attached). This changed when Dpt of Rev became the lockbox bank. This Doc Type now generates a with remittance RT. Accounts Receivable customer payments for Insurance Lockbox. When the Lockbox file is posted to SAP, the initial posting (entire deposit amount) is posted to the Bank G/L account and a Lockbox clearing account. This transaction is followed by a second interface transaction using document type DI. Accounts Recivable customer payment NSF Adjustment document bank statement reconciliation in revenue. Journal entry adjusts the Revenue Transmittal information in situations where the lockbox bank has notified the Comptroller Office of bounced checks. Accounts Receivable customer invoice for USDOT FHWA billing twice each week for the federal share of highway project expenditures. Accounts Receivable Credit memos posted in SAP, for PennDOT FHWA billing only. Accounts Receivable - Invoices produced and printed in SAP. Accounts Receivable Customer payments received for which a Refund of Expenditures document is produced (with remittance). Accounts Receivable customer payments where a Revenue Transmittal is not to be generated (Transfer Voucher payments or where an RT was produced outside of SAP). Accounts Receivable customer payments that require a "Transmittal of Revenue without Remittance" be prepared by the sytstem. As of 2/4/03 PUC and Banking Lockbox processes utilize DW docs. The program that automatically creates the Revenue Transmittal document needs a way to identify a Transmittal without Remittance versus a Transmittal with Remittance (checks attached). ZFLBMAIN
D - Lock box clearing D - 1399900 C-Customer
DL
Lockbox GL Posting
Accounts Receivable
01
0100000000
0199999999
NO
YES
AB
ZA01
D - Cash-in-Transit C - 1399900 C - Lockbox Clearing
DN
Adj Doc for NSF Checks
Accounts Receivable
FB50
01
0100000000
0199999999
NO
YES
DN
ZA01
D - Revenue D - Any Revenue GL C - Cash in Transit / Lockbox Clearing
DP
Federal Highway Administration (FHWA) Billing Federal Highway Administration (FHWA) Credit Memo Customer Invoice Customer Payment to create Refund of Expenditures Transfer Voucher Payment
Project Systems
FB70
18
1800000000
1899999999
NO
YES
DA
KR01
D - Customer C - Revenue D - Revenue C - Customer (Trade receivables) D - Customer C - Revenue D - Cash in Transit C - Expense
C - Any Revenue Account D - Any Revenue Account C - Any Revenue Account C - Any Expense Account
DQ
Accounts Receivable
FB75
16
1600000000
1699999999
NO
YES
DA
ZA01
DR DS
Accounts Receivable Accounts Receivable
FB70 F-26; F-28
18 10
1800000000 1092000000
1899999999 1099999999
NO
YES
DA DS
ZA01 ZA01
DT
Accounts Receivable
F-30
14
1400000000
1499999999
YES, Refund of YES Expenditures document YES, Reference YES document from legacy system YES, Revenue YES Transmittal document from SAP
DT
ZA01
D - Revenue D - Any Revenue C - Customer (Trade Account receivables) D - Cash in Transit D - 1003000 C - Customer (Trade receivables)
DW
Customer Payment w/o Remit
Accounts Receivable
F-26; F-28
14
1400000000
1499999999
DW
ZA01
DX
External Created Invoice
Accounts Receivable
Accounts Receivable customer invoices that are generated FB70 /printed external to SAP Accounts Receivable customer payments received where a F-26; F-28 Revenue Transmital with remittance is required. Used to transfer expenses between BAs and/or Funds FB50, FV50 and/or expense commitment items. Documents are sent to Treasury only if the first seven positions of the Fund are different.
18
1800000000
1899999999
NO
YES
DA
ZA01
DZ
Customer Payment w/ Remit
Accounts Receivable
14
1400000000
1499999999
EA
Expense Adjustment
General Ledger
78
7800000000
7899999999
YES, Revenue YES Transmittal document from SAP YES, this document YES from SAP if 1st 7 pos. of Fund are different
DZ
ZA01
EA
D - Customer (Trade receivables) C - Revenue D - Cash in Transit C - Customer (Trade receivables) D - Expense CI C - Expense CI
C - Any Revenue Account D - 1003000
D - 103000 C - 120000 AR Recon acct
5/7/2012
DOC TYPE EB
DESCRIPTION Exp Adj - Work Comp
FUNCTIONAL TEAM(S) Payroll
PURPOSE OR TRIGGER
SAP TRANSACTION
DOC NUMBER RANGE 78
REVERSING DOC TYPE EB
AUTH GROUP KR01
DEBIT / CREDIT ENTRIES D - Expense CI C - Expense CI
GL ACCT CODE ITEM CAT (CONFIG) D - 103000 C - 120000 AR Recon acct
