SD SAMPLE CERTIFIED QUESTION

Created and Edit by : Anca

SAP SD SAmPle QueStionS
I BASIS KNOWLEDGE AND SYSTEM NAVIGATION
1. Name two ways to start a transaction.
answer: Dynamic Menu and Command Field
2. Why o yo! create !ser"s#eci$ic #arameters%
Answer: They supply defaults to R/3 fields. If a field is indicated the system automatically fills in
default !alue. Dependin" on the field definition the entry can also #e replaced with a !alue
entered #y the user. $Concept of %ARAM&T&R ID'
3. Name the three i$$erent &ins o$ messa'es in the ()* system. What is the i$$erence
+etween them%
A messa"e can ha!e fi!e different types. These messa"e types ha!e the followin" effects durin"
list processin":
A $(A#end':
The system displays a messa"e of this messa"e type in a dialo" window. After the user confirms
the messa"e usin" &)T&R the system terminates the entire transaction $for e*ample +&3,'.
& $(&rror' or - $(-arnin"':
The system displays a messa"e of this messa"e type in the status line. After the user chooses
&)T&R the system acts as follows:
-hile creatin" the #asic list the system terminates the report.
-hile creatin" a secondary list the system terminates the correspondin" processin" #loc. and
.eeps displayin" the pre!ious list le!el.
I $(Information':
The system displays a messa"e of this messa"e type in a dialo" window. After the user chooses
&)T&R the system resumes processin" at the current pro"ram position.
+ $(+uccess':
The system displays a messa"e of this messa"e type on the output screen in the status line of the
currently created list.
,. What is a ata ictionary or re#ository%
Central catalo" that contains the descriptions of an or"ani/ation0s data and pro!ides information
a#out the relationships #etween the data and its use in pro"rams and screens.
The data descriptions in a Data Dictionary are also called metadata i.e. data that descri#es other
data.
The A1A%/2 Dictionary stores system3wide data definitions. -hen you create a new data
definition the Dictionary tool does all the processin" necessary to create the definition. 4ou can
use the Dictionary tool to loo. up the 5definition5 of o#6ects in your R/3 +ystem.
5. What is a matchcoe%
Comparison .ey. A matchcode allows you to locate the .ey of a particular data#ase record $e.".
account num#er' #y enterin" any field !alue contained in the record. The system then displays a
list of records matchin" the specifications.
If you want an end user to see a specific menu after lo""in" on the R/3 system how could you do
that7
8ser maintenance transactions allow the system administrator to create and maintain user master
records. This includes the "eneration and assi"nment of authori/ations and authori/ation profiles.
1
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
II -O(.O(ATE ST(/-T/(E
In R/3 you can represent a company0s structure #y definin" and assi"nin" corporate structure
elements. -hat is the purpose of doin" that7
Enter#rise or'ani0ation ia'ram.
Chart showin" the or"ani/ational structure of an enterprise its or"ani/ation units and how they are
related. A com#ined structure can #e created from the point of !iew of accountin" MM +D. This
structure forms a framewor. in which all #usiness transactions can #e processed.
-hich three or"ani/ational elements ma.e up a sales area and #riefly e*plain their function7
+ales or"ani/ation: An or"ani/ational unit that sells and distri#utes products ne"otiates terms of sale
and is responsi#le for these transactions.
Distri#ution channel: Channel throu"h which sala#le materials or ser!ices reach customers. Typical
distri#ution channels include wholesale retail and direct sales. 4ou can assi"n a distri#ution channel to
one or more sales or"ani/ations.
Di!ision: %roduct "roups can #e defined for a wide3ran"in" spectrum of products. For e!ery di!ision
you can ma.e customer3specific a"reements on for e*ample partial deli!eries pricin" and terms of
payment. -ithin a di!ision you can carry out statistical analyses or set up separate mar.etin".
Name the three interna1 or'ani0ationa1 e1ements within a sa1es or'ani0ation an +rie$1y
e2#1ain their $!nction.
Sa1es O$$ice
9eo"raphical aspects of the or"ani/ation in #usiness de!elopment and sales are defined usin" the term
sales office. A sales office can #e considered as a su#sidiary.
+ales offices are assi"ned to sales areas. If you enter a sales order for a sales office within a certain
sales area the sales office must #e assi"ned to that area.
+ales 9roup. The staff of a sales office may #e su#di!ided into sales "roups. For e*ample sales "roups
can #e defined for indi!idual di!isions.
Sa1es .ersons
Indi!idual personnel master records are used to mana"e data a#out salespersons. 4ou can assi"n a
sales person to a sales "roup in the personnel master record.
What oes the term 3+!siness area3 re$er to an how can it +e !se%
B!siness Area. The system posts costs and re!enue accordin" to the #usiness area. The #usiness
area can be equivalent to the:
sa1es area $if the accounts are to #e posted accordin" to sales'
#1ant)i4ision $if the accounts are to #e posted accordin" to products'
The #usiness area is defined in Customi/in" for +ales.
B!siness area. A unit in an enterprise "roupin" product and mar.et com#inations as homo"eneously
as possi#le for the purpose of de!elopin" unified #usiness policy.
5inancia1 Acco!ntin' 65I7. A #usiness area is an or"ani/ational unit within financial accountin" which
represents a separate area of operations or responsi#ilities within an or"ani/ation. Financial accountin"
transactions can #e allocated to a specific #usiness area.
1riefly e*plain the relationship #etween sales or"ani/ations and company codes.
Many to One.
-hat is the central or"ani/ational element in purchasin"7
.!rchasin' Or'ani0ation.
&*plain the relationship #etween sales or"ani/ations and plants.
Many to Many.
&*plain the relationship #etween sales or"ani/ations plants and company codes.
Many to Many to One.
Can one #usiness area #e assi"ned to se!eral company codes7 -hich $su#' module of +A% could ma.e
#usiness areas o#solete7
4es in C: .
2
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
What is a creit contro1 area% What re1ationshi# e2ists +etween creit contro1 areas an
com#any coes%
Credit control area. :r"ani/ational unit in an or"ani/ation that specifies and chec.s credit limits for
customers. A credit control area can include one or more company codes. It is not possi#le to assi"n a
company code to more than one credit control areas.
Which or'ani0ationa1 e1ement is centra1 in shi##in'% Gi4e a e$inition o$ it.
Shipping Point8 :r"ani/ational unit at a fi*ed location that carries out shippin" acti!ities. A shippin"
point could for e*ample #e a company0s mail department or a plant0s rail depot. &ach deli!ery is
processed #y only one shippin" point.
Gi4e a e$inition o$ #1ant 6in SA.7.
:r"ani/ational unit within ;o"istics ser!in" to su#di!ide an enterprise accordin" to production
procurement maintenance and materials plannin" aspects.
A plant is a place where either materials are produced or "oods and ser!ices pro!ided.
Classification: 1usiness o#6ect
+tructure: A plant can assume a !ariety of roles:
As a maintenance plant it includes the maintenance o#6ects that are spatially located within this plant.
The maintenance tas.s that are to #e performed are specified within a maintenance plannin" plant.
As a retail or wholesale site it ma.es merchandise a!aila#le for distri#ution and sale.
As a rule the plant is the or"ani/ational unit for material !aluation.
The preferred shippin" point for a plant is defined as the default shippin" point which depends on the
shippin" condition and the loadin" condition.
For the placement of materials in stora"e $stoc. put3away' a stora"e location is assi"ned to a plant.
The stora"e location depends on the stora"e condition and the stoc. placement situation.
The #usiness area that is responsi#le for a !aluation area is determined as a function of the di!ision.
As a rule a !aluation area corresponds to a plant.
Can you assi"n two different sales or"ani/ation to the same company code7
4es.
To what do you assign distribution channels and divisions?
+ales :r"ani/ations.
What are the highest organizational units in SD, MM.PP,F,!"?
+D: +ales :r"ani/ations.
M: %lant
%%: %lant
FI: Company Code
C:: Controllin" Area
!an you #urther subdivide a $lant? # yes into what ?
A plant can #e su#di!ided into stora"e locations allowin" stoc.s of materials to #e #ro.en down
accordin" to predefined criteria $e.". location and materials plannin" aspects'.
A plant can #e su#di!ided into locations and operational areas. +u#di!ision into locations ta.es
"eo"raphical criteria into account whereas su#di!ision into operational areas reflects responsi#ilities
for production.
Can a sales or"ani/ation sell from a plant #elon"in" to a different company code7
4es.
%ow &any shi$$ing $oints can you assign to a $lant?
Many.
%ow &any shi$$ing $oints can you assign to a sales organization7
)one.
# you have a warehouse &anage&ent syste& active, to what would you assign the warehouse
nu&ber?
%lant < +tora"e ;ocation.

3
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
III MASTE( DATA
Why oes the c!stomer master ha4e i$$erent 4iews%
In addition to the sales and distri#ution data the accountin" data is also important for a payer.
