Process Flow Chart

Material Master *oo"s +Ser,ices 'tem Details

Document Structure
Numbering Range
10000000 19999999 4 00000000 4 99999999 0000000 9999999

Description
#e$uisition Purchase %rder &oods #ecei't ()aterial *ocument+ ,nvoice -erification

Requisition 3ia /e0t 1ntr2

Requisition 3ia aterial aster

!100000000 " !199999999

SAP 4.6B aterials anagement Re!erence Car"

Further #elp
Direct Purchase Order Purchase Order -/e0t 1ntr2. Direct Purchase Order - aterial aster.

$o% &nline #elp

Availa.le from the /el' 0 A''lication /el' on every SAP screen.

Goods Receipt

SAP &nline #elp

Availa.le from the /el' menu on every SAP screen %# 'ress 11 for field"level hel'

Invoice Posting

A'S Programme (eb Site

Pass to AP

1or u' to date information on 2eeds configuration issues htt'344www.leeds.ac.u54mais

'SS #elp"es)
NB. Please log out of SAP when you leave your machine unattended.

67tension 8!! %# 6mail hel'des59leeds.ac.u5

: ,nformation Systems Services; %cto.er <000

/ransaction Co"es
=o move to a transaction screen ty'e /n followed .y the code then 'ress enter =o start a new session on a transaction screen ty'e /o followed .y the code then 'ress enter TIP: *onGt 'refi7 the code if youGre in the main SAP #48 screen =o find a transaction code choose System; Status

/ransaction Co"es
'n,oice +Cre"it Note 3eri!ication
Post *ocument >hange ,nvoice *ocument *elete ,nvoice *ocument *is'lay -endor *is'lay -endor 2ine ,tems ),#% )#<) )# ) ?@08 1B21N

/oolbar 'cons
6nter Save (111+ Bac5 (18+ 67it (Shift E 18+ >ancel (6sc+ Print (>trl E P+

aterial

asters
))01 ))0< ))08 ))0!

Common /ransaction Co"es

HAccess to transactions is limited .y your security 'rofileH

>reate )aterial )aster >hange )aterial )aster *is'lay >urrent )aterial 1lag )aterial for deletion

Re4uisitions
>reate #e$uisition >hange #e$uisition *is'lay #e$uisition 2ist #e$uisition (&eneral+ 2ist #e$uisition (Acc. Ass+ )6 )6 )6 )6 )6 1 < 8 A @

Purchase 'n!ormation Recor"s -P'Rs.

>reate P,# >hange P,# *is'lay P,# >hanges to P,# 1lag P,# for deletion 2ist *is'lay .y -endor 2ist *is'lay .y )aterial 2ist *is'lay .y )aterial &r' Purchase %rder Price /istory )611 )61< )618 )614 )61 )612 )61) )61A )61P

1ind (>trl E 1+ 1ind again 1irst 'age (Shift E 19+ Previous 'age (Shift E 110+ Ne7t 'age (Shift E 111+

Purchase &r"ers
>reate Purchase %rder (@nown vendor+ >reate Purchase %rder (In5nown vendor+ >hange Purchase %rder *is'lay Purchase %rder )6<1N )6< )6<< )6<8N

Reporting
Stores 2ist .y Purch &rou' Purch &rou'3 -alues Purch &rou'3 1re$uencies -endor3 Purchasing -alues )aterial &rou'3 Purchasing -alues 2ist of -endors3 Purchasing B)09 )>C0 )>C< )>C4 )>CD )@-B

2ast 'age (Shift E 1 + =as5"level hel' (11+ 67ecute (1F+ 2ist (Shift E 1F+

*oo"s Receipt
*is'lay P% /istory )6<8N

&oods #ecei't for P%

),&%

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: ,nformation Systems Services; %cto.er <000