Used to reclass Work Comp (Act 534 and Heart & Lung) FB50, FV50 expenses from a general restricted receipt account back to the employees' agency. Documents are sent to Treasury only if the first seven positions of the Fund are different. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GD documents for invoices and VT doc types posted to federal funds. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GL documents for ZO doc types posted to federal funds to create entry on GMIA. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program FB50 ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GN documents for FI adjustment doc types and cost allocations posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. Created from nightly job run for program ZF_OTHE_GM_EXP_TRNS_TO_GMIA which creates GR documents for refund doc types posted to federal funds to show on GMIA. Doc type used for posting directly to a grant for federal billing. Separate document type used for Statutory Transfers which require the Governor's designee's signature and a separate transaction code for Treasury. Reverse Document Type for Accounts Payable (Reverse KR) Reverse Document Type for Accounts Payable Decentralized (Reverse KD). Used to record payments received from vendors for overcharges/refunds. This transaction is preceded by transaction FB65 using doc type KS or KW. Non-PO invoice entered directly into SAP by the Agency Used to record credit received from vendors to be applied against an existing unpaid or future vendor invoices. FB50
YES, this document YES from SAP if 1st 7 pos. of Fund are different
GD
GM Delay of Draw
Grants
23
2300000000
2399999999
NO
No statistical based on gl account
GD
D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant) D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant) D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant)
GL
GM LPO-Delay of Draw
Grants
23
2300000000
2399999999
NO
GL
GN
GM No Delay of Draw
Grants
23
2300000000
2399999999
NO
GN
GR
GM Refunds-No Delay
Grants
23
2300000000
2399999999
NO
GR
D - Expense CI (real D - 6900999 (real grant) grant) C - 6900999 (z_non-rel C - Expense CI grant) (z_non-rel grant) KR01 D- Expense CI C- Revenue CI D - Vendor C - Expense D - Vendor C - Expense D - Cash in Transit C - Vendor D - Expense C - Vendor D - Expense C - Vendor D - Vendor C - Expense D- Expense CI C- Revenue CI Any Vendor or Expense Account Any Vendor or Expense Account D - 1003000 C - Any Vendor Account Any Vendor or Expense Account Any Vendor or Expense Account
GT
Statutory Transfer
General Ledger
FB50, FV50
09
0993000000
0993999999
YES, this document from SAP NO NO NO
YES
GT
KA KB KC
Vendor Invoice Reversal Vendor Invoice Reversal Decentralized Vendor Incoming Payment
Accounts Payable Accounts Payable Cash Management
FB08 FB08 F-52
17 17 10
1700000000 1700000000 1092000000
1799999999 1799999999 1099999999
YES YES No
KA KB KC
KR01 KD01 KR01
KD KG
Vendor Invoice - Decentralized Vendor Credit Memo
Accounts Payable Accounts Payable
FB60 FB65
19 17
1900000000 1700000000
1999999999 1799999999
YES, ZP clearing document from SAP NO
YES YES
KA KG
KD01 KD01
KH
Vendor Credit Interface
Grants
KJ
Vendor Credit Offset
Grants
Used to record credit offset entry for subrecipient payments FB65 posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB65 transaction mirrors the FB60 payment transaction made using doc type ZN and is only used to execute F-44 clearing transaction. Used to record credit offset entry for subrecipient payments FB65 posted by Interface or Conversion program where actual payment was a postive amount. This FB65 transaction mirrors the FB60 payment transaction made using doc type ZD and is only used to execute F-44 clearing transaction.
17
1700000000
1799999999
Yes, KS clearing document from SAP
YES
KH
KR01
17
1700000000
1799999999
NO
YES
KJ
KR01
D - Vendor C - Expense
5/7/2012
DOC TYPE KL
DESCRIPTION LEG Refund w Remit
FUNCTIONAL TEAM(S) Cash Management
PURPOSE OR TRIGGER Vendor Refund of Expenditures - Legacy manual paper Refund documents with remittance. This transaction is followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Vendor Refund of Expenditures - Legacy manual paper Refund documents without remittance. This transaction is followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Used to clear vendor account discrepancies due differences between Goods Receipt and Invoice Receipt. Non-PO invoice entered directly into SAP. Vendor Refund of Expenditures (Subrecipient and others) with remittance. User prints the deposit transit slip from SAP via ZF_DEPOSIT transaction and SAP prints paper form to send to Treasury. Vendor Refund of Expenditure transactions are followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. KS also identifies vendor clearing documents. System generated transaction to clear accounts payable document type RN for Correctional Industries Billings to other agencies. Effective 7/1/07 Plant Maint will also use KT to clear Print Shop inventory orders.