Therefore one can create a customer master record centrally for the followin" partner functions:
For the payer
For the sold3to party who in addition to the other partner functions also ta.es on the function of the
payer.
Which di##erent $artner #unctions can a custo&er &aster record serve?
Customer:
sold3to party
ship3to party
payer
#ill3to party
:ne3time customer includin" all partner functions.
What is the str!ct!re o$ ata in the c!stomer master recor%
Different data is maintained in each of the three areas:
General data li.e address and telephone num#er etc. is maintained for e!ery customer. This data is
only identified #y the customer num#er not by co&$any code or sales area. Maintainin" the data is
possi#le from #oth the accountin" !iew and the sales and distri#ution !iew.
Company code data is only of interest for the accountin" department. It includes for e*ample
information on insurance or account mana"ement. This data applies to only one company code.
+ales and distri#ution data is only of interest for the sales and distri#ution department. It includes for
e*ample data on pricin" or shippin". This data only applies to one sales area and therefore is
dependent on the sales structure $sales or"ani/ation distri#ution channel di!ision'.
Wo!1 yo! ha4e i$$erent c!stomer n!m+ers i$ yo!r c!stomer was ser4ice +y more than
one com#any coe%
)o.
Wo!1 yo! ha4e i$$erent c!stomer n!m+ers i$ yo!r c!stomer was ser4ice +y more than
one sa1es or'ani0ation%
)o.
A materia1 is #ro!ce in #1ant Boston9 #1ant Da11as an in #1ant -hica'o. :ow many
i$$erent materia1 master n!m+er o yo! nee%
:nly one.
Is it #ossi+1e to ha4e i$$erent ata $or the same c!stomer $or i$$erent sa1es areas%
4es.
Gi4e e2am#1es o$ 'enera1 ata in the c!stomer master recor %
Address Control data Mar.etin" %ayment transactions Contact person 8nloadin" points.
Gi4e e2am#1es o$ 'enera1 ata in the materia1 master recor %
This le!el contains the data applica#le to all indi!idual "roup companies all plants and all
warehouses/stores #elon"in" to an enterprise $corporate "roup'. &*amples of "eneral data are details
on a material0s desi"n $CAD drawin"s for instance' and stora"e conditions $temperature ran"e
whether the material is e*plosi!e or perisha#le and so on'.
Gi4e e2am#1es o$ com#any "coe"s#eci$ic ata in the c!stomer master recor%
This data is only of importance to the accountin" department. It includes for e*ample data on
insurance and account mana"ement. Company code data only applies to one company code. If you
edit the customer master record you must specify customer num#er and company code in order to
access the screens containin" company code data.
Which #1ant"s#eci$ic ata o yo! $in in the materia1 master recor%

SD SAMPLE CERTIFIED QUESTION

Created and Edit by : Anca
This le!el contains the data for each #ranch or plant location within a certain company. The data
important to %urchasin" is stored at this le!el. &*amples of this data are the ma*imum and minimum
order =uantities of a material and the reorder le!el. 4ou access the plant data #y enterin" the plant
.ey.
I$ a c!stomer wishes to recei4e 'oos on T!esays on1y9 how co!1 yo! ens!re that in the
SA. ()* system%
This can #e done #y specifyin" "oods recei!in" hours 3 Time schedule of ship3to party which specifies
the days and times that "oods can #e deli!ered.
Do yo! $in any sa1es #rices in the materia1 master recor%
4es.
Name at 1east $i4e i$$erent #artner $!nctions.
&*amples of partner functions in +ales and Distri#ution:
sold3to party ship3to party #ill3to party payer.
&*amples of partner functions $roles' in Materials Mana"ement:
orderin" address supplier of "oods in!oicin" party different payee.
-hich are the two partner functions in +D that ha!e to #e maintained in FI too 7
sold3to party payer.
-an yo! assi'n a materia1 to more than one i4ision%
)o.
I$ yo! want to create 1an'!a'e s#eci$ic sa1es te2ts $or yo!r materia1 master9 wo!1 yo! ha4e
to create a new materia1 master recor%
)o.
What is a materia1 ty#e an which materia1 ty#es o yo! &now%
Raw materials semi3finished products finished products tradin" "oods operatin" supplies.
Name the $o!r stanar in!stry sectors in SA. $or the materia1 master. 5or what o yo! !se
them%
1ranch of industry.
The industry sector "roups to"ether companies accordin" to their acti!ities $for e*ample plant
en"ineerin" and construction mechanical en"ineerin" the chemical industry and the pharmaceutical
industry'.
Ta#le3dri!en pro"ram support is pro!ided !ia the industry sector: for e*ample for the selection of
data fields on3screen for the se=uence of the screens and for the allocation of a material to a
material type.
5or what or why o yo! !se the c1assi$ication system in sa1es% Gi4e e2am#1es o$ o+;ects yo!
can c1assi$y in ()*.
For e.". >ariant %ricin" of confi"ura#le products. :#6ects can #e customers products condition types.
Does stora'e"1ocation s#eci$ic ata in the materia1 master recor a##1y $or each #1ant%
This le!el contains the data specific to a stora"e location. +toc. le!els are an e*ample of the data
maintained for each stora"e location. 4ou access the stora"e location data #y enterin" the plant and
stora"e location codes.
This data structure facilitates the or"ani/ation of material3related information within the entire
enterprise. It pre!ents redundant stora"e of material data when the same material is used in more
than one plant or stored at more than one stora"e location.
&*ample: +uppose the same metal castin" is stored at two different locations. The desi"n and
purchasin" data for this material would #e identical. ?owe!er the data on the stoc. le!els at each
location would differ.
Name at 1east $o!r 4iews o$ the materia1 master recor.
!
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
'ccounting : >aluation and costin" information. &*amples: standard price past and future
price and current !aluation.
Materials $lanning and control: Information for material re=uirements plannin" $MR%' and
consumption3#ased plannin"/in!entory control. &*amples: safety stoc. le!el planned deli!ery
time and reorder le!el for a material.
Purchasing: Data pro!ided #y %urchasin" for a material. &*amples: purchasin" "roup
responsi#le for a material o!er3 and underdeli!ery tolerances and the order unit.
(ngineering: &n"ineerin" and desi"n data on a material. &*amples: CAD drawin"s #asic
dimensions and desi"n specifications.
Storage: Information relatin" to the stora"e/warehousin" of a material. &*amples: unit of
issue stora"e conditions and pac.a"in" dimensions.
Forecasting: Information for predictin" material re=uirements. &*amples: how the material is
procured forecastin" period and past consumption/usa"e.
Sales and distribution: Information for sales orders and pricin". &*amples: sales price
minimum order =uantity and the name of the sales department responsi#le for a certain
material.
What are the #ossi+1e !nits o$ meas!re $or a materia1%
A material can #e stored transported and sold in !arious units of measure. In the +A% R/3 +ystem
you can therefore define !arious units of measure which are maintained in the sales and distri#ution
screens. ?owe!er you only need to maintain the fields of the units of measure if they de!iate from the
#ase unit of measure. If no other fields with units of measure are maintained the system
automatically ta.es the #ase unit of measure as a #asis for its calculations. 4ou can enter the #ollowing
units o# &easure in the sales and distribution screens:
)ase unit o# &easure : +toc.s of a material are mana"ed in the #ase unit of measure. All
=uantity mo!ements in other units of measure are con!erted automatically #y the system into
the #ase unit of measure.
Alternati!e unit of measure: If a product is mana"ed in the #ase unit of measure 5%iece5 #ut is
sold in the sales unit 51o*5 you must define the con!ersion factor. The alternati!e unit of
measure can define for e*ample that @ #o* of this material contains @A pieces.
Sales unit : The unit of measure in which materials are sold is referred to as a sales unit $for
e*ample piece or #ottle'. The !alue you define in the material master record is proposed
durin" #usiness transactions rele!ant for sales such as the sales order. 4ou can replace them
with other alternati!e units of measure in the sales order.
Delivery *nit : The deli!ery unit refers to the unit in which materials can #e deli!ered. :nly
e*act multiples of the deli!ery unit can #e deli!ered. For e*ample with a deli!ery unit of 3B
#ottles 3B CB or DB #ottles can #e deli!ered #ut not @BB #ottles.
+uantity S$eci#ications: Two different =uantity specifications are used:
Mini&u& order quantity: The minimum order =uantity refers to the minimum =uantity the
customer must order. A warnin" messa"e appears if the minimum order =uantity is not
reached durin" order entry. The order can #e entered in spite of the warnin" messa"e.
Mini&u& delivery quantity : The minimum deli!ery =uantity refers to the minimum =uantity
you must deli!er to the customer. The minimum deli!ery =uantity is automatically chec.ed
durin" deli!ery processin". A warnin" messa"e appears durin" deli!ery processin" if you enter
a deli!ery =uantity lower than the minimum deli!ery =uantity. The deli!ery can #e created in
spite of this warnin" messa"e.
What is a Bi11 o$ materia1%
A #ill of material is a complete formally structured list of the components that ma.e up a product or
assem#ly. The list contains the o#6ect num#er of each component to"ether with the =uantity and unit
of measure. The components are .nown as 1:M items. A #ill of material can only refer to a =uantity of
at least @ of an o#6ect.
Is the BOM !se in the .. mo!1e on1y%
"
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
)o. Also used in +D.
E2#1ain what a ro!tin' is%
Routin" contains the operations re=uired in production and the production resources/tools material
components and test e=uipment re=uired to produce the product.
What is a wor& center7
A wor. center is an or"ani/ational unit where a wor. step is carried out producin" an output. The
wor. center defines where and #y whom an operation is to #e carried out. A cost center is assi"ned to
each wor. center in the wor. center master record. The wor. center has a particular a!aila#le
capacity. The acti!ities performed at or #y the wor. center are !aluated #y char"e rates which are
determined #y cost centers and acti!ity types. -or. centers can #e: Machines %eople %roduction
lines 9roups of craftsmen .
I) %ersonnel %lannin" and De!elopment $%D' wor. centers are the physical locations where tas.s are
carried out. A wor. center can represent anythin" as "eneral as a "eo"raphic location for e*ample
the )ew 4or. #ranch office. :r wor. centers can #e !ery precisely defined. For e*ample a wor. center
could represent a specific wor.station with specific tools and e=uipment on a specific floor of a
specific #uildin".
I) -or.flow Mana"ement a wor. center is a particular place which has #een set up specifically so that
employees can perform their duties within the corporate wor. system usin" wor.in" materials.
What oes the acco!nt 'ro!# o$ the c!stomer )4enor contro1%
A collection of properties of accounts which determine the creation of master records.
The account "roup determines the data that is rele!ant for the master record and a num#er ran"e
from which num#ers are selected for the master records.
&ach master record must #e assi"ned to an account "roup.
Chan"es to the account "roup and the accompanyin" partner functions can only #e made from a lower
le!el to a hi"her le!el. For e*ample this means that a sold3to party cannot #e assi"ned the function of
a payer as fields which ha!e already #een maintained for this sold3to party would ha!e to #e mas.ed.
?owe!er you can assi"n the sold3to party function to a payer.
The account "roup ensures that for the different partner functions of a customer only the necessary
screens and fields are displayed for input.
What are the two #ossi+1e ways o$ contro1 $or the cost o$ a materia1 in the materia1 master
recor%
+tandard %rice Mo!in" A!era"e %rice.
What is a 4a1!ation c1ass%
Allocation of a material to a "roup of 9/; accounts.
Alon" with other factors the !aluation class determines the 9/; accounts to #e updated as a result of
a !aluation3rele!ant transaction $for e*ample a "oods mo!ement'.
Which 4a1!ation c1asses are 4a1i e#ens on the materia1 ty#e. Se4era1 4a1!ation c1asses
can +e 4a1i $or one materia1 ty#e. A !aluation class can #e !alid for se!eral material types.
A customer master record in +D is also an A/R$accounts recei!a#les'in FI. -hen you create a customer
master record you also ha!e to specify the reconciliation account. For what is the reconciliation
account used7
Account in 9/; accountin" to which automatic entries are posted durin" a #usiness acti!ity. It is
"enerally the case that se!eral su#led"er accounts post to a common reconciliation account. This
ensures that the de!elopments in the su#led"er accounts are accurately reflected in the "eneral led"er
$i.e. in line with #alance sheet con!entions'. 4ou can set up a reconciliation account for say all
o!erseas customers.
#
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
IV INT(OD/-TION TO O(DE( MANAGEMENT < SALES
Brie$1y escri+e the ty#es an str!ct!re o$ the sa1es oc!ment an 'i4e e2am#1es o$ ata
that yo! $in on the i$$erent 1e4e1s.
+ales3related #usiness transactions are recorded in the system as sales documents. There are #roadly
spea.in" four different "roupin"s of sales documents:
+ales =ueries such as in=uiries and =uotations
Sales orders
:utline a"reements such as contracts and schedulin" a"reements
Customer pro#lems and complaints such as free of char"e deli!eries and credit memo re=uests.
%eader Data
The "eneral data that is !alid for the entire document is recorded in the document header. This data
includes the:
num#er of the sold3to party
num#er of the ship3to party and the payer
document currency and e*chan"e rate
pricin" elements for the entire document
deli!ery date and shippin" point
Item Data
-hereas data in the document header applies to all items in the document some data applies only to
specific items. This data is stored at item le!el and includes the:
material num#er
tar"et =uantity for outline a"reements
num#er of the ship3to party and the payer $an alternati!e ship3to party or payer can #e defined for a
particular item'
plant and stora"e location specifications
pricin" elements for the indi!idual items
+chedule ;ine Data
An item consists of one or more schedule lines. The schedule line contains all the data that is needed
for a deli!ery. For e*ample a customer orders AB pieces of a material and you enter this as an item in
the sales order. ?owe!er you can only deli!er @B pieces now and the remainin" @B pieces ne*t month.
In other words you need to schedule two deli!eries. The data for these deli!eries $dates confirmed
=uantities' are stored in two separate schedule lines. In sales documents where deli!ery data is not
rele!ant 3for e*ample: contracts credit and de#it memo re=uests 3 the system does not create any
schedule lines.
Data recorded in the schedule lines includes the:
schedule line =uantity
deli!ery date
confirmed =uantity
What is the i$$erence +etween an in=!iry an =!otation %
In=uiry: Re=uest made to a !endor for a =uotation for re=uired materials or ser!ices.
)o a!aila#ility chec. is done for in=uiry.
Euotation: :ffer from a !endor to a purchasin" or"ani/ation re"ardin" the supply of materials
or performance of ser!ices su#6ect to predefined terms and conditions.
A =uotation consists of a num#er of items in which the total =uantity and deli!ery date of an
offered material or ser!ice are specified.
The total =uantity can #e su#di!ided into se!eral partial =uantities with different deli!ery dates in the
lines of a deli!ery schedule.
Do yo! a1ways ha4e to ha4e a materia1 master recor n!m+er when yo! enter an item on a
sa1es oc!ment 6in=!iry an =!ote7% I$ not what wo!1 yo! ha4e to !se to +e a+1e to enter
in$ormation at item 1e4e1%
)o. Customer Material Information or Material Description.
If a customer doesn0t place an order with you after you ha!e sent him a =uotation what happens to
the =uotation document7
Remains acti!e till the end of !alidity period.
$
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
-an yo! ha4e a1ternati4e items in a sa1es orer%
4es.
I$ yo! re$erence an in=!iry when creatin' a =!otation 9wo!1 the in=!iry +e !#ate%
4es.
-an yo! co#y one in=!iry to many =!otations %
)o.
-an yo! co#y se4era1 #re4io!s oc!ments into one sa1es orer%
4es.
Do yo! a1ways ha4e to co#y the entire =!antities at item 1e4e1 when yo! re$erence a
#re4io!s oc!ment%
)o.
-an yo! ma&e s!re that +!siness ata in a sa1es orer is on1y #ossi+1e to maintain at heaer
1e4e1%
4es.
5rom where is the e1i4erin' #1ant trans$erre into the sa1es orer%
Customer Master Material Master.
Which #artner $!nction is re1e4ant $or the e1i4erin' #1ant% The so1"to"#arty 9
+i11"to"#arty9 #ayer9 carrier or the shi#" to" #arty%
+hip3to party.
-an yo! man!a11y chan'e the e1i4erin' #1ant in the sa1es orer once it was e$a!1te $rom
the master ata%
4es.
5or what or why o yo! !se the incom#1etion 1o'%
To ha!e a complete document so that it doesnFt affect su#se=uent processes.
-an yo! ha4e i$$erent incom#1etion 1o's $or i$$erent item cate'ories% Sche!1e 1ine
cate'ories%
4es.
I$ a oc!ment is incom#1ete can yo! sti11 sa4e the oc!ment%
4es.
Which re$erence stat!s can a oc!ment ha4e at item 1e4e1% Which stat!ses at heaer 1e4e1%
Item le!el: %artial Full.
?eader le!el: Full.
What>s the a4anta'e o$ !sin' te2t as a re$erence instea o$ !#1icatin' it%
Can #e modified if needed.
What three so!rces #ro4ie ata $or the creation o$ a sa1es oc!ment%
Material Master Customer Master %re!ious referenced documents.
-an yo! chan'e aresses o$ #artners man!a11y in the sa1es oc!ment%
4es.
Name se4era1 in#!t too1s that ma&e orer entry $aster an 'i4e a e$inition o$ them%
Customer Material Information %roduct %roposal Referencin" Documents.
%
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
In which +!siness en4ironment wo!1 yo! !se on1y the sin'1e"1ine entry screen to create
an sa4e the orer%
Telephone +ales +imple 1usiness.