SAP TRANSACTION FB65
DOC NUMBER RANGE 10
IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, paper RE document sent to Treasury with legacy reference # from agency system. YES, paper RE document sent to Treasury with legacy reference # from agency system. NO YES, ZP clearing document from SAP SOMETIMES (1) This document from SAP if it clears RN or ZD & KH docs OR (2) Reference document from SAP if refund created; Otherwise, not sent YES, Reference document from SAP. Revenue line from KT and expense line from RN = Transfer Voucher to Treasury. YES, ZP clearing document from SAP YES, paper RE document sent to Treasury from SAP with SAP reference #. YES, this document from SAP YES, reference document from SAP
REVERSING DOC TYPE KL
AUTH GROUP RV01
DEBIT / CREDIT ENTRIES D - Vendor C - Expense
GL ACCT CODE ITEM CAT (CONFIG) Any Vendor or Expense Account
KO
LEG Refund wo Remit
Cash Management
FB65
10
1092000000
1099999999
YES
KO
RV01
D - Vendor C - Expense
Any Vendor or Expense Account
KP KR KS
Account Maintenance Vendor Invoice Vend Refund w Remit
Procurement Accounts Payable Cash Management
MR11 FB60 and FBR2 Auto program or FB65 or FV65
48 19 10
4800000000 1900000000 1092000000
4899999999 1999999999 1099999999
NO YES YES
KP KA KS KR01 RV01 D - Vendor C - Expense D - Vendor C - Expense Any Vendor or Expense Account Any Vendor or Expense Account
KT
Interagency Accounts Payable Adjustment
Accounts Receivable
F.51
31
3100000000
3199999999
KT
KR01
KU KW
Utility Invoices Vendor Refund wo Remit
Accounts Payable Cash Management
KZ
Vendor Advancement Account Payment PCard Interface
Accounts Payable
Non-PO utility invoices entered via FB60, Web DynPro, and FB60 INTF_0492 Vendor Refund of Expenditures (Subrecipient and others) FB65 or FV65 without remittance. SAP prints paper form to send to Treasury. Vendor Refund of Expenditure transactions are followed by transaction F-52 using doc type KC to post Cash-In-Transit entry. Vendor Payment documents for post with advancement F-58 account payments Automated transaction to distribute Purchasing Card FB50 amounts billed to the correct agency and funding source. To be put in effect 3/1/2003 in conjunction with new PNC file process. Automated transaction to distribute Travel Card amounts FB50 billed to the correct agency and funding source. To be put in effect 2/11/2004 in conjunction with new Travel interface. Used to revalue finished inventory, equipment or supplies to current value. MR21
19 10
1900000000 1092000000
1999999999 1099999999
YES YES
KA KW
KD01 RV01
D - Expense C - Vendor D - Vendor C - Expense
Any Vendor or Expense Account Any Vednor or Expense Account
15
1500000000
1599999999
YES
ZK
ZA01
D - Vendor C - Adv Acct D - Expense C - Expense
LB
Cost Allocation
37
3700000000
3799999999
LB
KR01
Any Vendor and Advancement GL ending in "4" C - 6395000 D - Various
LT
Travel Card Interface
Travel
30
3000000000
3099999999
YES, reference document from SAP
LT
KR01
D - Expense C - Expense
C - 6395000 D - 6311040
PR
Price Change
Procurement
48
4800000000
4899999999
NO
NO
None
KR01
PS PZ
Project Settlement Vendor Payment Reversal
Commonwealth-wide & Project Systems Accounts Payable
Provide project settlements with their own unique number FB50; AUAK; CJ8G; range for postings to avoid contention with other processes CJ88 Reversal document type for ZP. FBRA
11 17
1100000000 1700000000
1199999999 1799999999
No NO
No YES
PS PZ
DR01 KR01
D/C - Inventory, Equip, Supplies D/C - RevaluationBudget Inventory Acct D/C - AUC D/C - Final Asset D/C - 6599999 D - Invoices Payable C - Vendor
D/C - 1520000 or 1670000 D/C - 6381112
D/C - AUC D/C - Final Asset D/C - 6599999 Invoices Payable and any Vendor
5/7/2012
DOC TYPE RE RN
DESCRIPTION Invoice - Gross Invoice - Net
FUNCTIONAL TEAM(S) Procurement Procurement
PURPOSE OR TRIGGER
SAP TRANSACTION
DOC NUMBER RANGE 51 51
DOCUMENT RANGE FROM 5100000000 5100000000
DOCUMENT RANGE TO 5199999999 5199999999
REVERSING DOC TYPE RE RN
AUTH GROUP RN01 RN01
DEBIT / CREDIT ENTRIES D - Expense C - Vendor D - Expense / Accrued Payble C - Vendor
GL ACCT CODE ITEM CAT (CONFIG) Any Vendor or Expense Account Any Vendor or Expense Account
MRIS Used to record invoices based on Purchase orders. Invoicing Plan invoices. Used to record invoices based on Purchase Orders. Also MIRO and MRRL used to record Purchase Order refunds with and without remittance. RN documents with Bank Code 874 identiied on them will be picked up by a collection program and SAP prints paper form to send to Treasury.
SA SB
G/L Account Document G/L Account Posting
Various Commonwealth-wide & Grants