I$ yo! o not s#eci$y the e1i4erin' #1ant in the sa1es orer9 what co!1 the system then not
o%
Deli!ery +chedulin".
5or what wo!1 yo! !se the $ast chan'e $!nction in sa1es entry%
Alternate %lants Deli!ery or 1illin" 1loc.s
Name two ways to contro1 that c!stomers can recei4e on1y certain materia1s%
Material ;istin" &*clusion.
What oes the item cate'ory contro1%
Genera1 Data
+hould pricin" #e carried out for the item7
-hen should an item #e re"arded as completed7 A =uotation item for e*ample can only #e
re"arded as completed if the entire =uantity has #een copied into a sales order.
Is it an item that refers to a material or is it a te*t item7
Are schedule lines allowed for the item7
May "eneral #usiness data for e*ample the terms of payment at the item le!el de!iate from
those at the header le!el7
+hould a system messa"e appear if the item cannot #e fully deli!ered7
-hich fields are rele!ant for the incompletion lo"7
-hich partner functions are allowed at the item le!el and which are mandatory7
-hich output $for e*ample an order confirmation' is allowed for the #usiness transaction and
which output determination procedure is used7
Shi##in' Data
Is an item rele!ant for deli!ery7
+hould the wei"ht and the !olume of an item #e determined7
Bi11in' Data
Is an item rele!ant for #illin"7
+hould the cost of the item #e determined7
Is it a statistical item7 %ricin" is carried out for statistical items. ?owe!er they are not added
to the !alue of the order that is the customer is not char"ed for them.
+hould a #illin" #loc. #e set automatically for an item7 For e*ample this may #e important for
items whose prices ha!e to #e clarified #efore #illin"
Is it a returns item7
)ame the influencin" factors for determinin" the item cate"ory in the sales document7
+ales Document type Item Cate"ory 9roup ?i"her ;e!el Item Item 8sa"e.
)ame the influencin" factors for determinin" the scehdule line cate"ory in the sales document7
Item Cate"ory MR% Type.
-hat does the sales document type control7
Genera1 Data
Can the document #e entered only with reference to a precedin" document7
+hould the e*istin" customer
material info record #e ta.en into consideration7
+hould the deli!ery date #e proposed7
Must a customer num#er #e entered when creatin" a document7 For e*ample product
proposals can #e entered without reference to a particular customer.
-hich order pro#a#ility is defined7
+hould the di!ision #e ta.en from the material master record for e!ery item or should an
alternati!e di!ision specified in the header ta.e precedence o!er the item specifications7
1&
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
?ow should the system respond if the di!ision entered in the header de!iates from the di!ision
in the items7
+hould a credit limit chec. #e made7
From which num#er ran"e should the document num#er for internal or e*ternal num#er
assi"nment come7
-hich fields are rele!ant for the incompletion lo"7 The !alidity period for e*ample is
important for contracts and must therefore #e specified in the document.
Can an incomplete document #e sa!ed or must all data #e complete7
-hich partner functions are allowed and which ones are mandatory7
Shi##in' Data
-hich deli!ery type should the deli!ery resultin" from the order ha!e7
+hould deli!ery schedulin" #e carried out7
+hould transportation schedulin" #e carried out7
+hould a deli!ery #loc. #e set automatically for a specific reason7 For e*ample a deli!ery
#loc. may #e appropriate for a free3of3char"e deli!ery.
4ou can define shippin" conditions for a sales document type. These are copied into the
document re"ardless of what is defined in the customer master record.
Bi11in' Data
Which +i11in' ty#e sho!1 the in4oice res!1tin' $rom the orer or the e1i4ery ha4e%
+hould a #illin" #loc. #e set automatically for a specific reason7 For e*ample a #illin" #loc. may #e
appropriate if a credit memo re=uest should first #e chec.ed #efore it is used as the #asis for a credit
memo.
-an the sa1es oc!ment ty#e +e etermine +y the system%
)o.
In ()*9 can yo! a!tomatica11y s!+stit!te one #ro!ct $or another% :ow% What wo!1 yo!
ha4e to create%
4es. %roduct +election / Material Determination.
Gi4e a e$inition o$ re#1enishment 1ea time%
Total time for the in3house production or for the e*ternal procurement of a product. In in3house
production the replenishment lead time is determined to co!er all 1:M le!els.
-hat0s the difference #etween chec.in" a!aila#ility with or without replenishment lead time $R;T'7
-ith R;T : A!aila#ility chec. is done only upto end of R;T. If material is not a!aila#le the date on
which R;T ends is displayed as Material A!aila#ility Date.
-ithout R;T : A!aila#ility chec. is unrestricted. Displays Deli!ery Dates as on which partial deli!eries
can #e made with a!aila#le stoc..
Name at 1east three item cate'ories%
+tandard Items : AF) A9) TA).
Free of char"e Items: AF)) A9)) TA)).
)on3stoc. Items : AFG A9G TAG.
Te*t Items : AFTG A9TG TATG.
Why wo!1 yo! !se i$$erent item an sche!1e 1ine cate'ories%
Item cate"ories are defined to pro!ide additional control functions for the sales documents and thus
meet the demands resultin" from the different #usiness transactions.
The items in a sales document are di!ided into one or more schedule lines. These schedule lines differ
from each other with respect to date and =uantity. For some schedule lines material re=uirements
plannin" is not carried outH for other schedule lines it is carried out. Also "oods receipt not "oods
issue is posted for a schedule line defined in a returns document.
-an yo! chan'e e2istin' stanar item cate'ories%
4es.
11
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
-an yo! create new sa1es orer ty#es%
4es.
Di$$erent ates wi11 +e ca1c!1ate in orer entry sche!1in' . -an yo! name the 1ea time
4aria+1es that wi11 +e ta&en into acco!nt%
Transportation lead time %ic./pac. time ;oadin" time Transit time .
If you run out of stoc. in a specific plant can you chec. if there are =uantities a!aila#le in other plants7
4es.
When yo! carry o!t a4ai1a+i1ity chec&9 which =!antities or mo4ements can the system ta&e
into consieration%
The followin" elements can #e included in the a!aila#ility chec.:
+toc.s : safety stoc. stoc. in transfer stoc. in =uality inspection #loc.ed stoc..
Inward and outward mo!ements : purchase orders purchase re=uisitions planned orders production
orders reser!ations dependent reser!ations dependent re=uirements sales re=uirements deli!ery
re=uirements.
Gi4e some e2am#1es o$ sa1es oc!ment ty#es 6escri#tion9 not necessary the short coe7
that a1reay set !# in the stanar system%
Indicator used to control the processin" of the !arious sales documents which are defined in the
system. &.". :R +: 1> IR. Document types allow the system to process different .inds of #usiness
transactions such as standard orders and credit memo re=uests in different ways.
-an yo! maintain te2ts $or a s#eci$ic c!stomer an store them in the system% I$ yes9 where%
4es. Customer Material Information.
When the system chec&s a4ai1a+i1ity which sche!1in' wo!1 it !se $irst%
1ac.ward +chedulin".
Name the in$1!encin' $actors $or the etermination o$ the a4ai1a+i1ity ate%
The followin" data is re=uired for determinin" this date:
3 Route from the shippin" point to the ship3to party location
+hippin" point from which the "oods are issued
;oadin" "roup from the material master record
-ei"ht "roup determined from the order usin" the order =uantity.
Name the three e1i4ery #ossi+i1ities when there is not eno!'h stoc& a4ai1a+1e%
:ne Time Deli!ery Complete Deli!ery %artial Deli!eries.
-an yo! thin& o$ an e2am#1e why yo! wo!1 ha4e to create a te2t $or a c!stomer an co#y it
to the sa1es orer%
Customer specific instructions.
What is the $!nction o$ item cate'ory 'ro!#%
The item cate"ory "roup determines how a material is processed in the sales order. It defines for
e*ample that pricin" does not ta.e place for a free of char"e item such as a #usiness "iftH or that
in!entory mana"ement is not carried out for a ser!ice. -hen processin" sales and distri#ution
documents the system uses the item cate"ory "roup to determine the item cate"ory. The system
determines the item cate"ory #ased on the item cate"ory "roup of the material and the current
#usiness transaction and proposes it in the respecti!e document.
-hen creatin" the material types non3stoc. material and ser!ices DI&) is proposed in #oth cases for
the item cate"ory "roup #ecause the order processin" for #oth material types is identical: for
e*ample pricin" is carried out for #oth #ut no a!aila#ility chec..
On sa1es orer9 when the system con$irms ?@ #ieces to +e a4ai1a+1e at a certain ate9 wo!1
these ?@ #ieces sti11 +e a4ai1a+1e $or other new sa1es orer comin' in 1ater%
)o.
What is a e1i4ery 'ro!# an why wo!1 yo! !se it%
12
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
The complete deli!ery and deli!ery "roup functions ena#le you to com#ine some or all of the items in a
sales order so that they are deli!ered to the customer to"ether. The system determines automatically
the latest deli!ery date possi#le for the deli!ery "roup and ad6usts the schedule lines accordin"ly.
Correspondin" re=uirements for material re=uirements plannin" $MR%' are chan"ed or re3determined.
What is +ac&orer #rocessin'%
The #ac.order processin" functions ena#le you to list rele!ant sales documents for specific materials
and process them from the point of !iew of a!aila#ility. 4ou can assi"n a!aila#le to promise $AT%'
stoc. to outstandin" order =uantities. In addition you can withdraw already confirmed =uantities and
reassi"n them to different items.
1ac.order processin" is only a!aila#le for materials with indi!idual re=uirements.
-an yo! 1in& items in a sa1es orer% I$ yes9 when wo!1 yo! o that%
4es. %romotional Items.
5or what wo!1 yo! !se BOMAS in sa1es% What two methos o$ BOM #rocessin' o yo! ha4e
in sa1es orer entry% :ow can yo! contro1 i$ the system sho!1)sho!1 not e2#1oe a BOM in
the sa1es orer.
A #ill of material $1:M' descri#es the different components that to"ether create a product. A 1:M for
a #icycle for e*ample consists of all the parts that ma.e up the #icycle: the frame the saddle
wheels and so on. -hen you enter the material num#er of a #ill of materials that is rele!ant for sales
order processin" the system displays the material that descri#es the whole #ill of materials as a main
item. The components are displayed as su#3items.
%rocessin" #y Main Item : &R;A < %rocessin" #y +u#3Item : ;8MF
1:M e*plosion can #e pre!ented #y specifyin" Item Cate"ory 9roup as ):RM.
Credit limit chec.s is an e*ample of a !ery close lin. #etween which two +A% modules7
+D < FI.
What are the two techni=!es in e1i4ery sche!1in'%
1ac.ward +chedulin" < Forward +chedulin".
:ow oes a thir #arty ea1 wor&% Do yo! !se a s#ecia1 sa1es orer ty#e $or that% :ow co!1
the system &now that yo! want to #rocess a thir #arty ea1%
1y specifyin" item cate"ory as TA+ usin" dou#le3line entry in the sales order.
)o special order type is a!aila#le.
1y the item cate"ory "roup and/or material type in Material Master .
)ame the se!eral steps in consi"nment processin".
Consi"nment fill3up Consi"nment issue Consi"nment pic.3up Consi"nment return.
-hatFs the difference #etween consi"nment pic.3up and consi"nment return7
In consi"nment pic.3up customer returns consi"nment stoc.. -hen "oods issue is posted the
rele!ant =uantity is deducted from the customer0s special stoc. and is added #ac. to re"ular stoc. at
the plant where the "oods are returned. Total !aluated stoc. remains the same since the returned
stoc. was re"arded as part of in!entory e!en while it was at the customer0s premises.This transaction
is not rele!ant for #illin".
In consi"nment return customer wishes to claim on consi"nment "oods which ha!e already #een
issued. -hen "oods issue is posted the rele!ant =uantity is added to the customer0s special stoc. at
the plant where the "oods are returned. +ince the ownership of the "oods is passed from the customer
#ac. to the company the transaction is rele!ant for #illin". In this case the customer recei!es a credit
memo for the returned "oods.
-an yo! contro1 that an en !ser cannot co#y a =!ote o$ c!stomer A to a sa1es orer $or
c!stomer B% I$ yes9 where%
4es. 1y customi/in" Copyin" Control for header data.
9i!e some e*ample for data that is copied from the customer $sold3to payer ship3to' to the sales
order as well as for data that is copied from the material7
9eneral data payment terms shippin" details deli!ery a"reements deli!erin" plant.
What is ret!rna+1e #ac&a'in' #rocessin'%
13
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
Returna#le pac.a"in" consists of materials that are stored at the customer location #ut which remain
the property of the company. The customer is only re=uired to pay for the returna#le pac.a"in" if he
does not return it #y a specified time.
)ame the two outline a"reements in R/3 standard and e*plain the difference #etween them.
A"reements are arran"ements #etween #usiness partners re"ardin" the "rantin" of conditions o!er a
specified time period. The a"reement contains conditions which apply o!er a particular time period and
which are settled to"ether at the same points in time. An a"reement can #e settled once or
periodically. The two outline a"reements include Contracts and +chedulin" A"reements.
8nli.e a contract 3 which only contains an o!erall tar"et =uantity or !alue 3 a schedulin" a"reement
also contains specific order =uantities and deli!ery dates.
:ow many oc!ments o yo! create when yo! re1ease9 e1i4er an in4oice the $irst orer
$rom a contract%
Three : +ales order Deli!ery note In!oice.
What ty#es o$ o!t#!t can yo! ha4e in sa1es%
%rinter Tele* Fa* Mail &DI.
-an yo! a!tomate o!t#!t #rocessin' % Do yo! a1ways ha4e to s#eci$y it man!a11y%
yes. )o.
Where wo!1 yo! s#eci$y which ata sho!1 +e co#ie 6at heaer9 item an sche!1e 1ine
1e4e17when yo! co#y $rom one oc!ment to another one%
Customi/in" Copy Control.

S:I..ING
Descri+e the $1ow o$ ata $rom the sa1es orer into the e1i4ery $or heaer an item an
sche!1e 1ine 1e4e1 ata%
?eader J ?eader
Item J ?eader Item.
+chedule line J Item.
-an yo! com+ine se4era1 sa1es orers into one e1i4ery oc!ment % I$ no9 why not% I$ yes9
wo!1 the system chec& certain criteria% What criteria%
)o. -hen ship3to party or plant is different.
4es. A!aila#ility of all items are confirmed.
)ame a few prere=uisites that ha!e to #e fulfilled if you want to create a deli!ery for the order.
?eader ;e!el
There cannot #e a deli!ery #loc. at header le!el.
The sales document must contain at least one item due for deli!ery #efore a deli!ery can #e created
for this document.
Item ;e!el and +chedule ;ine ;e!el
The schedule line must #e due for shippin" on the specified selection date.
A schedule line #ecomes due for shippin" as soon as the material a!aila#ility date or the transportation
schedulin" date is reached.
The schedule line cannot #e #loc.ed for deli!ery.
The deli!ery =uantity must #e "reater than one.
The items in the order must #e fully processed.
If they are incomplete you must first edit the incompleteness lo" in the order. 4ou will find
information on the incompleteness lo" in the R/3 +D online documentation on sales.
The product status of the material must permit deli!ery.
For e*ample the product status for new products which ha!e not #een released for deli!ery does not
allow them to #e included in a deli!ery.
+ufficient =uantity of the material must #e a!aila#le.
I$ yo! create a e1i4ery9 wo!1 this a!tomatica11y !#ate the sa1es orer%
1
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
4es. The deli!ery status of the entire order results from the deli!ery status of the items. 8ntil all items
in the order ha!e #een fully deli!ered the order has the status 5%artially deli!ered5. The entire
document ac=uires the status of fully deli!ered once all the items ha!e #een fully deli!ered.
Name the i$$erent ways o$ creatin' e1i4eries.
%artial Deli!eries Complete Deli!eries Deli!eries without reference 9rouped Deli!eries.
:ow oes the system etermine the shi##in' #oint an the ro!te in the sa1es orer%
A shippin" point can #e determined for each order item. ?ow the shippin" point is determined depends
on three factors:
The shippin" conditions from the customer master record $+hippin" screen'. A condition mi"ht #e that
the "oods are to #e deli!ered to the customer as soon as possi#le.
The loadin" "roup from the material master record $+ales/%lant Data screen'.4ou could for e*ample
specify a loadin" "roup that defines that the "oods must always #e loaded with a crane or a for. lift.
The deli!erin" plant. This plant is determined per order item either from the customer master record
or from the material master record. ?owe!er you can also enter it manually for each order item. 4ou
will find detailed information on determinin" the deli!erin" plant in the sales order in the R/3 +D online
documentation on sales.
-an yo! chan'e the shi##in' #oint etermine in the sa1es orer man!a11y%
4es.
I$ yo! ha4e se4era1 shi##in' #oints in a sa1es orer at item 1e4e1. What wo!1 that ha4e on
the e1i4ery%
&ach item will indi!idual deli!eries.
Why wo!1 yo! carry o!t ro!te etermination in the e1i4ery a'ain%
To reconfirm the wei"ht of the item.
At which i$$erent 1e4e1s can yo! s#eci$y #ic&)#ac& an 1oain' time%
+hippin" point determination le!el : loadin" time.
Route determination le!el : pic./pac. time.
Where o yo! s#eci$y the e#art!re 0one an the arri4a1 0one $or ro!te etermination%
+hippin" point +hip3to party.
:ow can the ro!te in$1!ence the materia1 a4ai1a+i1ity ate%
Transit time < Transportation lead time.