This is default doc type for FB50 screen. Used for BAI file FB50 upload and for many other purposes. Used for journal entries prepared to accrue revenues and FB50 expenditures by fund type throughout the year.
01 12
0100000000 1200000000
0199999999 1299999999
YES, ZP clearing YES document from SAP YES, ZP or KS YES clearing document from SAP OR Reference document from SAP (if Correctional Industries A/R) NO Sometimes NO Statistical
SA AB
KR01 KR01
Various 1300500 or 1300555 Balance Sheet and and offsetting to Revenue Accounts and 4000200 or 4000300 Commitment Items
SC
WBS Element to Internal Order Posting
Commonwealth-wide & Project Systems
Used for journal entries to post Project Systems WBS Element expenditures and adjustments to Internal Orders to capture appropriate federal, state and local shares.
FB50
17
1700000000
1799999999
NO
SC
KR01
D - Expense C - Expense
SD
SAP/TABS Reconciliation Entry
General Ledger
SE
Payroll Expense Adjustment (in SAP only)
General Ledger
SF
Fed Rev Dep wo Remit
Cash Management
Used for journal entries made to correct SAP errors found FB50 during the SAP Fund reconciliation when no other entry is appropriate. Reference document is the document number originally sent to Treasury. This doc type also bypasses the Ledger 4, 5, 6 substitution rule that puts 00 in positions 6-7 of the Fund. Transfer payroll expenses from between SAP Funds to FB50 agree with either a Treasury only EA or a phone call to Treasury to change the Fund on payroll DSNs (documents) they are unable to process due to an invalid Fund or a Fund without sufficient funds. Reference document is either the paper EA document or the Merge Run ID related to the original ZX document. SAP postings to Federal Revenue without remittance. SAP FB50 prints paper form to send to Treasury.
30
3000000000
3099999999
Yes, reference document from SAP or legacy system
YES
SD
KR01
Various
Revenue and Expense commitment items and 1000000
30
3000000000
3099999999
Yes, reference document from SAP or legacy system
YES
SE
KR01
D/C - Expense CI D/C - Cash
Expense commitment items and 1000000
14
1400000000
1499999999
YES, paper RT YES document sent to Treasury from SAP with SAP reference #. YES, paper AM YES document sent to Treasury from SAP with legacy reference #. YES, sent to Treasury via year-end file.
SF
RV01
D - Drawdown D - 1300599 Federal Receivable C - 4xxxxxx C - Federal Revenue
SG
NonSAP Adj Memo
Cash Management
Used for agencies that interface Adjustment Memos to SAP. SAP prints paper form to send to Treasury.
FB50
07
0700000000
0799999999
SG
KR01
D-Exp or Rev C-Exp or Rev
D-6xxxxxx or 4xxxxxx C-6xxxxxx or 4xxxxxx
SH
Year-End Advancement Account Posting
Cash Management
For use in Interface 0261 to TREAS for FI year-end Advancement Account related documents. Do Not Use This Number Range for any OTHER Doc Type - EVER!
FB50
60
6000000000
6099999999
NO
SH
KR01
D - 104xxxxx (Adv Acct) new fund year C - 104xxxx (Adv Acct) old fund year Various
D - 104xxxxx (AA Account new fund year) C - 104xxxx (AA Acount old fund year) Various
SI
LEG Revenue Document
Cash Management
Legacy paper miscellaneous Revenue document. (AM, DM, FB50 PY and TV)
07
0700000000
0799999999
YES, paper AM, DM, YES PY or TV documents sent to Treasury with legacy reference # from agency system.
SI
KR01
5/7/2012
DOC TYPE SJ
DESCRIPTION NonSAP RevDep w Rem
PURPOSE OR TRIGGER
SAP TRANSACTION
DOC NUMBER RANGE 07
IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? YES, paper RT document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury with legacy reference # from agency system. YES, paper AM, PY and TV documents sent to Treasury with legacy reference # from agency system. YES, paper RE document sent to Treasury from SAP with legacy reference #. YES, paper RT document sent to Treasury with legacy reference # from agency system. YES, this document from SAP YES, paper RT document sent to Treasury from SAP with SAP reference #.
REVERSING DOC TYPE SJ
AUTH GROUP KR01
DEBIT / CREDIT ENTRIES D - Cash in Transit C - Revenue
GL ACCT CODE ITEM CAT (CONFIG) D - 1003000, C - Any revenue account
Used for agencies that interface Revenue with remittance FB50 to SAP. The agency prints the deposit transit slip from their system and SAP prints paper form to send to Treasury.
SK
NonSAP RevDep wo Rem
Cash Management
Used for agencies that interface Revenue without remittance to SAP. SAP prints paper form to send to Treasury.
FB50
07
0700000000
0799999999
YES
SK
KR01
D - Cash in Transit C - Revenue
D - 1003000, C - Any revenue account
SL
LEG RT w Remit
Cash Management
Legacy paper Revenue document with remittance.
FB50
14
1400000000
1499999999
YES
SL
RV01
SM
NonSAP Rev Doc