Why wo!1 yo! carry o!t a4ai1a+i1ity chec& in the e1i4ery%
The a!aila#ility chec. is calculated usin" planned inward and outward mo!ements of "oods. Therefore
the deli!ery situation mi"ht ha!e chan"ed in the meantime due to unforeseen circumstances such as
lost output. The a!aila#ility chec. in the deli!ery ta.es any such chan"es into account.
Where wo!1 yo! store #artia1)com#1ete shi#ment a'reements an o4er)!ner e1i4ery
to1erances7
Customer Master and Customer Material Information.
&*plain the effects of printin" out the pic.in" list.
8pdates the pic.in" =uantity in the deli!ery.
:ow oes the system a!tomatica11y etermine the #ic&in' stora'e 1ocation in the e1i4ery%
+tora"e Condition.
+hippin" %oint.
%lant.
What is a trans$er orer an $or what wo!1 yo! !se it%
Document used to support e!ery stoc. mo!ement in the warehouse.
It contains all the important mo!ement data such as the material to #e transferred the =uantity to #e
transferred the stora"e #ins in!ol!ed and so on
De$ine a shi##in' !nit%
1!
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
Com#ination of materials which are pac.ed to"ether in a shippin" material at a particular time.
+hippin" units contain items which in turn are made up of shippin" units or deli!ery items.
-hat effects does "oods issue ha!e7
-hen the "oods ha!e left your plant the #usiness transaction is re"arded as completed from the point
of !iew of shippin". -hen "oods are issued the followin" functions ta.e place in the system:
The material stoc. is reduced #y the "oods issue =uantity and the correspondin" !alue chan"es ta.e
place in accountin". This ensures that the =uantity and !alue flows are parallel.
Material re=uirements for the deli!ery are reduced
The deli!ery status is updated
If you #ill after "oods issue the deli!ery enters the #illin" wor. list
:ow can yo! e1ete a 'oo iss!e%
4ou cannot cancel a "oods issue postin" in isolation. 4ou are also una#le to chan"e "oods issue
=uantities. If you ma.e a mista.e when processin" a deli!ery or if the "oods are dama"ed lea!in"
your plant and cannot #e deli!ered you must cancel the entire #usiness transaction.
%rocedure
A$ter yo! ha4e in4oice the e1i4ery9 $or which the incorrect 'oos iss!e #ostin' was carrie
o!t9 #rocee as $o11ows8
@. &nter a returns order $order type R&' for the customer and the material in!ol!ed.
A. Create a returns deli!ery for the returns order. The system proposes the deli!ery type. The
deli!ery =uantities in the returns deli!ery must correspond to the "oods issue =uantities in the
incorrect "oods issue document.
3. %ost 5"oods issue5 for the returns deli!ery. The system automatically reco"ni/es the returns
deli!ery as "oods receipt and clears the ori"inal "oods issue postin" #y carryin" out re!erse
postin".
2. In!oice the #usiness transaction with a returns credit memo. The system proposes #illin"
type. The ori"inal #illin" document for the incorrect "oods issue document is cleared #y this
credit memo.
Is it #ossi+1e to wor& witho!t s#eci$yin' a #ic&)#ac& or 1oain' time $or a shi##in' #oint%
4es.
When o yo! initiate #ac&in' acti4ity"+e$ore or a$ter 'oos iss!e% What is the materia1 ty#e
$or shi##in' materia1%
1efore "oods issue . >&R%.
When yo! #ost 'oos iss!e a$ter #ac&in'9 which two oc!ments o yo! create%
%ic.in" ;ist In!oice.
Can the deli!ery =uantity and the pic.in" =uantity in the deli!ery document #e 3different7
4es.
.(I-ING
-o!1 yo! e2#1ain what conition techni=!e in SA. is%
?ierarchy of elements definin" a data com#ination which leads to certain actions.
In pricin" the condition techni=ue refers to the method #y which the system determines prices from
information stored in condition records. In +ales and Distri#ution the !arious elements used in the
condition techni=ue are set up and controlled in Customi/in". Durin" sales order processin" the
system uses the condition techni=ue to determine a !ariety of important pricin" information.
Name three areas)#rocesses which !se conition techni=!e in SD%
Material determination :utput determination Account determination.
1"
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
What are the $o!r +asic e1ements o$ conition techni=!e%
Condition Types Condition Ta#les Access +e=uences %ricin" %rocedures.
%lease e*plain "raphically the relationship #etween the four #asic elements in condition techni=ues7
%rocedures J Condition Types J Access +e=uence J Condition Ta#les J Condition Records.
E2#1ain what a #ricin' #roce!re is%
The primary 6o# of a pricin" procedure is to define a "roup of condition types in a particular se=uence.
The pricin" procedure also determines:
3 -hich su#3totals appear durin" pricin"
3 To what e*tent pricin" can #e influenced manually
3 -hich method the system uses to calculate percenta"e discounts and surchar"es
3 which re=uirements for a particular condition type must #e fulfilled #efore the system ta.es the
condition into account.
E2#1ain what a conition ta+1e an an access se=!ence is an the re1ationshi# +etween
them%
A condition ta#le defines the com#ination of fields $the .ey' that identifies an indi!idual condition
record. A condition record is how the system stores the specific condition data that you enter in the
system as condition records. For e*ample when you enter the price for a product or a special discount
for a "ood customer you create indi!idual condition records.
An access se=uence is a search strate"y that the system uses to find !alid data for a particular
condition type. It determines the se=uence in which the system searches for data. The access
se=uence consists of one or more accesses. The se=uence of the accesses esta#lishes which condition
records ha!e priority o!er others. The accesses tell the system where to loo. first second and so on
until it finds a !alid condition record. 4ou specify an access se=uence for each condition type for which
you create condition records.
What is a conition ty#e% What are the two main 'ro!#s o$ conition ty#es%
A condition type is a representation in the system of some aspect of your daily pricin" acti!ities. For
e*ample you can define a different condition type for each .ind of price discount or surchar"e that
occurs in your #usiness transactions.
Fi*ed Amount < %ercenta"e.
Is SD the on1y mo!1e that !ses conition techni=!e%
)o.
What is a conition s!##1ement an why wo!1 yo! !se it%
A condition supplement is a supplement for a particular condition type. For e*ample you can include a
supplement e!ery time you apply a material price. The supplement can contain !arious discounts.
Durin" pricin" the system automatically applies the discounts defined in the supplement e!ery time it
accesses a material price. 4ou define for which condition types you want to use condition supplements
in Customi/in" for +ales.
Which #artner $!nction is re1e4ant when it comes to ta2 ca1c!1ation in the sa1es orer%
+hip3to party.
Name at 1east three i$$erent conition ty#es in #ricin'%
%rice Discounts Frei"ht. %R:: IBBK IFBB.
4ou can create scales for prices and discounts. )ame the four possi#le scale #asis in R/3.
>alue Euantity 9ross wei"ht )et wei"ht >olume.
-here would you specify that a condition type is a discount or a surchar"e7
In Condition Type Details +creen.
I$ some+oy as #rice e1ements man!a11y in the sa1es orer or i$ some+oy chan'es a
isco!nt the system etermine a!tomatica11y9 o yo! ha4e a #ossi+i1ity to see that in the
sa1es orer%
4es.
Yo! want to 1ist a11 conition recors $or a certain materia1 or a certain sa1es or'ani0ation.
:ow wo!1 yo! o that%
1#
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
1y creatin" %ricin" Reports.
Does the #ricin' #roce!re a##1y $or the #ricin' ata at item 1e4e1 or $or the #ricin' ata at
heaer 1e4e1%
1oth.
-hen you create a header condition manually in the sales order the system can copy the !alues in
different ways to the items. -here would you specify how the system should process7
Condition Type.
Which ata o yo! ha4e to maintain in SD so that the system can etermine the sa1es ta2es
in the sa1es orer a!tomatica11y%
Ta* rate with or without Lurisdiction.
What oes the conition e2c1!sion inicator o $or yo!%
The system can e*clude conditions so that they are not ta.en into account durin" pricin" in sales
documents.
-an yo! e2#1ain what a statistica1 conition is% Gi4e an e2am#1e $or a statistica1 conition%
>%R+.
For what do you use customer hierarchies7
%ricin" Re#ate.
-an yo! trac& c!m!1ati4e 4a1!es in ()*% I$ yes9 it co!1 +e +ase on what%
4es. Ma*imum >alue Ma*imum :rders Ma*imum Euantity.
I$ yo! want to ma&e s!re that conitions recors a##1y $or a certain time #erio on1y what
wo!1 yo! ha4e to o%
>alidity %eriod to #e specified in condition record.
What is a 'ro!# conition%
Condition which can #e used to determine a scale !alue #ased on more than one item in a document.
The system "roups the items usin" either the condition .ey for the appropriate condition record or a
separately defined condition .ey.
)ame the influencin" factors for pricin" procedure determination durin" sales order entry7
Customer +ales Document Type and +ales Area.
-an yo! co#y conition recors% I$ yes9 are there any restrictions%
4es. Field specific.
I$ yo! create a new conition ty#e"o yo! a1so ha4e to create a new conition ta+1e an a
new access se=!ence%
4es.
Where can yo! s#eci$y that a conition is manatory%
In %ricin" %rocedure.
Ta* 6urisdiction processin" is a close lin. #etween which two modules7
FI < +D.
Do yo! ha4e to create a conition recor $or ta2es in the SD a##1ication%
4es.
BILLING
Name se4era1 +i11in' ty#es%
F@ : :rder related In!oice FA : Deli!ery related in!oice.
FM : %roforma In!oice for +ales :rder F, : %roforma In!oice for Deli!ery.
-an yo! e1ete an in4oice%
)o. 4ou can cancel it and create cancellation document.
1$
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
When yo! create an in4oice in SD9 how o yo! #ost it to 5I%
+elect 1illin" document J Release To Accountin".
The system displays a messa"e that the accountin" document has #een sa!ed. If the #illin" document
contains an error the reason for not forwardin" the document is displayed. If the release was
successful the postin" status in the #illin" document is set to C $accountin" document has #een
created'. 4ou find the postin" status #y selectin" ?eader J Details in the #illin" document.
When yo! create an in4oice can yo! carry o!t #ricin' a'ain%
4es.
5rom which oc!ments can yo! create a #ro$orma in4oice%
1ased on sales order or deli!ery.
Do yo! trans$er a #ro$orma in4oice to 5I % I$ yes9 how% I$ no9 how o yo! c!stomi0e the
system in a way that the #ro$orma in4oice is not trans$erre to 5I%
)o. 1illin" status not assi"ned to proforma in!oice. %ostin" #oc. in the #illin" document.
When yo! create a creit memo re=!est o yo! a1ways ha4e to re$er to a sa1es orer or any
other #re4io!s oc!ment%
:nly sales order.
In ()* how can yo! ma&e s!re that in4oices $or a c!stomer are a1ways create at a s#eci$ic
ate%
1illin" +chedule.
-an yo! com+ine e1i4eries into one in4oice% When wo!1 yo! o that%
4es. If the header data and header partners for specified deli!ery or sales order are identical and if
re=uirements for splittin" do not apply.
-an yo! com+ine orers into one in4oice%
4es.
-an yo! s#1it e1i4eries into se4era1 in4oices% When wo!1 yo! o that%
4es . If the data from the related reference documents differs in the header fields of the #illin"
document. The system will automatically split the in!oice.
5or what o yo! !se the +i11in' !e 1ist% What #re4io!s ste# in the #rocess is necessary that
a e1i4ery a##ears in the +i11in' !e 1ist%
+election criteria N sold3to party #illin" date or recei!in" partner.
a' separate in!oice for each deli!ery
#' split one sales order for deli!ery into se!eral in!oices.
c' com#ine se!eral sales orders for deli!ery into one in!oice.
Name the $i4e #ossi+1e in$1!encin' $actors $or acco!nt etermination $or in4oices%
Chart of accounts of the company code
+ales or"ani/ation
Account assi"nment "roup of the customer $from the customer master record 1illin" screen Account
"roup field'
Account assi"nment "roup of the material $from the material master record +ales A screen Account
assi"nment "roup field'
Account .ey $from the pricin" procedure'
-an one +!siness area +e 4a1i $or se4era1 com#any coes%
4es.
1%
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
What are the two #ossi+1e ways to trans$er sa1es ata to +!siness areas% Where o yo!
s#eci$y which way yo! want to !se%
sales area $if the accounts are to #e posted accordin" to sales'
plant/di!ision $if the accounts are to #e posted accordin" to products'
There is an inter$ace +etween SD an 5I in in4oicin' . can yo! thin& o$ another inter$ace
+etween SD an 5I%
Credit chec. Ta* calculation Cost estimate.
What is re+ate #rocessin'%
A re#ate is a special discount which is paid retroacti!ely to a customer. This discount is #ased on the
customer0s sales !olume o!er a specified time period
What is an in4oice 1ist% Which #rere=!isite are necessary to !se an in4oice 1ist% :ow oes an
in4oice 1ist i$$er $rom a co11ecti4e in4oice%
In!oice lists let you create at specified time inter!als or on specific dates a list of #illin" documents
$in!oices credit and de#it memos' to send to a particular payer.
The #illin" documents in the in!oice list can #e sin"le or collecti!e documents $collecti!e in!oices
com#ine items from more than one deli!ery'.
The standard !ersion of the +A% R/3 +ystem includes two types of in!oice lists:
3 for in!oices and de#it memos
3 for credit memos
If you wish you can process in!oices de#it memos and credit memos at the same time. The system
automatically creates a separate in!oice list for credit memos.
%rere=uisites for In!oice ;ists
4ou can process in!oice lists pro!idin" that the followin" prere=uisite data is defined #y your system
administrator in Customi/in" for +ales:
3 Condition type R;BB $factorin" discount' must #e maintained and if re=uired condition type M-@M
$>AT: factorin" discount ta*'
3 An in!oice list type must #e assi"ned to each #illin" type that you want to process in in!oice lists 3
the standard !ersion of the +A% R/3 +ystem includes two in!oice list types: ;R for in!oices and de#it
memos ;9 for credit memos
3 Copyin" re=uirements must #e defined $for e*ample the payer terms of payment and other fields
that must #e identical in the documents to #e included in the in!oice list'
In addition #efore you process an in!oice list you must maintain the followin" master data:
3 A customer calendar must #e defined specifyin" the time inter!als or dates on which in!oice lists are
to #e processed
3 The customer calendar must #e entered in the 1illin" !iew of the customer master record of the
payer $field: In!. list sched.'
3 %ricin" condition records for the condition type R;BB and if necessary M-@M
:utput condition records for condition types ;RBB $in!oice list' and RDB@ $sin"le in!oice'
Collecti!e In!oice
If the header data and the header partners for the specified deli!eries or sales orders are identical and
if the re=uirements for splittin" do not apply one #illin" document is created for all the deli!eries or
sales orders.
What is a #ro!ct hierarchy an $or what can it +e !se%
Alphanumeric character strin" for "roupin" materials #y com#inin" !arious characteristics. The product
hierarchy is used for e!aluation and pricin" purposes.
In %roduct Cost Controllin" $C:3%C' : +tructure consistin" of the plant product "roup product and
order. 8sed for the interacti!e analysis of the product costs for each le!el of the hierarchy.
-an yo! name the two ty#es o$ +i11in' #1ans in the stanar ()* system%
%eriodic #illin" Milestone #illin".
-an yo! #artia11y sett1e re+ate accr!a1s%
4es.
2&
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
5or what wo!1 yo! !se a 1!m# s!m #ayment%
A lump sum payment is a special condition which does not depend on sales !olume #ut on a
promotional performance such as a front of store display or a local ad!ertisement.

-/STOMISING
E2#1ain what the IMG is%
Tool for confi"urin" the +A% +ystem to meet customer re=uirements. Also referred to as the
0Implementation 9uide0.
E2#1ain how yo! can !se the ()* #ro;ect Mana'ement in an im#1ementation%
For each #usiness application the implementation "uide
e*plains all the steps in the implementation process
tells you the +A% standard $factory' settin"s
descri#es system confi"uration wor. $acti!ities' and opens the acti!ities interacti!ely.
Implementation "uides are structured as hyperte*t. The hierarchical structure reflects the structure of
the R/3 #usiness application components and lists all the documentation to do with implementin" the
R/3 +ystem.
Once yo! ha4e acti4ate the com#any IMG can yo! sti11 a mo!1es)areas%
4es.
I$ yo! eacti4ate the mo!1e -O in the com#any IMG co!1 yo! sti11 se1ect the -O mo!1e in
a #ro;ect yo! create%
)o.
Is it #ossi+1e to 1in& ()* #ro;ects to the MS #ro;ect%
4es.
What is the #roce!re moe1 an how can it +e !se in an im#1ementation%
The R/3 %rocedure Model is #oth the methodolo"ical framewor. for the implementation and up"rade
processes and a powerful tool that supports you at e!ery sta"e of the implementation process.
The R/3 %rocedure Model pro!ides
all the fundamental understandin" you need at the cross3application le!el for implementin" R/3
application components successfully
a hierarchically3structured plan of the acti!ities
a correct se=uence of the acti!ities
the lin. to the system settin" acti!ities
&*plain shortly what the +A% #usiness )a!i"ator is and how it can #e used in an implementation.
The Reference Model inte"rated into the R/3 +ystem
The !arious ways into 1usiness )a!i"ator $the !iews' help you call 6ust the models and list displays
you need in the R/3 Reference Model
4ou can access other R/3 +ystem components directly from the models
for e*ample: data models transactions documentation.