Cash Management
Used for RIS to SAP interface postings and Out of Scope Agency postings of Revenue documents (AMs, PYs and TVs).
FB50
07
0700000000
0799999999
YES
SM
KR01
Various
Various
SN
NonSAP Ref wo Remit
Cash Management
Used for agencies that interface Refund of Expenditures without remittance to SAP. Agency will send refund number. SAP prints paper form to send to Treasury. FB50 FB50
08
0800000000
0899999999
Yes
SN
KR01
D - Cash in Transit C - Expense
D - 1003000 C - 6xxxxxx
SO
LEG RT wo Remit
Cash Management
Legacy paper Revenue document without remittance.
14
1400000000
1499999999
YES
SO
RV01
SP SQ
SAP TV Credit Revenue Rev Deposit w Remit
General Ledger Cash Management
Post inter- and intra- agency transfers crediting a Revenue FB50 commitment item. SAP postings for Non-Accounts Receivable Revenue with FB50, FV50 remittance, User prints the deposit transit slip from SAP via ZF_DEPOSIT transaction and SAP prints paper form to send to Treasury. Used for agencies that interface Refund of Expenditures without remittance to SAP. Agency does not send refund number. SAP prints paper form to send to Treasury. FB50
09 14
0993000000 1400000000
0993999999 1499999999
YES YES
SP SQ
KR01 RV01
D - Expense CI C - Revenue CI D - Cash in Transit C - Revenue
D - Expense CI C - Revenue CI D - 1003000, C - Any revenue account
SR
NonSAP Rfd wo Remit
Cash Management
08
0800000000
0899999999
YES, paper RE No document sent to Treasury from SAP with SAP reference #. YES, paper RE document sent to Treasury from SAP with legacy reference #. No longer used NO YES
SR
KR01
D-Cash in Transit C-Expense
D-1003000 C-6xxxxxx
SS
NonSAP Ref w Remit
Cash Management
Used for agencies that interface Refund of Expenditures with remittance to SAP. The agency prints the deposit transit slip from their system and SAP prints paper form to send to Treasury.
FB50
08
0800000000
0899999999
SS
KR01
D-Cash in Transit C-Expense
D-1003000 C-6xxxxxx
ST SU
RAS Revenue posting Adjustment Document
Cash Management Various
SV
Rev Deposit wo Remit
Cash Management
RAS-SAP interface postings to G/L for Transmittals of FB50 Revenue - NO LONGER USED IN SAP. Post adjustments when no file for Treasury or the Revenue FB50 Interface System (RIS) is required. Also used for numerous other entries. SAP postings to Non-Accounts Receivable Revenue FB50, FV50 without remittance. SAP prints paper form to send to Treasury.
07 01
0700000000 0100000000
0799999999 0199999999
No Sometimes
ST SU
KR01
D - Cash C - Cash In Transit Various
D- 1000000 C- 1003000 Various
14
1400000000
1499999999
YES, paper RT YES document sent to Treasury from SAP with SAP reference #.
SV
RV01
D - 1003000 C - Any revenue account
5/7/2012
DOC TYPE SW
DESCRIPTION Revenue Reversal
PURPOSE OR TRIGGER To reverse refund and revenue postings made using doc types SR, ST, SY and SZ.
SAP TRANSACTION FB08, F.80
DOC NUMBER RANGE 08
IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? NO
REVERSING DOC TYPE SW
AUTH GROUP KR01
DEBIT / CREDIT ENTRIES D - Cash in Transit / Revenue C - Cash in Transit / Cash D - Cash in Transit C - Revenue
GL ACCT CODE ITEM CAT (CONFIG) D - 1003000 / Any Revenue C - 1003000 / 1000000 D - 1003000, C - Any revenue account
SY
RIS Revenue Posting
Cash Management
RIS-SAP interface postings for Revenue.
FB50
07
0700000000
0799999999
SZ
RIS Refund Posting
Cash Management
RIS-SAP interface postings for Refund of Expenditures.
FB50
08
0800000000
0899999999
VT
Legacy System VT
General Ledger & Grants Summarized Accounts Payable from various Legacy Systems. File is sent to Treasury from the legacy system.
Interface or manual FB50
VT
A000000000
Z999999999
YES, RT paper YES document sent to Treasury with legacy reference # from agency system. YES, RE paper YES document sent to Treasury with legacy reference # from agency system. YES - Last 8 positions YES of thIs document from legacy system
SY
KR01
SZ
KR01
D - Cash in Transit C - Expense
D - 1003000, C - Any expense account
None
KR01
WA
Goods Issue
Procurement
Used for distribution of materials from one agency to another or transfer of materials within an agency. Documents are sent to Treasury only if the first seven positions of the Fund are different and there is no revenue commitment item on the document.
MIGO and MB1A,B,C
49
4900000000
4999999999
YES, this document YES from SAP if 1st 7 pos. of Fund are different and there is no revenue commitment item on the document NO NO
None
D - Expense or Purchase of Investments C - Non-SAP Invoices Payable D - Expense 638* C - Inventory 16* C - 4200101 OR D - Expense C - Inventory 16* D - Inventory D - Expenditure C - Accrued Payables GR/IR D/C - Expense D/C - Inventory 16*
C - 2100200
D - Expense 638* C - Inventory 16* C - 4200101 OR D - Expense C - Inventory 16* Balance Sheet and Expense Accounts and Commitment Items
WE
Goods Receipt
Procurement
Used to record receipt of goods or services
MIGO (Goods) and ML81 (Services)
50
5000000000
5099999999
None
WF
Production Order Costing
Plant Maintenance
WI
Inventory Document
Procurement
Used for recording consumption of materials in the Sign Shop production orders. Used for recording inventory produced in the Sign Shop production order. Also, used in the settlement process for sign shop production. Documents are sent to Treasury only if the first seven positions of the Fund are different. Adjustment of inventory differences.
CO12, CO13, CO88, KO88
49
4900000000
4999999999
WF
MI07
49
4900000000
4999999999
NO
Statistical
None
D/C - Inventory D/C - P&L Acct
Balance Sheet and Expense Accounts and Commitment Items Any Vendor or Expense Account
ZA
Advancement Account Invoice
Accounts Payable
ZB
Payroll Accrual
Commonwealth-wide & Payroll / Travel
Non-PO Invoice for Advancement Accounts. For separating security by document types, reporting and auditing. Used to post payroll expense accruals automatically in FI through accrual program. For GAAP purposes.
FB60
21
2100000000
2199999999
Yes, KZ clearing document from SAP NO
YES
AZ
ZA01
D - Expense C - Vendor
FB50
12
1200000000
1299999999
Statistical
ZJ
KR01
D-Expenses (GAAP) GAAP Balance Sheet C-Payables (GAAP) and Expense Accounts and Commitment Items D-Expenses (GAAP) C-Revenues (GAAP) C-Liabilities C-Liabilities (GAAP) D/C-Fund Balance Balance Sheet and GAAP Balance Sheet and GAAP Expense Accounts and Commitment Items
ZC
Upload of CU Info
Commonwealth-wide
Used for year-end upload and reversal of component unit financial information into SAP to properly report in the Commonwealth's CAFR.
FB50
01
0100000000
0199999999
NO
NO
ZC
KR01
5/7/2012
DOC TYPE ZD
DESCRIPTION Vendor Adjustment Invoice
FUNCTIONAL TEAM(S) Accounts Payable
PURPOSE OR TRIGGER
SAP TRANSACTION
DOC NUMBER RANGE 17
IS THIS DOC OR A RELATED ONE SENT TO TREASURY FROM SAP OR ANOTHER SYSTEM FOR PAYMENT OR RECEIPT? Yes, KS clearing document from SAP
REVERSING DOC TYPE ZD
AUTH GROUP KR01
DEBIT / CREDIT ENTRIES D - Expense C - Vendor
Used to record debit offset entry for subrecipient payments FB60 posted by Interface or Conversion program where payment is a positive amount. This FB60 transaction mirrors the FB65 payment transaction made using doc type KJ and is only used to execute F-44 clearing transaction. HR / Travel Invoice postings to pay vendor. Unique document type used to accumulate amounts to replenish non-SAP Advancement Accounts. auto program in payroll FB50
ZE ZF
Employee Travel Vendor Invoice Non-SAP Advance Account Replenishment
Accounts Payable & Payroll / Travel General Ledger
27 88
2700000000 8800000000
2799999999 8899999999
YES, ZP clearing document from SAP YES, this document from SAP
YES YES
AZ None
KR01 KR01
D - Expense C - Vendor D - Expense C - Out of scope Adv Acct (e.g.,1046100 at DPW) D/C - GAAP Exp/Rev D/C - GAAP Liab. D/C - GRIR Payables (various uses)
Any Employee Vendor or Expense Account D - Expense C - Advancement Acct for agency (e.g.,1046100 at DPW) Balance Sheet and GAAP Balance Sheet and GAAP Income and Expense Accounts and Commitment Items
ZG
GAAP Accrual
Commonwealth-wide
Used for year-end journal entries to accrue revenues and expenditures by fund type for the Commonwealth's GAAP conversion.
FB50
12
1200000000
1299999999
NO
Sometimes statistical
ZJ
KR01
ZH
GAAP Reclass
Commonwealth-wide
Used for year-end journal entries to reclassify GL account FB50 balances within a CoPA fund to properly report the account balances on the Commonwealth's CAFR.
01
0100000000
0199999999
NO
YES, Some statistical
ZJ
KR01
D/C - Revenues D/C - Expenses D/C - Assets D/C - Liabilities D/C - Fund Balance GAAP or regular GLs D - Expense C - Vendor
Balance Sheet and GAAP Balance Sheet, Income and Expense and GAAP Income and Expense Accounts and Commitment Items
ZI
Vendor Invoice Interface
Accounts Payable
SAP invoice documents posted via an external interface. IDOC interface For auditing of payments in payment program the interface triggered invoices are required to be separated. Used for beginning of year mass reversal of accrual and F.80 deferral journal entries upon carryforward of GL balances to new fiscal year.
22
2200000000
2299999999
YES, ZP clearing document from SAP
YES
KA
KR01
Any Vendor or Expense Account
ZJ
GAAP Reversal
Commonwealth-wide
01
0100000000
0199999999
NO
YES, Some statistical
ZJ
KR01
Reversal of ZG and ZH documents