-hat two ways of num#er assi"nment for documents or master data do you .now7 &*plain the
difference #etween them.
Internal < &*ternal.
-an yo! share master ata +etween se4era1 sa1es areas%
4es.
What oes the acco!nt 'ro!# o$ the c!stomer contro1%
)um#er assi"nment +creen ;ayout.
What are the two in$1!ence $actors $or $ie1 se1ection $or c!stomer master recor
maintenance%
Account 9roup Transactions.
21
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
Name at 1east $i4e $eat!res that yo! can contro1 $or the sa1e oc!ment ty#e%
Te*t %artner %ricin" Ta*es :utput Deli!ery.
Gi4e an e2am#1e o$ when yo! wo!1 s#eci$y that a sa1es oc!ment can on1y +e create
re$erencin' another sa1es oc!ment%
Returns can only #e created referencin" sales order.
Why o yo! ha4e i$$erent sa1es oc!ment ty#es in ()*%
For #usiness transactions.
Name at 1east three $eat!res contro11e +y the sa1es oc!ment ty#e%
%ricin" Ta*es Deli!ery.
Name at 1east $i4e $eat!res that yo! can contro1 $or the item cate'ory%
%ricin" Rele!ance for deli!ery Rele!ance for #illin" Incompletion lo" %artner Ta*.
)ame at least fi!e features that you can control for the schedule line cate"ory7
Rele!ance for deli!ery A!aila#ility chec. Transfer of Re=uirements 9oods Mo!ement %urchasin" and
Incompletion lo".
&*plain how the system can automatically determine the item cate"ory in the sales order.
+ales document type O ?i"her le!el Item cate"ory O Item cate"ory "roup O Item 8sa"e.
E2#1ain how the system can a!tomatica11y etermine the sche!1e 1ine cate'ory in the sa1es
orer%
Item cate"ory O MR% type.
Once the system etermine the item 1e4e1 sche!1e 1ine cate'ory a!tomatica11y in the sa1es
orer9 can yo! sti11 chan'e it man!a11y%
4es.
At which 1e4e1s in the sa1es oc!ment can yo! ha4e i$$erent incom#1etion #roce!res%
+ales Document Type Item Cate"ory +chedule ;ine Cate"ory %artner Functions +ales Acti!ities.
What is the item cate'ory 'ro!#% Where o yo! maintain it%
The item cate"ory "roup determines how a material is processed in the sales order. It defines for
e*ample that pricin" does not ta.e place for a free of char"e item such as a #usiness "iftH or that
in!entory mana"ement is not carried out for a ser!ice. -hen processin" sales and distri#ution
documents the system uses the item cate"ory "roup to determine the item cate"ory. The system
determines the item cate"ory #ased on the item cate"ory "roup of the material and the current
#usiness transaction and proposes it in the respecti!e document.
-hen creatin" the material types non3stoc. material and ser!ices DI&) is proposed in #oth cases for
the item cate"ory "roup #ecause the order processin" for #oth material types is identical: for
e*ample pricin" is carried out for #oth #ut no a!aila#ility chec..
It is maintained in the material master.
What o yo! contro1 at item cate'ory 1e4e1 in the e1i4ery%
Rele!ance for %ic.in" Determination of %ic.in" ;ocation Minimum Deli!ery Euantity.
Do yo! ha4e sche!1e 1ines in the e1i4ery%
)o.
Item cate'ories $rom the sa1es orer are co#ie into the e1i4ery. What ha##ens i$ yo! a a
new item in the e1i4ery B how can the system sti11 a!tomatica11y etermine the item
cate'ory $or the e1i4ery% I$9 yes9 what o yo! ha4e to o%
4ou can only enter an item that is not dependent on an order in a deli!ery if the deli!ery permits the
item cate"ory for that item. The item cate"ory is determined on the #asis of the deli!ery type and item
cate"ory "roup in the material master record. Thus items for which an order has to #e created first
cannot #e added to a deli!ery. -hich materials can #e included in a deli!ery depend on your system
confi"uration. In the standard !ersion of the +A% R/3 +ystem only materials with the item cate"ory
>&R% can #e added to a deli!ery.
22
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
What oes the +i11in' ty#e contro1%
The document num#er
The partner functions allowed at header le!el
The partner functions allowed at item le!el
The #illin" type that can #e used to cancel the #illin" document
The transfer status of the #illin" document:
Transferred to financial accountin"
#loc.ed from transfer
not transferred
The procedure for account assi"nment in Financial Accountin"
The allowed output for a #usiness transaction and the procedure for output.
When yo! thin& o$ the oc!ment $1ow B what o yo! contro1 $or it in c!stomi0in'%
4ou can specify for a particular sales document type which document type is to #e assi"ned to copied
reference documents and which item cate"ories or schedule line cate"ories are to #e copied.
4ou must also ma.e specifications for copyin" re=uirements and data transfer as well as =uantity and
!alue updates in document flow. This must #e done for each copyin" procedure at header item and if
necessary schedule line le!el on a detail screen.
4ou can specify partner procedures for the customer master $lin.ed to the account "roup' and you can
specify partner procedures for the sales document.
-an yo! ha4e i$$erent #artner #roce!re at sa1es oc!ment ty#e an item cate'ory 1e4e1% I$
yes9 why wo!1 yo! want to ha4e i$$erent #roce!res $or the item cate'ory%
4es. Different +hip3to party.
What is a #artner ty#e% Gi4e some e2am#1e%
The partner type is an indicator which informs you of the type of partner for e*ample partner type
customer 5I85.
Yo! want to set !# a new conition ty#e. Name the necessary ste#s yo! ha4e to o I$ yo!
want the system to etermine the new conition ty#e a!tomatica11y !rin' sa1es orer
entry%
Chec. to what e*tent you can use the condition types contained in the standard +A% R/3 +ystem.
Create new condition types #y copyin" a similar conditions type and chan"in" it accordin" to your
re=uirements. :ne reason for creatin" a new condition type is you may re=uire a calculation rule for a
discount which is not a!aila#le in the standard system.
+pecify an alphanumeric .ey which can ha!e up to 2 di"its and a te*tual description.
+pecify an access se=uence for the condition types. 4ou do not need to specify an access se=uence for
header conditions.
3 Maintain the detail screen of the condition type.
4ou can also assi"n a reference condition type if the condition types you are wor.in" with are similar.
Then you will only ha!e to maintain condition records for the reference condition type.
In addition you can define the upper and lower limits for the !alue of a condition at condition type
le!el. This way you limit the amounts or the scale !alues in the correspondin" condition records.
When yo! thin& o$ the $i4e #ossi+1e e1ements necessary $or the acco!nt eterminin' !rin'
#ostin' o$ a sa1es in4oice B where $rom oes the system 'et the in$ormation%
Chart of Accounts +ales :r"ani/ation %ayer Material Master Account Iey.
Name the necessary ste#s to set!# a ro!te%
Define the transportation connection points which mar. the #e"innin" and end of a le"
Define the le" #y specifyin" the transportation connection points at the #e"innin" and end
Define the modes of transport and shippin" types which are dependent upon the mode of transport.
Define the routes #y listin" the indi!idual le"s one after another. The se=uence of le"s constitutin" the
route determines the itinerary. -hen you strin" to"ether the indi!idual le"s of the route you must
also specify the shippin" type for each le".
As a simple alternati!e you can also define routes without specifyin" them more precisely #y definin"
le"s. )ote that in this case the system cannot propose the office of e*it for e*port.
23
SD SAMPLE CERTIFIED QUESTION
Created and Edit by : Anca
D!rin' ro!te etermination the system a1so nees to &now the e#art!re Cone o$ the 'oos
to +e shi##e. :ow oes this in$ormation come into the sa1es orer%
Customer Master.
What is the sco#e o$ chec& !rin' a4ai1a+i1ity chec& an what o yo! s#eci$y with it%
+toc.s
+afety stoc. stoc. in transfer stoc. in =uality inspection #loc.ed stoc..
Inward and outward mo!ements
purchase orders purchase re=uisitions planned orders production orders reser!ations dependent
reser!ations dependent re=uirements sales re=uirements deli!ery re=uirements.
Where o yo! assi'n te2t etermination #roce!res $or c!stomer master recors an $or
oc!ments%
Account 9roup Item Cate"ory.
-an yo! ma&e te2ts manatory $or a c!stomer master or a sa1es oc!ment%
4es.
Gi4e e2am#1es $or stanar o!t#!t ty#es in SD.
:rder Confirmation Deli!ery )ote In!oice.
-an yo! s#eci$y when o!t#!t sho!1 +e create% I$ yes9 what #ossi+i1ities o yo! ha4e%
4es. %rint out Mail &DI Fa*.
-hat does the material type control 7
The material type determines a material0s procurement type. It also controls
3 screen se=uence
3 field selection
3 num#er assi"nment type in material master maintenance
3 in!entory mana"ement type
account determination
3333333333333333333333333333333 &)D 333333333333333333333
2