Balance Sheet and GAAP Balance Sheet, Income and Expense and GAAP Income and Expense Accounts and Commitment Items Advancement GL ending in "4" and any Vendor Balance Sheet and Expense Accounts
ZK
Vendor Payment Advancement Account Reversal FI-CO Reconciliation Ledger Transaction Vendor Invoice Offset
Accounts Payable
Reversal document type for KZ (Advancment Account Payment). To identify all reconciliation ledger transactions, which will aid in error correction.
FBRA & FCH8
17
1700000000
1799999999
NO
YES
ZK
ZA01
ZL
Cost Allocation & Commonwealth Wide Grants
KALC
01
0100000000
0199999999
NO
NO
AB
KR01
ZN
Used to record debit offset entry for subrecipient payments FB60 posted by Interface or Conversion program where amount is a negative amount (a credit or refund). This FB60 transaction mirrors the FB65 payment transaction made using doc type KH and is only used to execute F-44 clearing transaction.
17
1700000000
1799999999
NO
YES
ZN
KR01
D - Adv Acct Clearing Account C - Vendor D/C - Expense D/C - FICO Recon Ledger D - Expense C - Vendor
5/7/2012
DOC TYPE ZO
DESCRIPTION
FUNCTIONAL TEAM(S)
PURPOSE OR TRIGGER Used for journal entries that will manually correct payroll posting made to the payroll default cost center and fund. These corrections will be an expense to expense posting. Documents are sent to Treasury only if the first seven positions of the Fund are different. Vendor Payment documents for posting using automated payment program. Interface from FIMS to SAP, primarily to reallocate Payroll charges. Also used to post the clearing of non-SAP payables on a daily basis
SAP TRANSACTION FB50
DOC NUMBER RANGE 78
REVERSING DOC TYPE ZO
AUTH GROUP KR01
DEBIT / CREDIT ENTRIES D - Expense C - Expense
GL ACCT CODE ITEM CAT (CONFIG) D - Expense C - Expense
Payroll Default Cost Center Correction Payroll & Leave Payout EA
ZP
Payment Posting
Accounts Payable
F110
20
2000000000
2099999999
YES, this document from SAP
YES
PZ
KR01
D - Vendor Any Vendor and C - Invoices Payable Invoices Payable. D/C - Exp/Rev D/C - Cash or NonSAP Invoices Payable D - Equity (Enc. by Value type) C - Equity (Res. for Encumbrances) D - Exp / Purchase of Investments C - Treas/Non-SAP Clearing D/C - various D/C - 1000000 or 2100200 Balance Sheet and Cash Accounts
ZQ
Interface from FMIS and daily clearing General Ledger / GM of non-SAP payables account
FB50
99
9900000000
9999999999
ZR
Commitment Posting to FI
Commonwealth-wide
Program to post FM Commitments to FI at month-end for FB50 financial statements generated from SPL. Commitments in FI are adjusted for expenditure recognition differences between FM and FI with this program. Treasury interfaces to record payments for out-of-scope agencies FB50 or BAPI interface
01
0100000000
0199999999
YES, Reference YES document from legacy system or original Payroll doc No NO
ZQ
KR01
ZR
KR01
ZT
Non-SAP Agency
General Ledger
01
0100000000
0199999999
NO
YES
AB
KR01
D - Expense or Purchase of Investments C - 1190100
ZU
Treasury Investment Upload
Commonwealth-wide
ZW
PR Posting 3rd Party
AP / Payroll
Used for year-end upload of Treasury Investment ZFTR - auto program information to include in the Commonwealth's CAFR. Reports balances, difference between cost and fair market value, and accrued interest. 3rd Party Liability Payments. Payroll posting PC00_M10_CALC
01
0100000000
0199999999
NO
ZU
KR01
24
2400000000
2499999999
YES, ZP clearing document from SAP
YES
ZW
KR01
ZX
Payroll Posting
Payroll
This entry is to record payroll expenses and payroll liabilities as a result of the payroll run. For example: Salaries, Medicare, Social Security, etc.
Payroll posting PC00_M10_CALC
25
2500000000
2599999999
YES, Reference document relates to many DSNs, RTs, REs, and AMs from SAP NO
YES
ZX
KR01
ZY
Payroll Cash Clearing
Bank Clearing
The Payroll Posting (ZX) does not post directly to the cash Bank Clearing posting account, instead, a payroll cash clearing account is used. ZF_PAYROLL_BANK_ This entry (ZY) is to clear the payroll cash clearing account CLEARING and post to the cash account.
26
2600000000
2699999999
NO
ZY
KR01
D/C- HR Doc Split Clear D - Liability C - Vendor D - Expense D - HR Doc Split Clear C - Liability C - Payroll Cash Clearing D - Payroll Payable C - Pyrl Emp Payble Auto -----------------D - Pyrl Emp Payble Auto C - Cash-Pyrl Bank Clrng
D & C- HR Doc Split Clear (1190030) D - Liability (21*) C - Vendor D - Expense (61*) D & C - HR Doc Split Clear (1190010) C - Liability (21*) C - Payroll Cash Clearing (2100150) D - Payroll Payable (2100150) C - Pyrl Emp Payble Auto (2100153) D - Pyrl Emp Payble Auto (2100153) C - Cash-Pyrl Bank Clrng (1000002)
5/7/2012

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SAP DOCUMENT TYPE INVENTORY

DOC NUMBER RANGE

DOCUMENT RANGE FROM

REAL FM POSTING YES / NO

REVERSING DOC TYPE

DEBIT / CREDIT ENTRIES

GL ACCT CODE ITEM CAT (CONFIG)

DOCUMENT TYPES IN PRODUCTION Asset Posting AA AB Accounting Document

Fixed Assets Various

Any asset transaction with the exception of depreciation.

Depreciation Posting Adjustment Memo

Fixed Assets Cash Management

D - Expense C - Accum. Dep. D/C - Expense D/C - Revenue

1900000, 3100000 and 6800000 series Any Expense or Revenue accounts

Advancement Account Invoice Reversal BAI File Replenishment

Accounts Payable Cash Management

Post cash clearings based on file received from Treasury

No - cash to cash or cash to cash-intransit postings only No

Any Vendor or Expense Account D - 104xxx0 C - 1000001 Cash Account

Grants; Procurement; Accounts Payable Accounts Receivable

Clear open vendor items

F.13, F-44, etc.

FB08, FBRA, F-30

Cust Write Off Doc

FB05, FB08, FB75

YES, but offset immediately by DD YES, but offset immediately by DD YES

GM Offset Fed Billng

FSP Customer Invoice

Customer Credit Memo

SAP DOCUMENT TYPE INVENTORY

DESCRIPTION Customer Loxkbox Payment w/o Remit

FUNCTIONAL TEAM(S) Accounts Receivable

DOC NUMBER RANGE 14

DOCUMENT RANGE FROM 1400000000

DOCUMENT RANGE TO 1499999999

REAL FM POSTING YES / NO YES

REVERSING DOC TYPE DI

AUTH GROUP ZA01

DEBIT / CREDIT ENTRIES

GL ACCT CODE ITEM CAT (CONFIG)

D - Lock box clearing D - 1399900 C-Customer

D - Cash-in-Transit C - 1399900 C - Lockbox Clearing

Adj Doc for NSF Checks

D - Revenue D - Any Revenue GL C - Cash in Transit / Lockbox Clearing

Accounts Receivable Accounts Receivable

FB70 F-26; F-28

Customer Payment w/o Remit

External Created Invoice

Customer Payment w/ Remit

C - Any Revenue Account D - 1003000

D - 103000 C - 120000 AR Recon acct

SAP DOCUMENT TYPE INVENTORY

DESCRIPTION Exp Adj - Work Comp

FUNCTIONAL TEAM(S) Payroll

DOC NUMBER RANGE 78

DOCUMENT RANGE FROM 7800000000

DOCUMENT RANGE TO 7899999999

REAL FM POSTING YES / NO

REVERSING DOC TYPE EB